Red River Parish School Board - EMERGENCY PROCEDURES MANUAL - Red River Parish School ...
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Red River Parish School Board
EMERGENCY PROCEDURES
MANUALPOLICY STATEMENT OF SUPERINTENDENT
School authorities have both a moral obligation and a legal responsibility to provide for protection of public
property and the life, health, and property of students, faculty and staff in emergencies. These obligations must
be met with safety, security and care at all times.
This comprehensive plan has been developed for you to use as is, or you and your staff may choose to make
modifications. Every public elementary, junior, and high school must have such plan in operation. Modifications
should be reported to my office.
Plans will include an organization chart with clear lines of succession and emergency assignments designated.
Consideration must also be given to security and preservation of essential records and sensitive areas such
as boiler room and electrical panels.
Alison Hughes
Superintendent
POLICY STATEMENT OF SUPERINTENDENT/PRINCIPALPOLICY STATEMENT OF PRINCIPAL Each school will have an Emergency Procedures Plan designed to minimize injury and the loss of life and to protect property. The principal serves as the planning coordinator and will assign tasks to staff to accomplish the objectives of the Emergency Procedures Plan. Assignment of duties to specific individuals does not relieve other school employees from acting in their areas of responsibility in emergencies. Once a year, within a month after school commences, the principal will arrange for a faculty meeting for the purpose of reviewing the validity of the plan and to update the staff regarding new procedures. A chain of command (person in charge) that will include names and phone numbers of the persons to succeed the principal in the event of his/her absence or incapacitation will be designated in writing and prominently displayed in the school office. The principal will send reports and documentation of emergency incidents covered in this guide to the Supervisor of Child Welfare and Attendance.
EMERGENCY MANAGEMENT STATEMENT
Incidents occur on school campuses that involve emergency response agencies (Police, Fire, EMS, etc.). When
these agencies respond to a call from the school, that agency will assume control and command of the incident.
That incident may or may not impact the entire school. The scope of the control and command will be
determined by the incident. Regardless of the size of the incident, the principal or designee will play a vital
role in the reporting and handling of the incident.
Response to Any Emergency
• Assess situation, verify information, and notify 9ll or 932-4221 (if necessary). Notify the principal, who will
notify the Superintendent (932-4081 ext. 23).
• Notify CPR/first aid certified persons in school building of medical emergencies, if necessary.
Names of CPR/first aid certified persons are listed in Crisis Team Members section.
• Assemble Crisis Team and seal off high-risk area.
• Take charge of area until incident is contained or relieved by .
• Shelter in place or evacuate the building. Nature of incident may require alternative evacuation site.
• Designate a control area and maintain a phone log of all calls made and received and a timed sequence of
events.
• Crisis team runners deliver any additional instructions from control center to classrooms and also collect
status information.
• Refer media to Superintendent (318) 932-4081 ext. 23 Work ( ) Home.
EMERGENCY MANAGEMENT STATEMENT/CHECKLIST FOR PRINCIPALCHECKLIST FOR PRINCIPAL
1. Establish command post in your building where Persons in Charge or designee can be found at all times.
The office may be a logical choice because of its access to a telephone. Appoint a person to staff the phone.
2. Assign chain of command (Person in Charge) in your buildings and post in the buildings and
administrative office. Alert all school personnel to their assignments.
3. Have first aid equipment and instructions in the office area of your building.
4. Review teacher checklist with staff on a regular basis and be certain each teacher has the list immediately
available at his/her desk in each classroom.
5. Review custodian checklist with staff on a regular basis and be certain each custodian has this list
immediately available at his desk in his room.
6. Review emergency procedures with support staff on a regular basis and be certain each staff member has
procedures immediately available in work area.
7. If it is necessary to send anyone to a hospital by ambulance for a serious injury, send a staff member along
to serve as a liaison between the hospital and district administration. Give instructions to relay
information on injury as soon as possible.
8. In an emergency, see Response to Any Emergency Section. Person in Charge will arrange for checking all
restrooms, vacant rooms, and any other room that should be vacant.9. Secretaries will secure all records and office valuables in a safe place.
10. Teachers will take grade books and “buddy” teacher class roster and take (call) roll in their assigned
areas.
11. When situation permits, the building principal of designee will transport school roster with students’
phone numbers, medical information, and parents’ names to evacuation site or insure each teacher has a
copy of school roster information along with grade books at evacuation site. This will greatly aid in the
verification for student release to parents.
12. Call utilities companies if conditions warrant.
Keep detailed notes of crises event.
FEATURES UNIQUE TO YOUR BUILDING:
(Map, one floor, two or more floors, number of wings, T-buildings)
Chain of Command
(Person in Charge): Home Phone:
1st Alternate Home Phone:
2nd Alternate Home Phone:
PRINCIPAL/TEACHER CHECKLIST FOR EMERGENCYTEACHER CHECKLIST FOR ANY EMERGENCY
INDOORS
1. If advised by principal, stay in your room. Immediately take roll count of students.
2. Take protective action if building is threatened.
a) Keep children away from windows and outside walls.
b) Take shelter in room or hall (as assigned by principal) and duck and cover.
c) Move all students out of temporary building, gym, or any other open areas.
d) Shut off any electrical or gas operated appliances.
e) Be alert to any developing threats such as broken water pipes or electrical wires.
f) Take grade book and check attendance. Communicate roll count of students and situation to the
principal as soon as it is safe. If neighbor teacher is not present use your copy of “buddy” teacher
class roster book to check attendance.
g) Be prepared to evacuate if advised to do so.
h) If advised to evacuate, follow the fire drill plan.
i) CHEMICAL WARNING - Move to inner core of building, away from outside walls, the roof, and
any openings to the outside. Remember, SHIELDING IS REQUIRED.OUTDOORS
1. (Can happen without warning.)
a) Move away from building to open space.
b) Avoid overhead wires and utility poles
c) Lie flat, face down.
d) Keep students assembled and take roll count of students.
e) Do not light fires or touch any fallen wires.
f) Do not enter building until authorized to do so.
g) Be alert for instructions from principal.
