Tokyo Update Webinar 1 - Athletics Canada
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Introduction Webinar 1 Basic information for 2020 Games team members Webinar 2 Planning for a successful Games Webinar 3 Endurance athlete update Staff Updates Athlete Mental Health
Basic information for 2020 Games team members • Team Staff • Athlete Journey • Gifu Holding Camp • Olympic Village • Travel Advice • Nutrition Advice • COVID Impacts • Questions & Answers All subject to COVID uncertainties
Introductions • Team Leads Manage and coordinate other team staff. Each team staff member has one Lead. • Team Coaches Provide coaching for team athletes. Each team athlete has one Team Coach. • Team IST Provide Sport Science and Sport Medicine support for all team members. • Team Managers Provide technical and logistical support for all team members. • Media Attaché Provide media support and liaison for all team members. • Personal Coaches / Personal IST Provide coaching and IST support for individual athletes We are all part of a Canadian team
Team Leads Olympics Paralympics Team Leader: Simon Nathan Team Leader: Simon Nathan Head Coach: Glenroy Gilbert Head Coach: Carla Nicholls IST Lead: Trent Stellingwerff IST Lead: Patricia Roney Media Lead: Caroline Sharp Media Lead: Riley Denver Lead Team Manager: Jessica Scarlato Lead Team Manager: Kristine Deacon
Team Coaches Olympics (Head Coach: Glenroy Gilbert) Sprints / relays: Charles Allen Sprints / relays: Kurt Downes Endurance: Heather Hennigar Endurance: Geoff Harris Walks: Gerry Dragomir (Sapporo) Marathon: Richard Lee (Sapporo) Jumps/CE: Jeff Huntoon PV: Jeff Hartwig Throws: Richard Parkinson Throws: Larry Steinke
Team IST - Medical Olympics (IST Lead: Trent Stellingwerff) Doctor: Paddy McCluskey Doctor: Michael Kohele (Sapporo) Physio: Andrea Stephen Physio: Marilou Lamy Physio: Chris Napier (Sapporo) Physio: Kristie Mueller (Flagstaff) Chiro: Simon Pearson Chiro: Duane Smith Massage: Danielle Chow-Leong Massage: Eric Corda
Team IST – Sports Science Olympics (IST Lead: Trent Stellingwerff) Mental Performance Coach: Penny Werthner Physiologist: Trent Stellingwerff Physiologist: Gareth Sandford (Sapporo) Nutrition: Jen Sygo (Gifu) Biomech: Dana Way
Team Managers Olympics (Lead Team Manager: Jessica Scarlato) Team Manager: Jessica Scarlato Team Manager: Nicole Clarke (Flagstaff) Team Manager: Colin Whitmee (Out-of-Village in Tokyo, COVID Liaison Officer) Team Manager: Alfredo Villar-Sbaffi (Sapporo) Team Attaché: Yuichi Takahashi (Sapporo) COC OPM : Cara Thibault (Tokyo only)
Media Attaché (MA) Olympics (Lead: Caroline Sharp) MA: Caroline Sharp (COC/AC) MA: Gilles LeBlanc (Sapporo) MA: Amanda Nigh (Canada Lead) MA: Riley Denver (Canada)
Team Coaches Paralympics (Head Coach: Carla Nicholls) Ambulatory: Brent Lumley Endurance: Heather Hennigar Wheelchair Racing: Lisa Myers Throws: Kim Cousins Throws: Ken Hall
Team IST Paralympics (IST Lead: Patricia Roney) Doctor: Kim Coros Physio: Patricia Roney Chiro: Ricky Singh Massage: Remo Bucci Mental Performance Coach: Penny Werthner Biomech: Lindsay Musalem S&C / Athlete Therapist: Sandeep Nandhra Physiologist: Cameron Gee (Gifu) Nutrition: Jessalyn O’Donnell (Gifu)
Team Managers Paralympics (IST Lead: Kristine Deacon) Team Manager: Kristine Deacon Team Manager: Sarah Black Team Manager: Ingrid Ruys (Out-of-Village in Tokyo, COVID Liaison Officer)
Media Attachés Paralympics (Lead MA: Riley Denver MA: Riley Denver (Canada Lead) MA: Amanda Nigh (Canada)
Athlete Journey
