POARI HAPORI O ŌKIWINUI EASTBOURNE COMMUNITY BOARD - Hutt City Council meeting papers
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POARI HAPORI O ŌKIWINUI
EASTBOURNE COMMUNITY BOARD
24 August 2021
Order Paper for the meeting to be held via Zoom
on:
Tuesday 31 August 2021 commencing at 7.15pm
Membership
Virginia Horrocks (Chair) Murray Gibbons
Belinda Moss Bruce Spedding (Deputy Chair)
Frank Vickers
Deputy Mayor Tui Lewis
For the dates and times of Council Meetings please visit www.huttcity.govt.nzCOMMUNITY BOARDS – FUNCTIONS AND DELEGATIONS
This document records the delegation of Council functions, responsibilities, duties, and
powers to Community Boards.
The Community Boards have been established under section 49 of the Local Government
Act 2002 to represent, and act as an advocate for, the interests of their community.
The delegations are expressed in general terms. The delegations shall be exercised with
proper regard for the Council’s strategic direction, policies, plans, Standing Orders and
its interpretation of its statutory obligations. The delegations are to be read together with
the following propositions.
These delegations are based on the following principles:
Issues relevant to a specific community should be decided as closely as possible to
that community. Where an issue has broader implications, i.e. any effects of the
decision cross the board boundary, the matter will be decided by Council after
seeking a recommendation from the relevant Community Board. This includes any
decisions that have strategic importance to the city as a whole, and those that will
impact on or create consequences for other parts of the city or the city as a whole.
An assessment of issues that fall into this category will be made as part of the
corporate agenda process for each meeting cycle. Any uncertainties over
interpretation will be referred to the Mayor and Chief Executive to determine in
consultation with the relevant Standing Committee and Board Chair;
Efficient decision-making should be paramount;
Conflicts of interest should be avoided and risks minimised;
To ensure processes are free from bias and pre-determination Community Boards
should not adjudicate on issues on which they have advocated or wish to advocate
to Council;
Community Boards should proactively and constructively engage with residents,
Residents’ Associations and local community groups on local matters that affect
the community they represent, raise with Council issues raised with them by their
community, and advocate on behalf of their community.
These delegations:
(a) recognise that the role of Council is to look after the affairs of the city as a whole,
and the role of a Community Board is to represent the interests of its
community.
(b) do not delegate any function, duty or power which a statute (for example
section 53(3) and clause 32(1) of Schedule 7 of the Local Government Act 2002)
prohibits from being delegated;(c) are subject to and do not affect any delegation which the Council has already
made or subsequently makes to any other committee, Council officer or other
member of staff;
(d) are subject to any other statutory requirements that may apply to a particular
delegation;
(e) are subject to any notice issued by the Council, from time to time, to a
Community Board that a particular issue must be referred to Council for
decision;
(f) reflect that decisions with significant financial implications should be made by
Council (or a committee with delegated authority);
(g) promote centralisation of those functions where the appropriate expertise must
be ensured; and
(h) reflect that all statutory and legal requirements must be met.
DELEGATIONS
Engage informally with Council through:
Council Briefings - Community Board members are invited to attend all Council
Briefings unless the topic is for Council members only and outlined as such on
the invitation.
Quarterly meetings of the Community Board Chairs with the Mayor and Chief
Executive to consider the effectiveness of community representation and the
accompanying support mechanisms.
Corporate Leadership Team contact, with one senior officer assigned as the
contact person to attend each Community Board meeting and provide liaison
with Council.
Elected Member Support – Democratic Services hopes to establish a position
that will provide seamless liaison between Council, staff and Community
Boards.
Corporate agenda process for each meeting cycle, providing information on the
Council’s work programme for the year broken down by cycle.
Provide their local community’s input, through preparing reports or submissions, on:
Council’s Long Term Plan and/or Annual Plan.
Council’s policies, programmes (including the District Roading Programme)
and bylaws.
Changes or variations to the District Plan. Resource management issues which it believes are relevant to its local
community, through advocacy.
The disposal or acquisition of significant assets.
Road safety including road safety education within its area.
The review of Local Community Plans as required.
Any other issues a Board believes is relevant to its local area.
Reports may be prepared by the Board and presented to Council Committees, along with
an officer’s recommendation, for consideration.
Any submissions lodged by a Board require formal endorsement by way of resolution.
