REGISTRAR'S WORKSHOP 2021/2022 Seasonal Year - South Carolina Youth Soccer
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REGISTRAR’S WORKSHOP 2021/2022 Seasonal Year
STAFF Hans Pauling, Executive Director, paulingh@aol.com League Administration – leagues@scysa.org for all league questions. Bonnie Epperson, Office Administrator– scysa@scysa.org Coaching Licenses Insurance Background checks (Email for support) ODP Nancy Shultz, State Registrar - nshultz@scysa.org Registration Travel Abuse Training Certificates Interstate/International Clearance Lisa Neill, Event Coordinator – Lisa.Neill@scysa.org Birth Certificates/Photo Corrections Merge Admins/Players Regional & State Events League Support
STAFF Olivia Neill – olivia.neill@scysa.org Social Media Event Support Thad Miller – tmiller@scysa.org ODP Coaching Education Sandy Burris – burris@scysa.org ODP
GENERAL INFORMATION ON WEBSITE
WWW.SCYSA.ORG
Calendar: https://www.scysa.org/events/
You’re responsible for all registration dates
You’re responsible to make sure teams are aware of
cup/league dates & deadlines.
Click View All to see all upcoming dates
Forms
REGISTRATION DEADLINES 2021/2022
Select/Academy – September 30, 2021
Recreation - October 30, 2021
Select/Academy – January 30, 2022
Recreation – February 15-20, 2022 (prior to AGM)
This does not mean that individual players cannot be
added just that your team registrations should be
completed in their majority.
REGISTRATION
New season(21/22) should be available to clubs prior to April
1.
All players & coaches in your club must be registered with
SC Youth Soccer or USSF affiliated organization.
If players are registered with a USSF affiliated
organization, rosters for these players should be
submitted to the state.
Merging duplicate players/coaches will be done by
State Office, if you see a player/coach listed twice in
your database, please let Lisa know so she can merge
the records.
AFFILIATION FORM
Affiliation Form due April 1, 2021
https://scyouthsoccer.sportsaffinity.com/Foundation/We
bForms/MbrSanc/MbrRegDefault.aspx?ever=9
Affiliation Module:
Log in
Welcome
Contact Info (board members & billing address)
Member Info (field locations)
Upload (bylaw, forms etc.)
Terms (club approval of information)
Summary (check to make sure all info is correct)
Payment (pay for affiliation and workshops)
Complete (Affiliation and Risk Management Forms Done)
Payment by credit card due
Late fee automatically charged
CLUB INFORMATION - BOARD OF DIRECTORS
Clubs use: https://scyouthsoccer.sportsaffinity.com
Log in
Click Contact Info
Lookup admins to add, making sure not to create
duplicates and to use correct entry.
Find/Add Admin
Must have approved risk status
Type in last name and click search or
Change Search by to ID and type in admin’s ID number
Once found – select and then complete information
• Include User Type
• Email address (make sure it is up to date)
• Once complete – click update or saveCLUB INFORMATION/BILLING INFORMATION
Billing Information use:
https://scyouthsoccer.sportsaffinity.com/
Log In
Click Contact Info
Enter informationCLUB INFORMATION/BYLAWS
Club Information/Bylaws
https://scyouthsoccer.sportsaffinity.com
Log in
Upload
Bylaws must be uploaded each year.CLUB INFORMATION/BYLAWS
Bylaws changes must be submitted with your affiliation form.
If you have changes, please send message to state registrar
regarding what has changed so the bylaws can be approved by
Rules & Compliance.
If you have a name change,
Must be reflected in your bylaws or
With an approved form saying you are “doing business as”
(DBA) and your new name. Name changes are done
annually
Club name change submitted for the 2021/22 season
remains until the 2022/2023 seasonal year.VOLUNTEER DISCLOSURE/BACKGROUND CHECKS Allow 72 hours once submitted http://scysa-bgc.sportsaffinity.com/reg/index.asp Having issues or the background check is not showing approved after 72 hours, check the additional information box on the admins info page to see if there is a message regarding missing information, if not, contact Bonnie at the state office (803-749-4353 or scysa@scysa.org). Preferably by email. If the requested information is not received after 5 days, the admin will be denied clearance until the information is submitted.
