Summary of Full-Time Employee Benefits - City of Virginia Beach - VBgov.com
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City of Virginia Beach Summary of Full-Time Employee Benefits
List of Benefits*
Leave Health Related Benefits
Paid Time Off (PTO) (Hybrid participants only) Health, Vision & Dental Insurance
Annual Leave (not Hybrid participants) Flexible Spending Accounts (FSA)
Sick Leave (not Hybrid participants) Health Savings Account (HSA)
Compensatory Leave Life Insurance
Bereavement Leave Long-Term Care
Holidays Long-Term Disability
Injury Leave Short-Term Disability
Election Official Leave Leave Donation Program
Military Leave With Pay BEWell (Beach Employee Wellness)
Family Medical Leave Worker’s Compensation
Maternity & Parental Leave Employee Assistance Program (EAP) Work-Life Services
Disease Management Program
Retirement Partners in Pregnancy
Tobacco Cessation Program
Retirement – Service & Disability
Deferred Compensation Other Benefits
Social Security and Medicare
Credit Union
List of Employee Recognition Programs Legal Resources and Identity Theft
Tuition Reimbursement
Hall of Fame Award Veterans Reemployment Rights
Performance Bonus Executive Benefits
Service Awards
*Members hired after January 1, 2014 without prior active VRS service will be enrolled in the VRS Hybrid Plan –
retirement, disability and paid time off. Sworn Police, Fire, and emergency medical technician staff will not participate
in the Hybrid/PTO Plan.
Department of Human Resources | April 2022 Inside CoverLeave
Paid Time Off (PTO)
Full-time members hired on or after January 1, 2014 without prior active VRS service will be enrolled in the VRS Hybrid
Plan. Full-time Hybrid plan employees accrue Paid Time Off (PTO) leave as set forth in the chart below based upon years
of full-time service with the City of Virginia Beach.
Note: Sworn Police, Fire, and emergency medical technicians are not included in the Hybrid plan.
Years of Full-Time Semi-Monthly Total Monthly PTO Annual Leave Maximum Annual Leave
Service Accrual Rate Accrual (hours) Accrual (hours) Carryover (hours)
0 Yrs - < 5 Yrs 6 12 144 224
5 Yrs - < 10 Yrs 7 14 168 248
10 Yrs - < 15 Yrs 8 16 192 272
15 Yrs + 9 18 216 296
Annual Leave
Full-time members who work forty (40) hours per week, hired on or before December 31, 2013, accrue annual leave as set
forth in the chart below based upon years of full time service with the City of Virginia Beach.
Years of Full-Time Semi-Monthly Total Monthly PTO Annual Leave Maximum Annual Leave
Service Accrual Rate Accrual (hours) Accrual (hours) Carryover (hours)
0 Yrs - < 5 Yrs 4 8 96 400
5 Yrs - < 10 Yrs 5 10 120 400
10 Yrs - < 15 Yrs 6 12 144 400
15 Yrs - < 20 Yrs 7 14 168 400
20+ Yrs 8 16 192 400
Department of Human Resources | April 2022 Page 1Annual Leave Continued
Firefighters assigned to fifty-six (56) hour per week positions shall accrue annual leave as set forth in the chart below
based upon years of full time service with the City of Virginia Beach.
Years of Full-Time Semi-Monthly Total Monthly PTO Annual Leave Maximum Annual Leave
Service Accrual Rate Accrual (hours) Accrual (hours) Carryover (hours)
0 Yrs - < 5 Yrs 5.6 11.2 134.4 500
5 Yrs - < 10 Yrs 7 14 168 500
10 Yrs - < 15 Yrs 8.4 16.8 201.6 500
15 Yrs - < 20 Yrs 9.8 19.6 235.2 500
20+ Yrs 11.2 22.4 268.8 500
Sick Leave
Non-Hybrid Plan members who work forty (40) hours per week accrue sick leave at the rate of 4 hours per semi-monthly
pay period, equivalent to 8 hours per month. Firefighters assigned to fifty-six (56) hour per workweek positions will accrue
sick leave at the rate of five and six-tenths (5.6) hours per semi-monthly pay period, equivalent to eleven and two-tenths
(11.2) hours per month.
Employee sick leave accruals can be used as Family Sick Leave, in accordance with City policy. This includes sick leave
for periods of illness of an employee’s immediate family member or immediate family member’s medically required
confinement, and medical and dental appointments, for up to forty (40) hours per calendar year for employees who work
a forty (40) hour workweek, or up to fifty-six (56) hours per calendar year for firefighters who work a fifty-six (56) hour
workweek. Sick leave for an immediate family member may be extended beyond the respective forty (40) and fifty-six (56)
hours in a calendar year when there is a qualifying event that is set forth in the Family Medical Leave Act.
