STUDENT HANDBOOK 2018 2019 - LOVE LIVING HERE Great location for uni & the city - Fresh Student Living
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STUDENT HANDBOOK 2018 - 2019 LOVE LIVING HERE • Great location for uni & the city • Fantastic en-suites & studios • Fab social spaces, gym & cinema room • All bills & high-speed WiFi included • Outdoor roof terraces 1
WELCOME HOME Hello, Thank you for booking your room at Highlight – we’ll do our very best to ensure that you have a fantastic stay. It’s not long now until you arrive, so we’ve put together this handbook so you can find out more about your new home. We know you have a lot of information to read, but please take some time to read this handbook, it contains lots of information about your new home and the services we provide. This booklet includes: • Our contact details and facilities • Key points about your Occupancy • What to bring with you • What to do in an emergency If we’ve missed anything out then please give us a call or send us an email. We also recommend that you follow us on Facebook, Instagram and Twitter, as we use these to fill you in on the latest information. Please remember that you’ll also need to complete the online induction checklist before you arrive. So if you’ve not done so already, log in to the Student Portal using your reference number and email address and it will guide you through the short process. If you have any questions just let us know, otherwise we look forward to meeting you very soon! Michelle McGarry, Accommodation Manager STAY IN TOUCH +353 (1) 5661977 +353 (0) 85 876 7012 info@highlightstudentliving.com highlightstudentliving.com HighlightDublin HighlightDublin HighlightDublin
CONTENTS THE ESSENTIALS PAGE 5 YOUR NEW ADDRESS THE ESSENTIALS Your Flat/Room Number, Highlight Student Living, 32 Thomas Street, Dublin 8, D08 EP30 PAGE 6 BEFORE YOU ARRIVE OPENING HOURS The Accommodation Team is available during the below hours. If the office is unmanned PAGE 7 during these hours, please use the emergency mobile number below to contact staff. WHEN YOU ARRIVE Monday - Friday: 8am - 6pm Security every night 6pm – 8am PAGE 8 STAYING CONNECTED OUT OF OFFICE HOURS EMERGENCY NUMBER In case of an emergency you can contact someone outside of office hours on our PAGE 11 emergency number. You might like to save important contact numbers like this on LIVING WITH US your mobile phone so you always have it to hand. +353 (0) 85 876 7012 PAGE 12 THE STUDENT PORTAL THE ON SITE TEAM The on site Accommodation Team are available to ensure you enjoy your stay, whether PAGE 13 it be managing your account, running social events or sorting your post. The details for THE FINANCIAL BIT the team at Highlight are available on our website highlightstudentliving.com PAGE 14 HOW TO FIND US THE SERIOUS STUFF Here’s is a map of our location. We’re located on Thomas Street which is perfectly situated close to shopping areas, restaurants, leisure centres and universities. Look out PAGE 16 for the Dublin Cookie Shop and St. Catherine Church. PEACE OF MIND PAGE 17 ST RC H HOW TO REPORT A MAINTENANCE REQUEST CH U PAGE 19 CIRCUIT LAUNDRY River Liff ey SAINT AUGU PAGE 20 LOCAL JOURNEY TIMES SAFETY MATTERS • Tesco Express: 2 mins walk ple Tem r ST I N Ba D ST ES WAR D ED • Lidl: 1 mins walk LOR T urch Christ Ch l ra Cathed PAGE 21 • Pharmacy: 2 mins walk THO MAS ST HIG FOR YOUR SAFETY/安全须知 LA HS T • Shopping Area: 2 mins walk M B AL LE FR AN • Restaurants & Bars: 5 mins walk Y PAGE 23 CIS MEATH ST YOUR FEEDBACK • Train Station: Heuston station ST 10 mins walk PATRICK ST PAGE 24 • Luas: Smithfield Luas stop MOVING OUT 5 mins walk • Doctors: Francis Street 5 mins walk PAGE 27 STAY IN TOUCH St Patrick’s Cathedral ST NEW 4 5
BEFORE YOU ARRIVE WHEN YOU ARRIVE PREPARING TO MOVE IN - INDUCTION ON ARRIVAL Before you arrive you will need to pay your first rent installment. Dates for this can You will receive an introduction email before you arrive, it’s a good idea to bring a be found on your Licence to Reside. You can check the dates and make the payment copy with you, it details what to do when you arrive and offers advice and guidance on the Student Portal. See page 12 for details of the Student Portal. on travel and parking. Before you arrive you will also need do the following via the Student Portal; When you first arrive please come to reception and remember to bring with you the • Complete your Induction. below so we can give you your key; • Upload a passport style photo to your profile. • Book your move in slot. That way we’ll know when to expect you and we can make • Proof of being a student (e.g. a