Standing Order 21.16, Community Board and Youth Council Participation in Meetings of
Council and Standing Committees, makes provision for the Chair of a Community Board
(or their representative as advised by the Chair prior to the meeting) to participate in
discussion on any matters which are of interest to a particular ward area at meetings of
the Standing Committees of Council, but there are no voting rights or rights to move or
second motions. The rules of debate applicable to members of the Council apply to the
Community Board representative. Notification of the intention to exercise speaking
rights and identification of the relevant agenda item are to be provided to the Chair prior
to the meeting. In exceptional circumstances Board representatives may be invited to
participate on specific subjects at meetings of the full Council, at the discretion of the
Council Chair.
Co-ordinate with Council staff:
Local community consultation on city-wide issues on which the Council has
called for consultation.
Provide input to officers on:
Roadworks, water supply, sewerage, stormwater drainage, waste management
and traffic management for its local area.
Parks and reserves and associated public facilities, recreational facilities and
community activities within its local area.
Develop:
Community Response Plans in close consultation with the Wellington Region
Emergency Management Office, emergency organisations, the community,
residents’ associations, other community groups, and local businesses, for
review on an annual basis.
Promote:
Recreational facilities and opportunities in its area with a view to ensuring
maximum usage.
Arts and crafts in its area.
Grant: Local community awards.
Appoint:
A liaison member or, where appropriate, representatives to ad hoc bodies,
which are involved in community activities within the Board’s area, on which a
community representative is sought.
Portfolio holders who will have responsibility for reporting back to the Board on
the topics assigned.
Endorse:
Amendments to the Eastbourne Community Trust Deed (Eastbourne
Community Board only).
Decide:
In the Community Board’s area:
Naming new roads and alterations to street names.
Official naming of parks, reserves and sports grounds within the provisions of
Council’s Naming Policy. Note 1
Removal and/or planting of street trees within the provisions of Council’s
Operational Guide for Urban Forest Plan where a dispute arises that cannot be
resolved at officer level. Note 2
The granting of leases and licences in terms of Council policy to voluntary
organisations for Council owned properties in their local area, for example,
halls, but not including the granting of leases and licences to community houses
and centres.
The granting of rights-of-way and other easements over local purpose reserves
and granting of leases or licences on local purpose reserves.
The granting of leases and licences for new activities in terms of Council policy
to community and commercial organisations over recreation reserves subject to
the provisions of the Reserves Act 1977 and land managed as reserve subject to
the provisions of the Local Government 2002, in their local area. (Note: renewal
of existing leases and licences will be reported once a year to the appropriate
Council Committee).
The allocation of funding from the Community Engagement Fund in accordance
with Council’s adopted guidelines (attached as Appendix 1).
1
This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or
where the site crosses ward or community boundaries.
2
The Operational Guide for Urban Forest Plan is available from Council’s Parks and Recreation Division. Expenditure of funds allocated by the Council to the Board from the
Miscellaneous Budget to cover expenditure associated with the activities of the
Board. The Chair to approve expenditure, in consultation with the Board, and
forward appropriate documentation to the Committee Advisor for
authorisation. Boards must not exceed their annual expenditure from the
Miscellaneous Budget.
The allocation of funding for the training and development of Community
Board members, including formal training courses, attendance at seminars or
attendance at relevant conferences.
Resource Management Hearings:
Each Community Board may have one suitably trained member available for
selection to sit on the Hearings Subcommittee for notified resource consent
applications. This will require the member to hold current certification under
the Making Good Decisions Training, Assessment and Certification Programme
for RMA Decision-Makers. No Board member shall be eligible for selection if the
Board has made a submission on the matter to be decided.
NOTE: The Ministry for the Environment advocates that Councils offer specialist RMA training in areas
of law which are difficult to grasp or where mistakes are commonly made. This is to complement the
Good Decision Making RMA training that they run (which is an overview and basic summary of
decision making, rather than an in-depth training in specific areas of the RMA). Therefore in order to
facilitate this, the RMA training run for elected members who wish to be hearings commissioners is
mandatory.
Reasons for the importance of the training:
Hearings commissioners are kept abreast of developments in the legislation.
Legal and technical errors that have been made previously are avoided (many of which have
resulted in Environment Court action which is costly, time consuming and often creates
unrealistic expectations for the community).
The reputation of Council as good and fair decision makers or judges (rather than legislators) is
upheld.
Consider and make recommendations to Council on:
Particular issues notified from time to time by Council to the Community Board,
including roading issues within the Community Board’s area.
