Public Services Department - FY2021 Budget Presentation to Council June 2, 2020 - Ogden City
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Public Services Department
FY2021 Budget Presentation to Council
June 2, 2020
FY20 Accomplishments
ENGINEERING - Top Accomplishments for FY20
1) 20th Street Reconstruction – Designed and Bid
2) Nature Center Detention Pond - Complete
3) Airport Well – Drilled, Pump Station Designed and Bid
OPERATIONS - Top Accomplishments for FY20
1) Munis EAM - new Work Order software which functions include:
• Tracking labor and equipment
• Asset maintenance
• Viewing and maintaining City Infrastructure
• Direct interaction with constituents, and integrated transparency
• GIS enable
• Asset performance for planning
1) Ogden City Municipal Separate Storm Sewer System (MS4) Program Evaluation
Audit
3) Cameras for the Refuse Trucks
PUBLIC UTILITIES - Top Accomplishments for FY20
1) Water Filter Plant Belt Press
• The new belt press at the water treatment plant works great
and was featured in the treatment plant operator magazine
2) Water Filter Plant Lab has been in operation for a year now
3) Remote Meter Reads are continually being worked on and
improved
PARKS & CEMETERY - Top Accomplishments for FY20
1) Upgraded outdated and inadequate playgrounds at 9th Street & West Stadium Park with new vibrant play
features
• Added a climbing feature, adaptive swing, engineered wood chips and curbing to the Lorin Farr Park Playground
• Accomplished with the help of both RAMP and City CIP funds.
• Final amenities include; ADA sidewalks and restrooms at 9th Street and Mt Ogden Golf Course. (Some items are backordered due to
COVID-19)
2) Implemented a Sports Field Maintenance Crew
• Hired a FT three-person crew to increase the level of maintenance at all of the City’s sports fields
• We have a good crew that is raising the level of maintenance in our parks
• Having this crew take on more responsibility than just ball field prepping etc. has allowed other Park’s crews to give more
time and focus to other areas throughout the City which has helped raise the level of maintenance at all of our parks
3) Each supervisor coordinated “Rainy Day” projects with their crews
• This has helped us complete numerous projects that have been on the back burners
• Some of the projects include:
o Installing LED lights with anti-vandal cages in the Kayak and Wall trail tunnels
o Roofing at Big Dee pavilion and MTC Pavilion Roof
o Mini-shelter and BBQ repairs at various locations
o Re-landscaped the islands on Woodland Dr. with fabric and rock
o Built gates for Madison Ave. and the 9th Street Bike Park to keep people from illegally dumping
o Built soil screen used in the cemetery
o Created new signs and rules for the Dog Park and added wood chips to the large open area
o Fixed a broken area of concrete at Serge Simmons
RECREATION - Top Accomplishments for FY20
1) Untamed Recognition
• The Ogden City Competitive Sports Board was recognized through the Utah Recreation and Parks
Association as an Outstanding Program of the Year for the State of Utah
2) Community Outreach
• Recreation Supervisors were able to attend 10 back to school nights. In addition, recreation was invited
and attended 12 events where information booths were setup. Supervisors visited 4 schools in the Ogden
City School District and taught basketball clinics during PE time.
3) Player Clinics
• Put on by various coaches and sport professionals. Clinics gave players a free opportunity to
interact and learn new skills with Ogden School District coaches and players. Clinics were organized
for Flag Football, Boys and Girls Basketball, and speed and agility.