SAFESPORT ABUSE PREVENTION CERTIFICATES SAFESPORT ABUSE PREVENTION CERTIFICATE is a certificate showing all administrators within the club (coach, assistant coach, board of directors, and managers) have completed the states abuse prevention program. All club admins must have a certificate showing in the state’s registration database system. No charge for training No ID Card will be issued without certificate and no board member will be listed. Training must be completed every other year. Certificate will be removed once it has expired.
SAFESPORT Go to: https://learning.ussoccer.com Log in if you already have an account, if not create one making sure to complete all questions use coach if you are an administrator or manager. Make sure you use the same email as what your club has you registered in Soccer Connect (Affinity) Click Courses Click Supplemental Courses Click SafeSport Click Start and proceed until course completed and certificate is available.
SAFESPORT CERTIFICATE
Sample Certificate: (This certificate will need to
be renewed every other year.)MATRIX 2021/22 Age Matrix
Birth Year Registration and Season Matrix
Season 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28
Birth
Year
2022 6U
2021 6U 7U
2020 6U 7U 8U
2019 6U 7U 8U 9U
2018 6U 7U 8U 9U 10U
2017 6U 7U 8U 9U 10U 11U
2016 6U 7U 8U 9U 10U 11U 12U
2015 7U 8U 9U 10U 11U 12U 13U
2014 8U 9U 10U 11U 12U 13U 14U
2013 9U 10U 11U 12U 13U 14U 15U
2012 10U 11U 12U 13U 14U 15U 16U
2011 11U 12U 13U 14U 15U 16U 17U
2010 12U 13U 14U 15U 16U 17U 18U
2009 13U 14U 15U 16U 17U 18U 19U
2008 14U 15U 16U 17U 18U 19U
2007 15U 16U 17U 18U 19U
2006 16U 17U 18U 19U
2005 17U 18U 19U
2004 18U 19U 20U
2003 19U 20U
2002 20URULES
Make sure your read the registration rules as well as
the cup/league rules.
Rules can be found on the website under Forms, then
Rules.
https://www.scysa.org/assets/72/6/revised_scysa_rules
_10.5.20_rev.pdf
This is being voted on in June: New 2022 NCS
(National Championship Rules) continuity of
players is 11 instead of 9. This means that all of
your challenge/SCSCL or premier/Piedmont
must keep a core of 11 players to be eligible for
cup play.RULES REFRESHER
All affiliated clubs are required to have a Registrar,
certified by South Carolina Youth Soccer, who performs the
following:
registers via the current state approved on-line computer program with
South Carolina Youth Soccer and US Youth Soccer (through South Carolina
Youth Soccer) every individual player, coach, team and administrator who
participates in any South Carolina Youth Soccer(Club) program;
verifies player information and is able to upload/provide copies of birth
certificates for all players;
properly fills out, maintains copies of, and submits all required player and
coach registration forms to South Carolina Youth Soccer via the State
Registrar/designee before any deadline or before the player’s first game of
the season, whichever comes first; and
Advises the clubs that player passes must have a current photograph,
without a hat or headband, and that the pass must be laminated or digitally
recorded. All coach passes must have a current picture and be laminated or
be digitally recorded. Any pass not satisfying these requirements is invalid.
No signature is required.
CERTIFIED REGISTRAR – is a person who has attended a registration
workshop as required by South Carolina Youth Soccer for the seasonal year
during which the registrar will handle registration transactions. All affiliated
organization registrars serve under the jurisdiction of the South Carolina
Youth Soccer State Registrar. A certified registrar must make a best effort to
insure registration transactions conform to the requirements of the South
Carolina Youth Soccer registration rules, procedures, and policies. Failure to
comply could result in the registrar’s certification being revoked and the
affiliated organization facing such sanctions and penalties as South Carolina
Youth Soccer deems appropriate.RULES REFRESHER
PROOF OF AGE – shall consist of a birth certificate, a
Uniformed Services Identification and Privilege Card (DD
Form 1173) issued by the uniformed services of the United
States, a birth registration issued by an appropriate
government agency, or board of health records, a passport,
an alien registration card issued by the United States
Government, a certificate issued by the Immigration and
Naturalization Service attesting to age, a current driver’s
license, an unexpired federal, state or local government
identification card (If documentation of date of birth is
required), or a certification of an American citizen born
abroad and issued by the appropriate government agency.