confirmation letter from your University, College or Language School) sure your room is ready and waiting for your arrival! • Photo ID (Passport or Driving Licence) WHAT TO BRING WITH YOU PLEASE DON’T BRING We will then give you a tour of the property and help you settle in. If you aren’t sure Your room is fully furnished but you • Fridges (including mini-fridges) how things work, just ask a member of the team. will need to bring your own: • Deep fat fryers/Chip pans • Bedding • Candles/Incense If you know you will be arriving out of office hours, please let us know so we can • PC or Laptop • Large pieces of furniture make sure someone is available to welcome you to your new home. • Towels (it may not fit in your room • Coat hangers and you will then have • Toiletries/Toilet paper nowhere to store it) YOUR ROOM You’ve got your keys, it’s time to settle into your room. You will need to complete • Kitchen pieces (pots, pans, • Portable electric heaters the “Inventory’ on the Student Portal within 48 hours of your arrival. cups, plates, cutlery) • Pets • Iron and Ironing Board If you do not complete the form, any damaged or missing items will be deemed to (Will be provided in Laundry room) be your responsibility. If you’re living in a shared flat, we recommend that you wait until you arrive to buy some items. That way you can spread the cost with your flat mates. This includes YOUR NEIGHBOURS items such as: pots & pans, plates, glasses, cutlery, toaster, kettle, iron and ironing If you’re in a shared flat, it’s usually a good idea to take some time to introduce board. yourself to your new flatmates or neighbours, if they’re around. Remember, everyone is new, so don’t be shy! KIT YOURSELF OUT! Don’t forget you can order a range of kitchen and bedding packs online before you Make sure you look out for our social events on Facebook – that way you can keep up arrive - and there’s 10% off if you use the code FRESH10 at the checkout! to date with our exciting introduction activities and events. Find out more at: www.unikitout.com/collections/fresh-student-living. We want you to make your room your own, but please don’t use sticky tape, ‘blu-tack’ or similar adhesive, stick pins, nails or screws into the walls. DON’T FORGET... Please bring photo ID (Passport or Driving Licence) with you when you come to pick up your keys! 6 7
STAY CONNECTED YOUR INTERNET Ask4 provide your wired broadband and WiFi connection. To contact ASK4 directly please contact the support team on +353 (1) 5137413 or support@ask4.com. To find out more about your internet connection please take a look at their website www.ask4.com. You are able to connect at least 5 devices to the network at one time and you get up to 100Mbps free, which should be great for most of you. If you like, you can upgrade to a higher connection or take advantage of additional internet services. To find out more about your internet connection please take a look at their website. https://prearrival.ask4.com Download the free ASK4 app today to manage your account and access a host of user guides with one click. Just search “ASK4” in the App Store or Google Play. YOUR TV Remember, if you bring a TV with you will need a valid TV Licence too. Please visit www.tvlicensing.ie for details. POST Each apartment has an individual post box that post is delivered to. If you’ve been sent a parcel that doesn’t fit in the post box we’ll sign for it for you and let you know it has arrived. You can then come and sign for the delivery at reception during office hours. Please bring your ID with you when collecting parcels. LAUNDRY The Laundry room is located on the ground floor next to the gym. The cost for a wash is €3.50 per wash and €2.00 per 50 mins dry. We would recommend all student to download the Circuit Laundry app. www.circuit.co.uk/mobile-app . Instructions on how to use the machines can be found in the laundry room, if you are unsure please do not hesitate to ask one of the team or please pop in to reception. CAR PARKING Unfortunately we cannot offer car parking on site. Due to the local planning restrictions all cars are strongly discouraged to be used in the city and to be parked at the property. Your visitors can use the Thomas Street multi storey car park which is across the street from Highlight. The entrance is on Oliver Bond street. Please exit the car park though Thomas Street exit. BIKE STORE There are individual bike racks on the lower ground floor. Please make sure you bring a lock or method of securing your bicycle to the rack provided. SOCIAL SPACE There is a large Social Space on the Ground Floor. Sofas, chairs, TV and Pool Table There are also some tables and chairs to play board games. 8 9
