STS Volunteer Handbook 2021-2022 - Produced by the Parents' Organization of Strathcona-Tweedsmuir School (POSTS)
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2021-2022 STS Volunteer Handbook Produced by the Parents’ Organization of Strathcona-Tweedsmuir School (POSTS)
Table of Contents POSTS President’s Letter .......................... 4 STS Mission Statement ............................ 5 POSTS Mission Statement ........................ 5 POSTS Chairs ........................................... 5 Volunteer Requirements: Registration ..... 6 Volunteer Requirements: Police Information Check (PIC) 7 Police Information Checks...........................7 Emergency Procedures ...............................8 Parking, Name Tags and Sign-in...................8 GENERAL VOLUNTEER OPPORTUNITIES .... 9 1. STS 50th ANNIVERSARY *NEW .............. 9 1A. Celebration Day ....................................9 1B. Big Birthday Bash Family Fair (daytime) .9 1C. Big Birthday Bash Party (evening) ..........9 2. HOMECOMING AND FAMILY FAIR .......10 3. FUNDRAISING COMMITTEE *NEW.......10 4. TWEEDS AND MORE ...........................10 5. LOST AND FOUND ...............................11 6. SPECIAL EVENTS COMMITTEE ..............11 7. DECORATING COMMITTEE ..................12 8. NEW PARENT COMMITTEE ..................12 9. SCHOOL PHOTO DAY ASSISTANTS........13 10. LIBRARY VOLUNTEERS.......................13 11. TERRY FOX RUN ................................13 11A. Day of Terry Fox Run ......................... 13 11B. Pledge Counters ................................ 13 12. ELEMENTARY HEALTH & PHYS. ED. ....14 12A. Elementary Cross-Country RunError! Bookmark not defined. 12B. Physical Education Photographer ...... 14 Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 2 Contact us at volunteer@sts.ab.ca
12C. Grade 5 Spartathlon .......................... 14 12D. Quest Day......................................... 14 12E. Nutrition Week ................................. 15 13. ELEMENTARY CLASSROOM VOLUNTEERS 15 14. ELEMENTARY YEARBOOK PHOTOGRAPHERS 15 15. KERBY CENTRE LUNCHEON ................16 16. ELEMENTARY MUSIC PERFORMANCES *NEW 16 17. GRADE 10 TRIATHLON .......................16 18. OUTDOOR EDUCATION (OE) LOGBOOK ASSISTANT 16 19. MIDDLE-SENIOR SCHOOL ATHLETICS .17 19A. Cross Country Races .......................... 17 19B. Track and Field .................................. 17 19C. Athletics Support .............................. 17 19D. Athletic Photo Display....................... 17 19E. Athletic Assistant .............................. 17 20. BAND ADMINISTRATOR ....................17 21. SENIOR SCHOOL THEATRE PRODUCTION 18 21A. Set Construction Volunteer ............... 18 21B. Costume/Sewing/Research Volunteer18 21C. Prop Acquisition Volunteer................ 18 21D. Front of House Volunteer .................. 18 21E. Food Catering Organizer .................... 18 22. MIDDLE SCHOOL THEATRE PRODUCTION 18 23 SPEECH AND DEBATE .........................18 24. GRADE 12 DINNER & DANCE *NEW ...19 25. OCCASIONAL HELPERS .......................19 STS Volunteer Calendar ..........................20 Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 3 Contact us at volunteer@sts.ab.ca
POSTS President’s Letter On behalf of the Parents’ Organization of Strathcona-Tweedsmuir School (POSTS), I welcome you to the 2021-2022 school year. I look forward to getting back onto the campus again and seeing all of the amazing students, faculty parents, and guardians. With the evolving changes due to the COVID-19 pandemic, I assure you that the STS community will strive to stay together more than ever before. As President of POSTS, it is my goal to help all students, parents, and guardians feel the STS love, and for new families to feel welcomed as they begin their journey with the school. STS has an amazing sense of community and I believe we can all do our part to wrap our arms around each other (even virtually) for support. As parents, I encourage you to get involved with the school. There are many volunteer opportunities that are key to our children’s day-to-day activities. Anything from being a volunteer at a sporting or drama event, to helping students pick out uniform items in our store Tweeds and More where 100 percent of its profits go back to STS, to helping students and parents locate items that have been lost and found, or participating in employee appreciation events. This year we also have the amazing 50th Year Anniversary of Strathcona-Tweedsmuir School which will offer many unique volunteer opportunities as well as events to participate in for only this year. These are just a few of the many opportunities you can choose to get involved. You can learn more about how to get involved by checking out our Volunteer Handbook or you can reach out to me or our Volunteer Chair at