Compensatory Leave
State/local government employers and other public agencies may allow nonexempt employees to take compensatory time
off (Comp Time) in lieu of overtime payments. Comp time is provided at a rate of one and a half hours of time off for each
hour of overtime worked. The City of Virginia Beach allows a maximum accrual/carryover of two hundred forty (240) hours,
or four hundred eighty (480) hours for Police and Fire. Hours earned in excess of the maximum accrual/carryover are paid
at the overtime rate.
Bereavement Leave
Paid leave is provided to full-time merit employees upon the death of a member of the employee’s immediate family and
or any person who can be demonstrated as residing in the same household as the employee.
Department of Human Resources | April 2022 Page 2Holidays Eleven (11) days per year as follows: New Year’s Day July 4th Day after Thanksgiving Martin Luther King, Jr. Day Labor Day Christmas Eve Memorial Day Veterans Day Christmas Day Juneteenth Thanksgiving Day PLUS Three (3) Flexible Holidays Injury Leave Paid leave authorized to an employee who has a job-related injury in accordance with the Virginia Workers’ Compensation Act. Injury leave will not exceed a total of twelve (12) months for any one job-related illness or injury. Election Official Leave The City grants employees leave from work to preform election official duties. Military Leave With Pay Employees are entitled to a maximum of fifteen (15) working days of Military Leave with pay per federal fiscal year. Family Medical Leave In accordance with the Family and Medical Leave Act, employees are provided up to twelve (12) weeks of unpaid, job- protected leave for medical reasons; for the birth or adoption of a child; for the care of a child, spouse, or parent who has a serious health condition; or for military family leave for qualifying exigencies. Maternity and Parental Leave Six (6) weeks (240 hours) of paid maternity leave is granted to birthing and non-birthing parent as well as adoptive parents. Eligible employees will receive one (1) week of paid parental leave to care for a sick parent with a serious health condition as defined in the Family and Medical Leave Policy and Procedure. Department of Human Resources | April 2022 Page 3
Health Related Benefits Health insurance helps provide coverage for preventive care, treatment, pharmacy and other medical services including vision, mental health and other health related benefits. Our BEWell (Beach Employee Wellness program) provides a variety of care management programs to include pregnancy care, tobacco cessation, and weight management as well as cardiovascular, diabetes, respiratory, and chronic disease management. For details on coverage, interested employees should visit with their physician to discuss the clinical criteria with Optima Health. Health, Vision And Dental Insurance The City offers group health insurance to all full-time employees through payroll deduction at a group rate, with contributions made by the City. Two health plan options are offered through Optima Health: CDHP (Consumer Driven Health Plan) and POS (Point of Service). In addition, as part of the Optima Health plan coverage, virtual consult services are provided by MDLIVE. Dental insurance is offered as a separate plan at a group rate and is fully paid for by the employee through payroll deduction. Flexible Spending Accounts (FSA) The City offers eligible employees a Health Care Flexible Spending Account (FSA) as well as a Dependent Care Reimbursement Account (DCRA) in accordance with Section 125 of the IRS Code that allows employees to pay for certain employee benefits with pre-tax salary dollars. Health Savings Account (HSA) Employees enrolled in the POS Basic and POS Standard plans have the option to contribute pre-tax salary dollars to a Health Savings Account, if eligible. Employees who elect the POC Basic plan and elect the HSA will receive an employer contribution into their HSA. Life Insurance The City pays the entire life insurance premium for all employees covered by the Virginia Retirement System. Coverage is twice the employee’s base creditable compensation rounded to the next highest thousand dollars for natural death. For accidental death, coverage is four times the employee’s base annual salary rounded to the next highest thousand dollars. Employees have the option of purchasing additional life insurance up to four times their annual salary. The additional premium is paid through payroll deduction. Department of Human Resources | April 2022 Page 4
Long-Term Care Hybrid Plan employees may participate in a Disability Benefit Program that includes long-term care coverage, called Virginia Local Disability Program (VLDP). Long-Term Care is insurance that provides coverage to help pay costs associated with care received at home or in facility when someone needs assistance to perform activities of daily living. Non-Hybrid employees are not eligible to participate in VLDP. Long-Term Disability Hybrid Plan employees participate in a Disability Benefit Program that provides income replacement when an employee is unable to work due to a disability. This program is called the Virginia Local Disability Program (VLDP) and includes both short and long-term income replacement benefits. Eligible employees must be employed for twelve (12) consecutive months before they are covered for non-work related illnesses/injuries. Non-Hybrid employees have the option of purchasing optional long-term disability coverage at any time throughout the year. Evidence of Insurability may be required. Short-Term Disability Hybrid Plan employees participate in a Disability Benefit Program that provides income replacement when an employee is unable to work due to a disability. This program is called the Virginia Local Disability Program (VLDP) and includes both short and long-term income replacement benefits. Eligible employees must be employed for twelve (12) consecutive months before they are covered for non-work related illnesses/injuries. Non-Hybrid employees do not have the option of purchasing optional short-term disability coverage. However, eligible employees have the option to participate in the City’s Leave Donation Program. Leave Donation Program Eligible employees may participate in a voluntary program that provides sick leave to employees who need additional sick leave and are unable to work due to long-term illnesses or medical conditions. BEWell (Beach Employee Wellness) BEWell is the wellness program for full-time City of Virginia Beach employees and retirees on the health plan. Powered by Virgin Pulse, BEWell is geared to help employees and retirees reach their health goals and earn rewards along the way. Participants earn points for their healthy activities and those points can be redeemed for rewards – up to $125 per quarter ($500 per year). Department of Human Resources | April 2022 Page 5