Hospital, baptismal, or religious certificates will not be
accepted. Player proof of age for traveling teams shall be
available upon request.
These are the approved types of proof of age. Please make
sure you are uploading one of these items.RULES REFRESHER
An IN-HOUSE PROGRAM (19U and younger)
is intraclub play which exists within a club
These players must be registered with the state
association or another USSF affiliated
organization.RULES REFRESHER
EVALUATION – an occasion at which a Junior
Academy player attends a session that will
directly result in that player playing in the
Junior Academy Division. South Carolina Youth
Soccer member organizations may not conduct
any evaluations involving any players registered
with another South Carolina Youth Soccer
member organization until the evaluation dates
specified on the South Carolina Youth Soccer
calendar. Clubs may hold supplemental
evaluations as needed but may not invite players
that are presently registered with another club.
Teams that are formed after evaluations need to
be registered as Junior Academy teams.RULES REFRESHER
A TRYOUT is an occasion at which a player attends
a selection process that may directly result in that
player being selected to play for a
classic/challenge/premier team within a club for the
next seasonal year. South Carolina Youth Soccer
member organizations may not conduct any tryouts
involving any players registered with another South
Carolina Youth Soccer member organization until the
tryout dates specified on the South Carolina Youth
Soccer calendar. Clubs may hold supplemental
tryouts as needed but may not invite players that are
presently registered with another club.
These teams are registered as Open, PMSL, SCSCL
or Piedmont teams.RULES REFRESHER
Applying teams to leagues. Make sure your
coaches use the team name/ID that is in Soccer
Connect (Affinity) not any other program or just
a typed in name.
7 club pass players permitted.
Club pass players must have select player
registration (Open, PMSL, SCSCL, Premier)
unless passing onto Open team which can be
from the recreation or academy level as well as
Open level.RULES REFRESHER
OFFICIAL TEAM ROSTER – the South Carolina Youth
Soccer document, signed and sealed by the South Carolina
Youth Soccer State Registrar/designee listing the eligible
players and coaches of a properly registered team. There
may be up to four (4) names of coaches/assistants on a
roster. Each team roster must have a coach designated as a
head coach while all others are assistant coaches. Only four
people holding coaching passes may be on a team bench
with players during a South Carolina Youth Soccer
sanctioned event. Official team rosters are for classic level
play only unless specifically requested and paid for by
junior academy and/or recreation teams.
Recreation and Junior Academy team are not on official
rosters even though these can be printed unless specifically
requested and team rostering fee paid.
Recreation and Junior Academy teams unless officially
rostered must do travel rosters for tournaments.RULES REFRESHER
POOL PLAY - No player can play more than 2
games on any one day (i.e. A player can play 2
games with Team A or he/she can play 1 game
with Team A and 1 game with Team B or 2
games with Team B) Two game maximum per
day.RULES REFRESHER
GUEST PLAYER –means a US Youth Soccer
registered player participating in a competition
for a team to which the player is not rostered for
purposes of tournament or friendly games. A
tournament/travel roster must be approved for a
guest player and approval of the players current
coach/club by email is required.
CLUB PASS PLAYER – a player who can
move as outlined in each level of play within
their own club based on player development
needs and specific team needs without additional
administrative paperwork and cost.RULES REFRESHER
TRANSFER
The player’s present (releasing) coach/DOC/registrar may approve the transfer in the state
database and the player will be released from their current team and be eligible to be
rostered to another team immediately upon the completion of the transfer by the South
Carolina Youth Soccer State Registrar/designee.
Any player changing their primary residence by a minimum of 50 miles or across state lines
may request to be transferred to another team without their present coach’s approval or a 30
day waiting period but must meet their financial obligations to the releasing club.
In scenario a or b, the releasing team coach/DOC/registrar approval releases the player from
their team and their financial obligations.
Any player transferring to another club, without their present (releasing)
coach/DOC/registrar approval on the transfer, will be required to wait 30 days from the date
the transfer was received by the South Carolina Youth Soccer State Registrar/designee
before they can be rostered to another team.