volunteer@sts.ab.ca. As the mission statement of POSTS says, we are here to provide opportunities for parents and guardians to have an active role in the STS community and school life. We do this through the promotion and facilitation of volunteer activities, building community spirit, and fundraising initiatives. POSTS strives to be innovative and responsive to the needs of the school. In closing, I look forward to being a parent with you at STS. I’m excited to see you around the school and to volunteer with you. Please feel free to stop me and introduce yourself or you can reach out to me at postspresident@sts.ab.ca if you have any questions or concerns. Please remember to thank the amazing teachers and staff at STS for all the outstanding things they do for our children. We are in this together! We are Spartans! Sincerely, Amy Meyer POSTS President Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 4 Contact us at volunteer@sts.ab.ca
Treasurer:
STS Mission Statement
Jamila Nathu
Develop well-balanced students for a life of
Communications:
purpose by inspiring excellence in
scholarship, leadership and character. Rohet Sharma
Volunteers:
Tracy Maybaum
POSTS Mission Statement Tweeds and More:
The Parents’ Organization of Strathcona- Carolynn Pensak
Tweedsmuir School (POSTS) provides Lost and Found:
opportunities for parents and guardians to
Stephana Bobey-Poulsen
have an active role in the STS community
and school life. Through the promotion and New Parents:
facilitation of volunteer activities, building Shefina Mawani
community spirit and fundraising initiatives,
POSTS strives to be innovative and Decorating:
responsive to the needs of the School while Jennifer Cole
using the School’s mission as its guiding
principle. Michelle Yost
Fundraising Events:
Adriana Danard
POSTS Chairs
Tejal Kadam
President:
Fall Family Fair:
Amy Meyer
Elena Haag
Vice President:
Special Events:
Jennifer Dalton
Jennifer Browning
Past President:
Alida Lalani
Shelley Woloski el Baroudi
Members at Large:
Secretary:
Hillary Wilkerson
Charlotte Osvath
Contact Information
If you have any questions about volunteering with STS please contact our Volunteer
Coordinator, Tracy Maybaum, volunteer@sts.ab.ca
Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 5 Contact us at volunteer@sts.ab.ca
Volunteer Requirements: Registration
Commitment to health and safety is an essential and integral part of all school activities We
value all of our volunteers without whom many of the events and activities at the school would
not be possible.
We therefore ask that ALL returning and new volunteers:
1. Register with POSTS EVERY School year;
2. Have a Police Information Check on file (required every 5 years)
3. Wear a Name Tag and adhere to all emergency procedures and health protocols.
1) Register with POSTS using either option below:
On your phone through our
Option 1 new QR code
Follow the link on any https://www.sts.ab.ca/mysts/volunteer/online-
Option 2 device using this link volunteer-registration-form
2) Obtain a Police Information Check (PIC) (refer to pages 6-7 for more details)
Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 6 Contact us at volunteer@sts.ab.ca
3) Wear Name Tag (or visitor tag) which is issued after PIC is received by STS.
*PLEASE NOTE* If you are not wearing your name tag, you may not be able to volunteer.
Volunteer Requirements: Police Information Check (PIC)
Police Information Checks
As part of the ongoing risk management program, the school requires all volunteers to have a Police
Information Check completed. Police checks from other schools or organizations are NOT valid.
NEW! The PIC is the property of Strathcona-Tweedsmuir School and will be kept on file for 5 years at
which time an updated PIC MUST be obtained.
STEP 1. Acquire volunteer letter from STS
• request from the STS Human Resources Specialist, Bobbi Jensen at jensenb@sts.ab.ca
• you will receive an email to submit to the Calgary Police Service or your local RCMP
NOTE * If you are volunteering for an event at the beginning of the school year, the request for
a PIC must have been initiated prior to that event
STEP 2. Apply for police check:
ONLINE APPLICATION for residents living in Calgary only. Use the link
https://policeinformationcheck.calgarypolice.ca.
Choose “Perform Personal Police Information Check” and follow the instructions.
• Agency is: Strathcona-Tweedsmuir School
• You must attach volunteer letter and two pieces of government issued identification; one must
have a photograph.
• The cost is $15.00 for each volunteer with an STS volunteer letter
• You will receive the PIC by email
• The police will send a copy directly to the school if you wish
(You may also still visit a Calgary Police station to request your PIC, but it will take a little longer and
you will have to deliver the PIC to the School yourself.