FEATURES UNIQUE TO YOUR BUILDING:
Chain of Command
Principal Home Phone:
1st Alternate Home Phone:
2nd Alternate Home Phone:
TEACHERS’ CHECKLIST/CUSTODIAN CHECKLISTCHECKLIST FOR CUSTODIAN In the event of an emergency, follow the directions of the building principal or designee and refer to the written procedures established in this Emergency Procedures Guide. In the event of a crisis that damages the building, provide the superintendent and principal with a condition report and a damage assessment. Always send two people for initial damage assessment. In an emergency situation, turn off the utilities if directed to do so by a proper authority. Have ready access to all keys for campus buildings. Update new keys regularly. Label keys as an emergency preparedness measure. Insure a complete second set of keys are labeled and located in a centralized area. Features unique to your building: (Example: location of gas turn off valve; electric panels and fuse boxes; water mains; boiler rooms; storage areas, etc.) Chain of Command (Person in Charge): Home Phone: 1st Alternate Home Phone: 2nd Alternate Home Phone:
SCHOOL
CLOSING
It shall be the policy of the board to authorize the superintendent to suspend normal school operations when
conditions arise that would make school attendance hazardous and unsafe. The superintendent will notify
the board president of his/her decision to close facilities and the reasons therefore.
The superintendent is authorized to make such administrative regulations as necessary to guide the
employees of the board in adjusting to emergency closing.
The safety of students and employees will be the main consideration when making a decision to close schools
or to delay the start of classes.
Lost time will be made up by extending the school year or canceling holidays only if the time lost causes the
school year to become less than 177 instructional days.
When schools are closed, the superintendent will periodically make public announcements as to whether or
not Central Office will be closed.
When school is closed or canceled due to inclement weather or emergencies, an official announcement will be
issued through media outlets. Parent/legal guardian(s) should monitor local media outlets to determine if school has
been canceled or closed early. The school district also will make use of other communications channels such as the
district website and official social media accounts to announce such closures and/or cancelations, the district will
also use the All Call Notification System.
The principal shall notify the staff of the school as soon as he/she has confirmed with the superintendent
or designee that schools are closed.
If schools close during a regular school day, the principal or designee shall remain at school until all bus
drivers have contacted their base schools, that delivery of all students is completed and all parents have
been notified.
SCHOOL CLOSING/PUPIL DISMISSAL PROCEDURESPUPIL DISMISSAL PROCEDURES
Once the dismissal order is received from the superintendent or his/her designee, the principal will:
1. Relay dismissal instructions to every classroom by the most rapid and efficient means.
2. Review dismissal procedures previously provided to parents to ensure it will be followed. This
procedure should include provisions for children whose parents are away from home during
the day. Insure release of students to proper guardians. If unable to contact a student’s parent or
guardian, the student will remain at his/her school site until contact is made.
3. Designated school personnel will inspect the entire structure once dismissal is completed to assure
the building is empty. Any precautions dictated by the Fire Plan or other specific disaster plans
will also be enacted.
4. The school principal may request assistance from Central Office to assure that students are
dispersed from the school building to minimize hazards and reduce congestion.
5. The release information to the news media and the public will be coordinated by the
Superintendent.BUS AND AUTO ACCIDENTS
When you receive information about a bus accident, follow the guidelines indicated below.
Within District:
• Record accident location, time of day, bus number, route, student/adult injuries (names/number).
• Initiate the appropriate communication contacts:
Transportation Department--- (number).
Superintendent’s Office------- (number).
Call 911.
• Student injured: Get info---hospital(s) sent to inform parents/guardians.
• Appoint staff/crisis team member to go to hospital(s). He/she will act as liaison between hospital,
school & parents.
• Appoint staff/crisis team member(s) to go to accident site with cell phone---relay info, to school
command post. Media involvement: Follow media guidelines in media section of guide.
On Trips Away From School:
• Verify report with on-site police department.
• Record accident location, time of day, bus number, route, student/adult injuries (names).
• Notify Central Office and Transportation Department.
• Notify School Nurses/Counselors.
• Send designated personnel (crisis team member) to scene and to hospital.
• Request police officer with whom to maintain open communication.
• Obtain names and hospital(s) destinations of injured.
• Prepare list of the passengers.
• Inform parents/guardian, relative or emergency contact on registration card.
• Designated District spokesperson will prepare fact sheet and media statement.
• Fill out student/personnel accident report.
• Check with Business Office about insurance issues.
• Activate Crisis Team (if necessary).
• Debrief with Central Office, Crisis Team, Staff, and all agencies involved.
BUS AND AUTO ACCIDENTS/SEVERE WEATHERSEVERE WEATHER
If a severe storm or other weather-related emergency is in the forecast and has arrived in the area, the
Superintendent will determine if school will dismiss for the day.
Tune into Alert AM, local radio or television stations for early morning reports.
If a storm or other weather-related emergency develops during the day, the Superintendent/Principal will
determine the action to be taken and advise personnel. Tune into weather radios for weather alert warnings.
Lightning is a threat during any severe thunderstorm. Personnel should move students inside to safety if
lightning is occurring.
Lightning
Protective Action:
1. School Grounds:
• Get out of open areas and into an enclosed building as soon as possible upon the approach of
storm.
• Do not seek shelter under isolated trees or close to metal fences, playground equipment, or
shelters in exposed locations. Stay indoors. Do not venture outside unless absolutely necessary.
2. School Buildings:
• Stay away from open doors and windows, metal objects, electrical appliances, and plumbing
until the storm has passed.
• Keep telephone use to a minimum.
• Do not handle flammable liquids in open containers.
• TV sets, computer equipment, all electrical equipment and appliances should be unplugged, if
possible.
Officials in charge of athletic events should be aware of approaching severe storms or other weather-related
emergencies. School officials should use the P.A. system to warn spectators of approaching severe weather.
Game officials/Principal may stop play when unsafe weather conditions exist.TORNADOES
Information regarding the threat of tornadoes will be broadcast on the Weather Alert Warning radio and/or
local radio and television stations.
All Red River Parish Schools will have a weather radio in operation at all times.
1. Tornado Watch - means no funnel clouds have been sighted, but tornados can be expected to occur. If a
tornado watch is declared, be prepared to execute the tornado drill plans for your school.
