REQUEST FOR TENDER (RFT) - ALIS FOR IATA753 - SA-Tenders
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Request for Tender (RFT) – ALIS for IATA753
REQUEST FOR
TENDER (RFT) –
ALIS FOR IATA753 ALIS for IATA 753
A Request for a Tender (RFT) is invited from organizations
wishing to bid for the proposed contract for the provision of
Airport Identification Systems (ALIS) in support of IATA 753
resolution.
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Request for Tender (RFT) – ALIS for IATA753
Request for Tender (RFT)
The provision of Airport Luggage Identification
Systems (ALIS) to support IATA resolution 753 for
Aviation Coordination Services (Pty) Limited - ACS.
RFT No. ACS/PMO/IATA753/ALIS/06/09/2019
Date of Issue 2nd December 2019
Compulsory Briefing Session 12th December 2019, ACS Boardroom, O.R.Tambo Int. Airport
21st January 2020 - O.R.Tambo Int. Airport (ORTIA)
Compulsory Site Visits 22nd January 2020 - Cape Town International Airport (CTIA)
23rd January 2020 - King Shaka International Airport (KSIA)
Closing Date and Time 14th February 2020, 15h30
Place Tender box, ACS Main Reception, O.R.Tambo Int. Airport
Enquiries ACS PMO E-mail: acspmo@acs.za.com
ACS business hours 08h00 – 16h30
Category Supply, Install, Test, Commission
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Request for Tender (RFT) – ALIS for IATA753
Table of Contents
1 SECTION I - INTRODUCTION ....................................................................................................... 5
1.1 THE CLIENT ................................................................................................................................... 5
1.2 THE ORIGINAL EQUIPMENT MANUFACTURER (OEM) ............................................................ 5
1.3 THE SYSTEMS INTEGRATOR ........................................................................................................ 5
2 SECTION II - REQUIREMENTS ....................................................................................................... 5
2.1 STATEMENT OF REQUIREMENT .................................................................................................. 5
2.2 TENDER SPECIFICATION ............................................................................................................. 6
2.2.1 PART 1 - Technical Tender ............................................................................................... 6
2.2.2 PART 11 - Commercial Tender ........................................................................................ 6
2.2.3 Evaluation Categories - Technical Tender ................................................................... 7
2.3 ELIMINATION CRITERIA............................................................................................................... 7
2.4 TECHNICAL EVALUATION CRITERIA ......................................................................................... 7
2.4.1 Company Experience ...................................................................................................... 7
2.4.2 Human and Technical Resource Capabilities ............................................................. 8
2.4.3 Method Statement and Execution ................................................................................ 8
3 SECTION III – TENDER TERMS AND CONDITIONS ....................................................................... 9
3.1 VENUE FOR TENDER SUBMISSION ............................................................................................. 9
3.2 TENDER PROGRAM .................................................................................................................... 9
3.3 SUBMISSION OF TENDERS .......................................................................................................... 9
3.4 MANDATORY TENDER DOCUMENTS ..................................................................................... 10
3.5 DEADLINE FOR SUBMISSION.................................................................................................... 11
3.6 AWARDING OF TENDERS......................................................................................................... 11
3.7 EVALUATION PROCESS ............................................................................................................ 11
3.7.1 Evaluation of Tenders ..................................................................................................... 11
3.8 PRICING TENDER ...................................................................................................................... 11
3.9 VALIDITY PERIOD OF TENDER.................................................................................................. 11
3.10 APPOINTMENT OF SERVICE PROVIDER ................................................................................. 11
3.11 ENQUIRIES AND CONTACT WITH ACS ................................................................................... 12
3.12 MEDIUM OF COMMUNICATION ............................................................................................ 12
3.13 COST OF TENDER ...................................................................................................................... 12
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Request for Tender (RFT) – ALIS for IATA753
3.14 CORRECTNESS OF RESPONSES ............................................................................................... 12
3.15 VERIFICATION OF DOCUMENTS ............................................................................................. 12
3.16 TRAVEL EXPENSES ..................................................................................................................... 13
3.17 ADDITIONAL TERMS AND CONDITIONS ................................................................................ 13
3.18 ACS RESERVES THE RIGHT TO .................................................................................................. 13
3.19 DISCLAIMER ............................................................................................................................... 13
3.20 DECLARATION BY BIDDER ....................................................................................................... 15
3.21 CONTACT PERSON ................................................................................................................... 16
3.22 ADDENDA TO THIS RFT ............................................................................................................. 16
3.23 BRIEFING FOR POTENTIAL BIDDERS ........................................................................................ 16
4 SECTION III - ANNEXURES ......................................................................................................... 17
4.1 ANNEXURE A – SCOPE OF WORK .......................................................................................... 17
4.1.1 General Requirements ................................................................................................... 17
4.1.2 Oliver Tambo International Airport (ORTIA) ................................................................ 18
4.1.3 Cape Town International Airport (CTIA) ..................................................................... 24
4.1.4 King Shaka International Airport (KSIA) ....................................................................... 28
4.1.5 Overall Quantities - ALIS Locations .............................................................................. 31
4.2 ANNEXURE B – SICK OEM SPECIFICATIONS .......................................................................... 35
4.2.1 OEM SPECIFICATION DATA ............................................................................................ 35
4.2.2 Technical Specification Scanner CLV690................................................................... 36
4.2.3 Technical Specification Evaluation unit MSC800. ..................................................... 37
4.2.4 Configuration 360°scan array. ...................................................................................... 39
4.2.5 Warranty Requirements ................................................................................................. 39
4.3 ANNEXURE C – TECHNICAL EVALUATION MATRIX .............................................................. 40
4.4 ANNEXURE D - BID EVALUATION METHOD ........................................................................... 43
4.5 ANNEXURE E – ACS PAYMENT TERMS & CONDITIONS ....................................................... 43
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Request for Tender (RFT) – ALIS for IATA753
1 SECTION I - INTRODUCTION
1.1 The Client
Aviation Coordination Services (Pty) Limited (ACS) is a company established to provide a
number of essential services across all ACSA owned and operated airports in South Africa.