Without the releasing coach/DOC/registrar approval, a player will not be allowed to transfer
to another club until their present club’s documented financial obligation has been
completely satisfied by either the player or by the receiving club and proof of said
satisfaction is verified and agreed to by the releasing club. If the releasing club refuses to
accept the agreed payment then the financial obligation will be considered forgiven and the
30 day waiting period will commence. Financial obligations must be determined prior to any
action by the State Registrar/designee or any member of the state’s Board of Directors.
Any Classic II/Open player who releases from one club to another during the seasonal year
shall complete the transfer and return their player card, if applicable, to their present club
registrar for proper handling before the release will be considered complete.
Transfer paperwork is not required for reassignment within your own club.RULES REFRESHER
Out of State Player
If from NC they must register w/ NC and be released
to play in SC. You can find directions on the NC
Website to do this.
If a player from SC wants to register in NC, they
should go to the website and click on Interstate US
Youth Soccer Permission Form (https://scysa-
scoos.sportsaffinity.com/reg/index.asp) and register to
be released to NC. If a player registers and plays in
SC for fall, then they will need the actual form to
release to NC for spring.RULES REFRESHER
Freeze date is final – no movement onto or off of the roster
once this date has past. No exceptions. This is for Presidents
Cup and State Cup.
A player my play for only one team in state cup competitions.
Can play Open and another cup, but not PMSL and State Cup.
Register all coaches – including recreation and in-house just
like you do players.
Coaches:
Coach – any coach with a season deferment or license less
than an “E” or 11v11 In Person
Club Coach – any coach with a “D” or higher level license.
DOC – any coach with a “D” or higher level license that is
registered with our club as the Director of Coaching to receive
emails/notices from the state.RULES REFRESHER
If a club does not pay its bill within 30 days, then
no Permission to Travel forms will we approved
for your teams until you are up to date on
payment.
Players who have made a financial commitment
to a club will be considered as registered to that
club for the upcoming year as of July 1.HOUSEKEEPING
Periodically check your player database to make sure
players you accepted have been assigned to a team.
if you refunded money or dropped from your club, please let
the state know so they can be removed from our database.
Clubs will be charged for all activated/accepted and
assigned players. Don’t accept players until you are
sure you are going to assign them to a team.HOUSEKEEPING
All
players must have a birth certificate
uploaded before a team can be activated.
Onlyrecreation teams that will not be
attending tournaments can be activated
without photos being uploaded.HOUSEKEEPING
You are responsible for insuring that all addresses as
well as phone and e-mail are up to date and correct.
Registrar’s are required to upload birth certificates for
all players. This includes recreation players! No
exceptions.
On the Dashboard you have a “Compliance” section. You
can check the Risk Status, photo, abuse certificate, and
concussion protocol for all of your admins quickly.HOUSEKEEPING
You are responsible for:
Checking your coaches’ licenses. If they are not licensed and have
used their seasonal grace, don’t assign them to a team until this
criteria has been met.
Under Admin Lookup you can filter info to see if a coach is
licensed or has a background check.
Select Certifications
All certifications
Specific license (i.e. if you want to know who has a “D” license
Risk Filter by
Approved – background check is good
Denied – background check is not approved – cannot coach
Expired – needs new background check ran before he/she can coach
Under Review – background check is in progress
None – has not yet started the background check procedure
Remember all your club volunteers need background checks, put
them in as team assistants or team parents to run checks if they
are not the coach, asst. coach or manager.RED CARD EJECTION NOTICE
The SOUTH CAROLINA YOUTH SOCCER RED CARD/EJECTION
NOTICE must be completed & submitted within 3 days of the match
in which the ejection occurred. Submit the Red Card/Ejection Notice
to the South Carolina Youth Soccer State Office via fax or e-mail.
Failure to submit the Red Card / Ejection Notice of the match within
3 days will result in a $100 fine. Any team allowing an ejected player
/ coach to participate, prior to serving their suspension, shall forfeit
that match, forfeit their team’s performance bond or pay a fine of
$200 whichever is greater, and may be deemed ineligible for state cup
competition. The coach may also be suspended immediately from
ALL South Carolina Youth Soccer activities for no less than one (1)
year pending a hearing by South Carolina Youth Soccer. After a
suspension has been served, complete the Red Card/Ejection Notice –
“Suspension Served” section and submit to the SC Youth Soccer State
Office within 3 days. Failure to submit the Red Card/Ejection Notice
Suspension Served section of the match within 3 days will result in a
$100 fine.