OR
IN PERSON APPLICATION for residents living outside of Calgary
For volunteers residing outside of the city limits, you can request a Police Information Check from your
local RCMP detachment.
• There is no charge for this service if you live in the district where the detachment is located
Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 7 Contact us at volunteer@sts.ab.ca
Police Information Check Locations
• You must bring your volunteer letter (from and Contact Information Outside of Calgary
jensenb@sts.ab.ca) along with two of the
Okotoks RCMP:
following pieces of identification: driver’s
Southridge Emergency Services Building
license, birth certificate, passport or treaty
98 Woodhaven Drive, Okotoks
card.
Mon – Fri, 8:00 am to 5:00 pm
• The police check can be picked up at the same (403) 938-4202
RCMP detachment and must be submitted to
Emergency Procedures
Ms. Bobbi Jensen at the School.
Strathcona-Tweedsmuir has a number of High River RCMP:
emergency procedures to provide for a safe 1104 14 Street SE, High River
learning and working environment. Please take Mon – Fri, 8:00 am to 4:30 pm
time to review these emergency procedures. They (403) 652-2356
are summarized in the volunteer sign-in binder at
the reception desk as well as in the Emergency Turner Valley RCMP:
Response Information Folder in the Volunteer 307 Main Street NW, Turner Valley
Lounge. These procedures include: Mon – Fri, 8:30 am to 4:30 pm
(403) 933-4262
• On alert
• Emergency evacuation Bragg Creek RCMP:
• Medical emergencies and first aid 359 -1 Street E, Cochrane
• Lockdown Mon – Fri, 8:30 am to 4:30 pm
• shelter in place (403) 851-8000
Parking, Name Tags and Sign-in
Volunteers are welcome to park in any of
the visitor stalls.
• individualized name tags (or visitor
tags) are picked up at reception
• sign in upon arrival at front
reception
• sign out when leaving.
Thank you for your involvement at the school and for taking the time to complete this important process.
If you have any issues or questions, please contact:
Bobbi Jensen
Human Resources Specialist
Strathcona-Tweedsmuir School
403-938-8330
jensenb@sts.ab.ca
In the event of an emergency or a fire drill, all volunteers at the School are required to
check in with an STS staff member in the north parking lot, next to the bus loading area.
Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 8 Contact us at volunteer@sts.ab.ca
GENERAL VOLUNTEER OPPORTUNITIES
Updated June 2021
The following volunteer opportunities are available to STS parents and guardians. They are
organized through POSTS so please review and register online with POSTS using this link
https://www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form
All new AND returning volunteers must register prior to commencing their volunteering
duties each year.
Occasional Helper (#25) is available if you are unsure of your future availability or are willing
to help throughout the year as volunteer requirements arise.
NOTE: We have done our best to make this document as accurate as possible, however,
due to COVID, all events and dates are subject to change.
1. STS 50th ANNIVERSARY 1B. Big Birthday Bash Family Fair
*NEW (daytime)
Organizers: Brenda Thompson & Brian
September 18, 2021 marks the 50th Uzick
anniversary of STS. Throughout the 2021-
2022 school year, there will be many Entertain the whole family at our birthday
exciting events involving alumni, staff, fair Saturday, June 4, 2022
faculty and current STS families. It promises Volunteers Required: 8 -10
to be a memorable year full of fun,
Time Commitment: Saturday June 4, 2022
entertainment and festivities. We look
(morning and afternoon shifts)
forward to sharing this milestone with the
entire STS community. Responsibilities: Include but not limited to
set up, monitor water station, clean up.