These services include the installation and, operation of Hold Baggage Screening (HBS),
Baggage Reconciliation Services (BRS), Common Use Self Service (CUSS) systems and
equipment, Common Use Terminal Equipment (CUTE) and Cargo Screening.
100% Hold Baggage Screening (HBS) is a requirement stipulated by the International Civil
Aviation Organization (ICAO). HBS is currently in operation at all ACSA-managed airports as
well as a number of other airports in South Africa.
1.2 The Original Equipment Manufacturer (OEM)
SICK Automation South Africa is a leading global manufacturer of sensor and sensor solutions
as well as Automatic TAG Reading systems for Airports. SICK has installed more than 3500 ALIS
Laser based systems at 220 airports worldwide. All sensor technology must be procured from
SICK Automation South Africa.
1.3 The Systems Integrator
Krier Technologies (Pty) Ltd has been retained as the designer and systems integrator for the
IATA753 installation at Oliver Tambo International Airport (ORTIA), Cape Town International
Airport (CTIA) and the King Shaka International Airport (KSIA). Krier Technologies (Pty) Ltd is a
systems integrator responsible for maintaining and supporting Airport Luggage Identification
Systems (ALIS) reader systems, also known as Auto Tag Reader (ATR) systems, installed and
operating within the King Shaka International baggage handling make-up environment.
2 SECTION II - REQUIREMENTS
2.1 Statement of Requirement
This Request for Tender (RfT) is to invite suitably qualified, experienced, competent and skilled
technology companies to partner with the OEM referred to above to procure, install, integrate,
test and commission Airport Luggage Identification Systems (ALIS) as outlined in more detail
in ANNEXURE A – Scope of Work.
The end user is Aviation Co-Ordination Services (Pty) Ltd. (ACS). The project is to:
1. Supply, install, integrate, test and commission new (ALIS) systems that address IATA
resolution R753. IATA resolution 753 requires bag tag scanning at arrivals and transfer.
Installation is required at Oliver Tambo International Airport (ORTIA), Cape Town
International Airport (CTIA) and King Shaka International Airport (KSIA).
2. Supply, install, integrate, test and commission upgraded (ALIS) systems to address the
already installed end-of-life equipment using the latest scanning head technology
from SICK. The specified scanners are SICK model CLV 690 laser barcode scanners
connected to two MSC800 controllers per unit of replacement. There are nine (9) ALIS
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 5
Request for Tender (RFT) – ALIS for IATA753
systems at King Shaka International Airport (KSIA). Existing frames will only be modified
where necessary.
Summary Scope for new Arrivals ALIS systems (all 3 airports - IATA743):
Airport Quantity of Array Scanning Array Scanning Hand IT/NIC 220v
Location ALIS arrays Type - 360° Type - 270° Scan points Power
ORTIA 27 15 12 4 54 31
CTIA 10 0 10 4 24 14
KSIA 5 0 5 5 13 7
Totals 42 15 27 13 91 52
Summary Scope for upgrading Departure ALIS systems (Only KSIA airport):
Airport Quantity of 12 head - Array Array Scanning Hand IT/NIC 220v
Location ALIS arrays Scanning Type Type - 270° Scan points Power
- 360°
KSIA 9 9 0 0 18 9
Totals 9 9 0 0 18 9
2.2 Tender Specification
2.2.1 PART 1 - Technical Tender
Describes the company’s experience and capabilities in the disciplines indicated in the scope
of work as well as the methods to deliver the required systems and/or services.
• Supply, install, integrate, test and commission new ALIS equipment and associated
infrastructure into Johannesburg (ORTIA), Cape Town (CTIA) and Durban International
Airports (KSIA).
• Supply, install, integrate, test and commission upgraded (ALIS) systems at King Shaka
International Airport (KSIA) only.
2.2.2 PART 11 - Commercial Tender
Describes the itemized pricing and commercial offer.
• Supply, install, integrate, test and commission new ALIS equipment and associated
infrastructure into Johannesburg (ORTIA), Cape Town (CTIA) and Durban International
Airports (KSIA).
• Supply, install, integrate, test and commission upgraded (ALIS) systems at King Shaka
International Airport (KSIA) only.
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Request for Tender (RFT) – ALIS for IATA753
2.2.3 Evaluation Categories - Technical Tender
a) Company profile; describing Company experience and evidence of experience in the
type of work described.
b) Human and Technical Resource Capabilities; describing qualifications, experience and
capabilities of personnel to work on this project.
c) Method Statement and Execution; describing the work to be done for each
deliverable, demonstrating an understanding of the scope of work, outcome and
method of executing the work.
2.3 Elimination Criteria
Tenders will be eliminated if:
a) Submitted after the deadline.
b) Submitted to an incorrect location.
c) The tenderer’s principal resources are not professionally qualified and certified as
control systems automation engineers or technicians by a national or international
recognised professional body.
d) A tenderer has failed to demonstrate to the satisfaction of ACS its professional
capabilities, certifications and associations in the field of integrated systems
automation, sensor systems and sensor technology attached to conveyor systems as
well as PLC interface installations support and maintenance.
e) Tenderers fail to attend the compulsory briefing session.
f) Tenderers fail to attend the compulsory site visits.
g) The tenderer is not a 100% black owned enterprise.
2.4 Technical Evaluation Criteria
a) The weighted evaluation of the technical detail of the Tender will be based on the
following criteria:
Technical Criteria
Main Category Description Weighting
Competency Company Experience 50
Company Capabilities Human and Technical Resource Capabilities 20
Methodology Method Statement and Execution 30
100
Refer to ANNEXURE C – Technical Evaluation Matrix for the scoring that will be used to evaluate
Technical capabilities.
2.4.1 Company Experience
a) A tenderer must demonstrate its professional capabilities, certifications and
associations in the field of integrated systems automation, sensor systems and sensor
technology attached to conveyor systems as well as PLC interface installations.