RECREATION - Top Accomplishments for FY20 cont’d
4) Welcomed visitors from sister city, Hof, Germany
• Organized football and baseball clinics/camps
• Arranged for them to be Special Guests at an Ogden Raptors game
GOLF - Top Accomplishments for FY20
1) Phase II of El Monte Irrigation Replacement completed
2) Last year’s Partners in Success was an outstanding success
3) Increased Corporate Tournaments
4) Revenues are trending up on playable days at both coursesVolunteers - Top Accomplishments for FY20
Types of Volunteers
Types of Projects
Types of Volunteers Total Hours $25.43 per hour
Types of Projects Total Hours $25.43 per hour Business 736.25 $ 18,722.84
Committees 435.75 $ 11,081.12 Church 54.00 $ 1,373.22
General Service Projects 938.50 $ 23,866.06 School 464.75 $ 11,818.59
Parks Projects 144.00 $ 3,661.92 WSU Students 287.50 $ 7,311.13
Trail Projects 1,960.50 $ 49,855.52 Families or Neighbors 1,128.50 $ 28,697.76
Water Department 251.00 $ 6,382.93 Eagle Scouts 382.00 $ 9,714.26
Adopt a River 216.50 $ 5,505.60 Club or Organized Group 1,828.25 $ 46,492.40
Adopt a Trail 850.50 $ 21,628.22 4,881.25 $ 124,130.19
Adopt a Park 39.50 $ 1,004.49
Adopt a Street 45.00 $ 1,144.35
4,881.25 $ 124,130.19
Fire Mitigation & Transient Response
Volunteer Hours Total Hours $25.43 per hour
Community Service Fire Mitigation 229.75 $ 5,842.54
Total Hours $10.00 per hour Transient Response 208.25 $ 5,295.80
CS Workers 3,327.83 $ 33,278.30
Volunteer rate is pulled from the Independent Sector Site
https://independentsector.org/resource/vovt_details/Cost Saving Measurements
ENGINEERING - Cost Savings Measures Implemented
1) WATER UTILITY ENGINEER
• Airport Well House/ Project Cost – $2.0 Million
Project Managed, Public Involvement, and Inspection by staff - $200,000
• Pierce & Buchanan / Project Cost – $ 2.4 Million
Designed by staff - $240,000
Project Managed and Inspection by staff - $288,000
Costs saved to date are approximately $ 728,000
2) SEWER UTILITY ENGINEER
• CIP Lining Projects / Project Cost – $95,000
Project Managed and Inspection by staff - $10,000
Costs saved to date are approximately $ 10,000
3) STORM WATER UTILITY ENGINEER
• 35th Street Storm Drain Cost – $ 390,000
Designed by staff - $39,000
Project Managed, Public Involvement, and Inspection by staff - $46,800
Costs saved to date are approximately $ 85,800ENGINEERING - Cost Savings Measures Implemented Cont’d
4) OTHER PROJECTS UTILITY ENGINEERS HAVE PROVIDED ASSISTANCE
• 20th Street Design and Management
Designed by staff - $460,000
Project Managed and Inspection by staff - $660,000
• Fire Station 4 Site Design / Project Cost - $120,000
Designed by staff - $12,000
Project Managed and Inspection by staff - $5,000
• Ogden Canyon Trail Project – $530,000
Project Managed, Public Involvement, and Inspection by staff - $63,600
• 36th Street and Polk Avenue Sidewalk / Project Cost – $700,000
Designed by staff - $70,000
Project Managed and Inspection by staff - $77,000
Costs saved to date are approximately $1,347,600
TOTAL COST SAVINGS TO DATE
Water Utility – $728,000
Sewer Utility – $10,000
Storm Water Utility – $ 85,800
Miscellaneous – $1,347,600
Total – $2,171,400OPERATIONS - Cost Savings Measures Implemented
1) Operations is a Support Entity
• Supported Water division with repairs and sharing a backhoe
• Supported Engineering division with the River Restoration Project – Phases 1 and 2
• Supported Boyer Co in chip sealing several roads at BDO
• Supported OPD with homeless camp cleanups
• Supported with special events
• Shared a mini-excavator with Parks division
• Will support Engineering division with sidewalk program
2) Cost-effective using our own Labor and Equipment
• Approximately 40% cost savings over using a contractorPUBLIC UTILITIES - Cost Savings Measures Implemented
1) Rocky Mountain Power Strategic Energy Management: 16.7% power reduction
• Cumulative energy savings 1,362,847 kWh
• Annual energy cost savings $56,384
• Rocky mountain power incentive $27,257
2) Old Airport Well Site was demolished Ogden City Water field crews saving the city: $185,000
3) Ogden City Water Treatment Plant Tradesmen savings for 2019:
• Saving the General fund: $80 * 1514.50 = $121,160
4) Ogden City Water Treatment Plant Laboratory
• Saving the City: $9,576.00
• Total realized earnings: $1,500.00
5) Ogden City Water Treatment Plant Belt Press
• Due to the efficiency of our belt press, our polymer consumption reflects a savings of
$17,000.00PARKS & CEMETERY - Cost Savings Measures Implemented
1) Upgrade and Automation of West Stadium Sprinkler System
• Replaced manual system with a new automated system that is backflow protected
• All work was completed by city crews
• By automating the system, we will save an estimated $16k/yr in labor and water expenses
• The manual watering of West Stadium Park necessitates the time of two employees, several times per night,
several times per week, to manually set sprinklers