Make sure your teams know that they must complete the top part of
the form upon receipt of a red card and submit to the state office and
then complete the bottom portion of the form once the red card is
served and again submit to the state office.REMINDERS
Jersey numbers
All 13U-19U Classic I (PMSL) & Classic II (Open)
All 13U-19U Challenge and Premier teams
Input for roster to be activated.
Please make sure that the jersey #’s are correct each year.
Players on a team must have unique jersey numbers.
Directions
Go to Team
Select Team
Click Edit Player Team Info
Enter jersey #
Enter position (if you wish)PHOTOS
Registrar’s are required to
Upload photos for all junior academy, classic, challenge or premier league
teams as well as recreation teams attending tournaments or who request
player passes.
Upload photos for all coaches, asst. coaches and managers
These pictures will be printed to the player pass.
Pictures should be head shot only (like a passport photo)
no hats,
sunglasses or
anything that obstructs the view of the players face.
You are responsible that picture is uploaded correctly and clearly visible when
printed. This includes coaches.
Cards, when printed, should be on official card stock.
Photos will be deleted every 2 years and new ones will need to be
uploaded.SAMPLE PHOTOS Don’t : Do: Leave too much space Crop to face only Shouldn’t be able to read anything on their shirt
SAMPLE PHOTOS No hats or sunglasses Blurry Another person in photo
SAMPLE PHOTOS Don’t: Leave picture so it doesn’t fit box: If you crop – the photo will fill the box
SAMPLE PHOTOS Don’t Make Sure Correct Show Full Body to Rotate Photo
PRINTING PASSES
The “Print ID Card PDF” is only available when
the team has been activated by the state.
Cards must be printed on Official US
Youth/SC Youth card stock.
Digital cards are printed in the league
application and can be done by coach or managerCLUB PASS
Club Passes allowed in
league
state cups,
regionals
nationals
as defined in the rules governing these events.
Players
Must be registered at the same or lower level to club pass to
Open, Junior Academy or Rec teams
Must be registered at the Open or same level to club pass to
PMSL, SCSCL or Piedmont teams.
Must be registered with club they wish to club pass with at
cups, regionals and nationals by the freeze date listed on the SC
Youth Soccer calendar.
Exception – Regional President’s cup is allowed 5 guest players as
long as they are not registered as challenge or premier level players.
Freeze dates are 48 hours prior to the first possible match of
cupCLUB PASS
Game Day Roster – is an official SC Youth Soccer team roster
that lists a maximum of 18 and a minimum of 7 eligible players
for a particular competition.
Game day rosters are required in conjunction with club pass
players’ primary team pass.
Can be done by manager or coach.
Maximum of 7 club pass players in any one league game.
You must have cards and/or roster with you at all league playINTERNATIONAL CLEARANCE US Youth Soccer Rule 207 The Federation and FIFA have international clearance requirements and procedures for players coming to the United States to play soccer. A player age 10 or older requiring international clearance must receive approval from the US Soccer Federation prior to being registered.
INTERNATIONAL CLEARANCE
International Clearance Required
Any player born outside of the United States: or
e.g. player born in Italy
Any player who was previously registered with a club
outside the United States
e.g. player most recently competed in CanadaPRACTICAL NOTES
Prior clearance still valid if player has not subsequently
registered with a club in a foreign federation
e.g. Brazilian player received international clearance from
U.S. Soccer to compete with club last season an has not
registered elsewhere in the interim
High School soccer in the US is not affiliated with U.S.
Soccer and therefore does not follow FIFA’s regulations.AMATEUR CLEARANCE METHODS Prior to 10 clearance First Registration of US citizen Minors Process (plus First Registration or ITC) First Registration of no-US Citizen (18+) International Transfer Certificate (18+)
AMATEUR INTERNATIONAL CLEARANCE
Living in U.S. Moved to U.S. Previously
prior to age of 10 after age 10, but registered to
was never club outside
registered outside the U.S.
U.S.
