Specialized Transportation Grant Program: Quarterly Status Update

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Transportation Committee                                                                                               Item:   4
July 16, 2021

Specialized Transportation Grant Program:
Quarterly Status Update
Overview                                                                Action: Information
The Specialized Transportation Grant Program (STGP) is                  An update on progress made by Specialized
a competitive grant program for specialized                             Transportation Grant Program recipients from
transportation services for seniors and individuals with                January 1, 2021, through March 31, 2021, will
disabilities whose needs cannot be met by conventional                  be provided.
transit or Americans with Disabilities Act (ADA)
paratransit services. The STGP is funded by the Federal
                                                                        Fiscal Impact:
Transit Administration’s Enhanced Mobility of Seniors
                                                                        Since 2008, approximately $37.2 million has
and Individuals with Disabilities Program (Section 5310)
                                                                        been awarded through the Specialized
and the Senior Mini-Grant (SMG) program is funded
                                                                        Transportation Grant Program to projects that
through the TransNet Extension Ordinance. The funds
                                                                        improve mobility for seniors and individuals
can be used for operating, mobility management, and
                                                                        with disabilities in the San Diego region.
capital expenses associated with the provision of
transportation services for seniors and individuals with                Schedule/Scope Impact:
disabilities. For each of the SANDAG competitive grant                  Six projects are being monitored for a
programs, grant recipients are required to provide                      potential administrative schedule change.
quarterly reports to staff following completion of a
reporting period.

Key Considerations
This quarterly status update provides an overview of the progress and performance of STGP projects through
the end of the reporting quarter. The report defines key terms (Attachment 1); summarizes additional
information including project completion by schedule, budget, and performance (Attachments 2 and 4); and
details actual performance measured by key performance indicators (Attachments 3 and 5). Moreover,
SANDAG monitors over 100 specialized, ADA-compliant vehicles awarded to and purchased on behalf of
grantees through the STGP. The status and performance of active vehicle projects is provided in
Attachment 6.
Due to the public health restrictions caused by COVID-19, some grantees have been providing a reduced
number of trips or their Cost per Trip has increased. With SANDAG approval, other grantees have provided
alternative services such as trips for meal deliveries and counted those trips towards their trip total. As a
result, a number of projects have been placed on the Schedule Watch List1 or Cost-Efficiency Watch List2 and
have remained there for an extended period of time, whereas other projects have had their Cost per Trip
substantially decrease.

1
    A project is placed on the Schedule Watch List if the grantee appears, based on an average of data reported to
    SANDAG, to be unable to fully draw down funds without the approval of an extension request by the
    Transportation Committee.
2
    A project is placed on the Cost-Efficiency Watch List if the actual Cost Per Unit of Service delivered exceeds 130% of
    the project’s originally proposed Cost Per Unit of Service after the sixth month of the project’s start date. If this occurs,
    a cost recovery plan is requested, and progress is monitored to ensure the cost per unit falls below the performance
    threshold within six months. If it does not, SANDAG staff will update the Transportation Committee and request its
    direction on continuing to fund the project.
In April 2020, the Board of Directors granted a waiver of Policy Advisory Committee review of time extension
amendments for grantees covered by SANDAG Board Policy No. 035 unable to perform under their current
schedule due to COVID-19 and delegated the authority to approve these extensions to the Executive Director.
At its March 12, 2021, meeting, the Board approved the extension of the waiver of review by a
Policy Advisory Committee for COVID-caused time extensions for an aggregate of up to 24 months. Since the
stay-at-home orders were lifted, staff will no longer consider requests for time extensions greater than six
months, effective June 15, 2021, and these requests will come to a Policy Advisory Committee as required by
SANDAG Board Policy No. 035.

