Summer Resident Camp Information Packet - Summer 2021
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Table of Contents Welcome & Contact Information ………….…….…… Page 2 COVID Precautions at Camp……….……………..…. Page 3 Required Camper Forms……………………………… Page 4 Important Notes …………………….…………………. Page 4 Payment Reminders ………………..……….……….. Page 4 Getting Prepared for Camp ……………..…………….Page 5 Camper Check-In & Check Out Times …………....…Page 5 Camper Equipment & Packing List …………….….... Page 6 Camp Gear, Trading Post, Retail Shops……………. Page 7 Telephone and Electronics Policy ……….………….. Page 8 Camper Mail ……..…………………………………….. Page 8 Facebook Updates ………………….………………… Page 8 Cabin/Tent Life …………………………….………….. Page 9 Camp Food ……………………………….…………… Page 9 Lost & Found …... ………………………….…………. Page 9 Health & Wellness……….. ……. ……………………. Page 9 COVID Precautions & Screening..…………………... Page 9 Waterfront/Swim Evaluation ……….………………… Page 10 Watercraft Activities ……………….………………….. Page 10 Sample Daily Schedule …………………………….… Page 10 Camp Graham ……………….…………………….….. Page 11 Camp Hardee …………….……………………………. Page 11 Camp Mary Atkinson …………….……………….…… Page 12 Refund and Cancellation Policy …………….……….. Page 12 Laundry ……………………………….………………... Page 12 1
Welcome! After a long COVID hiatus, we are back to show that we Camp Stop...Won’t Stop having fun at Girl Scout Camp! This packet is filled with information to help prepare your family for camp and make your camper’s experience safe, fun, and fulfilling! Camp is a special place, full of opportunities for growth and personal development. Staff are waiting at camp to provide an excellent experience and share a great love for the outdoor world with your girl! Fundamental to the camp program are the values inherent in the Girl Scout Promise and Law. Our program is girl-centered and intentional. Our ultimate goal is to make the camp experience an integral part of each girl’s life. We emphasize opportunities for the camper to value herself, further develop her skills, build relationships, participate in the camp community, appreciate the natural world, and have fun in a safe, healthy environment. If you are interested in some tips about how to help your camper have a successful time at camp, check out the CAMPS section on our website at www.nccoastalpines.org. Even if you have been to one of our camps before, please read this thoroughly, as MANY things have changed. If you have any questions that are not answered here, please do not hesitate to contact the Camp Director of the camp your daughter is attending. We’re all proud to be building girls of courage, confidence and character who make the world a better place! The Camp & Outdoor Team 800-284-4475 | OutdoorProgram@nccoastalpines.org Rebecca Kowalski (Waffles) | Camp Mary Atkinson Camp Director 2021 919-902-1949 | rkowalski@nccoastalpines.org Julie Weddle (Small Fry) | Camp Graham & Hardee Camp Director 2021 910-540-8039 | jweddle@nccoastalpines.org Bekah Carmichael (Willow) | Senior Camp & Outdoor Program Director 919-222-8591 | bcarmichael@nccoastalpines.org 2
COVID Precautions at Camp Health & Safety of campers and staff is the top priority for us at summer camp. In 2021, this means that many things will need to be done differently in order to reduce the risk of transmission of COVID during our camp season. At camp we already have procedures in place to help prevent the spread of communicable diseases. Now we are doing more, and we need your help and cooperation to keep camp going this summer. Keep reading to find out what you can expect, and what you can do to be part of the effort! NOTE: All COVID protocols are subject to change based on guidance from the CDC, NC DHHS, and ACA. During the two weeks (14 days) prior to your arrival at camp this summer, please be mindful of your activities and interactions with others. In order to reduce the likelihood that you carry COVID with you to camp, please consider: • Practicing physical distancing when with ANYONE outside your immediate family • Wearing a face covering when entering public places, riding in vehicles with people outside your immediate family, and doing any activities during which you cannot maintain a 6-foot distance • Limiting travel outside of your community, county, or metropolitan area (Note: Traveling internationally in the 14 days prior to camp prohibits you from attending camp.) • Monitoring your own physical health and symptoms; tracking and treating as necessary • Not attending large events where physical and social distancing are not practiced • Getting the complete COVID vaccine if you are age 16 or older (NOT required) Here is what to expect for 2021 camp check-in days: • You will be assigned a specific check-in window of time, based on your girl’s unit. If you have more