PROPOSAL - Catawba County
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REQUEST FOR
PROPOSAL
TWO NEW VEHICLES
REQUEST FOR PROPOSAL
TWO VEHICLES PROPOSAL #22-1006
Date of Issue: January 6, 2022
Questions Due by: 5:00 P.M., January 11, 2022
Proposal Due Date: January 21, 2022
Time: 2:00 P.M. EST
Issued by:
Catawba County Purchasing Manager
25 Government Drive
Newton, North Carolina 28658
(828) 465-8224PURPOSE
Catawba County is soliciting proposals for two new vehicles (1) pickup truck and (1) Special
Utility Vehicle (SUV). We need immediate delivery and are looking for new vehicles that are on
the lot (or that can be delivered within two weeks) that most closely complies with our basic
requirements. The proposals for each vehicle will be awarded separately to the dealer that is
the lowest, responsible, responsive proposer that meets our requirements.
Questions concerning the proposal request should be directed in writing to Sandra Martin,
Purchasing Manager via e-mail at smartin@catawbacountync.gov. All questions answered will
be in the form of an addenda which will be posted on the County’s website:
https://www.catawbacountync.gov/county-services/purchasing/bid-notices/
Catawba County reserves the right to reject any and or all proposals and to waive any
formalities as may be permitted by law.
Instructions to Proposers
1. Proposals will be received no later than 2:00 P.M., January 21, 2022. Proposals can either be hand-
delivered to the Purchasing Office or e-mailed to Sandra Martin at
smartin@catawbacountync.gov.
Physical Address: Catawba County Government Center
Purchasing Division, Ground Floor, Room 026
25 Government Drive
Newton, NC 28658
2. All proposals will be quoted FOB, delivered to Catawba County Garage, Newton, N.C.
Advanced notice of delivery must be provided no less than (1) one business day prior to
the proposed delivery date. For any questions contact Fleet Management at
828-465-8331.
3. Payment will be made after acceptance of the equipment by Catawba County.
4. All items shall be new and of the current manufacturer. No used vehicle will be
accepted.
5. The successful proposers shall provide one copy of the operation and maintenance
manual and one copy of the parts manual.
6. The following documents shall be provided with the vehicle upon delivery:Original Certificate of Origin
Original Bill of Sale
Original Odometer Disclosure
Original Damage Disclosure
All vehicle title documents should be addressed to Catawba County. The address
should be 150 Government Drive, Newton, North Carolina 28658.
Insurance Information: State National Insurance Co., Inc. Policy #BPFAU101068.
7. The evaluation of the vendor proposals shall center on the match between the stated
specification requirement and the vendor’s proposed equipment including a selection of
the lowest responsible proposer, with consideration of past performance, service
record, and delivery.
8. Sales tax should not be included in the proposal price, but shall be added as a separate
item on the proposal form. Catawba County will pay any road use tax directly to the
Department of Motor Vehicles.
9. Specifications contained herein, in some cases may refer to brand names. Brand names
are used only to set the quality and the general style, type, and character of the
specification. The quality of the proposal shall meet or exceed that of the referred to
brand name.
10. The parties acknowledge that this Agreement is made and entered into in Catawba
County, North Carolina, and will be performed in Newton, North Carolina. The parties
further acknowledge and agree that North Carolina law shall govern all the rights,
obligations, duties, and liabilities of the parties under this Agreement, and that North
Carolina law shall govern the interpretation and enforcement of this Agreement and any
other matters relating to this Agreement.
11. Catawba County reserves the right to reject any and all proposals and to waive any
formalities as may be permitted by law.
12. Any questions concerning this proposal shall be submitted in writing via e-mail, no later
than 5:00 p.m., January 11, 2022, to Sandra Martin at smartin@catawbacountync.gov.
13. Upon delivery the vehicle will be subject to inspection to verify conformance with
specifications by the staff of the County’s Fleet Division. The vehicle proposal must
meet or exceed these specifications.
14. Any defects or failure of equipment to perform or comply with any County requirement
must be immediately remedied by the vendor at the vendor’s own expense prior to
acceptance by the County.15. The vendor shall be responsible for seeing that any and all laws of the State of North
Carolina concerning certificate of origin, title, transit or transportation documents, et al,
are complied with in all respects.
16. Pricing shall remain valid for 30 days after the proposal due date prior to award.
17. E-VERIFY. I understand that E-Verify is the federal E-Verify program operated by the
United States Department of Homeland Security and other federal agencies, or any
successor or equivalent program used to verify work authorization of newly hired
employees pursuant to federal law in accordance with N.C.G.S. § 64-25 et. Seq. I am
aware of and am in compliance with the requirements of E-Verify and Article 2 of
Chapter 64 of the North Carolina General Statues. To the best of my knowledge any,
subcontractors employed by me as a part of this contract are in compliance with the
requirements of E-Verify and Article 2 of Chapter 64 of the North Carolina General
Statutes.
18. Catawba County staff are responsible for verifying that the contractor is not listed on
the Iran Divestment List or the Companies Boycotting Israel Final Divestment List
published by the NC State Treasurer pursuant to N.C.G.S. 147-86-60. The County shall
not contract with any company or their affiliates listed on these divestment lists.
____________________________________
(Name and Title)
____________________________________
(Company Name)
____________________________________
(Date)PROPOSAL FORM - JANUARY 21, 2022
VEHICLES FOR CATAWBA COUNTY
(This form may be duplicated if submitted proposals are for more than one vehicle)
Vehicle #1 and Vehicle #2 will be awarded separately
Vehicle #1 – New 2022 4x4 Pickup Truck
Make and Model: ____________________________________________ (vendor to attach
complete specifications)
Approximate delivery date: _____________________________
Total Cost not including sales tax or road use tax: _____________________________________
___________________________________ ($_______________).
Vehicle #2 – New 2022 SUV
Make and Model: ____________________________________________ (vendor to attach
complete specifications)
Approximate delivery date: _____________________________
Total Cost not including sales tax or road use tax: _____________________________________
______________________________________($_______________).
Signature: _____________________________________________
Printed Name and Title: _______________________________________________________
Company: ______________________________________________________
Date: _______________________________________
E-Mail: _______________________________________________
Address: __________________________________________________________
City: ______________________________________________
State: ________________________________ Zip Code: __________________Specifications
Vehicle #1 and Vehicle #2 will be awarded separately
Below are the minimum specifications for one 4x4 pickup truck. Vehicle shall be new 2022 and
available for immediate delivery. Vehicle shall meet these minimum requirements and the
vendor shall attach full specifications (window sticker) for the vehicle proposed. More than one
vehicle can be submitted for consideration. Acceptable exterior colors are White, Gray, Dark
Colors Except for Black, Red, Purple, or Orange.
Item #1 – 2022 4x4 Pick-up truck. Acceptable make is Toyota, Ford, Chevrolet – mid package
(Ford Fleet #QB124)
V-8 Engine
Automatic Transmission
5’ Truck Bed
Crew Cab
Phone Cable and Charge Package
Cabin Environment: Power Seats, Doors and Windows, Air Conditioning, Cruise Control,
Keyless Entry, CD Player, and Rear Camera.
Standard Wheels and Tires
Item #2 – 2022 Special Utility Vehicle. Acceptable make is Toyota, Jeep, Mazda, and Subaru
Mid-Package
V-8 Engine
Automatic Transmission
Phone Cable and Charge Package
Cabin Environment: Power Seats, Doors, Windows, Air Conditioning, Cruise Control,
Keyless Entry, CD Player and Rear Camera
Standard Wheels and TiresYou can also read