 STGP at a Glance – Operating and Mobility Management Projects               This           Prior
 as of the End of The Reporting Quarter                                      Quarter        Quarter
 Number of Active Projects                                                        15             18
 • Active Operating and Contract Transportation Services Projects                 9              12
 • Active Mobility Management Projects                                            6              6
 Number of Projects Completed Within Quarter                                      3              2
 Number of Active Projects on Schedule Watch List                                 6              9
 Number of Active Projects on Cost-Efficiency Watch List                          1              2
 Number of Active Projects with Time Extensions Up to Six Months                  1              1
 Number of Active Projects with Amendments to Scope Related to                    7              10
 COVID-19 (i.e., Deliveries of Food, Meals, and Personal Protective
 Equipment to Seniors)
 Number of Active Projects with Time Extensions Greater than Six Months           1               1
 for Delays Related to COVID-19

Next Steps
The next quarterly status update on the STGP for the period April 1, 2021, through June 30, 2021, is
scheduled for presentation to the Transportation Committee in October 2021.

Julie Wiley, Director and Legal Counsel, Contracts and Grants Department
Key Staff Contact:   Zachary Rivera, (619) 699-4892, zachary.rivera@sandag.org
Attachments:         1. Glossary of Terms
                     2. Quarterly Status Summary of TransNet Senior Mini-Grant Projects:
                         Reporting Period Through March 31, 2021
                     3. Quarterly Project Performance Update for TransNet Senior Mini-Grant Projects:
                         Reporting Period Through March 31, 2021
                     4. Quarterly Status Summary of Section 5310 Operating and Mobility Management
                         Projects: Reporting Period Through March 31, 2021
                     5. Quarterly Project Performance Update for Section 5310 Operating and Mobility
                         Management Projects: Reporting Period Through March 31, 2021
                     6. Status and Performance of STGP-Funded Vehicle Projects:
                         Reporting Period FY 2021 Q3 (January 1, 2021 Through March 31, 2021)

                                                     2
Glossary of Terms              Attachment 1

Term                         Defintion
                             An ongoing project that is neither completed nor pending. Ongoing projects after a
Active Project
                             reporting quarters' close are noted as active.
Actual Performance           Refers to the grantee's performance of the project during the project term.
                             An act that prohibits discrimination and ensures equal opportunity for persons with
Americans with               disabilities in employment, state and local government services, public
Disiabilities Act (ADA)      accommodations, commercial facilities, and transportation (42 U.S.C. § 12101 et
                             seq.).
                             A project to purchase real or personal property such as vehicles, computers and
Capital (CAP) Project        software, communications systems, etc., that provide or enhance transportation
                             services for seniors and individuals with disabilities.
                             A grantee has completed its project when it has expended all grant and required
                             matching funds or when the grant term has expired. A project that is shaded gray in
Completed Project
                             the quarterly status report connotes a project that was completed in the reporting
                             quarter.
                           Used as a performance measure for Operating and Capital Projects, Cost Per Trip
Cost per Trip              refers to the Net Project Cost (grant plus matching funds) divided by the number of
                           One-Way Passenger Trips (OWPTs) provided in the reporting period.
                           Used as a performance measure for Mobility Management projects, Cost per Unit is
Cost per Unit              the Net Project Cost (grant plus matching funds) divided by the number of Units
                           provided in the reporting period.
                           Used as a performance measure for Operating and Capital Projects, Cost per Vehicle
Cost per Vehicle Service
                           Service Hour is the Net Project Cost (grant plus matching funds) dividied by the
Hour
                           number of Vehicle Service Hours.
                           SANDAG places a project on the Cost-Efficiency Watch List if the actual, cumulative
                           Cost per Trip or Cost per Unit exceeds the Performance Threshold. If this occurs,
Cost-Efficiency Watch List
                           SANDAG requires the grantee whose project is on Cost-Efficiency Watch List to
                           complete a Recovery Plan.

Individuals with Disabilities Individuals with disabilites as defined by the Americans with Disabilities Act.

                             A project that improves coordination among public transportation and other
Mobility Management
                             transportation service providers. Mobility Management does not include operating a
(MM) Project
                             public transportation service and is measured in units of service.
                             The Total Project Cost less any revenue generated through the project. The Net
Net Project Cost
                             Project Cost is paid through grant and matching funds.
One-Way Passenger Trip       One rider making a one-way trip from origin to destination, calculated as each time
(OWPT)                       a passenger boards a vehicle.
                             A project that subsidizes a transportation agencies' staff and volunteer time to
Operating (OP) Project       operate a transportation service that provides trips to seniors and individuals with
                             disabilities.
Performance Threshold        Refers to 130% of the proposed Cost per Trip or Cost per Unit.
                             Refers to the level of performance a grantee proposed in its application and is
Proposed Performance
                             required to maintain through its grant agreement.