2. Tornado Warning - means a funnel cloud has actually been sighted. A resource person from your
school should monitor the location and direction of travel of the storm and relay information to the
administrative staff.
In the event that a tornado threatens your school, please ensure that teachers, students, and other personnel:
Move to safe areas.
Stay away from windows.
Take class rosters and buddy teacher rosters to evacuation site.
Close doors.
Drop and tuck positions.
Account for all students.
Remain in safe area and under cover until immediate danger passes.
NOTE: In the event a storm produces high winds up to 60 mph. ALL temporary buildings should
be evacuated.
TORNADOES/FLOODSFLOODS In the event of street or highway folding, the principal should determine the safest possible location within the school until arrangements can be made for safe transportation home of students. Notify Supervisor of Transportation
FIRE AND FIRE DRILL
In the event a fire, smoke from a fire or a gas odor has been detected:
• Assess the situation. Pull the fire alarm.
• Evacuate students and staff to a safe distance outside of building.
• Follow normal fire drill route. Follow alternate route if normal route is too dangerous.
• Teachers take class roster and “buddy” teacher roster to evacuation site. Take (call) roll of your class
after being evacuated. Call roll of your “buddy” teacher’s class if he/she is not available. Advise
principal of missing students.
• Custodian or designated person turns power and gas off to the building(s).
• Principal notifies 911 or police (932-4221) and Superintendent. Principal or Superintendent must
report incident to Fire Marshal.
• After consulting with Superintendent, Principal may move students to
if weather is inclement or building has been damaged.
Primary Relocation Center
• Principal/Coordinator/Crisis Team attends to those injured by fire/explosion until EMS arrives.
Perform necessary immediate first-aid on victim(s): smother fire by rolling victim on ground,
deluge with water.
Provide fire department with map of school and location of fire. Provide master key(s) to building.
• No one may re-enter building(s) until entire building(s) has been declared safe by fire or police
personnel.
• Principal notifies students and staff of termination of emergency. Resume normal operations.
• Complete Crisis Documentation Form.
WARNING: Do not use water on electrical fires. Do not attempt to fight fires involving explosives.
Do not attempt to fight fires involving toxic chemicals or strong oxidizers.
FIRE AND FIRE DRILL/FIRE DRILL PROCEDURESFIRE DRILL PROCEDURES
1. Each elementary, junior, and high school campus shall hold at least one fire drill each month that
school is in attendance. There shall be two (2) fire drills held during the first two weeks of a school
term and eight (8) additional fire drills during the year. (A total of ten (10) drills are required.)
2. A record of all drills must be kept available for inspection in each school, with a copy sent to the Supervisor
of Transportation.
• At the sound of the fire alarm, all students stand and move as rapidly as possible, without crowding
or running, into the hall and out the exit nearest their room, according to the instruction given. The
teacher will check to see that all students are out of the room and will close the door.
• The first pupils outside are to move away from the building in order not to block the exit for those
following.
• Teachers are to direct students to move away from the building, crossing the street when necessary
to clear the area.
• All occupants, including students, teachers, administrators, certified employees, and adult
students must leave the building under his supervision.
• The principal of each building will be responsible for preparing an evacuation diagram for each
floor of the building under his supervision.
• Teachers shall remove their class rolls or records (along with “buddy” teacher class roster) from the
building when they depart, so that a rapid check of all students may be made.HAZARDOUS MATERIALS
Incident occurred on campus: Incident occurred off campus:
• Assess the situation. • Fire/Law Enforcement/OEP will notify
• Call 9 1 1 o r 932-4221 Superintendent and/or Principal.
• Principal notifies Superintendent, • Announce Crisis Keyword.
Fire Department, Law Enforcement Assemble School Crisis Team.
and Office of Emergency Preparedness (OEP) • Fire officer in charge of scene will
• Principal seals off area of leak/spill. recommend shelter or evacuation actions.
• Fire/OEP or Law Enforcement will Follow procedure for sheltering or evacuation.
recommend shelter or evacuation actions. • Notify parents if students are evacuated.
• DO NOT RING FIRE ALARM BELLS. • Announce “all clear” after consulting with
Fire/OEP/Law Enforcement officials.
• Complete Chemical
Spill/Hazardous Materials Form.
Follow procedures for evacuation or sheltering.
• Announce Crisis Keyword (see Warning and
Notification Section for Keywords). Use intercom
system for communication instructions to staff
and students.
• Principal is in charge of area until fire personnel
contain incident.
• Notify parents if students are evacuated.
• Resume normal operations after consulting
with fire officials.
• Complete Chemical Spill/Hazardous
Materials Form.
HAZARDOUS MATERIALSSheltering Notification:
• Take all persons inside building(s).
• Close all exterior doors and windows.
• Turn off any ventilation leading outdoors.
• Cover up food not in containers or put in the refrigerator.
• If advised, cover mouth and nose with a handkerchief, cloth, paper towel or tissues.
Evacuation Notification:
• Principal contacts Superintendent of Transportation (318) 932-4081 ext. 16 and informs him/her that
evacuation is taking place.
• Principal notifies all personnel to close windows and to turn off lights, electrical equipment, gas, water,
faucets, air conditioning, and heating systems.
• Principal and/or designee lock doors.
Teacher responsibilities during evacuation:
• Return to homeroom or keep classes intact. Turn off air, electrical equipment and shut all windows.
• Take (call) roll. Explain procedures to students. Instruct students to take belongings to the relocation
center.
• Wait in classroom until principal or designee informs teachers that buses have arrived.
• Take class roster and “buddy” teacher roster to relocation center.
• Take (call) roll again after arriving at relocation center.
• Remain with students until they have been picked up by parents.ASSAULTS/BATTERY (FIGHTS)
An assault is defined as:
• Intentionally or knowingly threatening another with imminent bodily injury.
Battery is defined as:
• Intentionally, knowingly, or recklessly causing bodily injury to another person.
• Intentionally or knowingly causing physical contact with another when it’s known, or reasonably
believed, that the other will regard the contact as offensive or provocative.
Ensure the safety of students and staff first
Assault/Battery Procedures:
1. Most assaults may be handled at the campus level. Fighting and other incidents where there is no
injury may be resolved through campus level discipline or filing charges.