LIVING WITH US HOUSE RULES ILLEGAL SUBSTANCES We think we’re pretty easy going, but The use of illegal substances is not there are a few rules that we’d ask you permitted at Highlight. If we have to stick to, for your own safety and the reason to believe that you are using or comfort of others. passing illegal substances to others, we will take the following action: WINDOW RESTRICTORS • Report you to the Gardai Window restrictors are installed in the accommodation for your protection. • Report you to the University You are not permitted to tamper with • Serve a warning notice detailing or remove restrictors at any time. If we future action that will be taken if have to re-instate window restrictors the incident is repeated there will be a recharge to you. • Support any police action/ prosecution SMOKING This could result in your occupation The building is a smoke-free zone, this being terminated and losing the right includes your bedroom, bathroom and occupy your room. kitchen, as well as any communal area and outside underneath windows, or on We do not condone the use of Legal the roads, paths or pavements Highs in any of our properties. In the immediately outside the building. event of a customer using Legal Highs action could be taken if a customer’s behaviour is deemed inappropriate NOISE & ANTI-SOCIAL or anti-social as a result of their use. BEHAVIOUR Please note we will not accept delivery We want you to enjoy living with us but we of any legal high substance at any of our ask that you respect your fellow residents property. The production, distribution, and keep noise to a minimum especially sale and supply of legal highs is now an between the hours of 11pm-8am and during offence. The Psychoactive Substance exam periods, that way we can make the Act was brought into effect in 2010. building a pleasant and enjoyable place for everyone. SUSTAINABLE LIVING We are committed to having a positive PETS social and environmental impact. We Highlight operate a strict no pet policy. can achieve this with your help by With the exception of guide dogs, you are focussing on: not permitted to keep pets or allow any • Reducing energy consumption pets of any kind into the building. • Preserving water supplies OVERNIGHT GUESTS • Reducing waste You may have occasional overnight guests. • Reducing our carbon footprint Please do not invite someone to stay for For tips on how to help us refer to our more than 3 consecutive nights and out of Sustainable Living Guide, on the Living courtesy always consult with your flatmates With Fresh section of the FAQ’s on our first. All visitors must be signed in and out website. at reception. 10 11
THE STUDENT PORTAL THE FINANCIAL BIT THE STUDENT PORTAL HOW TO PAY Paying your rent is simple and can be done online 24 hours a day. You can pay your The Student Portal is an online system that gives you access to important information rent by logging into the Student Portal and selecting the Financials tab, here you can about your stay with us. review your financial statement and make rent payments. You can pay with a Debit or Credit Card. You can find your Licence to Reside, booking details and financial statement. You can also complete your inventory, log maintenance requests, pay your rent, refer a friend and even PAY TO STUDY rebook your room for next year. You can also pay via Pay to Study. Pay to Study allows you to make your international payments to Highlight free of charge while receiving competitive foreign To access the student portal please visit: exchange rates. Where Pay to Study has a local bank account, Pay to Study will www.freshstudentliving.co.uk/studentportal eliminate the international banking charges usually associated with international payments. You will need the email address you registered with and your application reference number. Once you have logged into the Student Portal you may change your password For more information and to make a payment please visit on the ‘Change Password’ page. www.freshstudentliving.paytostudy.com If you have any questions about the Student Portal please come and see us at reception. FUTURE PAY FuturePay is an internet based equivalent of a traditional standing order or direct debit facility, but instead of the payment coming out of your bank account it is taken from your card. Once you have set up your FuturePay agreement with our online Card Merchant Worldpay, your instalments will be taken automatically from your card on the future due dates. For further details of how FuturePay works visit www.worldpay.com