Athlete Journey Olympics Venue Purpose Arrival Departure Flagstaff Altitude Camp By arrangement In up to 3 waves to Gifu (from 28 June) (July 17, 19, 22) Gifu Olympic Holding Camp Arrive in 3 waves: In 3 waves from Gifu (July 18, 20, 23) (July 26, 28, 31) Tokyo Stadium Events Arrive in 3 waves 24 - 48hrs after event (July 26, 28, 31) Sapporo Non-Stadium Events July 31 24 - 48hrs after event Due to COVID restrictions we cannot offer flexibility in these dates
Athlete Journey Paralympics Venue Purpose Arrival Departure Flagstaff Altitude Camp By arrangement By arrangement (from June 28) (up to July 21) Gifu Paralympic Holding Camp Arrive in 2 waves: In 2 waves from Gifu (Aug 16, 21) (Aug 23, 28) Tokyo All Events Arrive in 2 waves 24 - 48hrs after event (Aug 23, 28) Due to COVID restrictions we cannot offer flexibility in these dates
Athlete Journey – Home to Japan • Before you leave you must gather paperwork o Pre Valid Card (PVC) required to enter Japan o Passport that matches PVC o Your signed Written Pledge which confirms that you agree to follow the COVID Playbook rules* o Your COC/CPC provided SIM card o Install apps on you smart phone: o COC / CPC app* o Games “Heath Reporting” app* o Games “Activity Plan” app* o Games “Contact Confirming App” (COCOA)* o Certificates for two negative COVID tests from approved an testing center* * Details TBD – will be distributed ASAP
Athlete Journey – Home to Japan • Last 14 days o Monitor your health and enter details in the “Health Reporting App” o Plan and record your activity in “Activity App” o Take two COVID tests on two separate days within 96hrs of departure of your flight to Japan (first flight if you are on an indirect route) (Take one of the two tests 72hrs before the departure of your long haul flight to Japan) o Will be tested again on arrival in Tokyo You wont be able to get into Japan without complying with these Japanese rules
Athlete Journey – Home to Japan Departure City Flight time to Tokyo Time Zones Vancouver Approx 10hr +16 hrs (currently all Canadian routes are transferring via Vancouver) Phoenix (Flagstaff) Approx 12 hrs +16 hrs Los Angeles Approx 12hrs +16 hrs Orlando Approx 15hrs +13hrs • Due to COVID rules we must travel via a Tokyo airport. • The team will gather from all over the world but we must coordinate flights to land in Japan at about the same time at same airport – there will be much less flexibility with flights than normal. • We plan to transfer from Tokyo to Nagoya airport (flight time approx. 65mins) • Bus transfer time from Nagoya to Gifu is approx. 90 mins. • Evening arrival and so no training until the following day.
Athlete Journey – Time Zones When it is 9am on The time in Japan is… Monday in… Vancouver 1am on Tuesday When it is 9am on The time is… Edmonton & Regina Midnight on Tuesday Monday in Japan, in Winnipeg 11pm on Monday Vancouver 5pm on Sunday Toronto & Montreal 10pm on Monday Edmonton & Regina 6pm on Sunday The Atlantic Provinces 9pm on Monday Winnipeg 7pm on Sunday Los Angeles 1am on Tuesday Toronto & Montreal 8pm on Sunday Miami 10pm on Monday The Atlantic Provinces 9pm on Sunday Los Angeles 5pm on Sunday Miami 8pm on Sunday
Athlete Journey – Arrival in Gifu • We will tested on arrival in Gifu and, likely, every day that we are in Gifu. • Once in Gifu, we will only be allowed in: o The team hotel in Gifu, o Running routes (accompanied) o The sports complex. o No tourism, eating out, souvenir shopping, food shopping, going for a stroll, etc. • Personal coach / personal IST are welcome if they have a PVC (accreditation) and travel on the team dates.