2. Exercise necessary physical constraints to stop the incident.
3. Request the assistance of other adult staff to break up fights, etc.
4. Report all serious assaults or batteries resulting in injury to the School Resource Officer and the
Superintendent.
5. Provide first aid if necessary with CPR/First Aid certified person in school building for medical
emergencies (names of certified persons is listed in the Crisis Team Members Section). Contact EMS
when emergency requires further medical assistance.
6. Protect crime scene, make note of circumstance and individuals present upon your arrival.
7. Maintain control of students.
8. Separate witnesses in serious incidents until police arrive for statements.
9. Contact parents of students involved in the assault/battery.
10. Take appropriate administrative and disciplinary actions, including detailed reports.
11. If after hours, contact the local law enforcement.
ASSAULT/BATTERY (FIGHTS)/THREATENING, DISRUPTIVE OR SUSPICIOUS PERSONSThreatening, Disruptive or Suspicious Persons Threatening, disruptive, or suspicious persons are described as those persons on or near your campus, whose behavior is threatening or disruptive to the school environment, and whose conduct is suspicious and perhaps poses a threat to campus safety. Persons entering a school unauthorized or in a manner which a reasonable person may consider threatening should be reported to law enforcement. This shall include an individual(s) who is loud, abusive, using profanity, making threatening remarks, uncooperative, or suspected of carrying a weapon.
BOMB THREATS
A bomb or terrorist threat is committed when a person threatens to commit any offense involving violence
to any person or property with intent to:
Cause a reaction of any type to his threat by an official or volunteer agency organized to deal with
emergencies; place any person in fear of imminent serious bodily injury, or prevent or interrupt the
occupation or use of a building, room, place of assembly, place to which the public has access, place of
employment or occupation, aircraft, automobile or other form of conveyance, or other public place.
The following should be used for Bomb Threats:
By Phone:
Keep caller on line as long as possible, ask:
• When is bomb going to explode?
• Where is bomb?
• What does it look like?
• What kind of bomb is it?
• What will cause it to explode?
• Did you place the bomb?
• Why did you place the bomb?
• Where are you calling from?
• What is your address?
• What is your name?
• Write down EXACT wording of threat
Fill out Bomb Threat checklist
By Mail:
• Save all materials, including envelope
• Handle as little as possible
Turn off all two way devices
• Walkie Talkies
• Cell phones
DO NOT USE RADIOS OR CELLULAR PHONES, SINCE RADIO WAVES CAN CAUSE
DETONATION.
A campus level bomb search procedure should be in place for each school.
1) Initiate keyword for Bomb Threat
2) Contact Law Enforcement
3) Contact Superintendent
4) Anything unusual or out of place DO NOT TOUCH - NOTIFY PRINCIPAL - AWAIT
ASSISTANCE - DO NOT SHARE INFORMATION ABOUT CALL WITH OTHERS.
PRINCIPAL OR DESIGNEE WILL DISSEMINATE INFORMATION.
BOMB THREATS• Keyword initiates all personnel’s search procedures
EVACUATING
(will be at the Principal’s discretion)
Signal
• Continuous ring pattern of the fire alarm system
Teachers in classrooms
• Instruct all students to take all of their belongings including book-bags, purses, etc. with them
• Perform quick search of room for any suspicious items
• Hang proper marker on the door knob, on the outside of locked classroom door
• Green marker means room is clear
• Red marker means room contains a suspicious item
Teachers take grade book & buddy teacher roster
• Evacuate students to the proper area.
• Try not to move students to area openly visible from the street. The bomb threat could be a
diversion to get students out in open area. During inclement weather and a possible prolonged
search, move students to an alternate location after clearance
from the Superintendent.
• Attendance should be taken when the students are assembled away from building.
• If need be call roll for “buddy” teacher
• Give roll count to appropriate principal or designee.
Teachers not in classroom/Office workers
• Assist in evacuating students to the proper areas
• Instruct students to take all their belongings with them
• Evacuate building
Re-Entering Building
• All clear signal
One bell ring
Students return to their rooms
IF BOMB THREAT CALL IS RECEIVED AT CENTRAL OFFICE:
1. Use Bomb Threat Checklist and the Description of Caller’s Voice Form. Note the time and telephone
number of the very next call.
2. Call the school involved.
3. Immediately notify Superintendent.
NOTE: Should a call be received after normal school hours, call Superintendent.BOMB THREAT CHECKLIST
Time and date reported
How reported
EXACT words of caller
Questions to ask: (REMAIN CALM AND SPEAK DISTINCTLY)
1. Tell caller that the school building is occupied and innocent people will be hurt. When is the bomb
going to explode?
2. Where is the bomb right now?
3. What kind of bomb is it?
4. What is it made of?
5. What does it look like?
6. What will cause it to explode?
7. When will it go off?
8. Why did you place the bomb?
Try to keep caller talking as long as possible.
9. How did you get in the building?
10. Where are you calling from?
11. What is your address?
12. What is your name?
BOMB THREAT CHECKLISTDescription of Caller’s Voice Male Female Middle Age Old Child Accent Speech Patterns Tone of Voice Caller appeared to be: Calm Angry Nervous Drunk Sober Comments: Background Noise Is voice familiar? If so, who does it sound like? Other voice characteristics Time caller hung up Remarks Time and telephone number of very next call Name of person receiving call Action Required: Immediately notify the principal or his/her designee. Be prepared to also notify the law enforcement and/or fire department .
INTRUDER/HOSTAGE
Intruder - An unauthorized person who enters school property.
• Notify Principal or School Resource Officer (SRO)
• Ask another staff person to accompany Principal before approaching intruder.
• Politely greet intruder, identify yourself, and ask the intruder the purpose of his/her visit.
• Inform the intruder that all visitors must register at the main office.
• If intruder’s purpose is not legitimate, ask him/her to leave. Accompany intruder to exit.
If intruder refuses to leave:
• Warn intruder of consequences for staying on school property. Inform him/her that you will call
police.
• Notify security or police and Principal if intruder still refuses to leave. Give police full description
of intruder.
• Walk away from intruder if she/he indicates a potential for violence. Be aware of intruder’s
actions at this time (where he/she is located in school, whether he/she is carrying a weapon or
package, etc.).
