Student iPad Hire Program 2022 Information Pack - Mother Teresa Catholic College - Mother ...
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Mother Teresa Catholic College Student iPad Hire Program 2022 Information Pack
Mother Teresa Catholic College Student iPad
Hire Program 2022 - Information Pack
All iPads and accessories used in the Mother Teresa Catholic College iPad Hire package
(hereinafter referred to as “College iPad Program”) are the property of the College.
The College iPad Program only supports school-procured and owned ICT, being provided to
students for educational use at school and at home.
The program is not compulsory in 2022. To participate in the College iPad Program and
parents/caregivers will be required to complete the Mother Teresa Catholic College iPad User
Agreement.
The User Agreement is for three (3) years.
User equipment
The equipment, referred to in this User Agreement, consists of the following as applicable to the
relevant academic year of the student:
Year 1-6 Year 7-9 Year 10-12
10.2” iPad 8th Gen 32 GB* 10.2” iPad 8th Gen 128 GB* 10.9” iPad Air 4th Gen 256 GB
Charger & cable Charger/cable Power/cable
Folio/Cover case Keyboard Keyboard
Apple Pencil I Apple Pencil II
Folio/Cover case Folio/Cover case
*The college is currently investigating the 9th Gen iPad for the 2022 hire program.
• For the purpose of this document, all of these items are referred to collectively as the
‘iPad.’ Each iPad will be:
• protected by anti-virus tools and automated updates
• able to be used at home and at school for student learning
• installed with the College’s standard suite of software
• protected by Protecsure theft & Loss protection and JamF School Management software.
Fees and Charges
The iPad hire is charged annually to school fees. Charges are covered under the MTCC School
Fees & Collection Policy, which should be read in conjunction with this Agreement.
To participate in the program, school fee accounts must be in Good Standing, and do not have
outstanding balances. Parents are encouraged to refer to the Payment Options Form issued with
their annual school fees to ensure they are aware of the minimum periodic payments required to
have their accounts paid by the due dates.
Where an account is referred to the College appointed debt recovery agency AMPAC for non-
payment, the College reserves the right to terminate the iPad Hire agreement and take possession
of the iPad and accessories. The school account will be adjusted to reflect the return of equipment.
If a student commences at the College after week four of Term One, the iPad Hire fees will
be charged pro-rata in the first year. Full fees will be charged in the second and third year.
Page 2 of 8If the student departs the College during the term of the agreement, the full years hire will be
payable for the year of departure. For example, if the student leaves in June 2022, the hire
fees for 2022 will be payable in full, however hire fees for 2023 and 2024 will not be charged.
Equipment ownership
The device and accessories remain the property of Mother Teresa Catholic College unless a
buy-out price has been agreed in writing and paid to the College by the parent/caregiver.
Fee for provision of iPad
To participate in the College iPad Program parents/caregivers are required to pay an annual
user fee, charged to annual school fees. This will cover costs incurred by the school in providing
and supporting the iPad. The following prices are indicative only as at September 2022 as we
are waiting on Apple to release pricing for their 9th Gen devices at the time of writing.
Annual User Fee
(2022 - 2024)
Year 1-6 Year 7-9 Year 10-12
$242.00 $446.00 $558.00
iPad care
The student is responsible for taking care of and securing the iPad and accessories in
accordance with school policy and guidelines.
The iPad should be fully charged for the start of each school day.
It is the responsibility of the parent/caregiver to ensure that reasonable care is taken in the
storage and use of the iPad.
Accidental iPad Damage
• Excess $65.00 (Sixty-Five Dollars) per claim for accidental damage. Maximum of two
claims per annum.
• A third claim for repairs within one calendar year will require the parent to pay the full
replacement cost of the damaged iPad.
The device will not be issued for repair or returned to the student until the excess or full payment
as applicable has been received by the College.
Intentional iPad Damage
Intentional damage is when damage is not classified as accidental damage. Mother Teresa
Catholic College does not cover the device for any intentional damage, careless damage, or
negligence. Examples of items not covered are:
• Any buttons/keys being removed from the iPad’s keyboard due to excessive force applied.
• Leaving the iPad unattended and as a result it was damaged by someone or something
else other than the user or assigned owner.
• No explanation whatsoever can be provided for how the resulting damage occurred.
• Repeating cases for the same iPad which may have previously been termed as accidents.
When a device is deemed wilful damage, careless damage or negligence, parents may be required
to pay the full replacement cost of the device.
Page 3 of 8Theft and Loss
In the case of loss or suspected theft, a parent/guardian will need to lodge a report with the nearest
police station. It is important that the following be recorded and provided to the school IT
Department:
• The crime report number
• The name of the police officer who took the report.
In both cases, a statutory declaration must be provided to the school.
