TEXAS WOMAN'S UNIVERSITY GRADUATE STUDENT COUNCIL (GSC) 2021-2022 GSC GRADUATE STUDENT TRAVEL PROGRAM - Texas Woman's ...
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TEXAS WOMAN’S UNIVERSITY
GRADUATE STUDENT COUNCIL (GSC)
2021-2022 GSC GRADUATE STUDENT TRAVEL PROGRAM
Application Materials Available Application Deadline
Friday, October 1, 2021 Friday, October 15, 2021
Friday, February 4, 2022 Friday, February 18, 2022
Program Description
The Graduate Student Council (GSC) Graduate Student Travel Program enables graduate students to
travel to present at/attend professional conferences and meetings that have been peer-reviewed,
juried, or selected by the major associations or societies in their fields. This travel program is a
reimbursement fund.
Eligibility
Student applicants must be graduate students currently enrolled at TWU at the time the application is
made and the presentation travel must be completed within one academic year of acceptance. A
student may receive only one travel award per fiscal year (September through August) from this
program. The award may be used to support one student. The request to the Graduate Student Travel
Program must be supported by the student’s faculty mentor and department chair. This application
only covers registration fees for conferences.
Application and Submission Instructions
Complete the application form. Make sure all items are as detailed and accurate as possible. Make
sure to read the form carefully and fill out all portions according to the directions. The completed
application form must be signed by the student, faculty mentor, and department chair (or equivalent).
The application and photo release form must be emailed as .pdf documents to
gscounciltwu@gmail.com. Any application that is handwritten, not signed, does not meet the
deadline, or does not follow the instructions may not be accepted.
Review and Notification
Applications will be reviewed by the GSC Executive Council & Travel Committee members
approximately two to three weeks after the deadline. Applicants will be notified via email of
acceptance or denial of funds within four weeks of the application deadline.
Reporting Requirements
Awardees who receive any amount of travel fund compensation must complete the following
procedures within two weeks of completion of travel to receive the awarded money. The awardee
must email GSC a completed W9 form, copy of receipt that cover up to the amount awarded, a
professional picture for the conference or a headshot, and a summary of your conference and how it
benefited you as a scholar.
Revised September 2021TEXAS WOMAN’S UNIVERSITY
GRADUATE STUDENT COUNCIL (GSC)
2019-2020 GSC GRADUATE STUDENT TRAVEL PROGRAM
Application Form
STUDENT INFORMATION
Name:
Department:
Phone Number: Email:
Classification: ☐ MS ☐ MA ☐ EdD ☐ Ph.D.
I
FACULTY INFORMATION
Name:
Department:
Phone Number: TWU Email:
CONFERENCE INFORMATION
Full Name of Conference (no abbreviations)
Conference Destination
☐ Local
☐ Regional
Level of Conference
☐ National
☐ International- Hosted in the USA
☐ International- Hosted outside the USA
Dates of Travel to
Dates of Conference to
☐ Abstract Accepted and Presenting (attach notification)
☐ Abstract Application Submitted but Pending
Status
☐ Attending and Volunteering at conference, Not Presenting
☐ Attending Only
☐ First time presenting at a conference
☐ First time attending conference, NOT presenting
Revised August 2019TITLE OF PRESENTATION Please add title of your paper, poster, or presentation. IF NOT PRESENTING PLEASE WRITE NOT PRESENTING AND MOVE TO THE NEXT SECTION. ABSTRACT Please cut and paste the abstract of the presentation to be made in the space provided below. IF NOT PRESENTING PLEASE WRITE NOT PRESENTING AND MOVE TO THE NEXT SECTION. Revised September 2021
HOW WILL THIS PRESENTATION OR ATTENDING THIS CONFERENCE BENEFIT YOU AS A
GRADUATE STUDENT
Please provide detailed information on how presenting or attending this conference will benefit you as a
graduate student at TWU and in your field of study.
0
Revised September 2021Note: Additional funding sources will not negatively impact your chances of being funded. If other funding sources are available, please list below. If no other sources of funding are available and the costs of the trip exceed the amount provided by this program, it is understood that the traveler is responsible for the remaining costs. TWU Department ( ) BUDGET JUSTIFICATION Please provide budget justification Provide any other information regarding expenses below (if applicable): ______________________________________ ______________________________________ Print Name of Student Presenter Signature of Student Presenter ______________________________________ ______________________________________ Signature of Faculty Mentor Signature of Dept Chair/Director/Associate Dean Submit via email with attachments to the Graduate Student Council (gscounciltwu@gmail.com ). Revised September 2021
PHOTOGRAPHIC CONSENT
AND RELEASE FORM
I hereby authorize Texas Woman’s University (University), and those acting pursuant to
its authority to:
(a) Record my likeness and voice on a video, audio, photographic, digital,
electronic, or any other medium.
(b) Use my name in connection with these recordings.
(c) Use, reproduce, exhibit or distribute in any medium (e.g., print
publications, video tapes, CD-ROM, Internet/www) these recordings for any purpose
that the University, and those acting pursuant to its authority, deem appropriate,
including promotional or advertising efforts.
I release the University and those acting pursuant to its authority from liability for any
violation of any personal or proprietary right I may have in connection with such use. I
understand that all such recordings, in whatever medium, shall remain the property of the
University. I have read and fully understand the terms of this release.
Name:
[Printed Name]
Address:
[Street Address]
[City] [State] [Zip]
Phone:
Signature: Date:
Parent/Guardian Signature (if under 18):
Date:
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