SPRING SUMMIT 2023 IAAPA EMEA - SPONSORSHIP AGREEMENT
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SPONSORSHIP AGREEMENT
IAAPA EMEA
®
SPRING
SUMMIT 2023
LISEBERG | SWEDEN
MAY 24-25
Join us this May for an ultimate mix of networking,
education, behind-the-scene tours,
and centenary celebrations of Liseberg in Gothenburg, Sweden.
Sponsorship opportunities are now available to spotlight
your company and reconnect with industry professionals
in the EMEA region.
IAAPA EMEA
®
SPRING
SUMMIT 2023
LISEBERG | SWEDEN
SPONSORSHIP OPPORTUNITIES
Benefit from the following sponsorship opportunities available for
the IAAPA EMEA Spring Summit 2023 from 1,500€ excl. VAT.*
SELECT CHOSEN SPONSORSHIP PACKAGE
Premier Sponsor - exclusive 5,000€ (excl.VAT)
Lanyards - exclusive 3,000€ (excl.VAT)
Cocktail Reception (1st day) – exclusive 1,500€ (excl.VAT)
Dinner (1st day) – exclusive 1,500€ (excl.VAT)
Networking Lunch* (2nd day) – exclusive 1,500€ (excl.VAT)
Dinner and 100th Celebration of Liseberg (2nd day) - exclusive 2,000€ (excl.VAT)
Post Tour - exclusive 1,500€ (excl.VAT)
EDU Sessions - exclusive Sponsored by Liseberg
*Vegetarian Climate lunch – in line with our Sustainable efforts
SPONSORS WILL RECEIVE THE FOLLOWING BENEFITS:
Pre-event:
Sponsor acknowledgment on the IAAPA event webpage.
Sponsor recognition on IAAPA EMEA social media platforms (where applicable).
Sponsor acknowledgment in IAAPA EMEA Spring Summit 2023 communications and
program (where applicable).
Sponsor recognition in Connect+ mobile app.
On-site:
One complimentary IAAPA EMEA Spring Summit ticket.
Sponsor acknowledgment on event signage where applicable. Sponsors are asked to bring
their own roll ups with their logo (maximum 2) that will be placed at the entrance of the event
site (where applicable) and can be re-used afterwards - in line with our sustainable efforts.
Verbal recognition at the beginning of the event (where applicable).
Ability to provide materials/giveaways (if possible, produced from eco materials) for
distribution at registration/at the event (applicable to Premier Sponsor and Liseberg only).
In case of any giveaway left, Liseberg will offer them to a local charity.
Possibility to play a short video, deliver a 15-minute presentation, and additional
registration will be offered for Premier Sponsor only.
IAAPA EMEA
®
SPRING
SUMMIT 2023
LISEBERG | SWEDEN
CONTACT DETAILS & PAYMENT
Sponsoring Company:
Address:
Contact Person:
Contact Phone/Onsite Phone:
Contact Email:
Member ID#:
*Terms of Agreement and Signature on Page 5.
The contract must be filled in, signed, and returned to IAAPA EMEA within 7 business days upon receipt.
Full payment is due immediately and no later than 5 business days from receipt of invoice and before April
14, 2023. IAAPA will fulfill the sponsor rights upon receipt of the sponsor fee. Invoices which have been
issued after 28 April 2023 are payable upon receipt. Deadlines apply for all Sponsor recognition. Your seat
and sponsorship will only be secured upon receipt of payment.
The registration of one sponsor representative remains unconfirmed until full payment has been received.
IAAPA will send you a payment link via email. Thank you in advance for following the instructions. For
sponsoring contracts, B2B VAT rules are applicable: for Swedish companies: 25% VAT; for EU companies
with VAT ID: Reverse-charge procedure applies (tax-exempt on intra-community supply of goods);
for non-EU companies: ‘place of supply of service’ rule applies
(tax-exempt on outside of EU supply of services).
IAAPA EMEA
®
SPRING
SUMMIT 2023
LISEBERG | SWEDEN
SPONSORSHIP PACKAGE
FULL PAYMENT AND SIGNED TERMS DUE WITH CONTRACT
Complete all information, follow all directions below
SELECT YOUR PAYMENT OPTIONS
Via Bank/Wire transfer Via Credit Card
Please use invoice number: TSXXXXXX For credit card payments:
Beneficiary: IAAPA Europe IVZW Please contact us for a secured
BELFIUS, IBAN: BE87 0682 4137 1894 payment link.
