Responsible Reopening Plan - Beef & Boards ...

COVID-19
       Responsible Reopening Plan
                          COMPREHENSIVE

                          Effective 3.30.2021
As we look ahead to the reopening of Beef & Boards Dinner Theatre, the
health and safety of our guests and employees is of utmost importance.

Beef & Boards is taking the COVID-19 virus seriously. We are following
the lead of our city, state, and federal elected officials as we implement
strategies recommended by public health authorities and the Center for
Disease Control in our theatre and office.

In addition to our ongoing cleaning and sanitizing procedures already in
place, we are implementing the following precautions above and beyond
these ongoing procedures for the safest possible environment for our
employees and guests.

These procedures will be in effect until further notice.

                     STAFF PROCEDURES
Procedures Applicable To All Staff
COVID-19 testing for all staff prior to returning to work and the public
reopening.

Staff should remain at home if they are suspected of having COVID-19,
are experiencing a fever greater than 100.4° Fahrenheit, exhibiting
symptoms of COVID-19 (cough, scratchy throat, fatigue, shortness of
breath, loss of taste or smell, etc.), or recently came into close contact
with someone confirmed as or suspected of having COVID-19. Front of
House employees, please notify Nick Stark at 317.654.8497 if such
situations arise. Production staff, Actors and musicians, please contact
the designated Health & Safety Manager for that production if such
situations arise.

If staff experience COVID-19 symptoms while at work, they will be sent
home and recommended to self-quarantine for the requisite amount of
time and until a negative test is provided.

If staff recently traveled to a Level 2 or 3 county, they will be asked to
self-quarantine for 14 days, or current CDC recommendations. This also
applies if staff traveled to a U.S. city with a high number of COVID-19
cases.

Please notify your Health & Safety Manager if such situations arise.

Temperature checks and health screening are mandatory at the
beginning of each shift. Once passed, staff should go directly to wash
their hands.

Masks are required at all times for all staff (including Actors and Band
members*). Masks need not be worn while consuming personal meals.
We will provide and launder masks to staff. (*As long as mandated by
city and/or state officials.)

Performers are required to wear masks while not on stage or in
rehearsals. The only time a performer is to be unmasked, is while
blocked during a performance while socially spaced. One face covering
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is provided per act and more upon request. We will provide and launder
masks to staff.

Hand sanitizer will be available and frequent hand washing is
encouraged.

A plexiglass shield has been installed to provide a barrier between
guests and our box office employees.

Sharing food or community style meals are not allowed in employee
break room areas.

Employees will no longer be able to go to the kitchen to retrieve food for
personal meals. Employee meals will be provided with request for
specific items from the kitchen staff for the time being, as we are able.

Maintain social distancing at all times when possible.

The entire theatre building will be professionally sanitized by an outside
company (Enviro-master) once every ten days until further notice.

Signs are posted throughout the theatre as reminders to follow these
procedures.

Additional sanitizing procedures in place for both bar areas, the
employee break room, and employee restrooms

Service Staff
PPE – Face coverings will be required and provided for servers on the
floor while serving guests. Face coverings required in break area if not
eating.

Kitchen Staff
Gloves are required when handling food and when bus staff is collecting
dishes following dinner service.

Once cooked, no food will be touched by staff.

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Backstage Staff
As stated above, all backstage staff and performers will receive a
COVID-19 test before returning to work. Once rehearsals begin, testing
will be required once a week.

No guests will be allowed backstage before, during or after the show.
Walk-in guests will not be permitted until further notice.

Comp ticket reservations will need to be made through Eddie Curry. His
email address is eddie@beefandboards.com. Actors, Crew and Band
members are not permitted to make reservations at the box office.

The Green Room, downstairs toilet, kitchen and dressing rooms are off
limits except during one hour before and after scheduled show times and
not to congregate.

Company manager, crew or other theater staff will perform more frequent
cleanings of high touch surfaces (minimum of every day) using an
industrial cleaning solution or sanitizing wipe.