Athlete Journey – Gifu to Tokyo • For ideal acclimatization athletes should be in Japan for 10 - 14 days. • We are planning to have athletes in Tokyo for 3 nights before they compete. • The Playbook states that no one can be in the Village more than 5 days before they compete. • Our fixed arrival and departure times give a variety of stays in Gifu. • The journey from Gifu to the Olympic village is approximately 5 hours by bus. Departure times TBD. Olympics days in Gifu Paralympics days in Gifu Departure Departure Arrival in Gifu Departure Arrival in Gifu for Tokyo for Sapporo July 18 July 20 July 23 for Tokyo Aug 16 Aug 21 July 26 8 6 3 Aug 23 7 2 (n/a) July 28 10 8 5 Aug 28 12 7 July 31 July 31 13 11 8
Athlete Journey – in Tokyo • Current COVID rules mean that athletes must remain within the official locations and only travel on official Games transport: o Olympic Village o Olympic Stadium o Olympic “Sub Track” (the main stadium’s warm-up track) o Edogawa training track Venue Distance Travel Time o 400m 8 lane track (with water jump for steeplechase) from Village o 2x high jumps, 2x pole vault, 2x triple jump/long jump Olympic Stadium 19km 29 min o Yoyogi training track Edogawa 12km 13 min o 400m 8 lane track (with water jump for steeplechase) Yoyogi 22km 32 min o 2x high jump, 2x pole vault, 2 x triple jump/long jump o 1x javelin throw runway (landing area = maximum 90m) o 1x discus throw/hammer throw area o 2 x shot put areas
Athlete Journey – in Tokyo • Everyone will be tested every day that they are in Tokyo (with the possible exception of competition days). • Athletes must remain within the official locations and only travel on official Games transport. • Non-team coaches and IST (personal coaches & personal IST): o Must have a PVC (accreditation) – and must have already completed paperwork o Will not have any access to the Village. o May have access to the training tracks. o May have access to the warm-up track. o Are very unlikely to have access to the stadium.
Athlete Journey – Sapporo More details in the Endurance webinar but… • Flight time Nagoya (eg Gifu) to Sapporo approx. 1hr 40mins • Everyone will be tested every day that they are in Sapporo (with the possible exception of competition days). • Athletes must remain within the official locations and only travel on official Games transport. • Non-team coaches and IST (personal coaches & personal IST): o Must have a PVC (accreditation) – and must have already completed paperwork o Will not have any access to the Village. o May have access to the training tracks. o Are very unlikely to the warm-up area. o Are very unlikely to have access to drinks stations.
Athlete Journey – Returning home More details in the Endurance webinar but… • Flight time Nagoya (eg Gifu) to Sapporo approx. 1hr 40mins • Everyone will be tested every day that they are in Sapporo (with the possible exception of competition days). • Athletes must remain within the official locations and only travel on official Games transport. • Everyone must depart Japan within 24 – 48hrs of the end of their competition.
Gifu Holding Camp
GIFU MEMORIAL CENTER • Olympic / Paralympic holding camp • Approx. 270km west of Tokyo • Site of 2019 World Relays holding camp
OPPORTUNITY FOR SUCCESS • Adapt to: • Environment • Weather • Time zone • Culture
OPPORTUNITY FOR SUCCESS • Simplify final phase prep • Rehearse Tokyo competition plans • Train in high performance environment • Build relationship with coaches, IST & athletes • Build team unity
Running/Wheeling Trail • 1.2 km hard surface, fairly flat and smooth (perfect for wheelchair racers) • Towards the end of the hard surface, 1.6 km grass trail option appears • 2.8 km in total for ambulatory run (hard and soft together)
Running Course for long distance runners Distance: about 2.8km (one-way) Hotel
Running/Wheeling Trail
MIYAKO HOTEL
• This is where you will be met by our staff when you arrive • Loads of space and quiet areas • Air condition rooms • Accessible rooms available • Typical rules of the lobby differ from Canada • no eating • playing games (no cards!) • all must be done in your rooms • We will have separate eating spaces for team • Athlete room (COVID rules may apply) • Meeting rooms (COVID rules may apply) • Hotel is right across the street from the practice Stadium
Typical Rooms (Air Conditioned)
Huge Fan Base in Gifu Enjoy it but manage it!