On receipt of the necessary documentation, Mother Teresa Catholic College will initiate
recovery procedures via inbuilt theft protection software. Should a device be
unrecoverable, the cost of replacement is as follows:
• Excess (Each claim): $100.00 (One Hundred Dollars)
The student will not receive a replacement device until the excess or full payment as applicable
has been received by the College.
Replacement of Accessories
Parents/caregivers are responsible for the replacement of lost or damaged components and
accessories including keyboard, Apple pencil, case, and charger.
If the school determines that damage has been intentionally caused to a device or a student
has disrespected school property, the full cost or replacement of the accessory may be
charged.
Data security
Students must understand the importance of backing up data securely. Should the iPad develop a
fault, assignment work that has taken a considerable time to prepare may be lost.
The student is responsible for the backup of all data. While at school, students can save data to
the school’s cloud networked services which is safeguarded by rigid security protocols. Students
are also able to save data locally to the iPad for use away from the school network. The backup
of this data is the responsibility of the student and should be backed-up on an external device or
in a secure cloud location.
It is a requirement of using the iPad that students provide authorised school staff with access to
the iPad and personal holdings associated with the use of the iPad if requested.
Students should also be aware that, in the event that any repairs need to be carried out, the data
stored on the iPad may be deleted and the storage media reformatted.
Acceptable computer and Internet use
The College upholds strict policies and procedures regarding acceptable use of ICT. The College
‘STEWARDSHIP – STUDENT INFORMATION & COMMUNICATION TECHNOLOGY (ICT)
ACCEPTABLE USE AGREEMENT’should be read in conjunction with this agreement.
If there is insufficient storage space on the iPad to allow school-related activities, the school reserves
the right to delete non-educational content.
Digital citizenship
Students should be conscious creators of the content and behaviours they exhibit online and take
active responsibility for building a positive online reputation. They should be conscious of the way
Page 4 of 8they portray themselves and the way they treat others online.
Students should be mindful that the content and behaviours they have online today are easily
searchable and accessible. This content may form a permanent online record into the future.
Interactions within digital communities and environments should mirror normal interpersonal
expectations and behavioural guidelines, such as when in a class or the broader community.
Parents are requested to ensure that their child understands this responsibility and expectation.
Cyber-safety
If the student believes they have received a computer virus or spam (unsolicited email), or if
they have received a message that is inappropriate or makes them feel uncomfortable, they
must inform their teacher, parent/caregiver as soon as is possible.
Students must seek advice if another user seeks personal information, asks to be telephoned,
offers gifts by email, or asks to meet a student.
Students must never initiate or knowingly forward emails, or other messages, containing:
• A message sent to them in confidence.
• A computer virus or attachment that is capable of damaging the recipient’s device.
• Chain letters or hoax mails.
• Spam (such as unsolicited advertising).
Students must never send or publish:
• Unacceptable or unlawful material or remarks, including offensive, abusive, or
discriminatory comments.
• Threats, bullying or harassment of another person.
• Sexually explicit or sexually suggestive material or correspondence.
• False or defamatory information about a person or organisation.
Filtered Internet Use
An internet filtering protection solution provides the school with the ability to restrict
access to inappropriate material on the school’s ICT network.
When students are connected through the school’s managed network, they will have an
elevated level of filtering applied, as deemed appropriate by the College.
The College does not provide web filtering outside of the College premises.
Privacy and confidentiality
The school operates under Catholic Education Western Australia Limited (CEWA Ltd) and
require permission from CEWA Ltd to access private and secure content on student iPads.
It is important that students do not publish or disclose the email address of a staff member or
student without that person’s explicit permission.
The student should not reveal personal information including names, addresses, photographs,
credit card details or telephone numbers of themselves or others.
It should also be ensured that privacy and confidentiality is maintained by not disclosing or
using any information in a way that is contrary to any individual’s interest.