1A. Celebration Day
Organizer: Brian Uzick 1C. Big Birthday Bash Party
The opening of the school will officially be (evening)
marked on the afternoon of Friday, Sept 17. Organizer: Brian Uzick
There will be dignitaries, speeches, cutting Come join us for the big party on Saturday,
of the ribbon, indigenous blessing of the June 4, 2022
land, fun activities for students and of course
birthday cake. Volunteers Required: 30
Volunteers Required: 8 -10 Time Commitment: variable afternoon and
evening shifts. Some items to be done
Time Commitment: Friday, Sept 17th Friday June 3, 2022
(morning & afternoon shifts)
Responsibilities: Include but not limited to
Responsibilities: set up, cutting and set-up tables, chairs, stations, bars etc,
distributing cake, clean up. decorating and memorabilia, taking tickets,
bar ticket sales, take down and clean up
Register online at www.sts.ab.ca/mysts/volunteer/online-volunteer-registration-form Page 9 Contact us at volunteer@sts.ab.ca
Responsibilities: - contact STS
2. HOMECOMING AND community members and / or outside
FAMILY FAIR businesses during fundraising initiatives,
help promote and attend fundraisers, help
Organizer: Brenda Thompson build STS community through Grade socials
On Saturday, September 18, 2021, from
11:00 am to 3:00 pm the STS Alumni
Association and POSTS will co-host a fall 4. TWEEDS AND MORE
fair on our beautiful country campus in Organizer: Carolynn Pensak, POSTS
conjunction with our Homecoming
Celebration. A fun-filled day of activities are tweedsandmore@sts.ab.ca
being planned for the whole family. Tweeds and More is our on-campus store
Grandparents are welcome too! run entirely by parent volunteers. The store
Activities include: exclusively sells all Physical Education (PE)
uniform pieces and STS polo shirts. New
• Food Trucks crested knitwear, hosiery, ties, kilt pins, STS
• Petting Zoo memorabilia and gently worn consigned
• Farmers’ Market uniform items round out the store’s
• STS Merchandise Booth offerings.
• Art Display
Tweeds and Mores provides a valuable
• Sports and Family Activities
service to the STS community in helping to
Volunteers Required: 30 ensure required uniform pieces are easily
Time Commitment: Saturday Sept 18th, accessible throughout the school year.
(morning and afternoon shifts) Parent volunteers are provided with a unique
opportunity to interact with other parents,
Responsibilities: set up, supervise activities, teachers and students in a relaxed
water station, clean up. environment. All profits from Tweeds are
donated back to the school.
Store Hours for the 2021-2022 school year
3. FUNDRAISING are Monday, Wednesday and Friday from
11:30-1:30, and Friday mornings from 9:00-
COMMITTEE *NEW 10:00a.m. Please note Tweeds and More is
not open on school holidays.
Organizer: Adriana Danard, Tejal Kadam,
POSTS Volunteers Required: 20
Fundraising in part of POSTS’ mandate. Time Required: Tweeds shifts vary from
Details are forthcoming in the fall but we approximately 1.5-2 hours and are scheduled
welcome anyone with fundraising with two volunteers per shift. Sign-up sheets
experience, innovative ideas as well as are quarterly and are highly flexible as
people who like to socialize and make a volunteers sign up according to their
difference. availability. We do, however, ask for a
minimum commitment of two shifts per
Volunteers Required: unlimited
month.
Time Required: whatever you can give
Responsibilities: New volunteers are paired
with experienced volunteers and are fully
Register
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Page10
10 Contact
Contactus
usatatvolunteer@sts.ab.ca
volunteer@sts.ab.catrained during their first few shifts in the Time Required: Each shift is approximately
store. Volunteers provide sales assistance to 2-3 hours, once or twice a month, with 1-2
parents and students, fill on-line orders, help volunteers required for each shift.
in ticketing new merchandise, assist in Volunteers may work more than two shifts a
tidying and restocking the store, and receive month if they wish.
and often help sort consigned items brought Lost and Found hours are Mondays,
into the store during their shifts. Wednesdays and Fridays from 11:30 am –
1:30 pm.
Some additional time outside of these hours
is required by volunteers to deliver items to
the Elementary wing and infrequently
deliver unclaimed items to local charities.
Responsibilities:
• To be present in the Lost and Found
room during the shifts, to assist students,
teachers, staff and parents locate lost
items.
• Check items received to locate an
owner’s name.
• Deliver Elementary School items to
teachers’ collaboration rooms every
Friday.
• Send emails and/or phone calls to the
Middle and Senior School students as
well as parents, advising them of the lost
item found.
• Organize all remaining items without an
owner’s name into their proper
shelf/rack.
• Assist with delivering unclaimed items
to local charities.
5. LOST AND FOUND
Organizers: Stephana Bobey-Poulsen,
6. SPECIAL EVENTS
POSTS COMMITTEE
lostfound@sts.ab.ca Organizers: Jen Browning, Alida Lalani,
The goal of the Lost and Found is to make POSTS
every effort to return items to their rightful Volunteers Required: 8-10
owners and maintain organized storage of
Time Required: 1-4 hours per event. All
unclaimed items to facilitate easy retrieval.
events take place during school hours but
Volunteers Required: 30 preparation may take place in evenings or
the day before the event.