• When law enforcement arrives, they are in charge.
• Principal notifies Superintendent and may issue lock-down procedures. (See Lock-Down
Procedures section.)
• Issue an “All Clear” when incident is under control.
• Complete Crisis Documentation Form. (Crisis Manual)
Hostage
• If hostage taker is unaware of your presence, do not intervene.
• Call 9 1 1 o r (318) 932-4221, immediately. Give dispatcher details of situation; ask for
assistance from hostage negotiation team.
• Contact SRO/Law Enforcement.
• Notify Principal. Principal notifies Superintendent.
• Seal off area near hostage scene.
• Give control to law enforcement and negotiation team. Be prepared to provide:
Number of hostage taker(s)
Description of hostage taker(s)
Type of weapon hostage taker(s) has
Number and names of hostage
Demands and instructions hostage taker(s) has given
• Crisis Team Management keeps detailed notes of events.
• Crisis Team Management completes Crisis Response Documentation Form.
If taken hostage:
• Follow instructions of hostage taker.
• Try not to panic. Calm students if they are present.
• Treat the hostage taker as normally as possible.
• Be respectful of hostage taker.
• Ask permission to speak and do not argue or make suggestions.
INTRUDERS/HOSTAGE/KIDNAPPING/CHILDNAPPINGKIDNAPPING/CHILD-NAPPING
Any non-custodial adult who takes a child from the campus without permission of the court ordered
parent/guardian may be guilty of a felony.
Procedures to follow when releasing students to parents/guardians during the school day:
• All adults entering a school campus must sign in at a central area.
• Visitor passes must be worn by all visiting adults on campus.
• The name of the parent/guardian must be indicated on Emergency Card.
-Parents are responsible for providing current court orders.
-Court orders should be kept on file by the school.
• The parent/guardian should present photo identification.
• The parent/guardian must sign out the student through front office. Sign-out logs must be
carefully maintained.
• Students cannot be checked out during the last 30 minutes of the school day.
NOTE: Elementary schools should implement a security code system in which parents designate a secret
code that identifies them as the parent/guardian.
If a child is Kidnapped/Child-napped from school:
School Crisis Team Management calls the Law Enforcement 911 or 932-4221.
School Crisis Team Management contacts the custodial parent/guardian.
School Crisis Team Management obtains witness statements.
School Crisis Team Management assists the police in their investigation.
Homeland Security will offer training to the School Crisis Management Team.SERIOUS INJURY/DEATH
If incident occurred in school, the School Crisis Team Management will:
• Assess the situation.
• Call (318) 932-5753 as soon as situation warrants.
• Notify CPR/First Aid certified person in school building of medical emergencies. (Names of CPR/
First Aid certified persons are listed in Crisis Team Members section.)
• If possible, isolate affected student/staff member.
• Notify Principal. Principal notifies Superintendent, Central Office Personnel, (Parents, Guardians,
Spouse of affected students/staff.)
• Activate school crisis team. Designate staff person to accompany injured/ill person to hospital.
• Gather information: Student/Staff schedule and emergency contact person.
Student/Staff close friends, siblings, and schools they attend.
Names of witnesses, if any.
• Determine method of notifying students and parents. Announce availability of counseling services
for those who need assistance. Designate room location(s) .
• Adjust scheduled activities. Keep school personnel updated on events and circumstances.
• Refer media to Superintendent.
If incident occurred outside of normal operation hours of school, the School Crisis Team Management will:
• Activate school crisis team.
• Notify staff before normal operating hours.
• Determine method of notifying students and parents. Announce availability of counseling services
for those who need assistance. Designate room location(s) .
• Refer media to Superintendent.
Post-crisis intervention
• Meet with school counseling staff and Mental Health Worker to determine level of counseling
services for those who need assistance. Designate room location(s) .
• Anticipate absences on the day of a funeral and consider alternate scheduling.
• Designate rooms as private counseling areas.
• Escort affected student’s siblings and close friends and other “highly stressed” students to
counselors.
• Assess stress level of staff. Recommend counseling to overly stressed staff.
• Procure personal items of the deceased from lockers, desks, etc.
• Identify and communicate with other affected schools.
• Be visible on campus.
• Follow-up with students and staff who received counseling.
• Designate staff person(s) to attend funeral.
• Follow-up the student day with a short faculty meeting to review the facts of the incident and the
role of the faculty in further coping with the loss/injury. Allow the faculty the opportunity to share
experiences and suggestions.
• Announce the loss to the entire school providing facts that will reduce rumor. Provide a moment of
silence.
STUDENT UNREST
• Notify police, if necessary.
• Ensure the safety of the students and staff first.
• Contain unrest. Seal off area of disturbance.
• Notify Principal. Principal notifies Superintendent.
• Crisis team alert. Principal may issue lock-down. (See Lock-Down Procedures section.)
• Shut off bells.
• Move students involved in disturbance to an isolated area.
• Meet with student representatives to address issues.
• Document incidents with cassette recorder or take detailed notes.
SERIOUS INJURY/DEATH/STUDENT UNRESTSTUDENT UNREST (CONT’D)
Teachers:
• Keep students calm.
• Lock classroom doors.
• Do not allow students outside of classroom until you have received an all-clear signal from
Principal.
• Make a list of students absent from the classroom.
• Document all incidents.
NOTIFICATION OF INCIDENT: (Shooting/Stabbing)
• Take cover, if necessary. USE CAUTION.
• Assess the situation; provide for your own safety.
• If there are witnesses or others present, direct one of those individuals to the office to summon
immediate assistance.
• If no one is available, personally notify office immediately, request medical assistance if necessary,
and return to the victim.
• If vehicle is involved, attempt to identify (CYMBAL)
Color of vehicle Body (two door, type of vehicle)
Year Anything else of importance (direction of travel, etc.)
Make License number
• Attempt to identify the individuals in vehicle and/or the area.
• Indicate the location of incident.
• Do not disturb the crime scene.
ADMINISTRATIVE ACTION: Shooting (Drive by) - No Injuries
• Assess the situation.
• Contact the SRO. If not available, call (318) 932-5753.
• If necessary, announce Code and follow procedures. Crisis team reports.