                             A detailed plan and implementation schedule submitted by a grantee whose project
                             is on the Cost-Efficiency Watch List on how it intends to bring cost efficiency within
Recovery Plan
                             the Performance Threshold. If performance does not improve, SANDAG staff notifies
                             the Transportation Committee, which may decide to discontinue project funding.

Required Minimum             The minimum amount of funding other than the grant award that contributes to
Matching Funds               the Net Project Cost.
                             The ratio of required minimum matching funds to the sum of grant and minimum
Required Minimum
                             match funds. The Required Minimum Matching Percentage varies by funding source
Matching Percentage
                             (Section 5310 or SMG) and by project type (CAP, OP, or MM).
                             SANDAG places a project on the Schedule Watch List if SANDAG projects that the
                             grantee will be unable to fully draw down funds without the approval of an
Schedule Watch List          extension request by the Transportation Committee. SANDAG's projection is based
                             on grant draw-down rates and other data reported to SANDAG after the sixth
                             month of the project's start date.
                           Used to measure efficiency, the Seat Utilization Rate refers to the ratio of
                           passengers to available seats and is calculated by dividing the number of one-way
Seat Utilization Rate
                           passenger trips by the number of total available seats, which in turn is calculated as
                           the number of seats in a vehicle multiplied by the number of vehicle trips.
Section 5310               Federal Transit Administration Section 5310 Program
                           Individuals 60 years or older for Senior Mini Grant-funded projects and 65 years or
Seniors
                           older for Section 5310-funded projects
SMG                        Acronym for the TransNet Senior Mini-Grant Program
                           The sum of the funds provided by the grantee (matching funds plus revenue) and
Total Project Budget/ Cost
                           the amount of grant funding awarded.
                           Used as a performance measure for Mobility Management projects, Units of Service
                           collectively refers to the number of web hits, referrals, and trainings provided to
Units of Service
                           inform riders of their transportation options or facilitate coordination among
                           specialized transportation providers.
                             Used as a performance measure for Operating and Capital Projects, Vehicle Service
Vehicle Service Hour         Hour refers to the time (measured in hours) a vehicle that is transporting seniors and
                             individuals with disabilities is in service.
                             One vehicle making a one-way trip from origin to destination with one or multiple
Vehicle Trip
                             riders.

                                                                                               3
Quarterly Status Summary of TransNet Senior Mini-Grant Projects                                                                                                                                                 Attachment 2
                                                                                                                                                                      Reporting Period Through March 31, 2021

                    Grantee and Project Information                                                    Scope of Project                                     Schedule                             Budget                                Project Completion                    Watch Lists             Amendment (AM) History 1

                                                                                                                                                                                                                                                         Based on the
                                                                                                                                                                                                                                           Based on                                                              Time
                                                                                                                                                                                                 Minimum                    Based on                    Percentage of       On       On Cost-      Time                       Scope
          Grant                                                                                                                                                                                                                          Pecentage of                                                        Extension Up                                Comments
                                                                   Project                                                                           Grant Start   Grant End                     Matching   Total Project    Current                      Cumulative     Schedule   Efficiency   Extension                 Change Due
  #     Agreement       Grantee Name             Project Name                                          Project Description                                                     Grant Amount                                               Grant and                                                          To 12 Months
                                                                    Type                                                                                Date         Date                         Funds         Cost         Project                    Trips or Units    Watch       Watch       Up To 6                   To COVID-
         Number                                                                                                                                                                                                                            Matching                                                          Due To COVID-
                                                                                                                                                                                                 Amount                     Schedule                     Provided vs       List?      List?       Months?                      19?
                                                                                                                                                                                                                                         Funds Spent                                                              19?
                                                                                                                                                                                                                                                           Proposed