Register
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Page11
11 Contact
Contactus
usatatvolunteer@sts.ab.ca
volunteer@sts.ab.caResponsibilities: This committee helps with welcomes many new families to the school
POSTS’ special events throughout the and strives to make their transition as
School year, including the Welcome Coffee seamless as possible. Join the New Parent
(September), University Representative Committee and help in this endeavour by
Breakfast (October), Treat Week using your experience, enthusiasm and your
(December), Random Acts of Kindness love of STS to help new families feel
(February), Bus Driver Breakfast and welcome as they join our community.
Employee Appreciation Events (June). Provide an informative introduction to the
School and ensure that new families have all
the support they need to settle into the STS
community. Keep new families updated on
all of the important events and exciting
activities happening throughout the year and
attend events where new families may be
present. Who knows, you might also make
some new friends along the way and have
some fun as well!
Volunteers Required: 20-25, matched with
families in the same grade as you.
Approximately 2-3 hours per month
(beginning Spring of each year)
7. DECORATING COMMITTEE Responsibilities: Attend New Parent
Committee meetings 3 times per year.
Organizer: Jennifer Cole and Michelle Yost, Contact parents of new incoming students
POSTS by phone and e-mail before the end of the
Volunteers Required: 5-6 current year to welcome them and provide
support by answering any questions that
Time Required: 2-4 hours, 6 times
they may have. Work with the New Parent
throughout the year.
Committee Chair and the Enrollment Office
Responsibilities: Volunteers will help to help facilitate as easy a transition as
create and dismantle seasonal areas possible into the STS community for new
throughout the school. Duties may include families. Support STS school initiatives by
putting decorations together, hanging attending planned events which will provide
backdrops, arranging flowers, hanging an opportunity to connect and engage with
decorations, and using your creativity to new families. Events may include the
bring the school to life. following, Summer Social, Welcome Back
Coffee, Open House / Family Fall Fair, New
Student Orientation, Grade Socials,
8. NEW PARENT Prospective Parent Coffees and other STS
events where new parents may be in
COMMITTEE attendance during the school year.
Organizer: Shefina Mawani, POSTS
Do you love STS? Do you love helping
people? Transitioning to a new school can
be exciting and challenging. Every year STS
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Page12
12 Contact
Contactus
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volunteer@sts.ab.ca9. SCHOOL PHOTO DAY 11. TERRY FOX RUN
ASSISTANTS Organizer: Mrs. Nicole Egli
Organizer: Mr. Trevor Julian For over 30 years, STS students, staff and
parents have participated in our annual Terry
Volunteers Required: 2 per shift Fox Run. Join us for this fundraising activity
Time Required: Thursday, September 2, throughout our beautiful campus.
2021 (8:50am – 12:00pm, 1:00 pm - 3:30
pm) and Friday, September 3, 2021 (8:50
11A. Day of Terry Fox Run
am – 1:15 pm) for fall photos and classroom Volunteers Required: 8
pictures. Retakes will be Monday, October
Time Required: From about 9:00 am to
25, 2021 (8:50 am – 1:15 pm)
11:00 am, early September, 2021.
Responsibilities: Assist Lifetouch
Responsibilities: Photography, support and
Photography with organizing students.
marshalling at the Elementary turnaround
Volunteers will receive a gift certificate
point, water station, organizing and
from Lifetouch for a photo discount.
managing the snack station.
11B. Pledge Counters
10. LIBRARY VOLUNTEERS Volunteers Required: 2
Organizer: Ms. Genevieve Shepherd Time Required: One day at the end of
September, as determined by the team.
The Library is a popular volunteer
placement. Library volunteers are an integral Responsibilities: Counting money collected
part of the School program and aid directly by students for the Terry Fox Run and
in the implementation of the curriculum. balancing pledge sheets. Direction and
necessary supplies are provided.
Volunteers Required: 3-4
Time Required: 2-7 hours per month.
Responsibilities: Tasks vary from shelving
books, shelf tidying, labelling resources and
pulling resources for faculty. Volunteers can
also contribute their creative energies by
making displays to highlight new resources,
events and important aspects of learning and
researching.
Additional Comments: Prior to every
school year, all new and returning library
volunteers must submit a Volunteer
Registration Form AND contact Ms.
Shepherd by email at shepherdg@sts.ab.ca.
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volunteer@sts.ab.caELEMENTARY (K–GR 6) 12A. Physical Education
Photographer
Volunteers Required: Unlimited
12. ELEMENTARY HEALTH & Time Required: Flexible
PHYS. ED. Responsibilities: Takes pictures of various
Organizer: Mrs Michelle Bartoshyk, Ms. PE events throughout the year. See page 19
Laura Bouden, Ty Riddick for calendar for dates.
