The City of London Utilities Coordinating Committee (U.C.C.) Orientation Manual - For inquiries contact: Justin Lawrence, P.Eng ...
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The City of London
Utilities Coordinating
Committee (U.C.C.)
Orientation Manual
For inquiries contact:
Justin Lawrence, P.Eng.
jglawren@london.ca
519-661-2500 ext.1896
Last updated in May 2013Contents
1.0 U.C.C. Mandate
2.0 Objectives of the City of London’s U.C.C.
3.0 Definition of Utilities
4.0 Responsibility of Members
5.0 U.C.C. Policy
6.0 U.C.C. Meeting Procedures
6.1 Meetings
6.2 Submissions
6.3 Conflict Resolutions
6.4 Detailed Drawing Requirements
7.0 Municipal Consent Applications
8.0 Permit of Approved Works (P.A.W.)
9.0 Pavement Degradation Fee
9.1 Process
9.2 Inspection
10.0 Standard Utility Drawings, Cross Sections, and Notes.1.0 U.C.C. MANDATE
The City of London’s Utility Coordinating Committee was formed to ensure safe and
efficient management of the infrastructure within right of ways. Regular and
effective communication between the City and the owners of infrastructure in the
City creates best net value solutions for the people of London.
The UCC will provide a forum for City officials and Utilities to meet and discuss
common issues, share information, and develop solutions to issues or project
related matters. Issues to be discussed will include construction coordination,
damage prevention initiatives, development of standards, and any improvements
necessary to the permitting system.
The U.C.C. has been formed to ensure that projects undertaken on any City property
are completed using current standards and are recorded for future reference. The
U.C.C. is responsible for:
1.1 Ensuring a coordinated approach to all construction on City property.
1.2 Approving non-standard locations of utility installations based on the
understanding that wherever possible, utilities will be placed in the approved
standard locations.
1.3 Developing appropriate policies and procedures with respect to construction
and utility installations.
2.0 OBJECTIVES OF THE CITY OF LONDON’S U.C.C.
2.1 Maximize the lifecycle of all infrastructures in the road allowance and
minimize the total lifecycle costs of both the City and the private utility
companies through improved coordination and communication.
2.2 Improve communication and the exchange of information among the road
allowance stakeholders.
2.3 Provide a forum for the resolution of problems with the installation of utility
plant in the public road allowance.
2.4 Coordinate the scheduling of the road allowance, capital improvement and
maintenance projects.
2.5 Implement and monitor damage prevention programs for the protection of
utility and street facilities.
2.6 Implement and maintain standard procedures for the municipal consentapproval process.
2.7 Work with neighbouring utility coordinating committees towards the
identification of best practices and promote the evolution of standard
procedures across larger geographical boundaries.
2.8 Develop and maintain accurate as-built records of existing infrastructure
located in the public road allowance.
2.9 Minimize inconvenience and cost to the public in the provision of services.
2.10 Improve safety during completion of works in the road allowance.
2.11 Develop and maintain urban design objectives.
3.0 DEFINITION OF UTILITIES
Utilities are defined as any structures above or below ground which exist on City
property and include buried and aerial hydro cable and ducts, bell, cable, television
and internet communication cables, trees, water, including underground pipes,
hydrants and valves, sanitary and storm sewer pipes, gas and steam pipes, meters,
and valves.
4.0 RESPONSIBILITY OF MEMBERS
4.1 To develop and share all project and scheduled work or capital improvement
programs with members of the UCC. Preliminary designs and plans for
projects are to be circulated for comment during the design phase of the
project.
4.2 Identify and resolve conflicts before any construction. Develop a single
contact to work with the Committee on resolving potential works and designs.
4.3 Each member shall ensure that all emergency services, transportation
services, appropriate municipal and approval agencies are given proper
notification prior to any installations, approved excavations or approved lane
closures.
4.4 Each project must have the existing underground facilities located and
staked prior to excavating.5.0 U.C.C. POLICY
5.1 Standard locations for all utilities are shown on drawing U.C.C. - 1M
(attached)
5.2 The Utility Coordinating Committee has a responsibility to ensure there are
no conflicts between utility installations and also to coordinate various
construction projects. All projects constructing new infrastructure on City
assumed property require a Municipal Consent Application. Each project is
reviewed by the Chair and the Utility Coordinating Committee.