SETTING UP A BANK ACCOUNT If you would like to set up a Irish Bank Account when you arrive just let the Accommodation Team know. They will be able to provide you with the details of the local banking facilities, we suggest you check them out first to make sure you are happy. You will need to make an appointment at the branch of your chosen bank. You will need to take some identification (ID) with you: • Your Passport • Letter from University/College to prove you are a student • Copy of your Licence to Reside – your Accommodation Team can provide a copy or you can print via your Student Portal At the appointment the bank will advise you on the best account, it should not have any charges. The bank will then send you your bank card and your pin number separately (keep them safe). 12 13
THE SERIOUS STUFF YOUR OCCUPANCY Your Occupancy agreement is a Licence to Reside. This means you have the right to occupy your room during your Period of Residence but do not have exclusive possession of the room. When you signed your Licence to Reside you entered a legally binding contract with us to keep to the terms and have accepted the responsibilities of the agreement. We expect you to: • Pay your rent at the agreed time • Look after your accommodation and keep all areas clean • Behave appropriately within the building and surrounding areas • Be respectful to other residents We will: • Carry out repairs within the property and ensure it is a safe and secure place to live • Keep the communal areas clean • Carry out regular health and safety checks ROOM & FLAT INSPECTIONS You are responsible for cleaning your room, bathroom, kitchen and apartment corridor. We will carry out full room and flat inspections at least three times during your Occupancy where we will check for cleanliness, damage and for missing items. At each inspection you will be informed if there is to be a charge for repairs and cosmetic restoration works. You will be invoiced for recharges for the first two inspections and on the final inspection a deduction will be made from your deposit. The recharges for cleaning, damages and missing items can be found at the end of this handbook. At the end of your occupancy you will be expected to leave your accommodation clean, remove all rubbish and leave all fixtures and fittings as you originally found them. TERMINATION OF YOUR OCCUPANCY Please consult your signed Licence to Reside to understand your termination rights. 14 15
PEACE OF MIND HOW TO REPORT A MAINTENANCE REQUEST REPAIRS & MAINTENANCE VISIT Repairs and maintenance reporting couldn’t be easier, just report any requests you WWW.FRESHSTUDENTLIVING.CO.UK/STUDENTPORTAL may have on the maintenance log via the Student Portal. This can be done from the comfort of your own room, or on the go 24 hours a day. We aim to assess requests within the following timescales: LOG INTO THE STUDENT PORTAL Emergency repairs within 24 hours of being reported USING YOUR EMAIL ADDRESS AND APPLICATION REFERENCE NUMBER An emergency repair is any repair required to avoid danger to the health and safety of residents. E.g. No power supply, overflow of sewage. Urgent repairs within 5 working days of being reported An urgent repair is any repair which materially affects the comfort or convenience of the customer. E.g. Broken handrails, faulty electrical fittings such as the microwave. General repairs within 28 days of being reported A general repair is any repair not falling into the two above categories. E.g. Single electric light or power point failure within room, sticking doors or windows. We normally provide you with a minimum of 24 hours notice if we require access to your accommodation to carry out a repair. Please note that in the case of emergency we may require immediate access to your accommodation. FOLLOW THESE STEPS 1. SELECT RESIDENT ADMINISTRATION WATER LEAKS OR FLOODS ELECTRICAL FAILURE 2. LOG MAINTENANCE REQUESTS Water leaks can be extremely damaging If you have an electrical failure, to your home and inconvenient for check to see who else has the same 3. ADD NEW residents in surrounding flats. If water is problem – is it other flats, the 4. COMPLETE THE FORM leaking into electrical fittings, this can entire building or the whole street? 5. SELECT SUBMIT be very dangerous. If you spot a leak: If the entire street is in blackout this means that this situation is out 6. WE WILL DO THE REST! • Call the Accommodation Team of our control. Power cuts of this immediately. nature usually last a maximum of 2 hours. • Try and catch the water in a container to avoid further damage. If you are the only one who is experiencing power failure please • Do not touch electrical sockets let reception or the out of hours or devices. team know and they will investigate. If the water to your flat or building has been turned off, please check that you All other power failures should be have closed all taps and ensure that reported to the Accommodation the plug is not left in, in the sink in the Team or to the emergency kitchen or your en suite. telephone number. 16 17