The Elementary School offers numerous Events include:
opportunities for volunteers to participate in • Family Fun Nights (November 18,
Health and Physical Education activities 2021 and April 21, 2022)
throughout the year. If you would like to • Cross-Country Skiing and
help with these exciting events, please Snowshoeing (Jan 24-28, 2022)
register with POSTS (refer to page 6 of this • Grade 5 Spartathlon (June 3, 2022)
handbook). All new and returning • Quest Day (June 17, 2022)
volunteers must register with POSTS
every school year. 12B. Grade 5 Spartathlon
It is inspiring to see the Grade 5s try-a-tri,
including kayaking, biking and running on
Friday, June 3, 2022. All Grade 5 parents
are encouraged to volunteer for this special
event.
Volunteers Required: Unlimited
Time Required: 4-5 hours
Responsibilities: Sort and prepare
Spartathlon T-shirts for distribution on
Wednesday, June 1, 2022. On the day of the
event volunteers are required for a start
station, finish station, bike and run course
marshals, snack station, first aid, timers and
photography.
12C. Quest Day
Taking place on Friday, June 17, 2022, this
is a beloved Elementary School windup day
encompassing many outdoor activity
stations. This is a great event for Elementary
parents to participate in and celebrate the
end of the school year with the students.
Volunteers Required: Unlimited
Time Required: 4 hours (9:00 am - 12:00
pm noon)
Register
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Page14
14 Contact
Contactus
usatatvolunteer@sts.ab.ca
volunteer@sts.ab.caResponsibilities: Volunteers to run activity
stations, take photos, help with snack
13. ELEMENTARY
station. CLASSROOM VOLUNTEERS
12D. Nutrition Week Organizer: Mrs. Jennifer Conway,
A new week-long event in the Elementary Elementary School Principal
School taking place April 11-14, 2022. This Many volunteering opportunities exist in the
is a week of celebrating Canada’s Food Elementary division. There are tasks for
Guide, encompassing taste testing events those parents able to come to the school on a
and ‘eating from the rainbow’. This is a regular or casual basis as well as those who
great event for Elementary parents to are willing to help out from home or work.
participate in and celebrate the end of the
school year with the students. If you would like to be a part of your child’s
learning by volunteering your time, please
Volunteers Required: 5-10 register with POSTS (page 5). All new and
Time Required: 4 hours (9:00 am - 12:00 returning volunteers must register every
pm) school year. A police check, which is
completed once every five years is also
Responsibilities: The week prior, volunteers required. Classroom teachers will contact
help set up our Rainbow Week display in the volunteers who have filled out these forms
cafeteria. The week of the event volunteers to discuss needs and roles in early
distribute taste testing snacks during health September.
and physical education class as well as post
‘What is my pee telling me?” charts in Volunteers Required: Unlimited
elementary washrooms. The week Time Required: Varies
following, assistance is needed to take down
the display. Responsibilities: Include, but are not
limited to: teacher helper, reading and
writing support, scholastic book orders, field
trip assistants.
14. ELEMENTARY YEARBOOK
PHOTOGRAPHERS
Volunteers Required: Minimum 7 (one
from each grade level is preferable).
Time Required: Varies
Responsibilities: Work closely with
Yearbook team to help photograph various
School and classroom events.
Register
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Page15
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volunteer@sts.ab.cais part of the Senior School Physical
15. KERBY CENTRE Education curriculum therefore all Senior
LUNCHEON School parents are encouraged to volunteer.
Organizer: Mrs. Krista Dickson Volunteers Required: 45-50
Volunteers Required: Unlimited Time Required: A day in late May, 2022.
Volunteers may be required to attend an
Time Required: 9:00 am – 2:00 pm on organizational meeting prior to race start.
Wednesday, December 8, 2021.
Responsibilities: Tasks include running the
Responsibilities: Set-up, clean-up and serve water stations, counters at the pool, course
the visiting seniors a lunch with the marshals and finish line helpers. A
assistance of the Grade 6 students. This has volunteer with experience using Excel
been an annual STS tradition since 1976. would be beneficial as the timing program is
Consider being a ‘volunteer lead’ for this in this application. Some volunteers in the
event to help recruit, organize and schedule weeks leading up to the event will be
the other volunteers. required.