5.3 A standard location has been identified for each of the Utilities and each
project is reviewed with an objective to keeping the utility in the standard
laying line. Only in areas where this is absolutely not possible is
consideration given to allowing the installation of the utility in a non-standard
location.
6.0 U.C.C. MEETING PROCEDURES
6.1 MEETINGS
6.1.1 Schedule of Meetings:
Meetings are scheduled on the first and third Thursday of each month and
are held in Council Chambers, second floor City Hall at 1:00 p.m.
6.1.2 Chair
The chair is shared as follows:
Cable TV (Rogers)
City
Union Gas
Bell Telephone
London Hydro
The UCC shall elect their Chair from its membership and the Vice Chair will
always be a City representative. The term of office should be one year in
duration commencing January 1st and ending December 31st. Should any
position become vacant, the committee will designate an alternate
representative.
6.1.3 AgendaEach meeting agenda is prepared one week in advance and circulated to all
members. The agenda includes:
Guest presentations
Member presentations
Approval of minutes and review of pending items
Review of Standard Location MCA’s
New business
6.1.4 Minutes
Minutes are prepared after each meeting by the secretary and circulated to
all members. Files are kept in the Geomatics Division (of the Environmental
& Engineering Services Department at City Hall.
6.1.5 Attendance
All members listed in section 11.0 are expected to attend and participate in
all meetings. Where the primary member is unavailable, the designate is
expected to attend.
Each member is encouraged to participate in all meetings. Participation
allows members to contribute to each submission; provides a forum to
provide input re: new techniques and technologies, alternatives to achieving
the best construction result for all utilities; and bring conflicts to the attention
of the committee. If the regular member is unavailable an alternate member
should attend the meeting as a representative.
Regular meetings also yield discussions on future projects and construction
activities, shared issues and resolve concerns with the municipal consent
procedures.
When the Chair is absent, the Vice-Chair will act as Chair.
-6-Each member has a responsibility to investigate each project prior to
attending meetings; taking into consideration the impacts the project may
have on their particular utility. Concerns must be raised with the proponent
and identified on the Municipal Consent Application or identified at the time
of presentation to the Utility Coordinating Committee. Every effort should be
made to ensure that utilities are placed in standard location. Concern should
be expressed if the utility is non-standard and the reason(s) clearly
understood.
6.2 SUBMISSIONS
6.2.1 Who
Submissions are required for all projects proposing utility placement in a non-
standard location; by any party working on City property, including city
departments.
6.2.2 Timing
Submissions should be made as early as possible to ensure adequate
investigation time, but at a minimum 3 months prior to construction.
6.2.3 Detailed Drawing
All submissions must include a detailed drawing including all elements as
listed in this document.
6.3 CONFLICT RESOLUTIONS
The UCC will collectively protect standard locations. This may cause conflict
when crossing other utilities, when other features which cannot be repaired
may be damaged, or when damage may occur but result in very high repair
costs.
The standard location for each utility has been determined and each utility
must explore all options and work in the standard location. Only where this is
not possible or where costs to do so are extreme, will alternatives be
considered. To resolve conflicts, the following examples should be
considered:
relocate installation to locations where damage is minimized.
use alternate construction techniques such as directional drilling,
trench boxes, to minimize damage.
relocate existing utilities
-7-6.4 DETAILED PLAN REQUIREMENTS
Detailed plans submitted with all MCAs, PAWs and UCC presentations must
show all utilities, infrastructure (i.e. trees, hydrants, poles etc.) for all projects.
Existing and proposed works are to be drawn in both plan and profile view.
In the case where the construction scope exceeds a depth greater than 1.2m
and profiles cannot be provided, cross sections at key crossings must be
provided. These cross sections must include key elevation information and
clearances from other utilities. Sketches are not acceptable. At the time of
presentation, a copy of the drawing is to be distributed to each UCC member
for review.
If the pertinent drawings and/or information is not be provided as required,
the scheduling of the presentation may be affected and/or cancelled.