                                                                                                                                                                                      Cycle 10
                                                                                                                                                                                                                                                                                                                                        Work on this project commenced in January
                                                                             CTSA Services: 1) Provide referrals and transportation information 2)
                     Facilitating Access to                                                                                                                                                                                                                                                                                             2020.
                                                                             Operate and Manage One-Call/One-Click Mobility Center (call center,
  1     5005820          Coordinated            CTSA Services       MM                                                                                10/1/19      9/30/21     $   200,000    $    50,000   $   250,000      75%            52%             99%            No          No           No           No           No
                                                                             website, and database) 3) Regional Coordination 4) Administration 5)
                    Transportation (FACT)
                                                                             Program Monitoring and Reporting

                                                                                                                                                                                                                                                                                                                                        Work on this project commenced in January
                                                                             1) Provide transportation referrals to RideFACT and contracted agency                                                                                                                                                                                      2020.
                     Facilitating Access to
                                                 Brokerage                   services 2) Manage Transportation Brokerage 3) Coordinate Accessible
  2     5005821          Coordinated                                MM                                                                                10/1/19      9/30/21     $   400,000    $ 100,000     $   500,000      75%            52%             134%           No          No           No           No           No
                                                Management                   Vehicle Sharing 4) Coordinate with partners and medical providers to
                    Transportation (FACT)
                                                                             implement services 5) Training & Inspections

                                                                             RideFACT is a countywide dial-a-ride service for seniors and persons                                                                                                                                                                                       Work on this project commenced in March
                     Facilitating Access to
                                                                             with disabilities who do not have any other transportation options.                                                                                                                                                                                        2020 and closed out on March 31, 2021.
  3     5005822          Coordinated              RideFACT           OP                                                                               10/1/19      9/30/21     $   400,000    $ 100,000     $   500,000      75%            100%            82%            No          No           No           No           Yes
                                                                             Trips are purchased cost effectively through FACT's Transportation
                    Transportation (FACT)
                                                                             Brokerage.
                                                                                                                                                                                                                                                                                                                                        Due to COVID-19, the grantee secured
                                                                             This project maintains and expands an existing door-to-door
                                                                                                                                                                                                                                                                                                                                        outside funds for meal deliveries, allowing the
                                                                             transportation program serving adults 60+ via a volunteer driving
  4     5005823      Jewish Family Service    Northern San Diego     OP                                                                                1/1/20      12/31/21    $   334,828    $    83,707   $   418,535      62%            37%             130%           Yes         No           No           No           Yes       grantee to provide many trips while
                                                                             program, group shuttles and on-demand transportation options
                                                                                                                                                                                                                                                                                                                                        expending relatively few grant funds on the
                                                                             where other options are unavailable.
                                                                                                                                                                                                                                                                                                                                        project.
                                                                                                                                                                                                                                                                                                                                        Due to COVID-19, the grantee secured
                                                                             This project maintains and expands an existing door-to-door
                                                                                                                                                                                                                                                                                                                                        outside funds for meal deliveries, allowing the
                                                North County                 transportation program serving adults 60+ via a volunteer driving
  5     5005824      Jewish Family Service                           OP                                                                                4/1/20      3/31/22     $   323,290    $    80,823   $   404,113      50%            33%             131%           Yes         No           No           No           Yes       grantee to provide many trips while
                                                   Inland                    program, group shuttles and on-demand transportation options
                                                                                                                                                                                                                                                                                                                                        expending relatively few grant funds on the
                                                                             where other options are unavailable.
                                                                                                                                                                                                                                                                                                                                        project.
                                                                                                                                                                                                                                                                                                                                        Due to COVID-19, the grantee secured
                                                                             This project maintains and expands an existing door-to-door
                                                                                                                                                                                                                                                                                                                                        outside funds for meal deliveries, allowing the
                                                                             transportation program serving adults 60+ via a volunteer driving
  6     5005825      Jewish Family Service    Eastern San Diego      OP                                                                                4/1/20      3/31/22     $   336,364    $    84,091   $   420,455      50%            29%             123%           Yes         No           No           No           Yes       grantee to provide many trips while
                                                                             program, group shuttles and on-demand transportation options
                                                                                                                                                                                                                                                                                                                                        expending relatively few grant funds on the
                                                                             where other options are unavailable.
                                                                                                                                                                                                                                                                                                                                        project.
                                                                                                                                                                                                                                                                                                                                        The grantee expects to increase its provision
                                                                             Comprehensive transportation program serving East County seniors
                                                                                                                                                                                                                                                                                                                                        of OWPTS and expenditure of grant funds on
                                                                             and/or people living with a disability. Provided services include:
  7     5005826         City of La Mesa        Rides4Neighbors       OP                                                                               10/2/19      10/2/21     $   288,550    $    72,138   $   360,688      75%            18%             15%            Yes         No           No           No           No        this project once its Cycle 9, federal Section
                                                                             donation based volunteer drivers, wheelchair van, use of rideshare
                                                                                                                                                                                                                                                                                                                                        5310 grant concludes in October 2020.
                                                                             agencies, and discount taxi scrips.