Roading issues considered by the Mayor and Chief Executive to be strategic due
to their significance on a city-wide basis, including links to the State Highway,
or where their effects cross ward or community boundaries.
Parks, reserves and sports ground naming for sites that have a high profile, city-
wide importance due to their size and location and/or cross ward or
community boundaries. Representatives to any Council committee, subcommittee, subordinate decision-
making body, working group, or ad hoc group on which a Community Board
representative is required by Council.
The setting, amending or revoking of speed limits in accordance with the Hutt
City Council Speed Limits Bylaw 2015, including the hearing of any submissions.APPENDIX 1 – COMMUNITY ENGAGEMENT FUND CRITERIA The fund is for local activities and events that directly benefit the local community. To be eligible for funding the organisation must be a charitable trust or an incorporated society and the activity must take place within the Hutt. Each of the city’s seven wards receive funding according to the number of residents within its boundaries. For each resident there is an allocation of 40 cents. The ward allocations are listed below: Ward Amount Eastbourne $2,366 Petone $6,250 Wainuiomata $8,607 Central $9,320 Eastern $8,461 Northern $7,644 Western $6,201 Applications must support the Local Community Plan, if there is one, and also core Council business as identified in the Long Term Plan. Decisions Each Community Board decides the funding applications within its area. Boards are free to distribute their funding in a single large allocation or spread it over a number of smaller ones. What can be funded purchase of office equipment food and catering costs community festivals youth group events and projects run by the elderly or citizens associations art projects that are not part of the core curriculum advertising, promotion costs What won’t be funded Activities that: promote an organisation’s religious, ethical, commercial or political views involve buying land or buildings or carrying out maintenance on buildings
duplicate services that are already covered by Council or by government agencies
eg, health or education providers
have already begun or have already finished
involve the redistribution of funds to others at the applicant’s discretion
involve fundraising or legal costs
involve capital investments or trust funds
go towards prize money
are operational costs eg, salaries, wages, rent, power
Funding rules
Successful applicants must:
use funds only for the approved purpose and in accordance with any terms and
conditions set by Council
use funds by June 30 of the following year
let Council’s funding officer know immediately if any difficulty or potential difficulty
arises that may compromise the service or project
lay a complaint with Police if any funds are stolen or misappropriated, and then
notify Council
allow Council to audit the use of the funds should it wish to do so
recognise Council’s support in all publicity material, annual reports and similar
publications
complete an Accountability Report no later than six weeks after completing the
project. This should outline how the funds were used and how the community
benefited
make a presentation to the funding group showing how the event met its objectives.
Council’s Community Funding Advisor is available to support and assist community
groups when making applications through the Council’s online grants system.EASTBOURNE
A STATEMENT OF BASIC PRINCIPLES
The Eastbourne Community Board, representing the people of Eastbourne;
Recognises that we are part of a community living in a unique environment,
Believes that we have been entrusted with the care of an environment which is a major
asset of the Wellington region,
Desires to conserve and enhance this asset for the enjoyment of future generations of
residents and visitors, and therefore;
Acknowledges and promotes the key characteristics of Eastbourne and the Bays as:
1. A community situated on the coast of Wellington harbour, bounded by the sea on the
one side and on the other by bush-clad hills;
2. A community comprising a string of smaller communities, with residential areas of low-
rise, low-density housing, interspersed with many trees;
3. A community in which the citizens care and respect each other’s differences and
right to quiet enjoyment of their surroundings;
4. A community where industry and commerce have developed without detriment to the
natural environment;
5. A community where the arts are valued and where participation in theatre, painting,
pottery, music, gardening and sports is actively fostered and encouraged ;
6. A community concerned for the welfare of the young and the old where the elderly
may retire in dignity, where families have access to facilities to raise their children in
an environment which promotes safety and well-being;
7. A community which values and encourages preservation of its heritage and history.
Further:
It is our stated intent that the recognition of these principles and acceptance of the key
characteristics will underlie the activities which we as a community and board
undertake, and that they will provide the criteria against which, and within which, any
district plans, strategic plans or developmental or organisational initiatives may be
assessed.11 31 August 2021
HUTT CITY COUNCIL
EASTBOURNE COMMUNITY BOARD | POARI HAPORI O ŌKIWINUI
Meeting to be held via Zoom on
Tuesday 31 August 2021 commencing at 7.15pm.