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Request for Tender (RFT) – ALIS for IATA753
b) A tenderer must demonstrate its experience and capabilities in interfacing to airport
sorter allocation computer (SAC) systems, baggage conveyor systems and
technology.
c) A tenderer must demonstrate its experience and capability to deliver complex
integration projects into an operational aviation air-side environment.
d) A tenderer must demonstrate its experience and capability to comply with all
National and ACSA Health, safety and environmental (HSE) compliance regulations.
2.4.2 Human and Technical Resource Capabilities
a) The tenderer and it’s the principal resources must demonstrate significant (more than
five years) experience and capability in control systems automation.
b) Must have demonstrated successful recent experience in delivering the installation,
integration, testing and commissioning of control systems automation and sensors into
a live operating environment.
c) Composition of the applicant’s teams
d) Tenderers s ability to mobilize an execution team on site by no later than the 2nd March
2020.
2.4.3 Method Statement and Execution
This criterion relates to the organization’s understanding of the work and proposed approach
to likely issues and includes:
a) Method Statement for working in a live operating environment;
b) Proposed procurement strategy for specified OEM SICK equipment;
c) Proposed installation partnering and skills transfer from the OEM to the local technology
partner. The expectation is that the local technology partner will be in a positon to
provide installation, test and commissioning support by working with the OEM
installation team during installation phase.
d) Project Management methodology and approach;
e) Proposed method, project plan and schedule for implementing the solution across the
three different locations.
f) The organizations understanding, description and approach to developing the various
deliverables as described under ANNEXURE A – Scope of Work
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Request for Tender (RFT) – ALIS for IATA753
3 SECTION III – TENDER TERMS AND CONDITIONS
3.1 VENUE FOR TENDER SUBMISSION
All Tenders must be submitted at:
• ACS offices.
• Reception, Room TAD M 10.
• Terminal A.
• International Departures.
• Mezzanine Floor.
• O. R. Tambo International Airport.
• Gauteng.
3.2 TENDER PROGRAM
The Tender program, as currently envisaged, incorporates the following key dates:
a) Issue of Tender documents: 2nd Dec 2019
b) Compulsory briefing session: 12th Dec 2019 at 10h00
c) Compulsory Site Visits:
o ORTIA 21st Jan 2020
o CTIA 22nd Jan 2020
o KSIA 23rd Jan 2020
d) Clarifications Window: 5th Dec 2019 to 12th Dec 2019 resuming
13th Jan 2020 to 31st Jan 2020
e) Closing / submission Date and Time: 14th Feb 2020 at 15h30
f) Estimated Date of Award: 25th Feb 2020
g) Mobilization Date: 2nd Mar 2020
h) Project Completion Date: 30th July 2020
3.3 SUBMISSION OF TENDERS
a) All Tenders are to be sealed. No open Tenders will be accepted.
b) All Tenders are to be clearly marked with the RFT number and the name of the bidder
on the outside of the main package. Tenders must consist of two parts, each of which
is placed in a separate sealed package clearly marked:
• PART 1: Technical Tender: RFT No. ACS/PMO/IATA753/ALIS/06/09/2019.
• PART 2: Pricing Tender, B-BBEE and other mandatory documentation: RFT No.
ACS/PMO/IATA753/ALIS/06/09/2019.
• PART 3: General Documentation: RFT No. ACS/PMO/IATA753/ALIS/06/09/2019
c) Tenders submitted by companies must be signed by a person or persons duly
authorized.
d) ACS will award the contract to a qualified bidder whose Tender is determined to be
the most advantageous to ACS, taking into consideration the technical (functional)
solution and price.
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Request for Tender (RFT) – ALIS for IATA753
3.4 Mandatory Tender Documents
ACS will disqualify bidders that fail to submit the mandatory documents. Bidders should
therefore ensure that all the mandatory returnable documents and information have been
submitted, Use this format for your tender index.
INDEX
No Description Yes/
No
Cover Letter
PART I – TECHNICAL SUBMISSION
1.1 Bidders Tender Document (Technical)
1.3 Original Equipment Manufacturer Standard Warranty
1.4 Original Equipment Manufacturer ISO Certificate
1.5 Original Equipment Manufacturer Maintenance Schedule
PART 2 – COMMERCIAL SUBMISSION
2.1 Bidders Tender Document (Commercial)
PART 3 – GENERAL SUBMISSION
3.1 Tender Acceptance of Terms and Conditions
3.2 Non-Disclosure Agreement
3.3 B-BBEE Certificate and proof that the Bidder is 100% black owned
3.4 Tax Clearance Certificate
3.5 COIDA Letter of Good Standing with Department of Labour for Compensation
for Occupational Injuries and Diseases.
3.6 Certificate of Incorporation (CIPC)
3.7 Names and Certified copy of ID’s of Directors
3.8 Shareholders Certificate
3.9 Health and Safety Certificate (OSHAS)
3.10 Public Liability Insurance (Proof of Public Indemnity Cover for minimum of R1
million)
3.11 Declaration of Annual Total Revenue (one page overview of last three years
audited/reviewed financial statements approved by auditor)
3.12 Declaration of Interest Form (Completed and Signed)
3.13 Declaration of Forbidden Practices (Completed and Signed)
3.14 Bank Letter (Not older than 3 months)
3.15 ACS Supplier Information Form (Completed and Signed)
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3.5 DEADLINE FOR SUBMISSION
Tenders shall be submitted at the address mentioned above no later than the closing date of
14th February 2020 during ACS’s business hours. ACS business hours are between 08h00 and
15h30. Where a Tender is not received by ACS by the due date and stipulated place, it will be
regarded as a late Tender. Late Tenders will not be considered.
3.6 AWARDING OF TENDERS
Awarding of contracts will be via a formal letter of award to the successful bidder. No regret
letters will be sent out.
3.7 EVALUATION PROCESS
3.7.1 Evaluation of Tenders
All Tenders will be evaluated by an evaluation team for functionality and price using the price-
per-point methodology (refer ANNEXURE D - Bid Evaluation Method). Based on the results of
the evaluation process and upon successful negotiations, ACS will approve the awarding of
the contract to a single successful bidder.