                                                                                                                                                                                                                                                                                                                                        No comments.
                                                                             Improves access to existing transportation within SD County for low-
                                                                             income seniors ages 60 and up. Includes coordination with partners,
  8     5005827       Travelers Aid Society       RIDEFinder        MM                                                                                7/12/19      7/12/21     $    85,500    $    21,375   $   106,875      86%            80%             91%            No          No           No           No           No
                                                                             information and referral services, matching needs to available
                                                                             resources, and training for better utilization of public transit.

                                                                             Provides a menu of free transportation options to low income clients                                                                                                                                                                                       No comments.
                                                                             ages 60 and up throughout San Diego County. This includes senior
  9     5005828       Travelers Aid Society       SenioRide          OP                                                                               7/12/19      7/12/21     $   400,000    $ 100,000     $   500,000      86%            86%             144%           No          No           No           No           Yes
                                                                             bus passes, taxicab vouchers, MTS Access and NCTD LIFT vouchers,
                                                                             and rides with volunteer drivers in private cars.
                                                Out and About                                                                                                                                                                                                                                                                           To bring its cost per trip within the
                      Peninsula Shepherd                                     Provides door through door service and local shuttle van service for
 10     5005829                                     Senior           OP                                                                                1/1/20      6/30/22     $   132,000    $    33,000   $   165,000      50%            37%             30%            Yes         No           Yes          No           Yes       performance threshold, the grantee
                            Center                                           seniors living in the Peninsula communities
                                                Transportation                                                                                                                                                                                                                                                                          completed a Recovery Plan on 11/3/20.
                                                                                 Totals                                                                                        $ 2,900,532    $ 725,133     $ 3,625,665                                                     5           0           1             0            6

Notes
 1    Yes = Already received this type of amendment; No = Has not received this type of amendment

                                                                                                                                                                                         4
Quarterly Project Performance Update for TransNet Senior Mini-Grant Projects:                                       Attachment 3
                                                               Reporting Period Through March 31, 2021

                                                                                                            Actual Cumulative Performance at the End of the Reporting
                                                        Proposed Performance
                                                                                                                                    Quarter
       Grant                            Number of                                                                        Number of
                  Project                                                                                                            Cost per
 #   Agreement                           Units of  Cost per           Cost per                              Amount of      Units of              Cost per
                   Type Total Project                                                Seat     Performance                             Trip or                   Seat
      Number                             Service Trip or Cost         Vehicle                             Project Budget   Service                Vehicle
                           Budget                                                 Utilization  Threshold                             Cost per                Utilization
                                          (e.g.    per Unit            Hour                                   Spent         (e.g.                  Hour
                                                                                                                                       Unit
                                         OWPTs)                                                                            OWPTs)
Cycle 10
 1      5005820    MM     $   250,000      95,000   $      2.63         N/A          N/A      $      3.42   $   130,648.13    93,584   $    1.40       N/A         N/A
 2      5005821    MM     $   500,000      70,000   $      7.14         N/A          N/A      $      9.29   $   259,197.00    93,584   $    2.77       N/A         N/A
 3      5005822    OP     $   500,000      48,000   $     10.42   $      19.68     42.22%     $     13.54   $   500,000.00    39,356   $   12.70   $    32.19    38.36%
 4      5005823    OP     $   418,535      26,530   $     15.78   $      20.05     44.45%     $     20.51   $   155,080.79    34,361   $    4.51   $    53.07    33.41%
 5      5005824    OP     $   404,113      25,600   $     15.79   $      20.63     44.44%     $     20.52   $   135,341.04    33,419   $    4.05   $    48.13    33.53%
 6      5005825    OP     $   420,455      26,550   $     15.84   $      20.11     44.45%     $     20.59   $   123,257.01    32,562   $    3.79   $    52.95    33.41%
 7      5005826    OP     $   360,688      29,000   $     12.44   $      10.31     53.70%     $     16.17   $    65,861.38     4,409   $   14.94   $    10.80    35.07%
 8      5005827    MM     $   106,875      10,400   $     10.28         N/A          N/A      $     13.36   $    85,273.60     9,429   $    9.04       N/A         N/A
 9      5005828    OP     $   500,000      96,000   $      5.21   $        9.26    66.67%     $      6.77   $   428,719.74   138,489   $    3.10   $     3.27    77.58%
10      5005829    OP     $   165,000      12,400   $     13.31   $        7.60    66.67%     $     17.30   $    60,745.20     3,689   $   16.94   $    11.02    72.35%