7.0 MUNICIPAL CONSENT APPLICATIONS
7.1 The M.C.A. is used to ensure proper consultation and efficient review of all
applications for work within the City of London road allowances by all
affected parties. The inclusion of the fully completed M.C.A. ensures that the
proponent has reviewed the project with all utilities and has addressed all
concerns.
7.2 All new construction projects within the City’s assumed road allowance
require Municipal Consent and the Approval of the Utilities Coordinating
Committee. This is noted by way of the MCA which is either presented
when in non-standard location or signed off on by each member of the UCC.
Comments are noted in the minutes and on the MCA. Prior to approval, the
comments must be addressed.
7.3 MCAs provide the City’s consent to construct within the road allowance. The
Consent granted in an MCA is not to be misconstrued as acceptance of the
works or to be used in lieu of any other outstanding reviews to be completed
by the City of London.
7.4 MCAs are not required in constructing any lateral lines. (i.e. PDC
construction). MCA forms are available from Geomatics on the Lower Level
in City Hall. Check the appropriate boxes for utilities after they have provided
consent. Detailed drawings must accompany the form.
-8-8.0 PERMIT OF APPROVED WORKS
8.1 All contractors working on City right of way must get a Permit for Approved
Works (PAW) from the Environmental Programs and Customer Relations
Division before any work is constructed. This work would include lateral work,
non-lateral work, spot excavation, traffic disruptions for more than 4 hours,
boring, erecting, scaffolding/cranes, etc. within the road allowance.
8.2 Prerequisites for issuing a permit include (where applicable):
Accepted Servicing Drawings, which have been approved by UCC.
Insurance on file, naming the City in their policy (See Risk
Management for detailed requirements)
A deposit or security. Security can be in the form of a letter of
credit, bond, cash, or cheques.
A signed agreement
MOE Certificate of Approval of Municipal Water and Sewage
Works if applicable
Municipal Consent Application
Permit fee as described in Streets By-law.
PAWs are required for repairs to all existing main or lateral line work and
lateral line installation.
8.3 If the work is of an emergency nature (short notice after hours, sudden leaks,
breaks etc.) a utility cut permit is issued for the work to be completed. This
is valid only for emergencies. This permit is inspected one year after
construction and serves to track any emergency road cuts performed within a
right of way.
8.4 If construction exceeds 4 hours on a primary collector, freeway, arterial
whether the work is maintenance or obtrusive in nature, a PAW is required.
8.5 While various utility works is quoted under a single MCA, separate PAWs are
to be obtained by each contractor representing each utility.
9.0 PAVEMENT DEGRADATION FEE
The purpose of the fee is to provide a partial recovery for the reduced life of
pavement due to localized repairs. As the City of London’s pavement
system is showing visible signs of deterioration, this fee will serve to
financially support the extensive maintenance needs in this area.
As private contractors, utilities, and City work crews all complete projects
-9-within City road allowances; all of these groups will be held financially
accountable for the life of their respective road cut.
April 7th 2003, Council approved the proposed Environment and
Transportation Committee Report on Pavement Degradation fee.
The fee will be paid for by all group’s requiring a Permit of Approved Works.
This will affect Contractors linked to developments, smaller contractors
linked to repair or replacement of services, and all those groups actually
cutting the road, and who have some road restoration involved in their work.
In the case where utilities are involved in developer driven construction, the
fee will be paid by the group quoted on the MCA.
9.1 PROCESS
Prior to construction, utilities or contractors get a Permit for Approved
Works (PAW). If an asphalt cut is required, a Pavement Degradation
Form (PDF) is also completed. A form accompanies each permit, and the
appropriate copies of each form are distributed to the respective groups.
A security is taken with PAWs and is usually held for a year. Most
contractors use bonds, letters-of-credit, etc. for these security amounts. The
security is then released after one year, if the asphalt cut remains in
reasonable condition.
The amount paid as a deposit on the Pavement Degradation Form is
estimated, and calculated by the size of the cut on the drawings. Once the
project is complete it is inspected, and the contractor is invoiced based on
the actual area of cut.
9.2 INSPECTION
An inspection occurs when the contractor returns his copy of the Pavement
Degradation Form to the City. Once the project is complete, it is inspected
and the contractor is credited/invoiced the variance between the area on the
original drawing and the actual cut is greater than 10% either way.