A three-phase evaluation process will be followed.
a) Phase 1: Evaluation of Mandatory Administration Requirements
• Submissions that do not meet the Mandatory Administration Requirements will be
disqualified and will not be considered for the next phases of the evaluation
phase.
b) Phase 2: Evaluation of Technical Requirements
• Tender that do not meet the minimum qualifying score for Phase Two, will be
disqualified and will be not considered for the next phase of the evaluation.
c) Phase 3: Evaluation of Price
3.8 PRICING TENDER
a) Pricing Tender must be cross-referenced to the sections in the Technical Tender.
b) Price needs to be provided in South African Rand (excl. VAT), with details on price
elements that are subject to escalation.
c) Payment will be according to ACS Payment Terms and Conditions.
3.9 VALIDITY PERIOD OF TENDER
Each Tender shall be valid for a maximum period of three months from the closing date.
3.10 APPOINTMENT OF SERVICE PROVIDER
a) The contract will be awarded to the bidder who scores the lowest price per point
during the evaluation process. (refer to ANNEXURE D - Bid Evaluation Method)
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 11Request for Tender (RFT) – ALIS for IATA753
b) Appointment as a successful service provider shall be subject to the parties agreeing
to mutually acceptable contractual terms and conditions. In the event of the parties
failing to reach such agreement ACS reserves the right to appoint an alternative
supplier.
3.11 ENQUIRIES AND CONTACT WITH ACS
Any enquiry regarding this RFT shall be submitted in writing to ACS at acspmo@acs.za.com with
“RFT No. ACS/PMO/IATA753/ALIS/06/09/2019 - The provision of Airport Luggage Identification
Systems (ALIS) to support IATA resolution 753 for Aviation Coordination Services - ACS.
Any other contact with ACS personnel involved in this Tender is not permitted during the RFT
process other than through a formal written request, duly referenced and controlled or as
requested by ACS as part of the RFT process.
3.12 MEDIUM OF COMMUNICATION
All documentation submitted in response to this RFT must be in English.
3.13 COST OF TENDER
Bidders are expected to fully acquaint themselves with the conditions, requirements and
specifications of this RFT before submitting Tenders. Each bidder assumes all risks for resource
commitment and expenses, direct or indirect, of Tender preparation and participation
throughout the RFT process. ACS is not responsible directly or indirectly for any costs incurred
by bidders.
3.14 CORRECTNESS OF RESPONSES
a) The bidders must confirm satisfaction regarding the correctness and validity of their
Tender and that all prices and rates quoted cover all the work/items specified in the
RFT. The prices and rates quoted must cover all obligations under any resulting
contract.
b) The bidder accepts that any mistakes regarding prices and calculations will be at their
own risk.
3.15 VERIFICATION OF DOCUMENTS
a) Bidders should check the numbers of the pages to satisfy themselves that none are
missing or duplicated. No liability will be accepted by ACS in regard to anything arising
from the fact that pages are missing or duplicated.
b) One hard copy and one electronic copy (CD or USB memory key) of each Tender must
be submitted. In the event of a contradiction between the submitted copies, the hard
copy shall take precedence.
c) All documents in electronic copy are to be in the portable document format (.pdf)
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 12Request for Tender (RFT) – ALIS for IATA753
d) Pricing schedule and B-BBEE credentials should be submitted with the Tender, but as a
separate document and no such information should be available in the technical
Tender.
e) If a courier service company is being used for delivery of the Tender document, the RFT
description must be endorsed on the delivery note/courier packaging to ensure that
documents are delivered to the designated address , by the stipulated due time and
date.
3.16 TRAVEL EXPENSES
a) No international travel is envisaged for the project, while limited national travel may be
required. In such instances travel expenses are for ACS’s account and will follow strictly
the ACS travel policy after approval of the ACS project director.
3.17 ADDITIONAL TERMS AND CONDITIONS
a) A bidder shall not assume that information and/or documents supplied to ACS, at any
time prior to this request, are still available to ACS, and shall consequently not make
any reference to such information document in its response to this request.
b) Copies of any affiliations, memberships and/or accreditations that support your
submission must be included in the Tender.
c) An omission to disclose material information, a factual inaccuracy, and/or a
misrepresentation of fact may result in the disqualification of a Tender, or cancellation
of any subsequent contract.
d) Failure to comply with any of the requirements and terms and conditions as set out in
this document will invalidate the Tender.
3.18 ACS RESERVES THE RIGHT TO
a) Extend the closing date.
b) Verify any information contained in a Tender.
c) Request documentary proof regarding any bidder issue.
d) Award this RFT as a whole or in part.
e) Cancel or withdraw this RFT as a whole or in part.
3.19 DISCLAIMER
Answers to this RFT must not be construed as acceptance of an offer or imply the existence of
a contract between the parties. By submission of its Tender, bidders shall be deemed to have
satisfied themselves with and to have accepted all Conditions of this RFT. ACS makes no
representation, warranty, assurance, guarantee or endorsements to bidders concerning the
RFT, whether with regard to its accuracy, completeness or otherwise and ACS shall have no
liability towards the bidder or any other party in connection therewith.