                                                                                      5
Quarterly Status Summary of Section 5310 Operating and Mobility Management Projects                                                                                                                     Attachment 4
                                                                                                                                                                                Reporting Period Through March 31, 2021

                        Grantee and Project Information                                                    Scope of Project                                  Schedule                            Budget                                      Project Completion                             Watch Lists                     Amendment (AM) History1

                                                                                                                                                                                                                                               Based on          Based on the
                                                                                                                                                                                                                               Based on                                                                                           Time Extension
                                                                                                                                                                                              Minimum                                         Pecentage of      Percentage of                         On Cost-                                     Scope Change
     Grant Agreement                                                                                                                                   Grant Start Grant End                                 Total Project      Current                                           On Schedule                      Time Extension    Up To 12
 #                         Grantee Name          Project Name       Project Type                         Project Description                                                 Grant Amount     Matching                                         Grant and      Cumulative Trips                   Efficiency Watch                                  Due To COVID-
         Number                                                                                                                                           Date       Date                                        Cost           Project                                           Watch List?                     Up To 6 Months? Months Due To
                                                                                                                                                                                            Funds Amount                                     Matching Funds   or Units Provided                         List?                                           19?
                                                                                                                                                                                                                               Schedule                                                                                             COVID-19?
                                                                                                                                                                                                                                                 Spent           vs Proposed

Cycle 10

                                                                                   RideFACT is a countywide dial-a-ride service for seniors and
                        Facilitating Access to
                                                                                   persons with disabilities who do not have any other
1          5005900          Coordinated            RideFACT              OP                                                                            11/25/19   11/24/21    $    400,000 $      400,000 $        800,000      67.40%           100.00%          82.43%              No                  No           No               No              Yes
                                                                                   transportation options. Trips are purchased cost effectively
                        Transportation (FACT)
                                                                                   through FACT's Transportation Brokerage.

                                                                                   This project maintains and expands an existing door-to-door
                                                 North County                      transportation program serving adults 60+ via a volunteer
2          5005901      Jewish Family Service                            OP                                                                            10/22/19   10/22/21    $     73,247 $       73,247 $        146,494      71.96%           98.55%           381.87%             No                  No           No               No              Yes
                                                    Inland                         driving program, group shuttles and on-demand transportation
                                                                                   options where other options are unavailable.

                                                                                   This project maintains and expands an existing door-to-door
                                                 Northern San                      transportation program serving adults 60+ via a volunteer
3          5005902      Jewish Family Service                            OP                                                                            10/22/19   10/22/21    $     73,247 $       73,247 $        146,494      71.96%           100.00%          394.77%             No                  No           No               No              Yes
                                                    Diego                          driving program, group shuttles and on-demand transportation
                                                                                   options where other options are unavailable.

                                                                                   This project maintains and expands an existing door-to-door
                                                                                   transportation program serving adults 60+ via a volunteer
4          5005903      Jewish Family Service Eastern San Diego          OP                                                                            10/22/19   10/22/21    $     73,247 $       73,247 $        146,494      71.96%           89.75%           375.53%             No                  No           No               No              Yes
                                                                                   driving program, group shuttles and on-demand transportation
                                                                                   options where other options are unavailable.