Company manager, crew, or other theater staff will clean and sanitize
props at the end of the day as normal.

Community food is not allowed. Only food brought in by an individual and
consumed only by that individual will be permitted.

Actors and staff will be separated as much as possible when in rehearsal
and in performance.

There will be no contact with audience members.

An outside cleaning contractor will perform nightly cleanings.

Backstage staff should review and perform the supplemental Covid
protocols, until further notice.

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Performers

General
No handshaking, no hugging, no touch greetings of any kind.

We have posted signs in multiple areas throughout the theatre to remind
staff, performers, and guests of our safety protocols.

Actors are not required to wear disposable gloves but they are available
if desired.

Housing
All Housing has been deep cleaned by an outside company.

Housing units will be completely empty of anyone, including cleaning
crew, for 3 days prior to any new occupants moving in to avoid cross-
contamination.

All previously used items have been thrown out, like food, beverages,
etc.

All linens (towels, sheets, bath mats), have all been cleaned by an
outside company. All Comforters, mattress covers, pillows, & pillow
covers have either been washed or replaced.

All soft surfaces in housing (couches, mattresses, chairs etc.) have been
sprayed with disinfectant.

For the remainder of the year, we will not house anyone from an
upcoming show in the same unit as someone from the current show and
will make best efforts to provide private housing where possible.

The new units being moved into will remain empty for at least 3 days
prior and get the same cleaning treatment as all other housing.

We ask that individuals staying in the housing units practice social
distancing whenever possible and practice personal hygiene.

Rehearsal
Seated singing rehearsals are encouraged to allow for compliance with
social distancing procedures.
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ONLY ESSENTIAL PERSONNEL (Director, Choreographer, Music
Director, Actors and Stage Manager) will be permitted admittance to the
rehearsal space.

Each person entering the rehearsal space, during scheduled rehearsal
hours, must be health screened and checked in.

No other use of the rehearsal space will be permitted during the
rehearsal period (ie. production meetings, workshops, auditions, etc.).

Delivery of office maintenance, props, set pieces, costume pieces and
costume fittings must be scheduled with stage management prior to
arrival.

Costume Shop/Fittings/Laundry
Fittings are not permitted in the theatre one hour before and one hour
after a performance.

All costume staff will wear masks. We will provide and launder the
masks.

Hand sanitizer will be placed in each dressing room and the costume
shop.

Prior to fitting, actors will be instructed to wash their hands in the upstairs
restroom. Staff will wash hands in the upstairs restroom while Actor is
changing into first look.

Prior to fitting, staff will preset all costumes to be tried on in dressing
room #5. Staff will never have to directly hand a costume piece to the
actor. When actor is ready to be reviewed, they simply open the door and
alterations will be marked. Both actor and Staff will be using masks.

Only one fitting will be scheduled at a time. After each fitting, costume
staff will Lysol wipe clean all common touch surfaces such as door knobs
and stair hand rails.

A laundry basket labeled “used masks” for soiled masks will be placed
out and staff will wash them after each use.

Staff will be strategically scheduled to limit the time multiple staff will be
in the costume shop together.

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Laundry staff will wear a mask and gloves while pulling laundry. Laundry
staff is not permitted in the building after half hour call or before the
conclusion of performance.

Dry cleaning of costumes should be done every two weeks.

Production Week
Only essential personnel should be in the theatre during scheduled
rehearsal hours. No one from front of house, box office or change over
crew should be in the theatre during this time.

No activity in the scene shop during scheduled rehearsal time in the
theatre.

Dressing Rooms
Each dressing room will be fully stocked with hand soap and hand
sanitizer.

After each performance, the stage crew will clean the dressing rooms.

Trash cans will be placed outside the door for the overnight cleaning
crew.

High touch surfaces are wiped down and disinfected including, but not
limited to, sinks, doorknobs, chairs. Upon completion, the door will be
closed and locked assuring no other entrants.

Each actor will be responsible for wiping down and disinfecting their
dressing table area.

When possible there will be no more than 2 actors per dressing room.