ACS is not committed contractually in any way to those applicants whose applications are
accepted. The issue of this Request for Tender does not commit or otherwise oblige ACS to
proceed with any part or steps of the process.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 13Request for Tender (RFT) – ALIS for IATA753 Whilst the information contained in this Request for Tender has been formulated with all due care, ACS does not warrant or represent that the information is free from errors or omissions. The information is made available on the understanding that ACS and its respective employees and agents, shall have no liability (including liability by reason of negligence) for any loss, damage, cost or expense incurred or arising by reason of any person using or relying on the information and whether caused by reason of any error, omission or misrepresentation in the information or otherwise. Furthermore, ACS takes no responsibility for the accuracy, currency, reliability and correctness of any information included in this Tender. HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 14
Request for Tender (RFT) – ALIS for IATA753 3.20 DECLARATION BY BIDDER Only bidders who completed the declaration below will be considered for evaluation. RFT No: …………………………….. I hereby undertake to render services described in the attached Tender documents to ACS in accordance with the requirements and task directives / Tender specifications stipulated in RFT No.………….……….. At the price/s quoted. My offer/s remains binding upon me and open for acceptance by ACS during the validity period indicated and calculated from the closing date of the Tender. I confirm that I am satisfied with regards to the correctness and validity of my Tender; that the price(s) and rate(s) quoted cover all the services specified in the Tender documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this Tender as the principal liable for the due fulfilment of this Tender. I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any other Tender. I accept that ACS may take appropriate actions, deemed necessary, should there be a conflict of interest or if this declaration proves to be false. I confirm that I am duly authorized to sign this Tender. NAME (PRINT) …………………………. CAPACITY ………………………. SIGNATURE ……………………………. NAME OF FIRM ………………………….…. DATE ………………………………. HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 15
Request for Tender (RFT) – ALIS for IATA753
3.21 Contact Person
Refer all requests for information about this RFT process to the following Contact Person:
Name: Peter Kruger
Telephone number: +27 (011) 921 2167
Mobile number +27 64 852 3613
Facsimile number: +27 (011) 390 3747
e-mail address: acspmo@acs.za.com
3.22 Addenda to this RFT
ACS may issue an instruction amending the RFT, as a result of an applicant’s request for
clarification or any other reason. Any such instruction will be issued in writing in the form of an
Addendum, which becomes part of this RFT. Written Addenda issued by ACS are the only
recognized explanations of, or amendments to, the RFT.
Any applicant that did not obtain the RFT documents directly from ACS should advise the
Contact Person before submitting an application, to ensure that they have received all
Addenda and allowed for any changed requirements.
3.23 Briefing for Potential bidders
A briefing session will be held at 10h00 – 11h00 on the 12th December 2019 at ACS offices, Room
TAD M 10, Terminal A, International Departures, Mezzanine Floor, and O. R. Tambo International
Airport.
An applicant may be represented at the briefing by a maximum of two people.
Written questions about the Request for Tender may be submitted before the briefing and
applicants may ask questions at the briefing. If a question cannot be answered at the briefing,
a written response will be provided as soon as possible afterwards.
A written record of all questions asked at, before or after the briefing, and all answers given,
will be provided to applicants.
Clarifications Window:
1. 5th Dec 2019 – 12th Dec 2019
2. Resuming 13th Jan 2020 to 31st Jan 2020
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 16Request for Tender (RFT) – ALIS for IATA753 4 SECTION III - ANNEXURES 4.1 ANNEXURE A – Scope of Work 4.1.1 General Requirements 4.1.1.1 Installation/ Commissioning All work conducted at the customer's site including final acceptance tests are defined as part of the set-to-work phase. This work is only included if specifically stated in this quotation. Where it is not stated, it will be charged based on actual working, travelling and waiting time together with actual costs for travel and accommodation. ACS will make sure that the site is ready on the agreed date so that the SICK systems can be installed without delay. ACS is responsible for providing the connections specified by SICK. ACS will make available skilled staff to assist with the operation of the plant and installation work during the set to work phase, and for acceptance testing. Waiting times and additional overtime charges will be invoiced if the installation and commissioning has to occur outside normal working hours, as will costs incurred as a result of conditions at the customer's site delaying the project completion date, where not previously agreed to by SICK in writing. Where operations allow, Installation shall be carried out on regular working days. In the event of operations priority, work shall be conducted after hours as directed ACS. 4.1.1.2 Acceptance tests Site acceptance tests will be carried out immediately upon completion of the set to work activities. ACS will sign the site acceptance test report on successful completion. Logs of working time and materials are also required to be signed by the customer on site. 4.1.1.3 Dynamic Read Tests The scope of this test is to check the reading capability of the ALIS for various baggage and code positions. It is performed with barcode labels on test parcels for different parcel and code positions. The conveyor is running at nominal speed during these tests. HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 17
Request for Tender (RFT) – ALIS for IATA753
Coordinate System for tests only
Coordinate System Definition for tests only
Orientation Origin
X – in conveyor direction X = 0 trigger point
Y – horizontal , perpendicular to the
Y = 0 right side of conveyor
conveyor
Z – vertically up Z = 0 at conveyor belt
Code Type: IATA T-Codes
Code Orientation: The barcodes are oriented at a tilt angle of 0° (in conveying direction).
Code Positions: Code positions are measured from the center of the barcode
Parcel Dimensions: Parcel 1: L x W x H 600 x 400 x 650 mm (approximate)
Parcel 2: L x W x H 600 x 300 x 50 mm (approximate).
4.1.2 Oliver Tambo International Airport (ORTIA)
The overall scope of work at Oliver Tambo International Airport (ORTIA) - ALIS R753 Terminal
A/B/CTB Arrivals Baggage Scanning, is to supply new ALIS systems to address the IATA resolution
R753 which requires bag tag scanning at arrivals and transfers. The tender is to be based upon
the SICK CLV 690 laser barcode scanners with the MSC 800 controller for 27 X ALIS systems on
the arrival carousels and transfer lines at OR Tambo International Airport (ORTIA).
1. ARRIVAL CAROUSEL PROPOSAL — the standard ALIS system should be for a 270-
degree 12-head laser scanner system with MSC800 controller for data acquisition
and transmittal and one IP Camera.
2. TRANSFER LINE PROPOSAL — the standard ALIS system should be for a 360-degree
10-head laser, with 2 CLV69x (i.e. Total x12) laser scanners for under belt barcode
scanning, with MSC800 controller for data acquisition and transmittal and one IP
Camera.
Note: Options and additions to the ALIS systems should include:
a) Mirror Hood - for restricted space scanning
b) CLV650 - for further restricted scanning
c) Light tree - for visible Good / No Read indication
d) Baggage Analytics PRO (for IP_CAM) - For data / image capture and
comprehensive reporting capabilities.
4.1.2.1 General System description.
The "Airport Luggage Identification System" (ALIS) is a fully automatic reading gate including
all framework, scan heads with on board decoder, local network-controller and host
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 18Request for Tender (RFT) – ALIS for IATA753
communication to read the IATA-Barcodes on belt-conveyors or tilt-tray sorter-systems and
arrival and departure carousels.