BIC (Swift Code): GKCCBEBB,
Heusdendorp 3 - 9070 Heusden (Belgium)IAAPA EMEA
®
SPRING
SUMMIT 2023
LISEBERG | SWEDEN
TERMS & CONDITIONS
1. T
he sponsoring of IAAPA EMEA events is exclusively available to IAAPA 8. P
rotection of Personal Data:
members. Signing this agreement indicates firm commitment (non- 8.1. For the purposes of this Section 8, “Applicable Data Protection Law”
cancelable) of the above sponsorship(s) and/or advertisement(s) for the means all laws and regulations, including laws and regulations of the
IAAPA EMEA Summits. An e-mailed, signed agreement is also binding. European Union, the European Economic Area, their member states and
the United Kingdom, which are applicable to the processing of personal
2. IAAPA EMEA and Sponsor agree that the activities contemplated by this
data including but not limited to the EU General Data Protection Regulation
Agreement have a specific and limited scope and are consistent with
2016/679
IAAPA’s nonprofit status and tax exemption classification. Nothing in this
Agreement should be construed to imply or convey IAAPA’s approval, (“GDPR”), and any national Laws or regulations implementing the GDPR,
endorsement, certification, acceptance, or referral of any Sponsor product including the UK
or service. No materials developed or intended for use in connection
Data Protection Act 2018 and the UK Data Protection, Privacy and
with the sponsorship activities will be distributed or otherwise used prior
Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019.
to IAAPA’s advance review and approval. According to the sponsorship
specified in this contract, IAAPA EMEA will provide appropriate 8.2. In relation to personal data to which Applicable Data Protection
acknowledgment and recognition of the Sponsor in accordance with Law applies, each party undertakes to act as an independent data
applicable laws and Internal Revenue Service rules and regulations. All controller (and not a “joint controller”, as that term is defined under
advertising must comply with IAAPA EMEA’s advertising policies and Applicable Data Protection Law), and to comply with its obligations under
procedures as determined from time to time by IAAPA EMEA. Applicable Data Protection Law. For the avoidance of doubt, neither
party shall be responsible for the other party’s compliance with Applicable
3. S
ponsor agrees to indemnify and hold harmless IAAPA EMEA, its officers,
Data Protection Law. In particular, each party shall be individually
directors, employees, and agents, from any and all claims, losses, damages,
responsible for ensuring that its processing of personal data is lawful, fair
liabilities, judgments, or settlements, including reasonable attorneys’
and transparent, and shall make available to data subjects a privacy
fees, costs, and other expenses, incurred in any way in connection with
statement that fulfills the requirements of Applicable Data Protection Law.
Sponsor’s acts, omissions, or breach of contract.
8.3. The parties hereby enter into the standard contractual clauses for
4. S
ponsor acknowledges and agrees that IAAPA EMEA may terminate
the transfer of personal data to controllers established in third countries,
the Agreement at any time for any reason in its sole discretion. Upon
as approved by the European Commission in decision 2004/915/EC
termination by IAAPA EMEA of the Agreement, IAAPA EMEA shall refund
(“Standard Contractual Clauses”), or any set of clauses approved by
any sponsorship fees received by IAAPA EMEA prior to termination.
the European Commission or a Supervisory Authority which subsequently
5. IAAPA EMEA and/or sponsor/exhibitor are liable by the present contract amends, replaces or supersedes the same, (which are incorporated by
should one or the other default. Any 3rd party agency signing on behalf reference in, and form an integral part of, this Sponsorship Agreement)
of the sponsor/exhibitor will be held responsible for the fulfillment of this in respect of any transfer of personal data from IAAPA (as ‘data exporter’)
non-cancelable contract. to Sponsor (as ‘data importer’) where such transfer would be prohibited by
Applicable Data Protection Law in the absence of the Standard Contractual
6. A
ny claim or dispute arising under this agreement shall be adjudicated
Clauses. With respect to Article II(h) of the Standard Contractual Clauses,
exclusively under the laws of Belgium in the courts of Brussels without
Sponsor shall process personal data in accordance with the data
regard to conflict of laws principles. Each party hereby submits and
processing principles set forth in Annex A (available here: https://eur-lex
waives all objection to personal jurisdiction in Belgium.
europa.eu/legal-content/EN/TXTPDF/?uri=CELEX:32004D0915&from=EN)
7. S
ponsor agrees that IAAPA EMEA’s liability (if any) on account of to the Standard Contractual Clauses.
omissions or errors in such sponsorship or advertisement shall in no event
I have read & agree to the terms set forth above in addition to the T&C
exceed the amount of the charges for the sponsorship or advertisement
mentioned within the registration process with regards to GDPR and data
which was omitted or in which the error occurred and such liability shall
management. Legislation and solely for purposes related to the performance
be discharged by (abatement of the charges) or (a sponsorship/
of this Agreement.
advertising allowance) commensurate with the error for the particular
sponsorship or advertisement in which the omission or error occurred,
but in no event exceeding the contract price of the particular sponsorship
or advertisement in which the omission or error occurred. No adjustment
is applicable to any free sponsorship or advertisement. Reproduction
quality of photographs or artwork provided cannot be guaranteed.
Please sign and email to Annadora Buonocore
ABuonocore@IAAPA.org.
Should you require further information, feel free to reach out via
+32 494 565 691.
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