                                                                                   CTSA Services: 1) Provide referrals and transportation
                        Facilitating Access to                                     information 2) Operate and Manage One-Call/One-Click Mobility
5          5005904          Coordinated          CTSA Services          MM         Center (call center, website, and database) 3) Regional              1/1/20    12/31/21    $    200,000 $       50,000 $        250,000      62.33%           45.70%           98.51%              Yes                 No           No               No              No
                        Transportation (FACT)                                      Coordination 4) Administration 5) Program Monitoring and
                                                                                   Reporting

                                                                                   1) Provide transportation referrals to RideFACT and contracted
                        Facilitating Access to                                     agency services 2) Manage Transportation Brokerage 3)
                                                   Brokerage
6          5005905          Coordinated                                 MM         Coordinate Accessible Vehicle Sharing 4) Coordinate with             1/1/20    12/31/21    $    400,000 $      100,000 $        500,000      62.33%           51.84%           133.69%             No                  No           No               No              No
                                                  Management
                        Transportation (FACT)                                      partners and medical providers to implement services 5) Training
                                                                                   and Inspections

                                                                                   Improves access to existing transportation in urbanized areas of
                                                                                   San Diego County to low-income seniors 65 and over and people
7          5005906       Travelers Aid Society     RIDEFinder           MM         with disabilities. Coordination with partners, Information and       10/1/19    9/30/21    $    128,100 $       32,025 $        160,125      74.93%           73.44%           87.98%              No                  No           No               No              No
                                                                                   Referral services, matching needs to available resources, and
                                                                                   training for better utilization of public transit.

                                                                                   Approximately 200 Arc clients work MCRD. Most cannot drive,
                                                                      CAP/         do not have car, and depend on public transportation. Shifts
                                                     MCRD
8          5005912       The Arc of San Diego                       Contracted     start at 4 a.m. when there are no public transportation options.    11/25/19   11/24/21    $    303,408 $       75,852 $        379,260      67.40%           21.12%           13.08%              No                  Yes          No              Yes              No
                                                 Transportation
                                                                     Services      Arc has contracted with an outside vendor to get these clients to
                                                                                   work.

                                                                                   Totals                                                                                     $ 1,651,249 $       877,618 $      2,528,867                                                            1                   1             0               1               4

Notes
 1 Yes = Already received this type of amendment; No = Has not received this type of amendment

                                                                                                                                                                                                   6
Quarterly Status Summary of Section 5310 Operating and Mobility Management Projects   Attachment 4
                                                                       Reporting Period Through March 31, 2021

                 Comments

Work on this project commenced in March
2020 and closed out March 31, 2021.

Work on this project commenced in April
2020. Due to COVID-19, the grantee secured
outside funds for meal deliveries, allowing the
grantee to provide many trips while
expending relatively few grant funds on the
project.

Due to COVID-19, the grantee secured outside
funds for meal deliveries, allowing the grantee
to provide many trips while expending
relatively few grant funds on the project. This
project closed out on March 31, 2021.

Work on this project commenced in April
2020. Due to COVID-19, the grantee secured
outside funds for meal deliveries, allowing the
grantee to provide many trips while
expending relatively few grant funds on the
project.
No comments.

No comments.

No comments.

On December 11, 2020, the project was
granted a nine-month extension for reasons
related to COVID-19. On March 4, 2021, staff
issued the grantee a notice to complete a
recovery plan to detail how it will bring its
cost per trip within the performance
threshold by September 2021.