Age 10-17, Prior to 10 First Registration Minors Process
U.S. Citizen
Age 10-17, Prior to 10 Minors Minors Process
Non-U.S. Citizen Process(First (First
Registration/ITC) Registration/ITC)
Age 18+ Prior to 10 First Registration ITC RequestPRIOR TO 10
Applicable when: player born outside of US but moved to
US prior to the age of 10
e.g. player born in India who moved to US at age 8
Documentation necessary:
P10 Form
One piece of official documentation demonstrating
participation in daily life activities in the US prior to the age of
10 (e.g. age 9 report card)
Cleared upon receipt and approval from US SoccerFIRST REGISTRATION OF US CITIZEN
Applicable when: player born outside US but is an American
citizen who has never registered to play elsewhere
e.g. player born to parents on US military assignment in Germany
Documentation Necessary:
First Registration Form
Proof of US Citizenship (either passport, Consular Report of Birth
Abroad, or Certificate of Citizenship/Naturalization)
Cleared upon receipt and approval from US SoccerMINORS PROCESS-BACKGROUND
Article 19, FIFA Regulations – general prohibition on
the international transfer/registration of minor players
aged 10-17
Enacted with intent of protecting youth soccer players from
being moved internationally and taken advantage of by
agents and/or large clubs
Several limited, narrow exceptions to the general
prohibition, but
FIFA places burden of proof on player
Very high threshold of evidenceMINORS PROCESS - GENERAL
Applicable when:
Player born outside US or has played with a club under a
foreign federation; and
Player between the ages of 10-17, does not meet
requirements for Prior to 10 or First Registration of US
Citizen
e.g. player born in England who does not meet Prior to
10 or First Registration of US Citizen clearance
avenues want to register as a 16-year-oldMINORS PROCESS - GENERAL
Documentation necessary varies based on type of clearance:
Moved with parents for reasons not related to soccer
50 km
Foreign Exchange Student
Refugee
Cleared upon approval from FIFA’s Players’ Status
Committee (can take between several weeks to several
months) and subsequent ITC or FR.
Note: There is no time limit on these clearancesMINORS PROCESS – PARENTS EXCEPTION
Must demonstrate to FIFA that player moved with his/her parents for reasons not related to soccer.
FIFA requires
Player’s Passport and Player’s Birth Certificate
Must be in one of the four FIFA languages: English, French, German or Spanish
If not, please submit a copy of the original birth certificate, along with a certified translation in one of the four FIFA
languages.
Player’s Parents’ Passports and Player’s Parents’ Work Visas
Both parents
Player’s Parents’ Proof of Residence (Lease or Mortgage agreement)
Must include the following information: name(s) of occupants, residence start date, and address.
If Lease or Mortgage is older than 6 months a current utility bill also needs to be submitted.
Player’s Parents’ Proof of Employment (Employment Verification Letter that confirms the
employment start date, the nature of the work performed, and the term of the employment
(ongoing or contracted) or an offer letter that is signed and verified by the employer, pay
stubs are not accepted)
Employment verification is needed for both parents. If one of the parents does not work, please send a signed statement
from the unemployed parent explaining why he or she is not employed.
Completed ITC Request or First Registration form - Download
If player has been previously registered outside of U.S., use ITC Request Form
If player has never been registered to any club, use First Registration Form (if unsure send both)
Statement from club indicating first contact with the player.
Information about how and when the first contact was made needs to be included (via tryouts, parent email to club,
friend of current player at club, etc.)
Statement from the player’s parents regarding the reasons and circumstances behind their
move to the United States.
This is just a simple letter typed up and signed by the player’s parents.
Additional documentation depending on the circumstances involved
Please send all documents in separate, individual PDF files. FIFA TMS only permits the
upload of PDFs and does not support any other file format. Documentation sent in any
other format will not be accepted and will need to be resent in PDF format.