• Isolate the witness(es) with an administrator. Gather information.
• Secure the crime scene.
• Re-route traffic from affected areas.
• Prepare written statements for callers/media, in cooperation with law enforcement. Provide
updates as available.
• When the area is clear and the emergency is over, announce all clear.
• Prepare a written statement for students to take home.
• Designate a place for parents who arrive on campus. Have school media spokesperson on hand to
answer questions.
• Hold a faculty meeting at the end of the day to inform and update the faculty staff.
• Hold an administrative meeting to debrief and assess responses. Complete Crisis Form.
ADMINISTRATIVE ACTION: Shooting/Stabbing -- With injuries
• Assess the situation.
• If necessary, announce CODE. Follow procedures.
• Contact the SRO--if available, or call (318) 932-5753. Be prepared to:
• Describe the situation.
• Indicate whether the perpetrator has been identified and/or isolated.
• Describe injuries
• School Crisis Team reports
• Give medical assistance until help arrives.
• Isolate the witness(es) with an administrator. Gather information.
• Secure the crime scene.
• Re-route traffic from effected areas.
• Notify parish personnel if emergency is over, announce “all clear.”
• Complete all crisis documentation forms.WEAPONS
A weapon is any instrument of offensive or defensive combat, or anything used, or designed to be used, in
destroying, defeating or injuring a person. In Louisiana, a dangerous weapon includes any gas, liquid, or
other substance or instrumentality, which, in the manner used, is calculated to or likely to produce death or
great bodily harm. Weapons include, but are not limited to, any size knife, firearm, air gun, sword, spear, ax,
club, explosive device, fireworks, or other incendiary device, instrument of the martial arts, firearms
ammunition, knuckles, blackjack, night stick, mace, chains, razor, box cutter, ice pick, screwdriver, homemade
weapon, or any other device which may produce bodily harm or death.
All students and staff of RRPSB shall not be in possession of any weapon while on school property or
at school functions (including personal vehicles).
Staff or student who is aware of a weapon brought to school:
Student
• Send reporting student to the office, if possible.
• If the reporting is unable/unwilling to report, follow steps below. The student may remain anonymous.
• Notify principal.
Teacher
• Send sealed message with trusted student that includes:
• Your name and location
• The name/description of the suspect
• Whether the suspect has threatened anyone
• Any information regarding the weapon’s location/type
• Discreetly call the office if the suspect is not present.
• Seek assistance from another teacher in reporting the incident.
• If teacher suspects that weapon is in classroom, he/she should confidentially notify a neighboring teacher.
• Teacher should not leave classroom; he/she should wait for administrative response.
IN ALL CASES--USE EXTREME CAUTION. DO NOT CONFRONT SUSPECT. STAY CALM!!
IF STUDENT THREATENS YOU WITH A WEAPON, FOLLOW THE SUSPECT’S DIRECTIONS.
DON’T TRY TO BE A HERO!!
WEAPONSPrincipal
• Alert SRO/Law Enforcement if a weapon is suspected, as reported by staff or student (reasonable).
Question him/her. Crisis code announced.
• If a student reported the weapon, isolate him/her.
• Two administrators/SRO proceed to the area under suspicion.
• One administrator/SRO should escort suspect to a private area to wait for law enforcement, the
other should carry all the suspect’s belongings at a safe distance.
• At no time should the suspect be allowed to put his/her hands in pockets or handle belongings
(book, bags, purses, lockers, autos).
• Inform the suspect of his/her rights and the reasons you are conducting a search. Conduct search
with SRO/law enforcement and a reliable witness.
• Take possession of and secure the weapon.
• Keep detailed notes of all events and the reason the search was conducted.
• If suspect threatens you with a weapon, do not try to disarm him/her. Back away with your arms
up and remain calm.
• Notify parent(s) or guardian(s) if suspect is a student. Explain why search was conducted and what
results were determined.
• Complete Gun/Weapon on Campus Crisis Form (Crisis Manual).
If the weapon is a firearm or any other illegal weapon,always notify the police and the Superintendent. If a
firearm is discharged on or near the campus, refer to the individual school’s Emergency Procedures Plan for
appropriate action. Do not attempt to forcibly disarm an individual. Permit him or her to leave the area if
necessary and provide as much information about the individual as possible (race, height, weight, clothing,
auto description and tag number, etc.) to the law enforcement agency contacted and then to the security
department.SUICIDE/ATTEMPT
Suicide Attempt in School Suicidal Death/Serious Injury
• Verify information • Verify information
• Call 9 1 1 o r 318-932-5753, if person • Activate school crisis team.
requires medical attention, has a • Principal notifies Superintendent
weapon, or needs to be restrained. • Notify staff in advance of next school
• Notify school psychologist, school day following suicide or attempted
counselor, and Principal. suicide.
• Principal calls parent(s) or guardian(s) • Determine method of notifying
of the suicidal person if student. students and parents. Do not mention
Principal may schedule meeting with “suicide” or details about death in
parents, school psychologist, and notification. Do not hold memorials or
counselor to determine course of make death appear heroic. Protect
action. privacy of family.
• Principal notifies Superintendent.
• Calm suicidal person. Post-crisis Intervention:
• Try to isolate suicidal person from • Meet with school counseling staff and
other students. School Counseling Team a n d S t a f f to
• Stay with person until counselor or determine level of intervention for staff
person conducting the intervention and students.
has arrived. • Designate rooms as private counseling
DO NOT LEAVE SUICIDAL areas.
PERSON ALONE. • Escort siblings and close friends and
• Activate school crisis team to other “highly stressed” students to
implement post-crisis intervention counselors.
(See next column). • Assess stress level of staff.
• Determine level of intervention. Recommend counseling to overly
• Determine method of notifying staff, stressed staff.
students and parents. Hold daily staff • Refer media to Superintendent.
debriefing before and after normal • Do not let media question students or
operating hours as needed. staff.
• Document all calls made on incident. • Follow-up with students and staff who
• Do not attempt to remove a weapon received counseling.
from a student. • Resume normal routines as soon as
possible.