                                                                                          7
Quarterly Project Performance Update for Section 5310 Operating and Mobility Management Projects                      Attachment 5
                                                         Reporting Period Through March 31, 2021
                                                                                             Actual Cumulative Performance at the End of the Reporting
                                              Proposed Performance
                                                                                                                     Quarter
        Grant
                  Project Number of                                                                      Number of
Yes   Agreement                       Cost per                                              Amount of                  Cost per    Cost per
                   Type    Units of                Cost per        Seat       Performance                  Units of                               Seat
       Number                       Trip or Cost                                          Project Budget             Trip or Cost Vehicle
                            Service              Vehicle Hour   Utilization    Threshold                   Service                             Utilization
                                      per Unit                                                Spent                    per Unit     Hour
                           (OWPTs)                                                                        (OWPTs)
Cycle 10
 1    5005900      OP        48,000   $   16.67   $     31.49    42.22%       $     21.67   $   800,000.00     39,566   $       20.22   $  51.50    38.57%
 2    5005901      OP         8,699   $   16.84   $     22.01    44.45%       $     21.89   $   144,363.71     33,219   $        4.35   $  51.01    33.33%
 3    5005902      OP         8,704   $   16.83   $     21.38    44.44%       $     21.88   $   146,494.03     34,361   $        4.26   $  50.13    33.41%
 4    5005903      OP         8,671   $   16.89   $     21.45    44.44%       $     21.96   $   131,474.14     32,562   $        4.04   $  56.48    33.41%
 5    5005904      MM        95,000   $    2.63       N/A         N/A         $      3.42   $   114,250.81     93,584   $        1.22     N/A        N/A
 6    5005905      MM        70,000   $    7.14       N/A         N/A         $      9.29   $   259,197.04     93,586   $        2.77     N/A        N/A
 7    5005906      MM        15,600   $   10.26       N/A         N/A         $     13.34   $   117,599.30     13,725   $        8.57     N/A        N/A
 8    5005912      CAP       22,048   $   17.20   $     79.88    86.53%       $     22.36   $    80,106.19      2,883   $       27.79   $ 83.84     54.96%

                                                                              8
Status and Peformance of STGP-Funded Vehicle Projects                                                    Attachment 6
                                                                 Reporting Period FY 21 Q3 (1/1/21 - 3/31/21)

                                                                                                                                Vehicle Performance for
                                               Vehicle Fleet Information                        Vehicle Usage
                                                                                                                                      this Quarter

                                                               Total               Number                                                             Amendment(s)
                                                                                              Number of        Number of                                for Scope
#     Active Vehicle Grantee        Total Number   Total    Number   of                of
                                                                                              Vehicles in      Vehicles in Total Number Total One-Way Change Due to
                                     of Vehicles Number of   Vehicles              Vehicles
                                                                                               Reduced          Non-Use      of Vehicle   Passenger    COVID-19?
                                      Originally  Vehicles Available to            in Full or
                                                                                              Use Due to         Due to         Trips        Trips
                                      Awarded    Delivered   Operate                 Nearly
                                                                                              COVID-19         COVID-19
                                                           (Fleet Size)1            Full Use

1 City of Vista                            3               3               3            0            0              3                    -                 -            Yes
   Facilitating Access to
2 Coordinated                              9               9               8            2            6              0                 1,000             1,278           No
   Transportation
3 Home of Guiding Hands2,3                28              20               20           1           16              3                    461            1,114           Yes
4 Jewish Family Service                   8               8                7            3           4               0                    204            3,494           No
   Metropolitan Transit
5                                         30              16               16           6           10              0                 4,320             5,076           No
   System
6 Noah Homes                               2               2               2            0            2              0                     75                75          No
   North County Transit
7                                         14              14               5            0            5              0                    406              428           No
   District
8 Renewing Life2                           1               2               2            1            1              0                    239              354           No
   San Diego Center for the
9                                          1               0               0            0            0              0                    -                 -            No
   Blind
10 San Ysidro Health                       4               3               3            3            0              0                 1,278             1,450           Yes
   Sharp Healthcare
11                                        13              15               13          10            3              0                 1,990             5,131           No
   Foundation2
   St. Madeleine Sophie's
12                                        16              16               16           0           16              0                    806            1,539           Yes
   Center
              Total                      129              108              95          26           63              6                10,779            19,939            4

Notes
 1 The number of vehicles in a grantee's STGP-funded fleet is the number of delivered vehicles awarded and accepted by SANDAG excluding disposed vehicles.
 2 On November 30, 2020, Home of Guiding Hands returned nine vehicles to SANDAG. Of the nine vehicles, two vehicles were transferred to Sharp Healthcare Foundation, one vehicle
    was transferred to Renewing Life, and six vehicles remain stored on SANDAG property.
 3 A vehicle involved in an accident and deemed a total loss in 2019 was replaced with a like-kind vehicle using insurance proceeds and grantee match in 2020.

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