- 10 -Justin Lawrence ...\UCCstandard.dgn 2012-01-27 1:09:37 PM
Justin Lawrence ...\Window-Xsection.dgn 2012-01-27 1:31:51 PM
11. Barrier curb & gutter (OPSD-600.01) is to be constructed adjacent to the window street separator boulevard. The transition
NOTES: between the barrier curb & gutter and drive-over curb & gutter is to occur at the first driveway within the crescent and/or cul-de-
sac.
1. A window street is defined as the section of a local residential street that abuts an arterial road with residential lots or blocks fronting
or flanking one side of the window street (single loaded street). The narrower boulevard on the arterial road side of the window 12. The 5.0 metre local boulevard width and 2.5 metre separator boulevard width in a window street are not to be reduced.
street is referred to as a “separator boulevard”. A 0.3 metre reserve block is located between the separator boulevard and the
arterial road boulevard. The reduced 5.0 metre boulevard fronting the residential lots is referred to as the “local boulevard”. When 13. Minimum Depth Of Cover Below The Approved Finished Grade:
sidewalks are required the local boulevard is to be widened 6.0 m in accordance with standard UCC-1M (also see note 10. f.). See
Sheet 1 for window street cross-section. Boulevards Roadways
Communications 0.6 m 0.8 m
2. Window streets are only to connect to a local street at a 90 degree bend or at a mid block intersection. Gas 0.8 m 0.9 m
Electric & Street Light 0.9 m 1.1 m
3. No vehicular access is permitted from the window street right-of-way to the arterial road right-of-way. Vehicular access to the Water 1.7 m 1.7 m
window street is via the adjoining local street and internal subdivision local street network. Sewers Varies Varies
4. The length of a window street right-of-way is to be a maximum of 340 lineal metres parallel to an arterial right-of-way.
14. Lateral tolerance – 0.15 metres.
5. Window street right-of-ways are to abut arterial road rights-of-way only. Standard local road and right-of-way widths apply to the
15. Street lighting cable is to be in line with poles.
adjoining local street leading into the window street.
16. Storm and sanitary sewers are located under pavement, generally 1.5 metres each side of centreline when installed in separate
6. A window street road profile is to match the ultimate arterial road profile to comply with: standard boulevard grading without retaining
trenches; and on curves sewers are to be at least 6.0 metres from property line.
walls & steep slopes, and provide for overland flow routes, etc.
7. Where a window street terminates to a cul-de-sac, the cul-de-sac design is to be in accordance with SR-5.0. The street line at the 17. In joint trenching telephone, communication and electric cables will be at the same depth shown for electric cables.
top end of a cul-de-sac is to be perpendicular to the arterial road street line (tangent to cul-de-sac street line).
18. Cables in the communication corridor to be at a consistent offset.
8. Street Right-Of-Way (ROW) Widths Chart:
Local Residential Streets Including Cul-De-Sacs ** Standard Street Widths Window Street Widths 19. Allowable grade variation of 2% to 4% on boulevard draining towards curb.
(Metres) (Metres)***
ROW* Blvd* Road* Blvd* ROW* Blvd* Road* Sep Blvd*
20. The preferred location for trees within the 5.0 metre local boulevard is 0.8 metres off property line where no sidewalk exists.
Where sidewalk exists, the preferred location for trees is halfway between the curb & gutter and front of sidewalk.
Serving Less 18.0 6.0 6.0 6.0 14.5 5.0 7.0 2.5
Than 30 Units.
21. Separator Boulevard - Elevated Landscape Treatment Notes:
Serving Less 19.0 6.0 7.0 6.0 14.5 5.0 7.0 2.5
Than 60 Units.
a. The separator boulevard shall include a creative elevated landscape treatment designed by a licensed landscape
Serving More 20.0 6.0 8.0 6.0 15.5 5.0 8.0 2.5
architect, to the satisfaction of the General Manager of Planning and Development;
Than 60 Units.