Olympic / Paralympic Village
Location
Village Layout
Team Canada Building
Team Canada Building
Team Canada Services Ground Floor: • Virtual Studio • Meeting Room • Fitness Centre • Outdoor Terrasse 2nd Floor: • Concierge • Grab & Go • Therapy/Recovery 3rd Floor: • Medical Centre • Performance Technology
Room Layout and Furniture
Climate, Environmental and Time Zone Adaptions and Safe Travel During COVID Dr. Trent Stellingwerff, PhD Athletics Canada Sport Science Sport Medicine & Innovation (SSSMI) Lead (IST Lead) tstellingwerff@csipacific.ca Mobile: +1.250.208.6674
Tokyo Climate – Olympics (Events: July 30 – August 8) Temperatures will range of 26 to 34°C with humidity ranging from 50 to 90% for a “feels like” (HUMIDEX) of ~35 to 45°C on most days. *Weather INFO on Sapporo will be covered in Endurance only webinar – Wednesday, June 9 / 7 to 8:30pm EST
Tokyo Climate – Paralympics (Events: Aug 27 to Sept 5) Temperatures very similar to the Olympics and will range of 26 to 34°C with humidity ranging from 50 to 90% for a “feels like” (HUMIDEX) of ~35 to 45°C on most days. ***However, more chance for rain at tail end of Paralympics
Gifu, Japan Holding Camp – nearly same climate as Tokyo (maybe even a bit more humid!) Temperatures will range of 22 to 32°C with humidity ranging from 75 to 90% for a “feels like” (HUMIDEX) of ~35 to 45°C on most days. July is the month with the most rain fall, expect rain showers ~50% of the days
What happens to performance in the heat? 2019 Doha World Champs Women’s Marathon Data (31-33°C w/ 75% humidity at midnight) Entire Race averaged = 14.7% slower than PB! Top 8 = only 8.8% slower than PB. (10% = 2:27 PB, and racing a 2:42) *** more on this in Endurance webinar Guy, J. H., Deakin, G. B., Edwards, A. M., Miller, C. M., & Pyne, D. B. (2015). Adaptation to hot environmental conditions: an exploration of the performance basis, procedures and future directions to optimise opportunities for elite athletes. Sports medicine, 45(3), 303-311. doi:10.1007/s40279- 014-0277-4 ***However events mid-day, with a long “field of play” in the stadium will also have significant prolonged heat strain throughout competing (e.g. multi-events and field events)
Athletics Canada – Key Heat Performance Enhancing Strategies Tokyo 2020 The following are the 5 key cornerstone recommendations, in order of importance, that also aligned with the official World Athletics recommendations for heat (next slide): 1) A well-monitored ~12-14 day heat-acclimation camp prior to the major champs will maximize heat acclimation and performance outcomes (while minimizing potential heat health issues). 2) Implement heat mitigating strategies, e.g.: Pre-Cooling (ice vests, etc.), During-Cooling (if possible, during long races or during field events), Post-Cooling (ice vests, cold tubs) 3) In next few years, purposely undertake repeated well-monitored, safe and successful heat exposures (training camps & competitions) to allow for learning and optimization*** 4) Current data suggests NOT to simultaneously undertake heat and altitude, but instead undertake them sequentially. 5) Athletics Canada will possibly undertake individualized specific monitoring and heat intervention considerations for athletes in top-8 and / or in events 5,000m or longer.*** ***#3 and #5 have been challenging due to COVID, but 95%+ of heat mitigation are accomplished with #1 and #2 above, which we will have with our Gifu holding camp.
World Athletics points scoring for heat acclimation
Why do we have a ~10-14 day holding camp in Gifu? Periard, J. D., Racinais, S., & Sawka, M. N. (2015). Adaptations and mechanisms of human heat acclimation: Applications for competitive athletes and sports. Scandinavian journal of medicine & science in sports, 25 Suppl 1, 20-38.