• Besides eating up much needed “Seasonal” funds, manual watering is not “water efficient” and wastes an
expensive city resource
2) MTC Pavilion Roofs – Cost savings of 17,221 using in-house labor vs. Contractor
3) Big Dee Pavilion Roof – Cost savings of $9,700 using in-house labor vs. Contractor
4) LED Stadium Lights at Lindquist Field
• Projected cost savings = $7,000 - $10,000/yearRECREATION - Cost Savings Measures Implemented
1) LED Lights installed at Casteel Field
• This will also save on having to pay an employee to physically turn the lights on and off at the field
• Due to COVID-19 shut down the total savings are not known
2) $5,000 of weight equipment donated to the Marshall White Center
• Replaced some of outdated existing equipment
3) Easter Egg Hunt at the Marshall White Center
• 1,500 hotdogs, hotdog buns, and water were donated by Smith’s
• Cookies donated by LofthouseGOLF - Cost Savings Measures Implemented
1) In-house cleaning at both El Monte and Mt Ogden Clubhouses saves big in janitorial contracts
2) Cut radio and print ads by 40% - relying more on free use of social media
3) 20% reduction of in-stock merchandise carried in both golf shops
4) One employee on duty at all times in the golf shop at El Monte and Mt Ogden. For example, Davis
County courses generally have three plus the Pro on duty at any one time.Immediate Challenges
Immediate Challenges - Department-wide
1) Retaining and Training Full-time and Seasonal Employees
2) Homelessness
3) Increased Vandalism
4) COVID-19
• Recreation currently has Esports Tournaments scheduled in May
• More virtual programming will be rolled out throughout the summer
2020Long-term Challenges
ENGINEERING - Long-term Challenges
1) Funding for City Infrastructure
• Strategies – Bonding, Rate Reviews, Fees, Construction methodsOPERATIONS - Long-term Challenges
1) Aging Infrastructure
Streets
• City maintains 319 center line miles
• Majority of our roads are over 50 years old
• Roads are assessed using the Overall Condition Index (OCI) – start with the lowest rated
• Take into consideration roads that have a lot of utility patches that have settled and those with excessive
potholes
• B&C Funds for repaving and maintenance is not enough to take care of every problem road
2) Sewer Mains
• Over 40% of sewer lines are over 50 years old
• Majority of sewer pipes are concrete, followed by clay and PVC
• Biggest challenge is corrosion of our concrete pipes
• Other challenges are roots and grease accumulation in flat sections of our gravity-collected system
• Have a Sewer System Management Plan Manual in placePUBLIC UTILITIES - Long-term Challenges
1) Turnover/Employee RetentionPARKS & CEMETERY - Long-term Challenges
1) Our biggest long-term challenges are the maintenance and replacement of failing, outdated
infrastructure. Infrastructure in need of upgrades and replacements are:
• Six remaining manual sprinkler systems at parks (Mt Ogden) and large portions of the cemetery
• Outdated restrooms and pavilions at various parks like Lyons, Marquardt, Lorin Farr etc.…
• Replacement of aging, outdated playground facilities like Orchard, Mt Eyrie, Francis, Lester Parks etc.…
• Long term strategies in use, and those being considered are:
The continued use of RAMP funds coupled with CIP funding as match to acquire new facilities and upgrade those that
can
The continued use of city and volunteer labor as supplemental match in meeting the requirements of grant funding
Future application for CIP funding for a multiphase, multiyear contract for multi-park sprinkler automation that will
save money in the long run (bundling for better pricing)RECREATION - Long-term Challenges
1) Youth with limited access to recreation opportunities:
• Barriers include, location, time, cost
• Educate parents/guardians about our fee reduction waiver
• Proposed a new position to work afterschool recreation program in schools
• Due to COVID-19 budget restrictions this position has been put on hold
2) Quality Coaches:
• Supervisors have created a coach’s curriculum for each sport that includes practice drill ideas, designed plays,
etc.
• This curriculum has been designed with help from Weber State and Ogden School DistrictGOLF - Long-term Challenges 1) Ongoing irrigation replacement at El Monte and Mt Ogden
New Funding Requests – Department-wide
No new funding requestsSignificant Line Item Increases
(not including personnel costs)RECREATION - Significant line item increases
1) $20,000 one-time funds appropriated for boxing equipment at the Marshall N. White Community
Center
2) $25,000 one-time funds appropriated for Competitive Sports EquipmentSignificant Changes in Operations
(with budgetary impacts)RECREATION - Significant Changes in Operations
(with budgetary impacts)
1) COVID-19 has caused over 30 recreation programs to shut down or be postponed. Many of
these participants require refunds.