CIRCUIT LAUNDRY The Laundry room is located on the ground floor next to the gym. The cost for a wash is €3.50 per wash and €2.00 per 50 mins dry. (Coins are not accepted) We would recommend all student to download the app from www.circuit.co.uk/mobile-app WASHING GUIDE • Open door - Do a quick visual check of the drum to ensure there is no residue or substance remaining from the previous user. • Put the detergent (powder or tablet) into the bottom of the drum. • Load the washer • Close the door • Log onto Circuit Laundry app and make sure you have topped up online • Select wash cycle • Press start button to begin HOW TO VIDEOS You can also find some useful tips and ‘How To’ videos on the Circuit laundry website. www.circuit.co.uk/how-to-use-videos www.circuit.co.uk/i-want-to-do-my-laundry/laundry-help 18 19
SAFETY MATTERS 安全须知 WHAT TO DO IN AN EMERGENCY 在紧急情况下的应对措施 Hopefully you’ll never need it but below is a quick guide on what you should do in an emergency. 我们希望公寓内的住户可以一直安心、安全地生活。为了以防万一,我们将紧急情况和 注意事项写在这里供大家参考。 Some of the information may be particularly useful to our international students, but everyone should take a look and familiarise themselves with the information. 请记住,如果您对以下信息有任何疑问,请和我们公寓的工作人员及时进行沟通。 Remember if you are unsure about any of the information listed below please speak to the on site Accommodation Team. 火警 如果您发现任何火源,请立即拨打消防电话999进行求助。我们的公寓在设计的时候安 FIRE SERVICE 装了防火警报装置。如果您的楼层有任何火源,火警会自动响起。当您听到警报时,应 If you discover a Fire, call 999 and ask for the Fire Service. 当立即离开公寓,前往集合地点。请不要随意奔跑或留在公寓内收拾个人物品。 Our building has been designed for your safety in the event of a fire. If a fire is 任何故意触发火警装置的行为一经被发现,都有可能被收取服务费用。 detected on your floor, the fire alarm will activate. On hearing the alarm you must leave the building and go straight to the assembly point. Do not run or stop to collect your belongings. 救护车 Any person found to deliberately set off alarms or to tamper with fire equipment, 如果有人忽然身体不适,请及时拨打999呼叫消防车。请在公寓门口等待救护人员到来并 且帮忙护送伤员。 may face financial re-charges that are levied by the Fire Service. 以下几种情况应该呼叫救护车: AMBULANCE -有人昏厥或失去意识 If someone has had a serious accident, call 999 and ask for an Ambulance. Ensure that -有人流血不止 someone is designated to meet the ambulance at the entrance of the building and to -有人疑似骨折 escort them to the injured person. Situations when an ambulance should be called -有人身受重伤 include: -有人呼吸困难 -有人被严重烧伤 • If someone is unconscious or has slipped in and out of consciousness -有人有严重的过敏反应 • If someone is bleeding heavily • If you suspect broken bones 我们的火警安全集合地点是: • If someone has a deep wound 火警测试 in front of St. Catherine’s Church • If someone has difficulty breathing 我们每周进行火警测试的时 on Thomas Street • If someone has severe burns • If someone has a severe allergic reaction 间是:Wednesday at 11am FIRE ALARM TESTS ASSEMBLY POINT We test the fire alarms The assembly point in the event of a every Wednesday at 11am. fire is in front of St. Catherine’s Church on Thomas Street. 20 21
FOR YOUR SAFETY YOUR FEEDBACK YOUR FEEDBACK YOUR FRONT DOOR KEY INTERCOM CUSTOMER FEEDBACK Your safety and security is of Anyone wanting to visit you will need We always want to hear feedback from our customers as we believe it’s the only way utmost importance to us. You will to use the intercom at the main we can continue to improve our service. Our commitment to you: be given a key card or fob which entrance to alert you of their will give you access into the presence. You will need to go down • We endeavour to provide a good service at all times, however we accept building, your shared flat and to the front door of the building to that on occasions we do not always get things right. your own bedroom. let your visitors into the building. • We have a positive approach to complaints and regard them as an opportunity CCTV to receive feedback on our services. You will also have access to the social spaces with the same key The building is covered by CCTV for • We will strive to resolve complaints at the earliest opportunity. card or fob. your safety and peace of mind. • We will respond to all queries and complaints in a professional and courteous KEEPING YOURSELF SAFE manner. • Always lock your door - especially late at night and