16. ELEMENTARY MUSIC 18. OUTDOOR EDUCATION
PERFORMANCES *NEW (OE) LOGBOOK ASSISTANT
Organizer: Mrs. Krista Dickson Organizer: Mr. Dale Roth
Volunteers Required: Unlimited Students in our Outdoor Education program
use a logbook to help collect their thoughts
Time Required: Varied and flexible and reflections to solidify their learning.
These logbooks are printed in-house but
Responsibilities: Help may be needed
need to be assembled so that they are ready
throughout the year for various activities /
before the trips.
events such as choir, assemblies,
photography and more. Come be a part of Volunteers Required: 2-3
these fun events. Time Required: 2-3 hours for each of the
sessions in early September, early January
and late April. Flexible timing.
MIDDLE AND SENIOR Responsibilities: Printing and assembling
student logbooks before their trips.
SCHOOL (GR 7 - 12)
17. GRADE 10 TRIATHLON
Organizer: Mr. Dale Roth
The Senior School Triathlon is a very
exciting race that cannot be done without the
help of many parent volunteers. This event
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Page16
16 Contact
Contactus
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volunteer@sts.ab.ca19. MIDDLE-SENIOR SCHOOL 19D. Athletic Photo Display
Organizer: Mr. Ken Zelez
ATHLETICS
Volunteers Required: 1 or 2
19A. Cross Country Races
Time Required: 2-3 hours per month. May
Organizer: Ms. Tara Hebert, Mr Ken Zelez
be shared between two people.
Volunteers will help with specific tasks
Responsibilities: Assist the Director of
while working with members of the Middle
Athletics with coordinating team photos and
and Senior School Physical Education
printing and displaying on team photo wall.
Department.
Volunteers Required: 10-12 19E. Athletic Assistant
Organizer: Mr. Ken Zelez
Time Required: Shifts from 9:30am-
12:30pm or 12:30pm-3:30pm, (Oct. 2021) Volunteers Required: 1 or 2
Responsibilities: Various roles but may Time Required: 1-2 hours per week. May
include finish line helpers, course be shared between two people.
marshalling and photography. Assist with scheduling tournaments,
19B. Track and Field workshops, calendar and clerical duties.
Organizer: Ms. Tara Hebert, Mr Ken Zelez
Working with members of the Middle and
Senior School Physical Education
Department, volunteers help with specific
tasks at the Track and Field meets at STS
and surrounding area.
Volunteers Required: 10-15
Time Required: Varies (May, 2022)
Responsibilities: Officials to help with
measurements, jumping pit maintenance,
timing and recording of track and field
events as well as photography.
19C. Athletics Support 20. BAND ADMINISTRATOR
Organizer: Mr. Ken Zelez
Organizer: Mr. Colin Van de Reep
Volunteers Required: Unlimited
Volunteers Required: 4-5
Time Required: Varies
Time Required: 1-2 hours per month.
Responsibilities: Assist the Athletic
Department with tasks including: event Responsibilities: Assist the band teachers in
photography, organizing uniforms, hosting organizing and cataloguing the music
hospitality rooms, scorekeeping, etc. library. Roles might also include
Consider being a ‘volunteer lead’ to help photocopying and labelling music. This role
recruit, organize and schedule the other would be excellent for a parent with a
volunteers for various athletic events. student involved in the band program.
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Page17
17 Contact
Contactus
usatatvolunteer@sts.ab.ca
volunteer@sts.ab.ca21. SENIOR SCHOOL 22. MIDDLE SCHOOL
THEATRE PRODUCTION THEATRE PRODUCTION
Organizer: Ms. Katrina Tashlikowich Organizer: Mrs. Brianna Dawe
The Fine Arts Department at Strathcona- Not to be left out, there will also be a Middle
Tweedsmuir School is a busy place. The School play in the Spring of 2022.
Senior School play requires many volunteers Volunteers Required: 2-3
to make the production a success.
Opportunities are flexible depending on your Time Required: Varies
availability. Responsibilities: Help organize and prepare
Volunteers Required: Unlimited costumes, props and program design.
Time Required: Varies
Responsibilities: See the various roles 23 SPEECH AND DEBATE
below. Consider being a ‘volunteer lead’ for
Organizer: Mr. Lennard Fink
this event to help recruit, organize and
schedule the other volunteers. STS Middle and Senior School students
compete at several Speech and Debate
21A. Set Construction Volunteer tournaments in schools throughout the city,
Work with a designer to build and paint sets including several at STS. A calendar of
and large props. This is the one main work tournament dates is posted on the Alberta
weekend a few weeks prior to opening night. Speech and Debate website
No experience necessary, just the ability to www.albertadebate.com
hold a paint brush and have fun. Volunteers Required: 4-6
21B. Costume/Sewing/Research Time Required: Varies
Volunteer Responsibilities: Volunteers will help
compile registration packages and provide
Work with a designer to collect and/or sew food and beverage for STS hospitality
costumes. rooms.