The local network-controller MSC800 incorporates a controller for the local CAN-Scanner-
network, opto-isolated digital I/O's, flexible HOST-Interface. Diagnostic data for use with the
Baggage Analytics (a.k.a SVP) is available but optional. The HOST-interface can be adapted
to customer’s specific requirements in terms of HOST-Protocol and physical interface.
The complete system consists of bar code readers, the control unit MSC800, photoelectric
switches for object-trigger, cables and incremental encoder.
Figure 1 - BASIC DESIGN 1
4.1.2.2 Technical Data
Barcode-Specification according IATA Resolution 740, Large Sortation Bar Code
Symbology Interleaved 2 of 5 L & T Code
No of Characters TBC
Narrow module width TBC
Print ratio TBC
Code height TBC
Code contrast (PCS) TBC
Check digit TBC
Quiet zone TBC
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 19Request for Tender (RFT) – ALIS for IATA753
4.1.2.3 Quantities
ALIS Reading Gate Systems,360° & 270°scan array for belt/sorter systems designed to read IATA T-
Barcodes The system consists of:
Item Quantity Article / Description Included
A 318 Code readers CLV 69x Yes
B 13 Code readers CLV 65x yes
C 27 Control unit MSC800 yes
D 27 ALIS Mounting Frames yes
E 27 Mounting material and accessories Incl. quick release yes
brackets, photo eyes and cables.
F 27 Mechanical support framework The ALIS frame can yes
be installed on the floor or on a mounting platform.
Note: A permanent installed mounting platform
(approx. 1m x 2m) is required, if the distance between
floor and upper edge of the belt/tray is >1200 mm.
This mounting platform is not Supplied by SICK.
G 27 Installation, Commissioning on site and Acceptance yes
Tests. Installation of the mechanical rack, system
internal wiring, adjustment of scanners. Acceptance
tests according to the test specification. Power and
Host connection must be available at the reading
gate. Customer to provide.
Pricing is confidential and only applies should SICK
Southern Africa be the preferred supplier of the
hardware.
ALIS System detail types
Item type Article / Description Quantity
Type 12 HEAD 360 ALIS (10 HEADS WITH 2 CLV690 UNDER BELTS INCL 9
1
01 BLOWERS NO MIRRORS) INCL 1 IP
Type 12 HEAD 360 ALIS (10 HEADS WITH 2 CLV690 UNDER BELTS INCL 3
2
02 BLOWERS AND TWO MIRRORS) INCL 1 IP CAMERA
Type 14 HEAD 360 ALIS (10 HEADS WITH 4 CLV650 UNDER BELTS INCL 2
3
03 BLOWERS NO MIRRORS) INCL 1 IP
Type 15 HEAD 360 ALIS (10 HEADS WITH 5 CLV650 UNDER BELTS WITH 1
4
04 NO BLOWERS AND NO MIRRORS) INCL 1 IP CAMERA
Type 12 HEAD 270 ALIS NO MIRRORS INCL 1 IP CAM 11
5
05
Type 12 HEAD 270 ALIS WITH 2 MIRRORS INCL 1 IP 1
6
06
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 20Request for Tender (RFT) – ALIS for IATA753 4.1.2.4 ORTIA ALIS Arrival Locations HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 21
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Request for Tender (RFT) – ALIS for IATA753
4.1.3 Cape Town International Airport (CTIA)
The overall scope of works at Cape Town International Airport (CTIA) – ALIS R753 is to supply 10
X new ALIS systems to address the IATA resolution R753 which requires bag tag scanning at
arrivals at International and Domestic Arrivals Carousels. This proposal is based on the SICK CLV
690 laser barcode scanners.
Note: Options and additions to the ALIS systems should include:
a) Mirror Hood - for restricted space scanning.
b) Light tree - for visible Good / No Read indication.
c) Baggage Analytics PRO (for IP_CAM) - For data / image capture and
comprehensive reporting capabilities.
d) RTU for Remote log-in.
e) Service Level Agreement.
f) Extended Warranty.
g) Dedicated stock holding.
h) UPS - Un-interrupted power supply.
4.1.3.1 General System description.
The "Airport Luggage Identification System" (ALIS) is a fully automatic reading gate including
all framework, scan heads with on board decoder, local network-controller and host
communication to read the IATA-Barcodes on belt-conveyors or tilt-tray sorter-systems and
arrival and departure carousels.
The local network-controller MSC800 incorporates a controller for the local CAN-Scanner-
network, opto-isolated digital I/O's, flexible HOST-Interface. Diagnostic data for use with the
Baggage Analytics (a.k.a SVP) is available but optional. The HOST-interface can be adapted
to customer’s specific requirements in terms of HOST-Protocol and physical interface.
The complete system consists of bar code readers, the control unit MSC800, photoelectric
switches for object-trigger, cables and incremental encoder.
4.1.3.2 Technical Data
Barcode-Specification according IATA Resolution 740, Large Sortation Bar Code
Symbology Interleaved 2 of 5
No of Characters TBC
Narrow module width TBC
Print ratio TBC
Code height TBC
Code contrast (PCS) TBC
Check digit TBC
Quiet zone TBC
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 24Request for Tender (RFT) – ALIS for IATA753
Figure 2 - Basic Design 2
4.1.3.3 Quantities
ALIS Reading Gate Systems, 270°scan array for belt/sorter systems designed to read IATA T-
Barcodes The system consists of:
Location Quantity Article / Description
Domestic Arrivals 6 270° - Array TCB750/10 MSC800
International Arrivals 4 270° - Array TCB750/10 MSC800
Total 10
NB
Due to space and belt restrictions no under-belt scanning is offered. A full site evaluation is
required to assess the mounting options and best scanning angles.