SUICIDE ATTEMPT/VANDALISMVandalism Vandalism generally is the willful and malicious destruction of property. The destruction must have been intentional or in such reckless and wanton disregard of the rights of others to be the equivalent of intent. Malice may be inferred from the act of destruction. Louisiana also defines vandalism in the criminal laws of criminal mischief, criminal damage to property and institutional vandalism. Vandalism Procedures: • Assess damage and take photos if necessary. • Notify Superintendent and law enforcement (318) 932-5753. • Resolve the damage at campus level or notify maintenance for assistance. • Complete all documentation forms.
TERRORISM
This is for the “least exposed,” not in imminent danger and a facility that is not under attack, nor
has been penetrated by dangerous individuals.
The First Day: All School Levels
> Immediately contain the environment. Monitor entry/exit points.
> Do not close school unless evacuated by Police, FEMS, FBI. Schools are safer than many
environments.
> Mobilize available Crisis Team Members. Facilitate ongoing, incoming-outgoing
communication and/or actions and instructions.
> If a terrorist incident happens during school hours, communicate what has happened to staff
or Crisis Team and reassure that students and staff “are all currently safe and if new issues
develop you will inform them quickly.”
> Mobilize Crisis Team to insure all staff are following protocol.
> Provide secretaries with a script for answering the phone with the intent of calming parents
and reassuring them of their child’s safety.
> Assign staff at major entry points to greet parents and escort them to a designated waiting area,
also staffed, while they wait for you to bring their child to them. (Having parents in the halls
or going into classrooms only adds to chaos, increases student anxiety, and can create
additional risk factors.) Have parental release slips available.
> Ask for Police presence outside the entrance areas, if necessary. (The visibility of law
enforcement can be very calming for adults and children. In some cases police might be
asked to escort buses to help children feel safe.)
> Immediately direct staff to assume their triage duties (responsibilities for maintaining safety
for specific areas — halls, entry/exit points, etc. and communicating information about areas
to the command post, providing first aid, etc.)
> Send a letter home to parents reiterating the schools preparedness and safety.
> Cancel after school events. (Take your lead, if possible, from statewide or nationwide
responses.)
> Be prepared (sing script) to ask for responsible behavior, especially in a diverse community.
> Be prepared to speak to health hazards: bio-terrorism, Anthrax, etc. (Use Bioterrorism
information)
> Send information of such to parents and/or have available on website, etc. for parent access.
> Provide staff that receive suspicious packages with guidelines for managing the delivery
and inspection of packages.
> Present all staff with a letter from the Superintendent’s office articulating expectations of
them and comments about sensitive issues.
> Operational Debriefing for outlining feelings, responsibilities, etc.
TERRORISM/BIO-CHEMICAL HAZARDBIO-CHEMICAL HAZARDS
Anthrax Plague
Acquisition: Difficult to obtain lethal bacteria Acquisition: Very difficult to obtain lethal
stock. Non-lethal stock is much more bacterial stock.
prevalent. Lethality: Very high. Very contagious
Transmission: Introduction of the spore Exposure: From wild rodent with infected fleas
through the respiratory tract, skin contact, or inhaling bacteria — can be passed person
or consumption of contaminated food. to person.
Lethality: Cutaneous — mild, usually curative. Symptoms: Fever, cough, shortness of breath,
Inhalation — very high. Intestinal — chest pain, spitting up blood, shock.
moderate to high. Early treatment is Treatment: No vaccine, rapid use of
essential. Not contagious. antibiotics can be effective.
Symptoms: Usually develop within 7 days of Observations: Not considered a likely agent
exposure used by terrorists because heat and sun
— inhalation: fever body aches, tiredness, render it harmless and it is difficult to turn
cough, chest discomfort, sweating, shortness into a weapon.
of breath, difficulty breathing, blueness
around nailbeds or lips, shock Ebola
— cutaneous: local edema (sores) occur Acquisition: Very difficult to obtain, unsafe to
resulting circular ulcer/sore followed by process.
possible discharge of fluid; sores may turn Lethality: Very high.
black after a few days Treatment: Vaccine. Some antiviral drugs
— intestinal: inflammation of the intestinal may work, but overall effectiveness of
tract, nausea, loss of appetite, vomiting and treatments is questionable. Up to 90% of
fever followed by abdominal pain, vomiting victims die.
blood and diarrhea. Observations: Not considered a likely agent
Treatment: Vaccine exists. Treatable with used by terrorists because it is poorly
antibiotics, but nearly always fatal if understood and difficult to acquire.
inhaled, thereafter when flu-like symptoms
develop. Smallpox
Observations: Likely terrorist agent because it Acquisition: Only confirmed sources of this
can be stored, is resistant to weather disease, which killed more than 500 million
conditions and not activated until inhaled, people in the twentieth century, are in one
absorbed or ingested. U.S. and one Russian lab. But circumstantial
evidence suggests it is available elsewhere.
Botulism Lethality: High.
Acquisition: Widely available, but most Exposure: Spread through the air or by contact
poisonous forms of this toxin are rare and with fluid from smallpox skin blisters —
difficult to use as a weapon. can be passed person to person.
Lethality: High. Symptoms: Flu like symptoms, high fever for
Exposure: Eating contaminated food, infected 2 to 4 days, body aches and pains, fatigue,
wounds or aerosolized form — it cannot be vomiting, cluster-like skin lesions in the
passed person to person. mouth, on the lips and fact progressing to
Symptoms: Blurred vision, drooping eyelids, the rest of the body.
slurred speech, difficulty swallowing, dry Treatment: Vaccine exists in limited supplies.
mouth, muscle weakness that descends from There is no cure and generally no effective
the shoulders down the body, possible treatments after infection.
paralysis of the arms, legs, trunk and Observations: If terrorist could obtain this virus,
respiratory muscles. one infected person on an airplane could
Treatment: Vaccine being tested. U.S. Centers infect most passengers and possibly cause
for Disease Control and Prevention a national epidemic.
maintains a supply of effective antitoxin.
Observations: Stable for weeks in food or still
water, but it is difficult to use as a weapon
and is not considered likely for use in mass
attacks.EMERGENCY COMMAND POST/”GO BOX”
Every building needs to establish and on-site primary and alternate location, as well as an off-
site location for evacuation and for the emergency Command Post. The Command Post and the
Medical Triage area should have immediate access to phone communications and other forms of
communication (i.e. fax machine, computers, intercom, building bell controls, etc.).