21C. Prop Acquisition Volunteer
Work with the director to collect rehearsal
and show props.
21D. Front of House Volunteer
Assist with the running of the Front of
House for shows. In addition, this requires a
role to prepare a display on the wall outside
the theatre to help promote the show.
21E. Food Catering Organizer
Weekend Rehearsals (TBD): plan and
arrange meals for actors and crew on longer
technical and dress runs.
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Page18
18 Contact
Contactus
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volunteer@sts.ab.ca24. GRADE 12 DINNER &
DANCE NEW!
Organizer: Jana-Lynn Caines
(cainesj@sts.ab.ca)
The teacher grad committee organizes the
graduation dinner and dance for the end of
May 2022. This year we are planning for the
parents of Grade 11 students to do the
volunteering so that the parents of Grade 12
students may concentrate on enjoying this
milestone. In this way, it becomes a “pay it
forward” plan.
Volunteers Required: 3-5 Grade 11 Parents
Time Required: 4 - 6 hours
Responsibilities: Help with planning,
sponsoring, designing and decorating the
ballroom, setting up a candy bar and fun
photo booth. Decorations may include
centrepieces for the tables and for the area
behind the podium. The candy bar dishes
have been purchased by the Class of 2018
and are available for use. This job may
involve meetings with the grad committee
and catering manager.
25. OCCASIONAL HELPERS
Organizer: Tracy Maybaum, POSTS
Volunteer Coordinator
volunteer@sts.ab.ca
It is difficult to predict all of the volunteer
positions as many opportunities arise as the
school year progresses. It is very helpful to
have a list of parent volunteers willing to
help. If you would like to place your name
on an as-needed call list, please request
opportunity #25
Register
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Page19
19 Contact
Contactus
usatatvolunteer@sts.ab.ca
volunteer@sts.ab.caSTS Volunteer Calendar January
ALL VOLUNTEERS MUST: -Elementary Cross Country Skiing and
Snowshoeing: Jan 24-28
1. REGISTER WITH POSTS
(https://www.sts.ab.ca/mysts/volunteer/on
February
line-volunteer-registration-form)
-Random Act of Kindness
AND
-Sr. School Musical: TBA
2. HAVE A CURRENT POLICE CHECK ON FILE -Outdoor Education logbooks
March
August/September
-Elementary Musical: TBA
-Tweeds & More Back to School Days:
Aug 24-26, 2021. 9:00 am – 3:00 pm April
-New Student Orientation: Aug. 30
-Elementary Nutrition Week: Apr 11-14
-First day of classes for all students: Aug 31
-Elementary Family Fun Night: Apr. 21
-POSTS Welcome Coffee: Aug 31
-Lifetouch Photo Days: Sept. 2-3 May
-Terry Fox Run: TBA
-50th Anniversary Celebration Day: Sept 17 -Md. School Track and Field Meet: TBA
-Homecoming and Fall Fair: Sept. 18 -Md. & Sr. School Track and Field Divisionals
-Cross-Country Divisionals – TBA & Zones: TBA
-Outdoor Education Logbooks. -Senior. School Play: TBA
-Middle School Play: TBA
October -Grade 12 Dinner and Dance: TBA
-Outdoor Education Rogaine: TBA
-University Fair Breakfast:
-Grade 10 Triathlon: late May
-Lifetouch Photo Retakes: Oct. 25
-Md. & Sr. School Cross Country Run June
November -Grade 5 Spartathlon: June 3
-Big Birthday Bash Family Fair: June 4
-Elementary Family Fun Night: Nov. 18
-Big Birthday Bash Party: June 4
-Random Act of Kindness
-Grade 9 Grad: TBA
-Employee Appreciation Luncheon and Bus -
December
Drivers’ Breakfast: TBA
-Elementary Quest Day: June 17
-Treat Week for STS Teachers and Staff
-Elementary School Celebrations: June 22
-Kerby Centre Luncheon: Dec. 8
-Middle School Celebration: June 23
-Senior School Prizegiving – June 24
Dates are tentative. Please confirm prior to volunteering
Questions? Contact volunteer@sts.ab.caYou can also read