than one girl, please arrive at the latest assigned check-in window, so all of your girls may immediately join their assigned groups after check-in is complete. • Try to limit the number of people who accompany your girl(s) to camp for check-in to one adult if possible. Consider joining us at a single-day event to enjoy camp fun for the whole family! • Upon arrival, before exiting your vehicle, you will be screened for COVID-related symptoms. Anyone with a fever of 100 or higher, blood oxygen level under 95%, or exhibiting other COVID symptoms will not be permitted to remain at camp. NOTE: COVID Tests will not be required to attend camp. • All luggage will be dropped in a central location near the parking lot and later transported to the units where girls will unpack and setup their sleeping quarters. Families and friends will not visit the cabins on check-in day, to reduce the number of people in and out of those spaces. All campers and staff members will be required to: • Stay with their unit group for all activities, meals, etc. • Wear a cloth face covering during all activities, indoor and outdoor, with the exception of eating, sleeping, bathing, aquatics, and climbing the alpine tower. Mask breaks will be taken at regular intervals and only when girls and staff can be at appropriate physical distance for the duration. • Sleep in the direction indicated on each bed (head/toe). Beds have been arranged and labeled according to best practice guidance from the American Camp Association and the CDC. • Wash and/or sanitize their hands between activities, before and after meals, after using the bathroom, and after all other instances in which disease transmission is possible. Practice excellent personal hygiene. • Have their temperature and oxygen level taken each morning and report any feelings of sickness to the Health Supervisor. 3
Camp Forms & Information NEW IN 2021!!! ALL PRE-CAMP FORMS WILL BE COMPLETED ONLINE. Please complete the following forms for your camper by June 1: Summer Camp Camper Information Form This form tells us about your camper and is shared with unit staff to better support your camper. Summer Camp Health & Permission Form This form collects Health History on your camper and includes a number of permissions, releases, and agreements for your camper to participate. Summer Camp Medication Form Complete this form to tell us about any medications (prescription and over-the-counter that your camper takes on a daily basis. Summer Camp Release Authorization This form indicates who has permission to pick up your camper from camp. Summer Camp Assumption of Risk Waiver This form acknowledges the risks involved with participating in in-person programming. • If your child has special dietary or other needs, please note this on their forms. If your camper has a severe allergy, please contact the Camp Director of your camp at least two weeks prior to your arrival. • All medication must be in its original packaging. This includes all prescription medications, over the counter medications, even vitamins and topical creams. We can only dispense these medications according to the labeled directions. • At check-in, your camper will be screened for lice/nits. Campers will not be allowed to stay if they have lice/nits and parents/guardians are responsible for treatments. No refunds are given for lice/nits, but your camper can return to camp after she is lice/nit free, or we will work to reschedule her session if space is available. • If your camper is sick for more than 12 hours, has a high fever, gets an injury that requires advanced treatment, vomits more than once, or the health supervisor has concerns, you will be contacted immediately. • Campers are covered by a supplemental insurance for accidents and sickness that may occur while participating in activities; pre-existing conditions are not covered. • Camp is designed to build confidence and independence in girls. To maintain this exciting experience for girls, no visitors are permitted while camp is in session. In the event of an emergency, contact your girl’s on-site camp director. • Family pets are not permitted on any camp property. Please allow pets to stay comfortable at home while you are traveling with your camper. • Final payment for all camp sessions is due by May 1. • We are unable to setup payment plans of any sort, but you can log back in to your online account at any time to make payments prior to May 1. Partial payments are accepted at all council shops, in person, online, or on the phone. Contact the Customer Care Team for questions and to make payments at 800-284-4475 or helpdesk@nccoastalpines.org. 4
