TIER 4 ONLINE APPLICATION (OUTSIDE UK) - GUIDANCE NOTES
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TIER 4 ONLINE APPLICATION (OUTSIDE UK)
GUIDANCE NOTES
To complete a Tier 4 online application form you will need to register and create an account
on the following website https://www.visa4uk.fco.gov.uk/. You will receive an activation
email, if this does not arrive within 24 hours you may wish to check your email spam folder.
Below is a guide to completing the online application. This guide may not cover complicated
applications and you are advised to contact the International Student Support Office for
further guidance if required.
Once your account has been created and activated you will be required to provide the
personal information requested below. Please provide all the relevant and mandatory
information according to your personal circumstances.
1
When your visa application is granted, you will receive a sticker in your passport
that is valid for 30 days. This validity period will be calculated based on your
course start date, and will start either one month before the course start date or
seven days before the intended date of travel; whichever is later.
You must travel to the UK within the 30-day validity period of the visa sticker in
your passport, and then collect your Biometric Residence Permit (BRP) within 10
days of arrival in the UK. This BRP will show the full duration of your Tier 4 Student
visa. BRP collection is covered in more detail at the end of this guidance, in the
section “What happens next?”. Please note: If your course is LESS than 6 months
in length, your full Tier 4 visa will be issued into your passport and you won’t be
required to collect a BRP.
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The information box below will appear once all personal information has been provided.
Please select the reason for your visit (‘Study’), the type of visa (‘PBS Tier 4 Student’) and
under visa sub type, select the option that applies to your particular circumstances, select as
follows:
- ‘Tier 4 (General) Student’ if you will be self or family funded, otherwise privately funded or
funded by a student loan;
- ‘Tier 4 (General) (Sponsored) Student’ if you are going to be funded by an "official financial
sponsor", which includes an Imperial College scholarship or bursary, your home government
(though this does not include student loans), the British Council or any international
organisation or international company;
- ‘Tier 4 (UK Government Scholarship) Student’ ONLY IF you are the holder of a Chevening
Scholarship or Fellowship, a British Marshall Scholarship, a Fulbright Scholarship or a
Commonwealth Scholarship and Fellowship Plan.
2
Click the ‘Create Application’ button to proceed
The following screen will provide a summary of your application to date.
Please click on ‘Go To Application’ to begin.
ATTENTION MEDICAL ELECTIVE STUDENTS
Current issue with Immigration Health Surcharge
Once you have completed your application form you will be taken to the Immigration
Health Surcharge page. You are not required to pay the IHS however you will still
need to complete this page.
As the dates for a medical elective are shorter than 1 month this is not recognised by
the system and it will prevent you from being able to submit and complete your visa
application.
To resolve this on the Immigration Health Surcharge page, where it asks you to
enter your course dates, you will need to change the end date of your medical
elective to be 1 month and 1 day after the course start date.
This should allow you to complete the IHS page and proceed to complete the visa
application.
3
Passport Information
The first section of the online application form requires you to provide your current passport
information and personal details as shown in your passport.
If you currently hold another nationality or have previously held another nationality you must
say YES and provide the relevant details requested.
4When applying for Tier 4 you must be applying from the country which issued your passport
or the country in which you are ordinarily resident.
If you answer NO to this question then please provide the details requested below.
5If you have had any previous passports please provide the details.
Travel Information
If you are travelling with another person (eg dependent spouse/children) please answer YES
and provide their details as requested.
If you do not have an address in the UK then please use the main Imperial College address
Address: Imperial College London
South Kensington Campus
London
SW7 2AZ
Telephone: 020 7594 8040
6Personal Details and Travel History
Provide the contact details of where you are currently living.
Read through the travel history questions and answer accurately and honestly based upon
your personal circumstances.
If you answer YES to any of these questions you will be given an opportunity to provide
more details.
7Family Details
Only Tier 4 (General) Student applicants in specific circumstances may bring dependents
with them to the UK.
You can bring dependents with you if you are a new student who is
1. Studying on a course at NQF Level 7 or above (i.e. Masters or PhD) and as long as the
course lasts at least 12 calendar months OR
2. Government-sponsored and your course is more than 6 months long.
8Parents – please provide all information requested about your parents.
Complete this section if you have any dependent children (under 18 years of age).
9Medical Treatment
If you have previously received treatment in a hospital in the UK then please provide the
details below. This section is not referring to visits to a GP.
10PBS Tier 4 Student
Tier 4(General)
Details – Sponsor ‘Imperial College London’
This section refers to your ‘educational sponsor’ which is Imperial College London.
Complete this section as shown below.
Tier 4 Details – Studies (course details)
Log-in to your Student e-Service account to view your CAS information and course details.