ORDER PAPER
PUBLIC BUSINESS
1. APOLOGIES
No apologies have been received.
2. PUBLIC COMMENT
Generally up to 30 minutes is set aside for public comment (three minutes per
speaker). Speakers may be asked questions on the matters they raise.
3. MAYOR'S ADDRESS (21/1224)
Verbal address by Mayor Barry
4. PRESENTATIONS
a) Presentation by a Councillor from Greater Wellington Regional Council
(21/1225)
Verbal presentation by Cr Prue Lamason
b) Presentation by a Park Ranger from Greater Wellington Regional
Council (21/1225)
Verbal presentation by Ms Jo Greenman, East Harbour Regional Park
Ranger
5. CONFLICT OF INTEREST DECLARATIONS
Members are reminded of the need to be vigilant to stand aside from decision
making when a conflict arises between their role as a member and any private or
other external interest they might have.
6. MINUTES
Meeting minutes Eastbourne Community Board, 6 July 2021 1312 31 August 2021
7. DEMOCRACY ADVISOR'S REPORT (21/1226)
Report No. ECB2021/4/104 by the Democracy Advisor 22
8. CHAIR'S REPORT (21/1227)
Report No. ECB2021/4/105 by the Chair 26
9. INFORMATION ITEMS
a) Williams Park Management Plan Update (21/1259)
Memorandum dated 9 August 2021 by the Parks, Reserves and
Recreation Planner 29
b) Eastbourne Bus Timetable Changes (21/1331)
A verbal update by Mr S Gallagher, a representative of Metlink
10. REPORT BACK FROM REPRESENTATIVES ON LOCAL ORGANISATIONS
(21/1228)
Report No. ECB2021/4/109 by the Democracy Advisor 31
11. QUESTIONS
With reference to section 32 of Standing Orders, before putting a question a
member shall endeavour to obtain the information. Questions shall be concise and
in writing and handed to the Chair prior to the commencement of the meeting.
Judy Randall
DEMOCRACY ADVISOR13 6 July 2021
HUTT CITY COUNCIL
EASTBOURNE COMMUNITY BOARD | POARI HAPORI O ŌKIWINUI
Minutes of a meeting held in the East Harbour Women's Clubrooms, 145 Muritai Road,
Eastbourne on
Tuesday 6 July 2021 commencing at 7.15pm
Ms V Horrocks (Chair) Mr M Gibbons PRE
Ms B Moss Mr B Spedding (Deputy Chair)
Mr F Vickers Deputy Mayor T Lewis
APOLOGIES: There were no apologies.
IN ATTENDANCE: Ms J Randall, Democracy Advisor
PUBLIC BUSINESS
1. APOLOGIES
There were no apologies.
2. PUBLIC COMMENT
Comments are recorded under the item to which they relate.
3. MAYOR'S ADDRESS
The Chair noted Mayor Barry’s apology. She read the Mayoral Statement, attached as
pages 8-9 to the minutes.
4. PRESENTATION BY A COUNCILLOR OF GREATER WELLINGTON REGIONAL
COUNCIL (GWRC)
Cr Prue Lamason provided an update to members as follows:
The tender process was beginning for the airport bus service between Wellington
Railway Station and Wellington Airport. The new service would use ‘real time’
timetable information and integrated ticketing with good regional connectivity to
the service. A competition with schools was being considered to help select a
name for the new service.
Consent applications for RiverLink work would be lodged on 2 August. GWRC
would be retaining the right to extend the Melling Line northwards in future
years. RiverLink work was scheduled to commence by late 2022.
The GWRC Long Term Plan was approved with relatively low average rates
increases. Funding for biodiversity, predator free areas, regional parks and the
Whaitua programme was included in the LTP. Wellington Harbour had a severe
problem with sediment in the harbour that needed addressing.14 6 July 2021
A 1080 drop had recently taken place in the Akatarawa Forest Park. There was a
possibility possum carcases could wash downstream in heavy rain and onto
beaches which could pose a risk to dogs.
Deputy Mayor Lewis provided an update on the work of the GWRC initiated Whaitua
Committee (the Committee). She highlighted the Committee had drafted a report with
recommendations that would be incorporated into the National Policy Statement for
Fresh Water Management. She said the Committee had been tasked with finding ways to
ensure fresh water was taken in clean and returned clean to the environment without
polluting waterways.