2) This has also required us to shut down the Marshall White Center and Golden Hours Senior
Center, cancelling programming and rental of these facilities.
3) We are currently evaluating all of our programs and examining which ones are able to run during
different recommended phases. We are analyzing what sanitation and protective measures will
need to be taken during different programming and what that will look like as we move through
recovery phases.CIP Projects Expected to be Completed
(within the next year)ENGINEERING - CIP Projects Expected to be Completed
(within the next year)
1) Airport Well Pump Station
2) Wheeler Creek Intake Construction Upgrades
3) 20th Street Reconstruction
4) Weber River Restoration
5) Traffic Signal at 20th and LincolnOperations - CIP Projects Expected to be Completed
(within the next year)
1) Downtown Lights/Electrical (on-going)
2) Parking Lots (to begin in FY21)
• Electric Alley (Marriott Hotel)
• Old Water Building
• Mt. Ogden Trailhead
• 4th Street Park
• 21st Street Pond
• Mt Ogden Golf Course
• 22nd Street Trailhead
• Glassman PondPUBLIC UTILITIES - CIP Projects Expected to be Completed
(within the next year)
1) Wheeler Creek
2) Airport Well House
3) 22nd & Peirce Ave
4) 35th & Polk Ave
5) 20th Street & Washington BlvdParks and Cemetery - CIP Projects Expected to be Completed
(within the next year)
1) City Playground Enhancement RAMP/CIP
2) Restroom RAMP/CIP
3) Centennial Trail Extension along the MTC Park (Bluff)
4) Grandview Pavilion Roof
5) Marquardt Swing and Curbing Replacement
6) Dog ParkRECREATION - CIP Projects Expected to be Completed
(within the next year)
1) Monroe Backstops
2) Playground at Bonneville Park
3) Serge Simmons Light EnhancementMajor Equipment Purchases
Major Equipment Purchases
Engineering
• No new major equipment purchases
Operations
• Garbage Trucks (5)
• 1 VacCon (2)
• Sweepers
• Dump Truck (replacement)
Public Utilities
• No new major equipment purchases
Parks and Cemetery
• Trailer Upgrade
• Golf Cart Upgrade
• 10-Wheeler (to replace bobtail)
• One-Ton Dump Truck
• Mower (replacement)
• Pressure Washer (replacement)
Recreation
• No new major equipment purchases
Golf
• No new major equipment purchasesIT Purchases
IT Purchases
Engineering
• Computer upgrades
Operations
• No new IT purchases planned
Public Utilities
• Laptops – 4 each
• IPADs – 3 each
• Internet Router replacements for Meter Gateway Collectors – 42 each
Parks and Cemetery
• No new IT purchases planned
Recreation
• No new IT purchases planned
Golf
• No new IT purchases plannedManagement Study-related Budget Items
No Management Study-related Budget
ItemsOther Important Budget Issues
Other Important Budget Issues
Engineering
• Sidewalk and Roadway Infrastructure related funding
Operations
• See following slide
Public Utilities
• See following slide
Parks and Cemetery
• None
Recreation
• None
Golf
• NoneOPERATIONS - Other Important Budget Issues
Canal Maintenance
• Irrigation/Canal maintenance fees – Western Irrigation maintenance agreement = $34,761.87
year
• North Ogden Canal – requesting maintenance contract at $15,000 year
• We have approximately 16 canals running through the city – potential to become costlyPUBLIC UTILITIES - Other Important Budget Issues
1) Personnel Changes/Turnover
• (1) Public Utilities Manager (Promotion)
• (2) Electrical Tradesman/ Water Treatment Operator (New Hire)
• (1) Meter Crew Leadman (Promotion)
• (5) Maintenance Technician II (Promotions)
• (3) Senior Maintenance Technician (Promotions)
• (1) Backflow Technician I (Promotion)
• (11) Maintenance Technician I (New Hires)
(24) Total Position changes/turnover so far this year
2) Budgets are tight and we are trying to balance the budget because of issues related to
COVID-19Department Goals for FY2021
ENGINEERING - Goals for FY2021
1) Use in house staff to design and manage 20th Street Reconstruction Project ($500,000 in
savings)
2) Apply for and obtain grant funding for roadway and river projects
3) Bring all projects in on time and under budgetOPERATIONS - Goals for FY2021
City Image and Reputation
1) Continue road maintenance and improvements. Community Safety
2) Sidewalk maintenance and adding ADA ramps. Community Safety
3) Continue to help with the homeless. Community Safety
4) Public Services Operations will continue to provide all services to Ogden City
residentsPUBLIC UTILITIES - Goals for FY2021
1) Continue to identify and prioritize water infrastructure and facilities needs and improve them
2) Continue to promote water quality and conservation through public outreach and education
3) Continue to identify construction and demolition related projects that can be completed in
house
4) Continue to look for cost and energy saving programs
5) Continue to educate and train water personnel on all the latest water trends and technology
so that we can continue to improve operations and efficiencies. In addition to that, help
personnel keep their certificates and credentials current and up to date.