- If you have forgotten your username and/or password for Student e-Service you can
reset it online at www.imperial.ac.uk/ict/passwords.
- For technical support on activating online accounts and accessing Student e-Service
please contact the ICT Service Desk on +44 (0)20 7594 9000.
To find the CAS information
- Please click the tab ‘Personal Details’ and then select ‘Passport/Visa’ near the top on
the left-hand side of the screen. Scroll down to view your CAS information.
- Please note that sometimes the Tuition Fees information does not appear in the CAS
information on this screen. You can refer to the Imperial College website for Tuition
Fee information. If you have paid part of your fees then please verify with your
Admissions team what information is stated on the CAS.
-
To find the Course Details
- Please click on the ‘Course Details’ tab. You will find your course title, course start
date and course end date.
- The level of course and qualification would be as follows:
o for a 3-year Undergraduate programme write ‘NQF Level 6’
11o for a 4-year Undergraduate programmes eg Meng and MSci write ‘NQF Level
7’
o for Masters studies write ‘NQF Level 7’
o for PhD studies write ‘NQF Level 8’
Course Dates
MSc and MRes students should not use the course end date mentioned on e-Service
otherwise the visa will be issued for an incorrect length. The course dates which will appear
on CASs for Masters students will be exactly 1 year apart, as shown below:
Start Date End Date
31 August 2017 31 August 2018
30 September 2017 30 September 2018
If you are studying a 2-year Masters course, please contact International Student Support.
PhD students should use their thesis submission deadline (4 years from course start date)
as their planned course end date, e.g. if the course start date is 30 September 2017, the end
date will be 30 September 2021, which should be listed under the “Research” section of the
Course Information section of Student e-service.
If you are unsure about what your course end date should be, please contact International
Student Support.
Refer to Student e-Service and the notes on page 15 to help complete this section
Below, provide the address of where you will be primarily based for your studies. For a list of
the different campus addresses please refer to our website
http://www.imperial.ac.uk/visit/campuses/
12Meeting the English language requirement
There are several different options to prove your English language ability:
If you are from a majority English speaking country as recognised by the Home Office.
Please refer to the Home Office website for a full list https://www.gov.uk/tier-4-general-
visa/knowledge-of-english.
1314
Only Pre-sessional English
students with a conditional offer
for their main degree must select
this option and provide details of
the English language test used
as evidence.
You do not need to submit any documents (e.g. test certificates) as evidence of
English Language competence with your visa application. The only exception to this
is in the case of Pre-sessional English students, who need to pass their pre-sessional
course as a condition of the offer for their main degree. These students will have to
take a Home Office Approved English Language Test and provide evidence of this test
with their visa application.
15Academic Technology Approval Scheme (ATAS)
Certain courses require you to apply for an ATAS certificate. If applicable, this would be a
condition of your offer.
** If this question does not appear, yet ATAS is required for your course, you should mention
the details of your ATAS certificate in the ‘Additional Information’ section at the end of the
application form and include the ATAS certificate with your visa application. **
Tier 4 – Maintenance and Fees (£££)
To access:
- your Student e-Service account please click here
- the Tuition Fees webpage please click here
If you answer “YES” then select ‘Shown in the CAS’ unless you qualify as a low-risk
applicant, in which case select ‘Evidence is not required under guidance but held by
applicant’. (See the screenshot below.)
‘low-risk’ nationals / differentiation
Nationals of certain countries have been identified as ‘low-risk’ (differentiation) by the Home
Office. As a low-risk national you do not need to provide all the supporting documents that
are mentioned on the CAS (eg previous degree certificate), or those documents normally
required as part of a visa application (eg bank statements). However you must still have
these documents with you and they must meet the relevant Home Office criteria should the
Home Office request to see them. An ATAS certificate should always be included as part of
a visa application (if required for your course) regardless of whether you are low-risk or not.
A full list of low-risk nationals can be found on the Home Office website.
Please note: Under the Tier 4 Pilot Scheme ALL students coming to take a one year stand-
alone MSc, MRes or MBA programme at Imperial College will be considered low-risk for
immigration purposes as above. Please see Tier 4 Visa Pilot for more information.
16If you answer “NO” complete this section as follows:
All Tier 4 applicants for Imperial College are required to show a total of £ 11385
(£ 1265 x 9 months) and dependants need to show a total of £ 7605 (£ 845 x 9
months) for each dependant.
Accommodation fees paid to UK Education Provider (i.e. Imperial College)
Only select ‘Yes – Paid to UK Education Provider’ here if you are an Undergraduate student
in Imperial College Halls of Residence who has paid their full accommodation fees, and you
have an official receipt. Otherwise, you must select NO and show the full amount for
maintenance.