5. CONFLICT OF INTEREST DECLARATIONS
Ms Moss declared a conflict of interest in relation to Item 8, the application by the
Lowry Bay Residents’ Association. She did not take part in any discussion or
voting on the application.
Mr Gibbons declared a conflict of interest in relation to Item 8, the application
from the Historical Society of Eastbourne. He did not take part in any discussion
or voting on the application.
6. MINUTES
RESOLVED: (Ms Horrocks/Mr Gibbons) Minute No. ECB 21301
“That the minutes of the meeting of the Eastbourne Community Board held on Tuesday, 29 June
2021, be confirmed as a true and correct record.”
7. ELECTION OF THE DEPUTY CHAIR (21/736)
Memorandum dated 11 May 2021 by the Democracy Advisor
The election of Deputy Chair was determined by lot between Mr Spedding and Mr
Vickers. Ms Moss used the toss of a coin to determine the outcome.
Mr Spedding won the toss and was appointed Deputy Chair.
RESOLVED: (Mr Vickers/Mr Spedding) Minute No. ECB 21302
“That the Board:
(1) notes that the Deputy Chair for the 2019-2022 triennium is selected on a rotational basis; and
(2) elects Mr Spedding to the position of Deputy Chair from 6 July 2021 until the first or second
meeting of the Board in 2022.”
8. COMMUNITY ENGAGEMENT FUND ROUND TWO - 2020-2021 (21/876)
Memorandum dated 4 June 2021 by the Community Advisor Funding and Community15 6 July 2021
Contracts
Ms Moss declared a conflict of interest and did not take part in any discussion or voting
in regard to the application from the Lowry Bay Residents’ Association.
Mr Gibbons declared a conflict of interest and did not take part in any discussion or
voting in regard to the application from the Historical Society of Eastbourne.
The Chair advised that members had considered the applications and had agreed on
recommendations. She explained the reasons for the recommendations as follows:
An allocation of the full sum requested was recommended for the Historical
Society of Eastbourne and the Point Howard Association as their applications
fulfilled the requirements for this fund, had clear community benefits and
certainty of being used, as outlined in the application.
An allocation of $300 was recommended for the Lowry Bay Residents’
Association (the Association) since it was noted the project was in its early stages
and did not yet have Council approval. The Association was invited to apply for
further funds the following year when more details of the project were finalised.
Members noted the request was for $900 rather than the $500 listed on the Order
Paper.
An allocation of $300 was recommended for the Days Bay Playcentre for storage
bins and a photo printer since these items fulfilled the requirements of the fund.
The application from the Mahina Bay Residents’ Association (the Association) had
not been considered since the Association had received funding from an
alternative source since applying.
RESOLVED: (Ms Horrocks/Mr Spedding) Minute No. ECB 21303
“That the Board:
(1) notes that the Community Engagement Fund closed on 1 June 2021 and
10 applications were received;
(2) notes that four applications did not meet the criteria of the fund and/or the requests were
ineligible and one organisation has agreed for their application to be considered in the next
round of community engagement fund 2021-2022;
(3) notes that $300 was allocated in the first round of funding and there is $2,066 available to be
allocated in this round;
(4) agrees that five applications were considered according to the merits of the application criteria
and priorities of the fund;
(5) approves the application from the Lowry Bay Residents’ Association for $330 for the purchase
of materials to install a nest swing with a wooden frame;
(6) approves the application from the Days Bay Playcentre for $300 for the purchase of storage
bins and a photo printer;
(7) approves the application from the Point Howard Association for $583 for the purchase of
building materials for the Point Howard Community Garden;16 6 July 2021
(8) approves the application from the Historical Society of Eastbourne for $853 for the purchase
of specialised archive packaging materials in which to store and preserve local history items;
(9) does not consider the application from the Mahina Bay Residents’ Association for $3,765 for
the purchase of an AED (defibrillator) as the Association had since received alternative
funding for the project; and
(10) requests the recipients of the Eastbourne Community Engagement Fund attend a future
Community Board meeting once their project has been completed.”
9. SUBMISSION TO HUTT CITY COUNCIL'S DRAFT LONG TERM PLAN 2021-2031
(21/892)
Memorandum dated 8 June 2021 by the Democracy Advisor
The Chair agreed to discuss the provision of water fountains in outdoor public areas with
Council officers and report back to Board members.