6) Continue to make roadway asphalt patching a priority along with hydrant flushing and
exercising valves
7) Continue to look for ways to optimize the filter plant and well sites operations
8) Continually look for ways to improve the remote meter reading program and process
9) Continue to stay up to date on all the latest lead and copper rules and requirements
10)Continue to cultivate a productive and positive work culturePARKS AND CEMETERY - Goals for FY2021
1) To see real noticeable results from the implementation of the Sports Field Maintenance Crew
• To show this specific crew can make a difference in the level of service we provide our citizens and patrons
of our parks and programs.
2) Upgrade and automate either Francis Park or Jaycee Park sprinkler systems
3) To increase the level of service at each park conducted by weekly maintenance crews
• We have added equipment and training to help them transition from a ‘Mow Crew’ to a ‘Maintenance Crew’
able to tackle multiple issues while on site.
4) Upgrades to several park sprinkler systems that are automated, but are not “water smart”
• It is relatively inexpensive to upgrade some of our current automated systems to a more “water smart’
system by adding smart controls, flowmeters and master valves that will help us conserve water and give us
more control at many locations.
5) Continue the education of employees in the use of new technologies that will help them become
more effective in managing their specific areasRECREATION - Goals for FY2021
1) Remove barriers for recreation opportunities for Ogden youth
2) Developing our coaches by offering coaches curriculum and clinics
3) Help develop players by partnering with local coaches for free/low cost clinics
4) Continue community outreach and marketing to educate community of Recreation offerings
5) Enrich the lives of our community by improving recreation programming through diversity and
inclusiveness. We have partnered with Weber State to have focus groups within the community to
get feedback on what programs are desired.GOLF - Goals for FY2021
1) Continue irrigation improvements at both golf courses
2) Complete the El Monte outdoor deck with RAMP grantRecommendations Regarding
Discontinuing/Cutting Services
No recommendations at this timeSidewalks
School Sidewalk Projects Overview
1) Wasatch Elementary – Polk Avenue
• Primarily a sidewalk project but will also include some storm drain elements.
• Traffic calming elements will be incorporated with this project, the roadway will be narrowed near the Oakridge intersection and waterways
will be installed.
• Sharrows will be included on Polk as a bicycle facility, sharing the road with cars.
• Environmental has been completed, currently working on acquiring construction easements
• Goal is to complete this project later this year, so it may have some overlap with the school year.
• The City will be installing other storm drain elements in April in preparation for this project. The storm drain pipes must be upsized to meet
capacity needs.
• This project is federally funded, with a total project value of $600,000.00. The city will match funding at $40,302.00.
• On-street parking will be restricted for three additional properties on the east side of the road, in order to fit the sidewalk in. Parking along
the west side will not be affected.
2) FTA 5310 Project – 36th Street – Harrison to Polk
• Involves installing new sidewalk on the north side of 36th Street from Harrison up to the UTA bus stop just east of Polk Avenue.
• Funded by an FTA grant of $77,302.00 to increase pedestrian connectivity to transit stops. The total estimated cost is $135,000.
• The city will use funds that have been set aside in EN004 to complete the project.
• Will tie in with the Polk avenue sidewalk project nicely
3) Heritage Elementary – 2nd & Wall
• Cooperative agreement between Ogden City and UDOT for new sidewalk construction
• Sidewalk to be installed along the west side of Wall Avenue and connect with the sidewalk on 2nd Street around the corner.
• UDOT is providing $135,500 and the City will match $45,175.00.
• The City will acquire construction easements as needed and will need to remove some of the large trees along the property frontages on
Wall Avenue. The City will work with the fronting property owners to alleviate their concerns.
4) Horace Mann Elementary – 9th Street
• The School District will be repairing damaged sidewalk and curb & gutter along the frontage of Horace Mann along 9th Street and Polk
during their reconstruction project.You can also read