Most commonly used exceptionMINORS PROCESS – 50 KM EXCEPTION
Player lives outside the US , but both player and
club are within 50 km of their common borders
and distance between them is less than 100km;
Player passport and birth certificate
Recent utility bill for parents’ address
ITC form
Screenshots of distance between club, player and
border
This exception does not work in South CarolinaMINORS PROCESS – EXCHANGE STUDENT
Player taking part in an academic foreign exchange student
program, and the club cannot have an affiliation or any links to a
professional club:
Player Passport, visa and birth certificate
Parent Passports and signed authorization to register for the specific
club
Host parents IDs, signed authorization to register for the specific
club, proof of residence (utility bill)
Player exchange program application, additional information on the
program
Documentation of academic education (detailed daily class schedule),
confirmation of participation from home school
Signed statement from exchange program or player’s parents
confirming return
ITC/First Registration Form (whichever applicable)
Club Letter addressing first contact with player
Duration of program must be less than a year, or if longer than a year,
player must be turning 18 in less than a year of have less than a year
remainingMINORS PROCESS - REFUGEE
Player is unaccompanied refugee moving without parents
and generally the club looking to join cannot have an
affiliation or any links to a professional club:
Proof of refugee status issued by US Government
Player Passport and birth certificate
Government decision regarding legal custody of the player,
custody holder’s authorization to register
Declaration of status of player’s parents
ITC/First Registration Form (whichever applicable)
Player is accompanied refugee moving with parents, and
generally the club looking to join cannot have an affiliation
or any links to a professional club:
Use Parents Exception, but substitute the parents proof of refugee
status issued by US Government or parent visas and employment
verificationFIRST REGISTRATION OF NON-US CITIZEN
(18+)
Applicable when: player born outside US who has
never registered to play elsewhere
e.g. player born in Panama who has never registered with a
club in Panama or any other federation
Documentation Necessary:
First Registration Form
Proof of ID (passport, visa, permanent resident card, or
birth certificate)
Cleared upon confirmation of no registration record
from federation where player was born.INTERNATIONAL TRANSFER CERTIFICATE (18+)
Applicable when: player last played for a club in a foreign
federation
e.g. player last played with club in Mexico
Documentation Necessary:
ITC Form
Proof of ID (passport, visa, permanent resident card, or birth
certificate)
Cleared upon receipt and processing of ITC from federation
where player last played; provisional clearance issued if no
reply on day 31 after US Soccer sent the requestPRACTICAL NOTE: US TERRITORIES
Players born in Puerto Rico, US Virgin Islands and
Guam must receive international clearance despite US
Citizenship
Each territory has its own federation, which is a
member of FIFAINTERNATIONAL CLEARANCE WRAP-UP
Clearance requests should be submitted to South
Carolina Youth Soccer Association, who submits to US
Soccer.
Clearance request must be submitted in a pdf format.South Carolina Youth Soccer
Small Sided Games Player & Playing Rules for Classic and Recreation Divisions
MANDATORY FOR SEASONAL YEAR: 2021-22
Recommended
Maximum Certified
Age Game Overtime Ball Game Max./Min Field
Group Roster Referee GK
Length Periods Size Format Size
Size and AR
Goal Size
U-12 Two 30 min. Two 5 min. Max. 55 x 80 3 JA
4 16 9v9 or 8 v 8 Yes
& halves halves Min. 45 x 70 1 Rec
U-11 6’ x 18’
U-10 Max. 45 x 65
Two 25 min. Two 5 min.
& 4 14 7v7 Min. 35 x 45 1 Yes
halves halves
U-9 6’ x 18’
JA- Max. 45 x 65
JA- Two 25 JA- Yes
JA- 4 Min. 35 x 45 JA- 1
min. halves JA- Two 5 14 JA- 7 v 7
6’ x 18’
min. halves
U-8
Rec-(4) 10 Rec-
Rec- Rec- Max. 25 x 35 Rec-
min. Rec-None 12 Rec- 4v4 Optiona
3 Min. 15 x 25 Optional
quarters l
6’ x 12’
Max. 25 x 35
(4) 10 min. Optiona
U-6 None 3 10 4v4
JA = Junior Academy
Min. 15 x 25 Optional
quarters l
Rec = Recreation 4’ x 6’CREATE TEAMS Go to Team Create Select District Select Club Put in Team Name – club initials, year, name (i.e. ICFC 96B Red, Cainhoy 02 Girls) Gender Play Level Age Group Save Play Level is Recreation, Jr. Academy, Classic II/Open, Classic I/PMSL, Challenge/SCSCL or Premier
ASSIGNING PLAYER/ADMIN
Once team has been created
Click correct team
Click Roster Players
Filter for players as needed (i.e. age, gender)
Make sure you have selected correct year of player to add
Add selected players and save
Click Roster Admin
Search for admin
Select admin type (i.e. head coach, asst. coach, manager)
Add selected admin and save
If an shows – admin needs license
If an shows – admin needs background check
If no shows – admin needs abuse training certificate
If no shows – admin needs concussion protocol checkedTRANSFER
Go to Player Info Page
Click on Transfer
Click Radial Button
Click Reason
Click Submit Transfer
Click Approved
Once for Initial Request (if player/parent hasn’t)
Once for Releasing Team Administrator
Once for Releasing League Registrar
Let me know by e-mail that this has been initiated.TRAVEL DOCUMENTS
Travel documents
Click Team
Click Travel Roster
Click Create
Edit roster as needed
Adding guest players (or pool players) by ID#
For players from another club, still click add player/admin from within
organization as organization is the state not club.