Sound
Microphones will be cleaned and maintained after each performance.

Actors will retrieve and return microphones from a designated area.
Microphones will no longer remain in dressing rooms.

No one is to handle the microphones except for the sound engineer and
the Actor using the microphone.

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Stage Managers and crew will have a designated radio and headset for
exclusive/non-shared use. Each crew member and stage manager will
be responsible for disinfecting their own headset after every shift.

Orchestra (when in use)
Band members will be required to enter the performance space from a
separate entrance from the Actors and Crew and maintain separation
while in the building staying in a separate green room and playing space.

Band members will be responsible for keeping their area disinfected and
maintained.

The band will be responsible for disinfecting and maintaining the band
loft green room.

The stage crew will empty the trash can outside of the band green room
at the end of each week.

Theatre Building
No one is permitted in the house with the exception of the sound
engineer.

There is to be no direct interaction with audience members before,
during, or after the performance.

No guests will be allowed backstage.

No going to the main theatre kitchen for food.

.

Scene Shop
Maintain a safe and clean environment.

Staff must wear face masks and maintain social distancing practices.

No scene shop staff is allowed in the building one hour before and after a
performance.

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Questions or Concerns
If guests have questions or concerns about the procedures we are
taking, please do not hesitate to reach out to Jennifer Beth, Director of
Audience Development, 317.876.0514, or jennifer@beefandboards.com.

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PROCEDURES TO PROTECT GUESTS
Your Health
We are excited to welcome guests back to the theatre with our reopening
in May 2021.

However, for the safety of our employees and others we ask that guests
remain at home if they tested positive or are suspected of having COVID-
19, are experiencing a fever greater than 100.4° Fahrenheit, exhibiting
symptoms of COVID-19 (cough, scratchy throat, fatigue, shortness of
breath, loss of taste or smell, etc.), or recently came into close contact
with someone confirmed as or suspected of having COVID-19.

Limited Audience Size and Increased Spacing
Starting with the reopening in May 2021 and until further notice, the
audience for each performance will be limited to a maximum of 250.

The tables for guests will be arranged so that each party will be seated
(and will maintain) an adequate distance from others during
performances.

Floor decals have been installed to remind guests to maintain a six-foot
physical distance from others.

Signs have been posted in multiple places reminding guests to follow our
safety protocols.

For the immediate future, our gift shop will remain closed to avoid guests
coming into close proximity with each other.

Buffet
For the time being, the buffet will be discontinued.

Guests will order from disposable menus and be served plated meals by
food runners wearing personal protective gear.

Sanitization & Additional Precautions
Upon entry to the theatre, all guests will be monitored for abnormal
temperature readings above 100.4 degrees with a touchless temperature

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detection thermal binocular camera. Guests experiencing a fever greater
than 100.4 will not be admitted to the theatre.

Touchless hand sanitizer stations are available immediately upon
entering the theatre.

Face coverings are required for all individuals entering the theatre, as
mandated by our city/state officials.

We will continue daily sanitizing of door handles, chairs, tables,
handrails, and other frequently touched surfaces.

We have increased the frequency of daily restroom cleaning and
sanitizing, including prior to intermission and the end of each
performance.

UV lighting has been added to all air handlers.

The air inside the theatre is filtered with an industrial HEPA filter between
shows.

A virus vaporizing service will be utilized regularly throughout the entire
building to kill viruses on all surfaces.

We ask that our guests also remain diligent in self-care, including hand
washing and monitoring their health, and maintain social distancing while
in the theatre.

At this time, guests are not permitted backstage or to have direct
interaction with performers.

Contact tracing and virus containment plan in place should a positive
case become known.

Questions or Concerns
If guests have questions or concerns about the procedures we are
taking, please do not hesitate to reach out to Jennifer Beth, Director of
Audience Development, 317.876.0514, or jennifer@beefandboards.com.

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Beef & Boards Dinner Theatre, 9301 Michigan Rd.,
Indianapolis, IN 46268 beefandboards.com • 317.872.9664