Heat acclimation in Wheelchair athletes Dr. Cameron Gee Physiology Lead Para Team in Gifu cameronmgee@gmail.com
Heat Mitigating Strategies: Pre, During, Post https://bjsm.bmj.com/pages/e-edition-olympicsintheheat/
Getting to Japan: Jetlag / Travel Fatigue Considerations Typical calculations for full time zone acclimation: Time Zone Advances (Canada to Europe): ~1 day per time zone change (e.g. travelling from Canada to Europe) Time Zone Delays (Europe to Canada): ~0.75 days per time zone change (as it tends to be easier to stay up late when tired to change your circadian rhythm) *** Note: depending on the time of day of competition, full time zone acclimation not always required for optimal performance. E.g. Much easier to come from Canada for an evening competition in Europe (e.g. Diamond League) compared to a morning competition in Europe (e.g. Marathon). Option 1: Consideration of going from N. America straight to Japan for the Games N. American to Tokyo (or somewhere nearby for staging) = 16 or 19h advance or 8 or 11h delay. For this you would want to delay which would take ~6 days (West coast trip) to 9 days (Ontario trip) to be fully entrained to the new time zone. Other considerations: • Travel/jetlag within N. America to race is minimal, but might consider 3hr “head start” by starting trip from West Coast and/or phase your clock pre-trip by staying up later and sleeping in prior to the trip (so seek out light later in PM, but be really sure to block light in AM to sleep in, as well as consider phasing back meal times and training times) • Upon arrival, phase meals and training towards the way you want to go (e.g. for a delay from N. America to Japan slowly move training from the morning back to the afternoons to shift clock) • Only one adjustment period needed for travel to Tokyo • West Coach Flight to Japan = 16h flight plus ~4 to 8 h of ground transportation. Total h of travel = 20 to 24h • Only ~6 to 9 days for full adjustment to Tokyo • E.g. 4pm PST or 7pm EST = 8am Tokyo time. So might consider morning workouts upon arrival, and then slowly shifting workout times back each day. Option 2: Consideration of going from N. America to Europe and then to Japan for the Games N. America to Europe = 6 to 9h advance or 12 to 15h delay. For this you would want to advance which would take ~6 to 9 days to be fully entrained to the new time zone Europe to Tokyo = 7h advance or 17h delay. For this you would want to advance which would take ~7 days to be fully entrained to the new time zone. Other considerations: • Two adjustment periods – once they get entrained for the first trip they will then need to do it again for the second trip (fine if spending enough time in Europe) • Trip A flight 12h + Trip B flight = 14h plus ~4 to 8 h of ground transportation. Total h of travel = 30 to 34h (spread across the 2 trips). • 9+7=~16 days for full adjustment to Europe and then onto Japan • Europe a great option for key races; just be careful of too many trips back to back in short succession. *Travel / jetlag recommendations generated from various discussions/input from Dr. Amy Bender
Getting to Japan: Jetlag / Travel Fatigue Considerations Tokyo Morning Sessions (Training / Competing in the AM will initially be easier) Tokyo Evening Sessions
Getting to Japan: Jetlag / Travel Fatigue Considerations Free plans – only web based. iOS or Android – first plan free (otherwise subsequent plans cost $10/plan)
Travelling COVID Safe!
Travelling COVID Safe!
Travelling COVID Safe! For more info, please contact your APA as we have also produced a 3 page Athletics Canada Travel Recommendation handout
Need more info? More physiology based heat and Dr. Trent Stellingwerff, PhD altitude info coming soon: Athletics Canada Sport Science Sport Medicine Athletics Canada Tokyo Endurance & Innovation (SSSMI) Lead Webinar: (IST Lead) Wednesday June 9th: 7 to 8.30pm tstellingwerff@csipacific.ca Mobile: +1.250.208.6674
Need more info? More physiology based heat and Dr. Trent Stellingwerff, PhD altitude info coming soon: Athletics Canada Sport Science Sport Medicine Athletics Canada Tokyo Endurance & Innovation (SSSMI) Lead Webinar: (IST Lead) Wednesday, June 9: 7 to 8:30pm tstellingwerff@csipacific.ca Mobile: +1.250.208.6674
Pre-Games Nutrition Planning Jennifer Sygo, MSc, RD, CSSD East Hub Dietitian, Athletics Canada Thursday, June 10, 2021
Tokyo Food: What do we Know? • We have the menus for Gifu, Tokyo dining hall & competition venues • Cargo food has already been sent by plane • No longer will have a café / no more communal space • Instead will have a grab and go (“drive through window”) • Concierge + 2 athlete mentors to provide the items • Kettles in each room • Encouraged to bring own coffee mug, bowl, cutlery and wash in your own bathrooms (pack dish soap!) • COC RD (Angela Dufour) and athletes not allowed to grocery shop
Tokyo Food: What do we Know? Team Canada Athlete’s Village “Drive Thru” = 100% pre-packaged items: • Granola bars (General Mills = Nature Valley, Larabar, NOT Clif) • Cereal in bowl-packs; No bulk cereal • Hot oatmeal bowls + plain oatmeal packs • Melba toast • Individual PB and J • Rice cakes (GF athletes get the whole sleeve) • Instant coffee + tea bags (in paper cups) w/ whitener; individual milk cartons • Individual packages of dried fruit • Fresh fruit – if can get from catering
Grab & Go • Available at Dining Hall* *As of Feb 2021; options will be expanded to allow for more take-away meal options
Source: IOC Playbook for Athletes & Officials (April 2021)
Venue Menus: Olympic Stadium • NB: vegetarian/vegan options are poor (veggie sandwiches); speak w/ Jen or Jessalyn for ideas
Venue Menus: Multi-event
Venue Menus: Sapporo NB: Sapporo’s menu is refreshment only (no meals/hot food)
Getting to Japan • Flights will be long (13.5 hrs direct to Tokyo from Toronto, 10 hrs from Vancouver), no matter where you are coming from • Air Canada does offer food on flight – but be sure to check ahead re: any restrictions • While mask removal should be limited as much as possible, going 10-14 hours without food or especially fluids is not advisable • Recommend instead choosing foods & drinks that can be consumed quickly, easily & with limited mess (e.g. bring cut fruit + fork instead of peeling an orange)
What Can I Bring to Japan?