Primary On-Site Location: Phone#
Secondary On-Site Location: Phone#
Off-Site Location: Address:
Phone#: Contact:
Emergency “Go Box”
Each school should put together a “Go Box” that can be carried to any emergency Command Post
location for use during an emergency.
Items included:
• Walkie-talkies
• Cell-phone/extra batteries—one charged and ready for use.
• Bullhorn/extra batteries
• Portable, battery powered radio/extra batteries
• Flashlight/extra batteries
• Markers, pens, legal pads
• Current class lists
• Pictures of students/staff—yearbook or CD
• List of students with special needs
• Telephone book
• Copy of Crisis Plan/Emergency Guide
• Staff directory (phone numbers—work/home)
• Copies of student emergency card information
• District phone directory
• Building floor plans and blueprints (if available)—indicate room numbers and/or names of
rooms/names of hallways—indicate main gas—electrical/water shutoff valve locations—
locations of chemicals and/or possible explosive compounds
• Building inside/outside master keys
EMERGENCY COMMAND POST “GO BOX”/BASIC FIRST AIDBASIC FIRST AID Bleeding Signs and Symptoms • External—uncontrolled bleeding. • Internal—patient complaining of pain in stomach or chest, patient dizzy when standing, pulse rate fast (above 100) First Aid • Call Nurse. Call 911 (as directed by nurse or administrator). • External—Place direct pressure over the wound. Keep wound clean. Immobilize injured area in a comfortable position. Elevate a bleeding extremity above the level of the heart. Do not remove any impaled object. • Internal—Lay patient down with feet raised. Protect airway. Keep patient calm. Choking Signs and Symptoms • Unable to talk or cry out • Victim clutches at throat First Aid • Call Nurse. Call 911 (as directed by nurse or administrator) • If patient is coughing, encourage them to continue coughing • Do not give fluids during episode • If patient is unable to cough and airway is completely obstructed, use five (5) abdominal thrusts. Pause and determine if the patient is still choking. Repeat until airway is clear, or medical help arrives. Heart Attack or Stroke Signs and Symptoms • Chest pain, middle of chest and possibly in left arm and neck. • Shortness of breath • Sweating • Loss of consciousness • Weakness on one side of the body • Slurred speech First Aid • Call nurse. Call 911 (as directed by nurse or administrator) • Check to see if patient is breathing and check pulse • If not pulse or breathing, start CPR • lf stroke (weakness on one side: slurred speech) lay victim down on unaffected side, guard airway Seizure Signs and Symptoms • Uncontrolled muscle contractions caused by possible head injury, drug overdose, epilepsy, fever, acute infection First aid • Call nurse; call 911 (as directed by nurse or administrator • Place patient on floor. Do not restrain • Try to help maintain an open airway by supporting person in side-lying position • Do not put anything in patient’s mouth such as fingers • After seizure, do not attempt to awaken patient • Note time of onset, and behavior during seizure, as well as time that seizure ends if emergency personnel have not arrived
CRISIS TEAM MEMBERS
School Crisis Team
Position Name Work Phone Home Phone Mobile/Pager Room #
Principal
Assistant Principal
Psychologist
Counselor
Nurse
Secretary
Food Serve Manager
Custodian
Teachers
____________ _______
CPR/First Aid Certified Persons in School Building
Name Room # Certification (circle):
CPR FIRST AID
CPR FIRST AID
CPR FIRST AID
CPR FIRST AID
District Crisis Committee
Position Name Work Phone Home Phone
Coordinator
(Superintendent)
Alternate Coordinator
(Assistant Superintendent or Designee)
Alternate Spokesperson
Attorney
Business Manager
(Financial Administrator)
Bus Transportation Director
Supervisor of School Food Service
CRISIS TEAM MEMBERS/WARNING NOTIFICATION/LOCK-DOWN PROCEDURESWARNING AND NOTIFICATION (CODES)
• Call 318-932-5753, if necessary. Assess life and safety issues first.
• Inform , in or in .
Principal Room # Designee Room #
• Principal/Designee notifies or .
Superintendent District Designee
(Telephone numbers in crisis team members section.)
• Warn students and staff. If an emergency requires immediate action to protect the safety of students and
staff, activate .
Warning system: P.A. announcement, sounding of bell.
• To insure immediate action and total comprehension of a crisis situation, codes will not be used. The
following key words will be given. lock down, evacuate to and/or all clear.
Other key words are: .
LOCK-DOWN PROCEDURES
Lock-down procedures may be issued in situations involving dangerous intruders or other incidents that
may result in harm to persons inside school building.
• Principal will issue lock-down procedures by announcing warning code over PA system, sending a
messenger to each classroom or sounding bells.
• Direct all student, staff, and visitors into classrooms.
• Lock classroom doors.
• Cover windows of classrooms.
• Move all persons away from windows and doors.
• Allow no one outside of classrooms until all-clear signal is given by Principal or Law Enforcement,
Fire Official or Emergency Preparedness official evacuates your room.
• Teachers are to take class roll to holding area in room.
Sheltering provides refuge for students, staff, and public within school building during an emergency. Shelters
are located in areas that maximize the safety of inhabitants. Safe areas may change depending on emergency.
• Identify safe area in each school building.
• Principal initiates Crisis Code Alert. Follow procedures.
• Principal notifies Superintendent School Level Personnel and Facilities Services.
• Teachers assemble class team to cover windows and air leaks around doors, and vents.
• Close all exterior doors and windows.
• Turn off any ventilation leading outdoors.
• Use public address system for communicating instructions to staff and students.
• Principal warns students and staff to assemble in safe areas. Take all persons inside building(s).
• Teachers take class roster to safe area.
• Crisis Team Management contacts cafeteria manager.
• Cover up food not in containers or put it in refrigerator.
• If advised, cover mouth and nose with handkerchief, cloth, paper towels, or tissues.
• Teachers should account for all students after arriving in the safe area.
• All persons must remain in safe areas until notified by Principal or emergency responders,
law enforcement issues an “All Clear” code.
• Crisis Team Management completes Crisis DocumentationYou can also read