Here are some useful tips to help prepare you and your child for camp. • Prepare your camper to care for herself by having her spend a weekend with a friend or relative. • If this is your camper’s first time away from home, speak openly about homesickness. Homesickness is natural. With your camper, create a plan for what she will do if she becomes homesick at camp. Some ideas may be to write a letter home, tell a counselor, or try to be a friend to someone else that may be feeling homesick, too. Avoid “pick-up deals” - telling your camper that if she feels homesick, all she has to do is call you and you will come pick her up. This tells your camper that you do not think that she is strong enough to handle homesickness on her own and undermines the counselors’ efforts to help your camper become comfortable at camp. • As a parent, emphasize your camper is “going” to camp rather than you are “sending” her. • Write letters or e-mails to your child while she is at camp. Mail some before she leaves or bring letters to check-in. • If you have concerns or if there is something we should know (a recent move, serious illness, death, divorce, etc.) please contact the Camp Director directly. • Especially if this is your girl’s first time away, practice independent personal hygiene at home. Camp only has showers, so make sure your girl experiences a shower (instead a bath) before attending camp. • Your girl should be comfortable wearing a face covering for long periods of time. • Check out http://www.acacamps.org/campers-families/planning-camp for additional resources and ideas. • Check-in is on the first day of the session from 2:00 p.m.-5:00 p.m. New this year: you will be assigned a specific check-in window based on your girl’s unit. This information will be sent to you two weeks prior to check-in. This will help maintain appropriate physical distance between groups of girls. • Check-out is on the last day of the session from 2:00 p.m.-3:00 p.m. • Gates will not open until 2:00pm on both Check-in and Check-out days. Please plan to arrive as close to your assigned time as possible as limited space is available for waiting cars. Please bring your medications with you upon arrival to check-in. • If you have a conflict with these times, please contact the Camp Director as soon as possible. This will allow us to make arrangements to allow your camper’s transition to and from camp life to be as smooth as possible. • The person picking up your camper will be required to show a photo ID and be listed as an authorized pick-up person on your camper's paperwork. Please see the Summer Camp Forms Packet. • Please remember all check-in/out procedures differ at each of our locations due to their layout and staffing, so please respect each camp’s procedures. Pack your camper’s bedding, swim suit, towel, and water bottle in a separate bag for check in to assist your campers transition into camp. You will need to park in the areas designated by the Camp Ranger and luggage will either be transported for you or wagons will be provided. 5
Packing for Camp To Bring or Not to Bring? Camping goes on, even when it rains! Please be sure your camper brings the proper items to camp. Allow your camper to help with the packing, so she will know where everything is located. Be sure to label your camper’s clothes and bags. Please don’t send clothes that you want kept clean and tidy, it’s not fair to the camper who will be very active at camp. Our Council Shops have many items your camper may need for summer camp. Our camping supplies include T-shirts, mess kits, water bottles, bandanas, and more. Please come in and let our staff assist you with your camping needs. (Check out the following page for more info on council shops and trading posts!) Clothing: Nice to Have: • Underwear for each day, plus 2 extra • Athletic sandals with heel strap (Keen, Chaco) • Socks for each day, plus 2 extra • Camera (nothing valuable) • Shorts for each day • Book to read during rest time • T-Shirt for each day; no spaghetti straps • Pre-addressed stationery/postcards/stamps • Sturdy pair of tennis shoes • Stuffed animal • Shower shoes, can be flip flops • Non-breakable cup, plate, spoon, fork, and knife • Water Shoes (old shoes, athletic sandals, mesh (for cookouts) No Glass slip-ons) • Bandana • 1-2 pairs long pants • Hat • Jacket/Fleece/Sweatshirt • Sunglasses • Pajamas • Rain coat or poncho Please DO NOT BRING: • 1-2 Swimsuits (we recommend athletic style—suits • Radios, MP3players, iPods, CD players, etc. with ties are not functional for camp) • Cell phones • Cloth face coverings (minimum 2 per day) • Video Games, Tablets/iPads, E-Readers • Video cameras Personal Care: • Gum, candy, snacks, or food of any kind (unless • 2 towels, and wash cloths providing items directly to the kitchen to • 1-2 Swimming towels accommodate specific food allergies/dietary needs) • Sunscreen 25+ and chapstick • Tobacco, illegal drugs, or alcohol • Toothbrush & toothpaste • Firearms, knives, or other weapons • Soap, shampoo • Expensive name-brand articles • Brush or comb, hair ties • Matches, lighters, or candles • Bug repellent (non-aerosol) • Irreplaceable items • Plastic bag or bucket to take items to the showers • Personal sports equipment • Personal sanitary supplies • Floaties & pool toys • Family pets Gear: • Sleeping bag, twin sheets, pillow • Book bag/day pack • Laundry bag (mesh bags provide air flow) • Flashlight and batteries • Reusable Water bottle • Personal medications in original packaging (turned in at check-in) 6