Make sure a note from the players primary team giving approval is
sent to the state registrar.
Deleting those not playing by clicking red X
Same for team admins
Submit
Payment
Credit card or e-check only for all tournaments & rosters ($15)TRAVEL ROSTERS
Tournament rosters/guest rosters will not be approved
until
The required travel documents are completed
Remittance is made
Outstanding club fees are paid.
At this time
Click Team
Click Travel Roster
Click Edit
Click Print Travel Papers
Make sure the tournament is a US Youth
sanctioned event before making payment.TRAVEL ROSTERS
To add a guest player
Once in travel roster – either while creating or after
clicking edit
Click Add Player/Admin Inside Org
Select Player
Type in the player’s ID
Click Save & Continue
Do not choose New Player Outside Organization
Make sure an email from the player’s present club is
sent to me okaying the player to guest.
If you need assistance please let me know.COACHING EDUCATION
SCYS Recreation Soccer Coaching Requirements
4U-12U – Intro to Grassroots Coaching Module
13U – 19U – US Soccer in Person 11 vs 11 license
SCYS Jr. Academy Coaching Requirements
8U-10U – US Soccer in Person 7 vs 7 license
11U-12U – US Soccer in Person 9 vs 9 license
SCYS Open, PMSL, Challenge & Premier Coaching
Requirements (D requirement coaches must show progress
towards gaining compliance towards their next coaching level
during the 2021 fall season and the 2022 spring season. Full
compliance must be gained by the beginning of the fall 2022
season for the proper play level.)
13U-19U
Head Coach – US Soccer National “D” License
Assistant Coach – US Soccer in Person 11 vs 11 licenseCOACHING LICENSE
For any coach that doesn’t have a license showing
in the database, please send a copy of his/her
license to Bonnie so she can upload.LEAGUE FEES
SC State Challenge League (SCSCL) - $700 (13U-14U Fall)
SC State Challenge League (SCSCL) - $950 (15U-19U Fall) &
(13U-14U Spring)
President’s Medal League (PMSL) - $700
Open League - $700
Jim Hudson 9v9 League - $400
Jim Hudson 11v11 League - $700
Contact: leagues@scysa.orgREFEREE FEES
Jim Hudson 9v9 League
11U-12U Ref $30/AR $20
SCSCL
17U-18U Ref $76/AR $50
15U-16U Ref 66/AR $45
13U-14U Ref 60/AR $40
PMSL /Open
17U-18U Ref 60/AR $40
15U-16U Ref 50/AR $36
13U-14U Ref $40/AR $30CUP FEES Open Cup & US Youth Presidents State Cup 13U-14U Teams - $575 15U-16U Teams - $625 17U-19U Teams - $650 USYS South Carolina State Cup (Piedmont Teams) - $450 Publix Academy Cup fees to be determined (increase expected).
CUPS & GAMES 2022 o Fall Festival – November 6th (one day only) – Lexington o PMSL Cup – December 4-5 – Florence o Open Cup – December 4-5 – Lexington o USYS South Carolina State Cup – December 18-19 – TBD o PMSL & Open Cup Rain Date – December 11-12 o South Carolina State Cup Rain Date – January 22-23
THANKS!
Thank you all for your hard work, willingness to adapt
to changes, and keeping your clubs informed.You can also read