The CLV690 Laser scanner is suitable for this application, but if required as per the site
assessment, quantities may change and devices or mirrors may be used.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 25Request for Tender (RFT) – ALIS for IATA753 4.1.3.4 CTIA ALIS Locations HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 26
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Request for Tender (RFT) – ALIS for IATA753
4.1.4 King Shaka International Airport (KSIA)
The scope of works at King Shaka International Airport (KSIA) is:
• The supply of 5 X new ALIS systems to address the IATA resolution R753 which requires
bag tag scanning at arrivals at International and Domestic Arrivals Carousels. This
proposal is based on the SICK CLV 690 laser barcode scanners.
• The supply of 9 x upgraded departure ALIS systems based on SICK CLV 690 laser
barcode scanner technology.
4.1.4.1 General System description.
The "Airport Luggage Identification System" (ALIS) is a fully automatic reading gate including
all framework, scan heads with on board decoder, local network-controller and host
communication to read the IATA-Barcodes on belt-conveyors or tilt-tray sorter-systems and
arrival and departure carousels.
The local network-controller MSC800 incorporates a controller for the local CAN-Scanner-
network, opto-isolated digital I/O's, flexible HOST-Interface. Diagnostic data for use with the
Baggage Analytics (a.k.a SVP) is available but optional. The HOST-interface can be adapted
to customer’s specific requirements in terms of HOST-Protocol and physical interface.
The complete system consists of bar code readers, the control unit MSC800, photoelectric
switches for object-trigger, cables and incremental encoder.
4.1.4.2 Technical Data
Barcode-Specification according IATA Resolution 740, Large Sortation Bar Code
Symbology Interleaved 2 of 5
No of Characters TBC
Narrow module width TBC
Print ratio TBC
Code height TBC
Code contrast (PCS) TBC
Check digit TBC
Quiet zone TBC
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 28Request for Tender (RFT) – ALIS for IATA753
4.1.4.3 Quantities
ALIS Reading Gate Systems, 270°scan array for belt/sorter systems designed to read IATA T-
Barcodes The system consists of:
Location Quantity Article / Description
Common Arrivals KSIA 5 270° - Array TCB750/10 MSC800
Total 5
Figure 3 - Basic Design 3
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 29Request for Tender (RFT) – ALIS for IATA753
4.1.4.4 KSIA ALIS arrival and transfer Locations
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 30Request for Tender (RFT) – ALIS for IATA753
4.1.5 Overall Quantities - ALIS Locations
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4.1.5.1 KSIA ALIS departure locations.
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4.2 ANNEXURE B – SICK OEM Specifications
The Original Equipment Manufacturer (OEM) is SICK systems technology, all shall only consider
SICK solutions as per specification.
4.2.1 OEM SPECIFICATION DATA
The following list of OEM specifications must be applied to the installations.
1. SPEC_MSC800_Modular_System_Controller__2015-05-19__02-44-11
• This document provides instructions for technical staff on the installation and
operation of the following MSC800 models:
o MSC800-0000: Logic controller (see also Chapter 2.2, page 18)
o MSC800-1100: Logic controller with a power supply unit (10 A) in a
cabinet
o MSC800-2100: Logic controller with a power supply unit (10 A) in a
cabinet
o MSC800-2300: Logic controller with a power supply unit (30 A) in a
cabinet
o MSC800-3400: Power supply unit (40 A) in a cabinet
o MSC800-3600: Power supply unit (60 A) in a cabinet
• Depending on the number of connected 1D/2D sensors, either an MSC800-
1100/-2100 or an MSC800-2300 is used. The MSC800-2300 can be combined
with further MSC800- 3400s or MSC800-3600s to increase the total power of
the power supply units.
• This document contains the following information:
o Installation and electrical installation
o Startup
o Operation and configuration
o Maintenance
o Troubleshooting
o Replacing system components
o A step-by-step approach is taken for all tasks.
2. SPEC_MSC800_Modular_System_Controller__2015-05-19__02-45-08
• This document contains all the information required for on-site configuration
of the MSC800 controller. The factory configuration (default setting) of the
Modular System Controller MSC800 is designed for use as a stand-alone
device.
• Information on mounting, installation, maintenance and troubleshooting are
listed in the operating instructions of the MSC800 controller (document no.
8011540).
3. SPEC3_online_data_sheet_MSC800-0000_en_20150519_1440
• This document lists the SICK System components.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 35Request for Tender (RFT) – ALIS for IATA753
4. SPEC4_ALIS_Barcode_RFID_Airport_Luggage_Identification_System__2015-05-
19__03-25-47
• This document describes the SICK ALIS Solution.
4.2.2 Technical Specification Scanner CLV690
The CLV690 high-end barcode scanner features integrated real time decoder, real time auto
focus function, extremely high depth of field and low energy consumption (15W) in the smallest
housing in the high-end scanner range. If more than one scanner will be used in an application
specific configuration SICK is talking about OMNI Portal Systems (OPS). The OPS can be
precisely adapted to customer’s application as a result of the good performance of the
CLV690 barcode scanner and optimized system configuration regarding the number and
positions of the scanners. This results in the system’s high level of reliability and cost-
effectiveness.
SICK’s OPS reference are more than 2000 installed systems worldwide with a proven record of
success. All systems fulfilled customer requirements to their complete satisfaction.
Scanner type CLV 690 / line scanner
Light source Laser diode, red light (∟=660nm)
Laser protection class Class 2 (as per IEC 60825-1)
Reading distance 500 ... 2100 mm
Scanning / decoding frequency 400 ... 1200 Hz
Bar code print contrast ε 70% (PCS)
Ambient light immunity 2000 lx (on bar-code)
Indicators LED status indicators
Data interface Host:RS422; Terminal: RS232; Ethernet
Data transmission rate 300 ... 57600 bit/s
Electrical connections Depending on the cloning plug used
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 36Request for Tender (RFT) – ALIS for IATA753
Operation and parameterization With menu / command strings / Windows
software
Switching inputs/outputs 6 x IN / 4 x OUT
Operating Voltage / consumption DC 24V~20% / typ. 9W
Housing die-cast aluminium
Enclosure rating/protection class IP65 (IEC 60259 (1989-11)) / class 3 (EN
60950-1(2011-01))
EMC test To IEC 801
Vibration test As per EN 60068-2-6 (2008-02)
Shock test As per EN 60068-2-27 (2009-05)