Girl Scout Camp Gear Trading Post (AKA the Camp Store) During their week at camp, campers will have the opportunity to visit the Trading Post. The store sells camp essentials like water bottles, flashlights, and swim goggles; and also sells fun items like t-shirts, sunglasses, cameras, postcards, and other Girl Scout themed items. Merchandise ranges from $1- $25. Camp T-shirts are not included in the camp fee and available in the Trading Post while supplies last. When you check-in your camper, you'll have the opportunity to shop in the Trading Post shop. While in the Trading Post, you can buy a preloaded $10, $20 or $30 gift card for your camper. All gift cards for use during camp are collected during check-in and held for safe- keeping until your camper visits the Trading Post. Gift cards with balances will be returned to the camper during check-out. Any remaining balances can be used at the council shops, for council sponsored events, or donated to the council. Council Retail Shops To help you prepare, the Council Shops have many items your camper may need for summer camp. We'd love to see you in any of our council shops located in the Raleigh, Fayetteville, Goldsboro, and Wilmington Service Centers. You can also purchase these items by visiting our online council shop at girlscoutshop.com. Stop in to one of our council retail shops today! Questions? Call 800-284-4475. 7
Communications at Camp Telephone and Electronics Policy Cell phones and other communication devices are not permitted at camp. Having these devices at camp can create a lot of homesickness and issues in the units amongst girls. Camp is an opportunity for girls to be unplugged and become an active member of our camp community. Additionally, the environments at camp are not suitable for the safe storage of these devices. • Campers are not permitted to receive or make phone calls while at camp. • If there is a problem or if your camper is not adjusting well, a Camp Administrator will contact you. • We know not speaking with your camper can be very hard. If you have any special circumstances, please call camp at least a week before your camper attends so you and the Camp Director can make plans on how to manage it. Camper Mail All campers love mail! We recommend sending mail early or dropping it off at check-in so your camper receives a letter in the first few days. If you think your camper might be homesick, help encourage her to have fun at camp by keeping your letters positive and happy! You are welcome to send your camper a care package but DO NOT send food, candy, or gum. If campers would like to send letters home while they are at camp we suggest you send her with pre-stamped and addressed stationary. Email is another easy way to contact your camper. Please put your camper’s name and program name in the subject line. These messages will be printed once a day and then given to your camper’s counselor for distribution. As campers do not have access to computers, they will not be able to respond to emails. Please do not send pictures or images that require a lot of ink to print. Camp Graham Camp Hardee (Camper’s Name) (Camper’s Session) (Camper’s Name) (Camper’s Session) 334 Regional Water Lane, Henderson, NC 27537 752 Camp Hardee Rd., Blounts Creek, NC 27814 Phone: 252-433-4783; Phone: 252-946-8214; Email address: campgraham@nccoastalpines.org Email address: camphardee@nccoastalpines.org Camp Mary Atkinson (Camper’s Name) (Camper’s Session) 8591 NC #42 East, Selma, NC 27576 Phone: 919-965-4277; Email address: campmaryatkinson@nccoastalpines.org Facebook Updates We know that you want to know what your camper is up to at camp! Like us on Facebook to check out updates. We strive to post to Facebook daily, and we try to post photos of every girl however, the number of posts and times of postings will vary based on the camp program and campers needs throughout the day/ week. Camp Graham — https://www.facebook.com/GirlScoutsCampGraham/ Camp Hardee — https://www.facebook.com/GirlScoutsCampHardee/ Camp Mary Atkinson — https://www.facebook.com/GirlScoutsCampMaryAtkinson/ 8