Worker’s Compensation The State of Virginia mandate that the City provides workers’ compensation insurance coverage at no cost to the employee. Employee Assistance Program (EAP) And Work-Life Services EAP and Work-Life Services offer five (5) free counseling sessions per concern, per year for all employees and anyone in their household. In addition, if employees need help with everyday issues such as finding childcare, services for an elderly parent, travel plans, or even a new roof on a house, Humana’s specialists will assist with this as well. They can assess needs, provide guidance, and do research to provide employees with referrals and resources that meet their budget and special requests. Disease Management Programs Disease Management Programs are managed by Optima Health, and health plan enrollment is required for participation. Individuals who are diagnosed with Cardiovascular Disease (coronary artery disease – CAD or congestive heart failure – CHF), Diabetes, Respiratory Disease (asthma or chronic obstructive pulmonary disease – COPD), and Rare Chronic Conditions (such as Crohn’s Disease and Multiple Sclerosis) may enroll and receive case management services to help provide information, guidance and support with any of the above conditions. Full-time employees and retirees participating in the BEWell Program earn points for rewards when meeting program requirements. Partners In Pregnancy Partners in Pregnancy is available to employees who are pregnant and are on the City’s Optima Health plan. Case management services are provided to help answer questions, inform, guide and support the mother-to-be. Full-time employees and retirees participating in the BEWell Program earn points for rewards when meeting program requirements. Tobacco Cessation Program Full-time employees and retirees on the health plan who wish to quit tobacco can receive encouragement and support from highly qualified health-coaches online or by telephone, as well as nicotine replacement (patches or gum) if appropriate at no cost to them. Department of Human Resources | April 2022 Page 6
Retirement Retirement - Service & Disability The City participates in the Virginia Retirement System. Employees are vested after five (5) years of service. Vested employees are eligible for retirement benefits after meeting age and service requirements, which vary by plan. The City offers disability retirement and job-related disability retirement. Employees hired after July 1, 2010 with no active VRS service will be required to contribute five percent (5%) of their salary to their VRS account. This will be done through a pre-tax deduction from their paychecks. Deferred Compensation Employees may arrange to defer a portion of their salary to be paid in the future. The City offers through a third-party administrator, investment options in which employees may deposit their deferred money. Social Security And Medicare The employee contributes 6.2% of taxable annual earnings up to the 2022 social security wage base of $147,000 per year for Social Security taxes and 1.45% of taxable annual earnings per year for Medicare taxes. The City contributes 6.2% and 1.45% for a total of 7.65% of taxable annual earnings for Social Security and Medicare taxes. Department of Human Resources | April 2022 Page 7
Other Benefits Credit Union The Beach Municipal Federal Credit Union is a non-profit service agency that is owned and operated exclusively for City employees and their dependents. Legal Resources And Identity Theft All full-time employees may participate, at the employee’s expense, in the prepaid legal services plan offered through payroll deduction. Legal Resources can provide confidential legal counseling, advice and discounted courtroom representation for employees and their immediate family. Legal Resources also offers two plan options for identity theft protection: Basic and Platinum. Both plans function as an added layer of protection beyond the identity theft education and prevention assistance provided in the Legal plan. Veterans Reemployment Rights In accordance with the Uniform Services Employment & Re-employment Rights Act (USERRA) employees returning from a leave of absence upon completion of service in the uniform services are entitled to reemployment contingent upon certain eligibility conditions. Executive Benefits In addition to the benefits received by all employees, Executives are entitled to five (5) days non-cumulative Executive Leave per year, three month’s severance pay if leaving in good standing at the request of the City, and an annual car allowance of $6000. Tuition Reimbursement Eligible non-probationary full-time employees may submit applications to participate in the City’s Tuition Reimbursement program. Funds will be allocated based on the number of full-time employees within each department. Department of Human Resources | April 2022 Page 8
Employee
Recognition
Programs
Hall Of Fame Award
This award is an annual tribute to outstanding City employees. Nominations are
made by fellow City employees, and a committee of City employees selects the
recipients.
Performance Bonus
A lump sum bonus awarded to an employee displaying outstanding performance.
The bonus, typically equivalent to up to five percent (5%) of the employee’s salary,
may be granted upon written request of the Department Director and approval by
the Director of Human Resources and the City Manager.
Service Awards
An employee is eligible for a service award after five (5) years of continuous service
with the City and upon completion of each additional five years of service thereafter.
Service awards include recognition pins, certificates, and plaques.
Department of Human Resources | April 2022 Page 9You can also read