Intellectual property and copyright
Students should never plagiarise information and shall observe appropriate copyright clearance,
including acknowledging the original author or source of any information used. It is also important
Page 5 of 8that the student obtain all appropriate permissions before electronically publishing other people’s works or drawings. The creator or author of any material published should always be acknowledged. Material being published on the internet or intranet must have the approval of the principal or their delegate and have appropriate copyright clearance. Misuse and breaches of acceptable usage Students should be aware that they are held responsible for their actions while using the internet and online communication services. Students will be held responsible for any breaches caused by other person(s) knowingly using their account to access internet and online communication services. The misuse of internet and online communication services may result in disciplinary action which includes, but is not limited to, the withdrawal of access to services. If Australian Law is broken, the school will refer the matter to Western Australia Police. Software & Applications The software loaded on the iPad is licensed to Mother Teresa Catholic College and/or CEWA Ltd. The parent/caregiver must ensure that the software is not copied, deleted or transferred without prior written consent from the school. Unauthorised use may breach copyright laws and the parent/guardian may be held liable for any damages incurred. Parents/caregivers, at their discretion, may create their own iCloud account and Apple ID for the iPad and purchase/install additional applications (apps). The school accepts no responsibility for the support of these applications. Parents/caregivers are strongly advised to be mindful of the suitability of any apps that they install and to provide adequate supervision of the device’s usage, particularly in relation to cyber safety. Monitoring and reporting Students must be aware that all use of internet and online communication services can be audited and traced to the account of the user. All material on the iPad is subject to review by authorised school staff. If at any stage there is a police request, the school will provide the authorities with access to the iPad and personal holdings associated with the use of the machine. Students’ reporting requirements Students are required to report any internet site accessed that is considered inappropriate. Any suspected security breach involving students, users from other schools, or from outside the Catholic Education network must also be reported to the school. End of Agreement Period At the end of the lease-agreement period all iPads and accessories are to be returned to the College IT Department by the date specified on the User Agreement. A receipt for the return of the device and or accessories will be issued. Parents/Caregivers may request to purchase the iPad from the school at the end of the User Agreement period. The buy-out figure will be established consulting the College’s Finance department. iPads not being purchased by the parents will be cleared of any data and returned to Winthrop Australia. Page 6 of 8
If the student’s enrolment is terminated by either party during the term of the User Agreement period:
• the iPad and accessories must be returned to the school, or
• parents/caregivers can request a buy-out figure from the school prior to the student
departing. The buy-out offer will be made in writing by the school to the
parent/caregiver. Payment must be made in full prior to the student departure, or
• if the device and accessories are not returned, or full payment of an agreed buy-out
figure is not received, attempts by school staff requesting the return of the device will
be made. If attempts are unsuccessful, it will be deemed stolen property and escalated
to Western Australia Police.
User Agreement Inclusions (Guideline)
To enter into the iPad program, parents will be required to sign a legally binding agreement with
the school. The agreement will be available on the college website and in hardcopy form. The
students will also be required to sign that they understand and agree to the acceptable use of
the equipment and IT resources. The student and parent/caregiver(s) must carefully read the
agreements before signing. Any questions should be addressed to the school and clarification
obtained before any documents are signed.
In signing, students, and parent(s)/caregiver(s) will be acknowledging that they:
• have read and understand the terms and conditions of the Mother Teresa Catholic
College Student iPad User Agreement Form and relevant policies, procedures and
guidelines.
• understand the MTCC iPad Program User Agreement is an agreement between
the parent/caregiver and Mother Teresa Catholic College (the College).
• understand the device and accessories remain the property of Mother Teresa Catholic
College unless a buy-out price has been agreed and paid to the College by the
parent/caregiver.
• understand that parents/caregivers will be charged a fee each year for three years on
the annual school fees, and that accounts must be in Good Standing for the duration of
the agreement. Further, they understand that if the school fee account defaults and is
referred to AMPAC for debt recovery, the college reserves the right to terminate the
iPad Hire agreement and take possession of all school owned equipment issued to the
student under the agreement.
• agree to uphold the College policies, procedures and guidelines including the MTCC
Student iPad User Agreement, iPad Program Parent Handbook, College Code of
Conduct, Enrolment Policy, School Fees & Collection Procedure, and ICT Use by
Students Procedure, which fall under CEWA Ltd Policies.
• understand their responsibilities regarding the use of the device and the internet.
• will ensure the iPad is used in compliance with Australian law when being used outside of
school.
• acknowledge and agree that the College will manage the iPad including network and
wireless access to appropriate Learning Management Systems, printing and portals as
determined by the College.
• understand that failure to comply with the terms and conditions of the MTCC Student
iPad User Agreement or related College policies could result in the recall of the device
and/or loss of access for home use and/or disciplinary action against the student at the
discretion of the Principal.
• agree to pay $100.00 (One Hundred Dollars) excess for each insurance claim for theft or
loss and understand a replacement dev ice will not be issued until this is paid.
Page 7 of 8• agree to pay $65.00 for each AppleCare claim for damage, and understand the
device/equipment will not be repaired or returned until this is paid..
• understand a maximum of TWO AppleCare claims can be made for each device in a
calendar year, AND if the device is damaged a third time within one calendar year, the
parent(s)Caregiver(s) will pay the full replacement cost as determined by the school
supplier of devices.
• understand if the student’s enrolment is terminated and he/she leaves the school without
returning the device, or payment made to the school for a value agreed in writing by the
College is not received prior to departure, attempts by school staff requesting the return
of the device will be made. If attempts are unsuccessful, it will be deemed stolen
property and escalated to Western Australia Police.
• agree to the provision of the student device.
The information contained in this pack is a guideline to the User Agreement and is correct at
the time of writing. Amendments may be made without notice.
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