In Other Words… • DO plan to bring your own non-perishable food, as space permits • Sample packing list (prioritize competition-day favourites): • Protein powder(s)*, sport drinks, sport/performance supplements & foods (caffeine, gels, tart cherry sachets, etc.), vitamins/supplements • Your favourite non-GM cereal, oatmeal, crackers, bars, etc. • Dried fruit (mango, raisins, apple rings, dates, figs, etc.) • PB/almond butter, nuts, trail mix (esp. if you have a preferred brand) • Your favourite coffee, tea, etc. • Powered milk, cinnamon, brown sugar, salt, etc. • Optional: dehydrated meals (see MEC) *AC has shipped a limited supply of Biosteel whey + recovery protein, Biosteel hydration formula, Nuun tablets, Eload, and Vega Sport protein powder for athlete use
When Travelling… FOOD TO BRING: Higher protein bars (Rx, Clif/Builder’s) • Pack your own meals and snacks whenever Nut/seed bars: KIND, Larabars possible Yogurt/Greek yogurt (bring < 100 ml • Realize you CAN take liquid-type foods in or buy at airport) your carry-on, e.g. yogurt, hummus (
Timing Your Meals and Snacks Plan to have a Bring or plan meal or snack Include protein & enough food to Sip water every 2-4 hours carbs at each cover the travel regularly (better (avoid long meal and snack to the hotel (until than chugging) periods without your next meal) eating)
Overseas Travel: “Bonus Tips” Eating and sleeping on the schedule of your arrival Start time zone asap SUPPLEMENTS TO CONSIDER: Biosteel “The Pink” or Nuun tablets in your water bottle Consider Adding electrolytes or BCAA to your water bottle Probiotics (start 1 week before travel) Consider A probiotic (mixed strains) before/during travel Need access to NSF Certified probiotics? Jessalyn (West Hub RD) or Jen Sygo (East Hub RD) can connect you with Klean Athlete to purchase at wholesale prices
Still TBD • Meal / eating opportunities once landed in Tokyo (Narita?) • Guidelines re: eating and drinking on transportation (e.g. Tokyo to Gifu; Gifu to Tokyo; on ground transport at Games) • Guidelines re: eating and drinking in venues
More Info? For menus, Games planning, or more info: • Jen Sygo, East Hub RD: jsygo@rogers.com • Jessalyn O’Donnell, West Hub RD: jodonnell@csipacific.ca
COVID Update
COVID Impacts • Lots of preparation before departing for Japan. • Lots of paperwork to carry with you to Japan. • Only people with PVC (accreditation) allowed in Japan. • More structured travel (less options) at every stage. • Everyone can get vaccinated via IOC/IPC, but not compulsory. • Testing pre-departure, on arrival and then everyday. • Masks everywhere except when competing. • Restricted to official locations and official transport – no tourism at all. • No non-Japanese fans. • Virtually no personal coaches or personal IST in Tokyo. • Everyone must leave Japan as soon as their competition is over. • No spectating other sports. Everything (everything!) subject to change due to COVID. Resilience is key. More advice in the next webinar in this series.
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