What to Expect Cabin/Tent Life Unit assignments are created based on the specific program that a summer camper is registered for. Our Camp Hardee campers reside in climate controlled cabins, while our campers at Camp Graham and Camp Mary Atkinson reside in either platform tents or cabins. Cabins at Camp Mary Atkinson and Camp Graham have ceiling fans, but there is no electricity in the tents. Many campers bring battery operated fans and lanterns with extra batteries. The Owl Hollow unit at Camp Mary Atkinson is climate controlled. Camp Food Our menu offers a variety of different, delicious, well balanced meals. Vegetarian options are available by request, and we will gladly work to accommodate campers with food allergies. To reduce large gatherings, we may have staggered meal times, multiple dining locations, and in-unit meals. Some meals are cooked over campfires under summer staff supervision or will be bag lunches. Contact the Camp Director to discuss specific dietary needs at least two weeks prior to your camper’s session. Lost and Found Despite our best efforts and intentions, many items can and will be left behind every week. Please label all of your camper’s items with their first and last name. If you return home and realize something is missing, contact us and we will do our best to return it to you. Items that have been clearly labeled with first and last names have a much better chance of being returned to their owner. Items not claimed by the end of August will be donated to a local charity or used by the camp. Health & Wellness During resident camp, there is a dedicated healthcare staff on site at all times. They will be responsible for distributing all campers’ prescribed medication throughout the week. For any minor issue that may arise, the on-site health center is open 24 hours. For issues beyond the scope of our health center, we will notify the parent/guardian immediately to discuss their desired course of action. If a camper is ill for longer than 6 hours with no indication of getting better, the parent/guardian will be notified and the camper will be sent home. Campers sent home for medical reasons do not warrant a refund of fees, but we will work to see if we can accommodate them in another session. If your camper has any known medical conditions, please be sure to note them on the medical form. The more we know, the better we can serve your camper. We try to accommodate as best we can, but may not be able to serve every girl due to certain health concerns and medical diagnoses. COVID Precautions & Screening We are thrilled to be hostng in-person camp again in summer 2021. In order to continue offering this program, we need everyone’s help and cooperation in reducing the spread of COVID and keeping it out of our camp environments. For the two weeks leading up to a girl’s attendance at camp, we ask that she and her family practice appropriate physical distancing, mask-wearing, and follow guidance from the North Carolina Department of Health on COVID safety as much as possible. Upon arrival at camp, each girl will be screened for symptoms and will have her temperature checked. Girls with fevers and/or COVID symptoms will not be permitted to stay at camp. Temperature checks will performed each morning when girls are on property. Girls showing symptoms will be isolated per the North Carolina DHHS guidelines and parents will be informed immediately. Per NC DHHS guidelines for resident camps, all campers and staff will be required to wear cloth face coverings while at camp. This includes during indoor and outdoor activities, except for while eating, sleeping, and participating in aquatic & climbing activities. Physically distant mask breaks will be taken as needed. Camp staff are now included in the CDC’s list of Essential Workers and our staff are encouraged to be vaccinated prior to the start of the summer season. 9
Information for Campers Waterfront/Swim Evaluation On check-in day, all campers will head to the lake or pool to participate in a swim evaluation. Campers will be placed into ability groups for safety reasons. These groups determine the depth of the water that the campers can swim in the lake or pool. ALL campers will get to play in the lake/river or pool and be able to participate in canoeing. The swim evaluation consists of swimming approximately 25 yards and treading water for 2 minutes. Campers do not have to participate in the swim evaluation; if a camper chooses not to participate in the swim evaluation, they will be classified as a Level 1 swimmer. •Level 1 — Little to no swimming ability, unable to swim one stroke •Level 2 — Can swim one length of the swimming area and cannot tread water for 2 minutes •Level 3 — Can swim two lengths of the swimming area and tread water for 5 minutes Watercraft Activities All campers will have