b. The elevated landscape treatment will include the planting of trees and shrubs. The installation of perennials are
* ROW = Right-Of-Way; Blvd = boulevard; Sep Blvd = separator boulevard;
optional, annuals are not acceptable. All plantings shall be in accordance with city of London standards;
** Number of units is based on the total number of units serviced by a local street including the window street;
c. The elevated landscape treatment shall be composed solely of topsoil in accordance with City of London standards
*** Window streets without sidewalks see note 10. f. for window streets with sidewalks; and
with a height of 0.5 metres above the back of the separator boulevard curb ;
**** Standard road and boulevard widths apply to the adjoining local street.
d. All plant species must be tolerant of urban conditions and the overall landscape treatment must be sustainable given a
low maintenance regime;
9. 90 Degree Street Curves – Window Street:
e. The elevated landscape treatment shall provide for a reduction in night-time vehicular headlight glare between arterial
ITEM Window Street ROW (Metres)
road and window street traffic;
14.5 m Serving 14.5 m 15.5 m
f. The combination of the elevated planting strip and vegetation shall achieve a minimum 1 meter height to function as a
Less Than 30 Serving Less Serving More Than
visual (headlights) and physical (vehicular access) barrier between the arterial and window street right-of-ways; and
Units Than 60 Units 60 Units
g. The installation of fences and/or architectural features within the City’s right-of-way is prohibited.
Minimum Road Width 7.0 7.0 8.0
Minimum C/L Radius 19.0 19.0 19.0 22. Fire hydrants are not desired within the window street right-of-way. If necessary, fire hydrants are to be placed within the
Minimum Inside Property Line Radius 10.0 9.5 9.0 separator boulevard without landscape treatment together with appropriate setbacks (e.g. 1.0 metre setback from the toe of the
Minimum Inside Curb Radii 16.0 15.5 15.0 landscape treatment), or within the local boulevard with a standard 6.0 m boulevard as per UCC-1M.
Minimum Outside Curb Radii 23.0 22.5 23.0
23. Residential lots and blocks on a window street are only to be serviced by the local road, sewers watermains and street lighting on
10. Sidewalk Locations: the local street and not from the arterial road.
a. Sidewalks from local streets adjoined to or intersecting a window street are to extend across a window street from the
arterial road sidewalks to the internal subdivision sidewalks, all to the satisfaction of the City Engineer; 24. Window streets are to be serviced with local watermains and sewers. Trunk or subtrunk watermains and sewers are not to be
b. Sidewalks or sidewalk tee’s are to be provided between the arterial road sidewalk and the window street. The maximum routed through and/or service window streets.
spacing between sidewalks and/or a sidewalk tees along the length of a window street is 80 metres. Sidewalks or
sidewalk tee slopes are not to exceed standard boulevard slopes (2% to 4%) with no berms, landscaping, tree planting, 25. Any utilities and services in the arterial right-of-way are to be adjusted to be compatible with the window street landscape
fire hydrants or other utilities within 1.0 metre of the sidewalk or sidewalk tee; treatment; to the satisfaction of the affected utility company.
c. A sidewalk is required within the ultimate arterial right-of-way boulevard abutting the entire length of a window street in
conjunction with a window street sidewalk; 26. Boulevards are to be sodded on 100 mm of topsoil, except as required for the elevated landscape treatment.
d. Sidewalk is to be located on the “outside boulevard” on the bend of the window street and adjoining local street;
e. No sidewalks are to be located in the separator boulevard; and 27. All noise barrier walls are to be designed and located in accordance with the approved noise barrier wall study, all as approved
f. If a sidewalk is required/requested in the local boulevard of the window street, the local boulevard width is to be increased
by the General Manager of Planning and Development.
to 6.0 metres as per standard UCC-1M and the right-of-way width is to increase by 1.0 metre all to the satisfaction of the
City Engineer.
·See Sheet 1 for window street cross-section and see Sheets 3.1, 3.2 and 3.3 for window street examples.
CITY OF LONDON STANDARD DRAWING
WINDOW STREET NOTES
DWG DATE APPROVED BY
UCC-2M Sht. 2 OF 3 NOV. 9, 2007 CITY ENGINEER Justin LawrenceJustin Lawrence WindowPlan1.dgn 2012-01-27 2:02:50 PM
Justin Lawrence WindowPlan1.dgn 2012-01-27 1:47:10 PM
Justin Lawrence WindowPlan1.dgn 2012-01-27 1:44:35 PM
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