REQUEST FOR FUNDING RFF-ACC# 22-047 ARTS AND CULTURE COMMISSION REQUEST FOR FUNDING
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REQUEST FOR FUNDING
RFF-ACC# 22-047
ARTS AND CULTURE COMMISSION REQUEST FOR FUNDING
2023-2025
City of Benicia
250 East L Street Benicia
Benicia, CA 94510
RELEASE DATE: January 9, 2023
DEADLINE FOR QUESTIONS: February 8, 2023
RESPONSE DEADLINE: February 17, 2023, 11:59 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO THE LINK BELOW. THE LINK WILL
BECOME LIVE ON January 9th:
https://secure.procurenow.com/portal/beniciacaCity of Benicia
REQUEST FOR FUNDING
Arts and Culture Commission Request for Funding 2023
I. Introduction ..........................................................................................
II. Application Instructions ........................................................................
III. Evaluation Criteria ................................................................................
IV. Application Form - Part A ......................................................................
Attachments:
A - Grant Agreement Sample
B - Grant Solicitation Project Budget Workbook
C - Reporting GuidelinesRequest For Funding #RFF-ACC# 22-047
Title: Arts and Culture Commission Request for Funding 2023
1. INTRODUCTION
1.1. Summary
The City of Benicia’s Arts and Culture Commission is soliciting grant applications.
The Arts and Culture Commission Mission and Purpose is outlined below.
The annual budget to contribute toward grants for non-profit agencies will be determined by City
Council. There is no cap on individual grant allocations, within the total budget allowed by Council.
1.2. Background
Add the board/commission mission and purpose in this section
Mission:
The City of Benicia Arts & Culture Commission exists to ensure that arts and culture are integral to our
community’s quality of life, economic vitality and central identity.
Purpose:
The purpose of the Arts and Culture Commission is to The purpose of the Arts and Culture Commission is
to: A. advise and inform the city colcil and staff on culture and arts related issues; B. Evaluate the needs
and resources of local culture and arts organizations; C. Facilitate, encourage, promote, and stimulate
arts and culture in our community; D. Promote and increase public awareness, locally and beyond the
city of arts and culture resources and activities: E. Support and promote the arts and culture as a major
element in Benicia's community identity; F. Ensure that culture and artistic elements are integral to the
city's quality of life and economic vitality; and G. Engage youth in culture and arts.
1.3. Contact Information
Helaine Bowles
Administrative Secretary
150 East L Street
Benicia, CA 94510
Email: hbowles@ci.benicia.ca.us
Phone: (707) 746-4354
Department:
Library
Department Head:
Jennifer Baker
Library Director
3Request For Funding #RFF-ACC# 22-047
Title: Arts and Culture Commission Request for Funding 2023
1.4. Timeline
Release Project Date January 9, 2023
Required Training for Grant Applicants January 12, 2023, 6:00pm
(Mandatory) https://us02web.zoom.us/j/81275642110?pwd=M
m1pTDQra0JqejBkWFkwclJzU3FlUT09
Question Submission Deadline February 8, 2023
Question Response Deadline February 13, 2023, 11:59pm
Submission Deadline February 17, 2023, 11:59pm
Applicant Presentation to Arts and Culture March 2, 2023, 6:30pm
Commission Benicia Public Library, Dona Benicia Room
150 East L Street
Benicia, CA 94510
Tentative Funding Award Notification Date July 3, 2023
4Request For Funding #RFF-ACC# 22-047
Title: Arts and Culture Commission Request for Funding 2023
2. APPLICATION INSTRUCTIONS
2.1. Important Instructions for Electronic Submittal
The Arts and Culture Commission is accepting electronic applications. Those applying will need to create
a FREE account with the City's application portal through OpenGov by signing up at
https://procurement.opengov.com/signup. Once you have completed account registration, browse back
to this page, click on "Submit Response", and follow the instructions to submit the electronic
application.
Applications may be modified up until the submission deadline. No modifications will be accepted after
the deadline has passed and the applications are unsealed. No submission after the deadline has passed
will be considered.
All applicants are required to attend a mandatory Zoom training on Thursday, January 12, 2023, at 6
p.m. This training is designed to familiarize applicants with the OpenGov software and to review the
updated reporting requirements for all grantees.
2.2. Submission Instructions
ALL APPLICATIONS MUST BE SUBMITTED VIA THE FORM PROVIDED WITHIN THIS APPLICATION.
• Applications must be submitted via this online portal.
• All questions must be answered. If not applicable, write N/A. Do not leave blank.
• Focus on your project description and budget information.
• The application must be signed by an officer who is legally authorized to enter into a contractual
relationship in the name of the Proposer.
REQUIRED ATTACHMENTS
Proposals submitted that do not include the following items may be deemed non-responsive and may
not be considered for a grant award. The documents must be attached to this online application.
• Fill out and attach Grant Solicitation Project Budget Workbook. All three tabs of the workbook
need to be fully completed
o The three tabs are Project Budget, Applicant Funding Sources, City of Benicia Grant Funding
History
• IRS Letter of Tax Exempt Status
• Organization’s total budget for the current year
• Copy of most recent audit or financial statement
• Names and addresses of Board of Directors
• List of paid principal staff and positions
5Request For Funding #RFF-ACC# 22-047
Title: Arts and Culture Commission Request for Funding 2023
• Job descriptions for principal staff and personnel to be paid partially or in full with grant funding
• Copy of resolution or board meeting minutes demonstrating support of the project application.
• If a partnership, then submittal of letters of commitment from each organization indicating
degree of participation and a budget showing each organization’s financial responsibility is
required.
QUESTIONS
All questions must be submitted via this online portal. Questions received outside the online portal, such
as, but not limited to email, phone, or in-person, will not receive a response. Questions may be
submitted up until one week prior to submission deadline.
2.3. Presentations
All applicants will present to the Arts and Culture Commission before the evaluation process is
completed.
Presentations are no more than five (5) minutes in length and are intended to provide potential
grantees an opportunity to share what is most important to their organization and how it affects the
community. It is not intended as a highly polished, glossy, professional presentation, but one that is
coherent, cohesive, interesting, and sufficiently prepared to be concluded within the allotted time.
The presentations give potential grantees an opportunity to present any supplemental information
orally or visually on your proposed project(s), program(s) or event(s), such as:
• An example of the type of service the public might receive
• A sample of the publicity you are proposing to distribute
• Outcomes or affects from your outreach program
• Further explanation of how your project(s), program(s) and/or event(s) positively benefit(s) the Benicia
community
• Your organization’s history and how it has changed or developed over the years
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