a chance to participate in canoeing. Other watercraft use is based upon swimming ability and activity availability. To participate in kayaking or paddle boarding, campers must complete a more stringent swim evaluation. • Canoeing: Open to all grade levels and all swimming levels. • Kayaking: Open to girls entering grades 4-12; Must be a Level 2 or 3 swimmer and able to reach foot pegs. • Paddle Boards: Open to girls entering grades 6-12; Must be a Level 3 swimmer. NOTE: Sailing activities will not take place in 2021 due to the size of the boats and inability for sailors to maintain physical distance while on the boat. We look forward to sailing again in the future when conditions permit! Sample Daily Schedule 7:00 am Wake up 8:00 am Kapers 8:30 am Breakfast 9:15 am Flag Ceremony 9:30 am Canoeing 11:00 am Arts & Crafts 12:30 pm Lunch 1:30 pm Me Time 2:30 pm Swimming 4:00 pm Unit Time 5:45 pm Flag Ceremony 6:00 pm Dinner 7:30 pm All-Camp Activity 9:00 pm Get Ready for Bed 10:00 pm Quiet Time 10
Camp Graham Located in Vance County, this 155 acre camp sits on picturesque Kerr Lake. What makes Camp Graham unique is its incredible semi-private cove, making it ideal for a variety of water sports including canoeing, swimming, and paddle boarding. Summer Camp at Graham The waterfront is the place to be at Camp Graham during the summer! In addition to traditional camp activities, the camp offers lake swimming, canoeing, kayaking, and paddleboarding. Tie-dye is a favorite tradition at Camp Graham, and each camper gets to make their own tie-dye t-shirt. Amenities • Large dining hall • Open air amphitheater • Archery • Semi private cove • Watercrafts including canoes, kayaks, paddleboards • Unit shelters • Platform tents • Rustic cabins • Cloverfield Tree House unit • Bath houses • Fire circles • Gaga pit • Hiking trails Camp Hardee Located in Beaufort County, this 95 acre camp offers river frontage, woodlands, and open space. The smaller and more intimate of our properties, Camp Hardee offers modern comforts while providing a genuine camp experience. What makes Camp Hardee truly special is its family atmosphere, multi colored cabins and beautiful views of the Pamlico River. Summer Camp at Hardee Girls spend lots of time on and in the water during the summer at Camp Hardee! In addition, the new Hammock Village near Eagle’s Nest fire circle is home to some of the best views of the river—especially at sunset! Amenities • Rotary Lodge • Climate controlled cabins • Modern bathhouses • Covered shelters • Swimming pool • Private access to Pamlico River • Watercrafts including canoes, kayaks, and paddleboards • Fire circles • Archery • Hiking trails • Gaga pit 11
Camp Mary Atkinson Located in Johnston County, our flagship camp consists of 278 wooded acres of land connected to a working mill. The property offers the traditional camp experience with high adventure elements. Camp facilities include hiking trails, a swimming pool, a lake, and a challenge-by-choice climbing tower. Summer Camp at CMA During the summer months, CMA is home to traditional resident camp in 2021. Campers enjoy pool and lake swimming, boating, crafting, hiking, and cookouts. Depending on age level and session, campers are offered the chance to climb the alpine tower and boulder on the climbing grotto. Amenities • Leadership Center • Program building • Craft hut • Airnasium • Alpine tower • Climbing grotto • Hiking trails • Covered shelters • Swimming pool • Archery • Private pond w/ waterslide • Watercrafts including canoes, kayaks, and paddleboards • Gaga Pit Additional Information Refund and Cancellation Policy Please notify our Help Desk as soon as possible if plans change and your camper can no longer attend camp. Once you register for a session, you have made a commitment to that session and are responsible for payment in full. Refunds are available under special circumstances. In 2021, camp fees and deposits are fully refundable until April 30. Please see www.nccoastalpines.org under the Camp Registration & Financial Aid in the Camp section for our complete refund and cancellation policy. You can contact the help desk by calling 1-800-284-4475 or by emailing helpdesk@nccoastalpines.org. Laundry Each of our camps has laundry facilities available for staff to wash camper laundry as needed. Any camper clothing or bedding with bodily fluids on it will be washed and returned to the camper before she leaves for home. Campers attending two week (CIT) sessions will have the opportunity to have one load of laundry washed for them over the weekend while they are at camp. Please pack a laundry bag labeled with your camper’s name for your girl to put her soiled clothing in to help keep clothes separated. 12
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