Weight Approx. 1.5 kg
Dimensions 117 mm x 117 mm x 94 mm
MTBF (Mean Time Between Failure) 100.000 h
MTTR (Mean Time To Replace) 5 min
4.2.3 Technical Specification Evaluation unit MSC800.
Function • Scanning the digital inputs (proximity
switches and read signal)
• Collecting any read results from all bar code
readers via CAN-Bus or any RFID-Data from
RFID-Reader
• Evaluating and filtering the individual results,
calculation of the read result
• Host communication
• Transmitting any kind of diagnostic data for
Remote Monitoring
No. of Antenna per system (Option) 4
No. of barcode scanners per system Up to 20
Optical display elements 26 x LED status- and functional displays
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 37Request for Tender (RFT) – ALIS for IATA753
Interfaces RS-232, RS-422/485, Ethernet, Profibus-DP data
output format selectable
Data transmission rate Serial: 300 ... 57 600 Bit/s Ethernet: 10/100 MBit/s
Profibus-DP: 12 MBaud
Protocols "HOST" SICK-Standard, all standard system integrator
interfaces, customer-specific protocols upon
request
Data interface "Terminal" RS-232, 9600 Bit/s, 8 data bits, no parity, 1 stop
bit Ethernet TCP/IP
Functional switching inputs 16 (all inputs are visualised via LEDs, opto-
isolated and reverse polarity protected
Functional switching outputs 4 x PNP Imax=30mA, short-circuit proof, signal
length selectable, 2 x Relais
Electrical connections 1 x connector, AUX (9-pin D-SUB for diagnosis,
serial) 3 x connector, Ethernet (RJ-45)
Housing Steel, varnished
Enclosure rating IP65 (to DIN 40 050)
Protection class Class 3 (acc. to VDE 0106/IEC 1010-1)
Operating Voltage AC 100 ... 264V/ 50 ... 60 Hz
Compliance with standards Acc. to EN55011, EN 50082-1, EN 50082-2 / acc.
to IEC
68-2-6 Test FC / acc. to IEC68-2-27 Test EA
Weight Approx. 15kg (incl. power supply)
Operating Temperature 0 to +50 °C
Storage Temperature -20 to +70 °C
Max. rel. humidity 95%, non-condensing
Dimensions 500mm x 400mm x 155mm
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 38Request for Tender (RFT) – ALIS for IATA753
4.2.4 Configuration 360°scan array.
4.2.5 Warranty Requirements
ACS requires OEM warranties for a period of 1 year for components which are part of the
delivered systems. This period will begin after the acceptance test by ACS. The warranty shall
include all hardware components and software functions as commonly agreed upon. The
warranty shall cover a free of charge repair of the system when returned to the OEM’s facilities.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 39Request for Tender (RFT) – ALIS for IATA753
4.3 ANNEXURE C – Technical Evaluation Matrix
Competency
Category Criteria Criteria Sub-Criteria Description
Weighting Weighting
50% Company 60% A tenderer must demonstrate its professional capabilities, At least three verifiable integration
Experience certifications and associations in the field of integrated systems and installation projects that confirm
automation, sensor systems and sensor technology attached to the firm’s capability in this field.
conveyor systems as well as PLC interface installations.
10% A tenderer must demonstrate its experience and capabilities in At least one verifiable integration and
interfacing to airport sorter allocation computer (SAC) systems, installation project that confirm the
baggage conveyor systems and technology. firm’s capability to interface to
disparate systems through PLC
interfacing.
10% A tenderer must demonstrate its experience and capability to At least three verifiable integration
deliver complex integration projects into an operational aviation and installation projects into high
air-side environment. volume secure operational
environments.
20% A tenderer must demonstrate its experience and capability to At least three verifiable projects that
comply with all National and ACSA Health, safety and confirm the firm’s performance and
environmental (HSE) compliance regulations. compliance to HSE requirements.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 40Request for Tender (RFT) – ALIS for IATA753
0 = not met requirement, 1 = partially met requirement, 2 = fully met requirement, 3= exceeded requirement.
Company Resources
Category Criteria Criteria Sub-Criteria Description
Weighting Weighting
20% Human and 25% The tenderer and the principle/key resources must Provide CV and qualification and proof of
Technical demonstrate significant (greater than five years) SICK certifications.
Resource experience and capability in OEM supplier SICK
Capabilities technologies.
25% Must have demonstrated successful recent Provided a precise description of the
experience in delivering the installation, integration, projects/engagements worked on in terms
testing and commissioning of OEM SICK technology of size, type, value, complexity and
sensor solutions into the aviation airside environment. deliverables
25% Composition of the applicant’s teams Provide a project organogram for the
installation.
25% Organizations ability to mobilize an execution team on Confirmation letter required
site within 30 days of letter of Award (LOA)
0 = not met requirement, 1 = partially met requirement, 2 = fully met requirement, 3= exceeded requirement.
0 = not met requirement, 1 = partially met requirement, 2 = fully met requirement, 3= exceeded requirement.
HBSS3L1-PMO-ACS-PR-RFT-IATA753_V1.9 02 Dec 2019 41Request for Tender (RFT) – ALIS for IATA753
Methodology
Category Criteria Criteria Sub-Criteria Description
Weighting Weighting
30% Method 25% Method Statement for working in an operational Provide a proposed but detailed method
Statement airside aviation environment; statement for the installation of ALIS sensor
and equipment in airport environments.
Execution
15% Proposed Procurement strategy for specified EOM Provide your strategy for procuring the OEM
SICK equipment; equipment.
15% Project Management methodology and approach; Provide a copy of your Project Management
Methodology.
25% Proposed method, project plan and schedule for Project Management Plan and schedule
implementing the solution across the three different
locations.
20% The organizations understanding, description and Describe your understanding and response to
approach to developing the various deliverables each requirements outlined in scope of services.
described under ANNEXURE A – Scope of Work
.
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