when you go out. • Be vigilant with items such as laptops, mobile phones, game devices and other high value goods. • We will endeavour to reach a satisfactory conclusion for both parties. • Do not let strangers into the building. • We will continually review the service we provide following feedback we • Do not let strangers tailgate (follow you) into the building. (Ask to see their key/fob if you are receive we will make changes and improvements where necessary. unsure) • If you lose your fob or key, report to reception immediately. • We will carry out an annual customer satisfaction survey via a third party • When you have visitors, please escort them in and out of the building. provider to establish satisfaction levels among our customers. • Never lend others your fob as this is unique to you and will incur charges if mislaid. GROUND FLOOR ROOMS COMPLAINTS PROCEDURE If you’re in a ground floor room or easily accessible from the ground, we recommend the We want you to love your time living with us but there may be times when we don’t following tips to maximise security: always get it “right”. We take all complaints seriously and will try our best to fix any • Keep your blinds/curtains drawn when you are out. issues first time. If you need help and advice about how to complain or about our • Ensure windows are locked closed when you are out and on restrictors when you’re in the room complaints procedure please refer to the FAQ’s on our website, under the Living With • Keep valuables out of sight and out of reach from windows Fresh section and “What do I do if I am not totally satisfied?”. CRIME STOPPERS To report a crime anonymously (and in situations which are not an emergency) call Crime Stoppers on 1800 25 00 25. CONTENTS INSURANCE Contents Insurance with Cover4Insurance is provided for all students. You can also download the Download the Cover4insurance app. You can take a look at the cover that is provided for you at: www.cover4insurance.com/insurance-products/block-halls/fresh-student-living Your policy number is: FRES2018 It is important for you to check this cover, so please take a look on their website to ensure that you fully understand the protection provided. You may find that you need to extend your cover to protect all of your possessions both inside and outside of your home. Visit the review cover link to: • Check what is covered • Register to be entered into the Cover4Insurance Free Prize Draw • Chat to insurance experts through Live Web Chat • Check how to make a claim • Extend and personalise your cover 22 23 23
MOVING OUT OCCUPANCY LENGTH CHECK OUT Your period of residence is outlined You will need to book a Check Out in your Licence to Reside. We hope Inspection with the Accommodation that you don’t need, or want to Team. They will inspect the room leave us before that date, but if fixtures and fittings against the your circumstances change please initial inventory. speak to the Accommodation Team. MOVING ROOMS If you want to swap rooms please speak to the Accommodation Team. They will do their best to accommodate any requests but please note that a €50 administration fee will apply. MOVING OUT EARLY If you want to move out before the end of your Licence to Reside you will need to find a replacement student to take over your room. As the occupier of the room, you are responsible for the payment of the rent until another occupier is found. Please speak to the Accommodation Team to discuss options. A €50 administration charge will apply. REBOOK FOR NEXT YEAR Thinking of re-booking for another year? Visit the Student Portal to secure your top choice of accommodation for another year. We give our current residents the priority to re-book their room. So get in there quick, then you can sit back and relax with the peace of mind knowing you’ve got the best student accommodation for another year. 24 25
STAY IN TOUCH +353 (1) 5661977 +353 (0) 85 876 7012 info@highlightstudentliving.com highlightstudentliving.com HighlightDublin HighlightDublin HighlightDublin We hope you have a great year living with us, making friends and memories that will last a lifetime. We wish you the best of luck with your academic studies. We look forward to welcoming you back again next year! LEGAL DISCLAIMER Please note that this guide does not constitute a complete legal document. This information is designed to offer helpful advice and information on the important aspects of your student accommodation, but as a resident with us you will be legally bound to all the terms 26 set out in your signed licence to reside.
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