** Please note that:
- Only up to £ 1265 can be deducted from the required maintenance amount. If you
have paid your Imperial College Halls of Residence accommodation fees in full, you
will still need to show the outstanding amount of funds for living expenses in your
own / your parents’ bank account for 28 days (in most cases £ 11385 minus £ 1265 =
£ 10120).The only exception to this is where you have a full scholarship covering
more than £ 1265 per month for living costs.
- Grad Pad is not an Imperial College owned hall of residence so unfortunately any
payments for accommodation in Grad Pad cannot be deducted from the required
maintenance amount. You will need to show the full maintenance amount in your
own / your parents’ bank account for 28 days or covered by a full scholarship. **
17Financial sponsorship
Students who are being financially sponsored by an education institution, international
company, UK Government or overseas Government must select YES to this question about
‘financial sponsor’ and provide a scholarship letter with their visa application that provides
the details of that sponsorship.
** Please note that parents or any other family member/friend are not considered an official
financial sponsor for the purposes of your visa application **
The question asking ‘How much in GBP(£) is the official…’ is asking for the total amount
that the sponsor is covering for your first year’s course fees and maintenance. Then you are
required to provide the specific amounts for course fees and maintenance.
(The amounts entered in “Course Fees” and “Maintenance Fees” should add up to the total
amount entered in the first box)
If your sponsorship covers your full tuition fees and required maintenance, then you should
answer “NO” to the question “Do you have any remaining fees and maintenance still due for
payment”. As the scholarship will be in your name, you should answer “YES” to the question
“Do you have money in your own name”, as your scholarship has been awarded to you.
In the box “What original documents have been supplied showing evidence of funds for the
fees that still need to be paid?” you should write “Original scholarship letter”. Please ensure
that your scholarship letter meets all the criteria listed on our “Financial Sponsorship”
information sheet.
If you do not have an original scholarship letter, or your letter does not meet all of the criteria
listed above, please contact International Student Support for advice on how to complete this
section.
18Partially-funded students
If your sponsorship only covers part of your tuition fees and/or required maintenance, then
you should answer “YES” to the question “Do you have any remaining fees and maintenance
still due for payment”, calculate the remaining amount of tuition fees and/or maintenance
which you will need to show in bank statements, and fill in the boxes with the appropriate
amounts.
19Self-funded students (including parent-funded students)
Self-funding students should answer “NO” to the question “Do you receive support from a
financial sponsor…”, then proceed to the questions in the screenshot below.
All self-funding students should write YES in answer to ‘Do you have any remaining fees and
maintenance still due for payment?’. Students with tuition fees still to pay should fill in the
relevant amount at “course fees”. Students who have paid their tuition fees in full should
write ‘0’ at “course fees”. For “maintenance fees” write £ 11385.
The amount that you need to show must be either in your name (in this case answer YES
below) or in the name of a parent / legal guardian (in this case answer NO). If you select NO
please give details of:
- How you will show the money (e.g. an original bank statements showing the money
has been held for 28 days in a row)
AND
- How you will prove your relationship to the person named in the bank account (e.g. a
Birth Certificate).
** Please note that you can only use bank statements from another person if they are your
parent or legal guardian. Bank statements provided by any other relative or friend are not
acceptable **
20Enter the points claimed as set out below:
Additional Information
This text box provides you with an opportunity to provide any information relevant to your
application that you may wish to explain further or you were not able to provide based upon
the previous set of questions.
Once you have completed your application click on the ‘Confirm Application’ button. You will
be taken to a screen displaying all the information you have provided. Please check that all
the information is accurate. This is your opportunity to go back into the form and make
corrections if necessary.
21Once the application has been confirmed you will then be able to submit the form online,
book your appointment and pay the Immigration Health Surcharge and application fee.
What happens next?
After you submit your application you will be required to print off your visa application form
and take this together with your supporting documents to your visa appointment.
Visa application successful: Please upload a copy of your new visa, which will be valid for
30 days, to the Student e-Service. Follow the instructions below on how to collect your BRP
when you arrive in the UK.
Visa application unsuccessful: Please contact the International Student Support team and
include a scan of the Refusal Notice.
BRP Collection from Imperial College:
On the “BRP Collection Location” screen, please tick the “Alternative Location” box, and
enter the code 2HE497. Click “Find”, and the following screen should appear:
22This means that your BRP will be delivered to Imperial College London at the South
Kensington Campus. Instructions on when and where you will be able to collect your BRP
from will be emailed to you at the email address listed on your Student e-Service once your
BRP has arrived at Imperial College. (This is also applicable to students who will be based at
Silwood Park.)
You must travel to the UK within the 30-day validity period of the visa sticker in your
passport, and then collect your BRP within 10 days of arrival in the UK.
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