RESOLVED: (Ms Horrocks/Ms Moss) Minute No. ECB 21304
“That the Board:
(1) notes that a submission in respect of Hutt City Council’s Draft Long Term Plan 2021-31
requires the Board’s retrospective endorsement; and
(2) endorses its submission attached as Appendix 1 to the memorandum.”
10. DEMOCRACY ADVISOR'S REPORT (21/733)
Report No. ECB2021/3/78 by the Democracy Advisor
The Chair advised she would report back on the ‘Climate Sensitive Towns and
Communities’ Conference at the Board meeting in November 2021.
RESOLVED: (Deputy Mayor Lewis/Mr Vickers) Minute No. ECB 21305
“That the Board:
(1) receives and notes the report;
(2) retrospectively approves expenditure of $1,953.85 inclusive of GST from the Board’s
training budget for the Chair to attend the ‘Climate Change Towns and Communities’
conference; and
(3) notes that the Chair will provide a post-event report at its next meeting in November 2021.”17 6 July 2021
11. CHAIR'S REPORT (21/758)
Report No. ECB2021/3/79 by the Chair
Speaking under public comment, Ms Diane Cheyne, representing the Days Bay
Residents Association (the Association), expressed appreciation for the new Days Bay
wharf and was looking forward to viewing the design for its shelter. She said she was
still waiting for a response on the Association’s feedback on the Williams Park Tennis
Courts from Council’s Asset Manager, Parks. She expressed approval for the proposed
design of Williams Park that had been presented to the Days Bay Residents Association
by Council’s Parks, Reserves and Recreation Planner. She advised a person had been hit
by a car on the pedestrian crossing near the Chocolate Fish cafe in Days Bay and asked
for action to improve pedestrian safety at the crossing.
Mr Gibbons responded that it was possible there could be some funding for art work for
the new Days Bay wharf shelter.
The Chair advised Council’s Traffic Engineer – Network Operations was working on
safety improvements to the pedestrian crossing in Days Bay. She said the public
information afternoon on the shared path would be held in the Muritai School Hall from
1pm – 4pm in late July.
RESOLVED: (Ms Horrocks/Mr Vickers) Minute No. ECB 21306
“That the report be noted and received.”
12. HUTT CITY LOCAL ALCOHOL POLICY (21/938)
Memorandum dated 15 June 2021 by the Chair
RESOLVED: (Ms Moss/Mr Gibbons) Minute No. ECB 21307
“That the Board requests Council amends the Hutt City Local Alcohol Policy to introduce a cap of
two off-licences in the Eastbourne area.”
13. INFORMATION ITEMS
a) Maire Street Car Park Shared Path (21/940)
Memorandum dated 16 June 2021 by the Chair
Mr Vickers advised that Board members were now working with Council officers
to implement a permanent shared path through the Maire Street car park.
The Chair thanked Mr Spedding for his work on the project.
RESOLVED: (Ms Horrocks/Mr Vickers) Minute No. ECB 21308
“That the Board notes and receives the memorandum.”18 6 July 2021
14. REPORTS FROM REPRESENTATIVES ON LOCAL ORGANISATIONS
a) Report Back from Representatives on Local Organisations (21/936)
Report No. ECB2021/3/85 by the Democracy Advisor
Okiwi Trust
The Chair advised that the Okiwi Trust co-ordinator had resigned and a new co-
ordinator was being sought. She noted the role had expanded over the past few
years and a new job description was being created.
Eastbourne Youth Workers Trust
Mr Spedding reported the youth group was experiencing strong attendances of 20-
30 each week.
Community Emergency Response Group
Mr Spedding reported that Council’s Emergency Management Lead would be
meeting with the group this week. He noted a Wellington Region Emergency
Management Office (WREMO) officer had already met with the new principal of
Wellesley College.
Eastbourne and Bays Community Trust (the Trust)
Mr Gibbons reported that at the Trust’s recent AGM, the secretary had retired and
added a new secretary was being sought. He said this year the Trust had received
good returns from its investments and had been able to award additional
scholarships.
Vibrant Village
Mr Gibbons advised plans for the historic Eastbourne police cell block (the block)
were being developed. He noted that he was waiting on the support of the
Historical Society of Eastbourne in order to go ahead. He asked for members’
approval in principle. He had requested financial assistance from Council to
transport the block from the Menzshed to Rona Bay Wharf and provide electricity.
He said the block would be gifted to Council and Council would be responsible for
the building’s future maintenance. He added the Historical Society of Eastbourne
would refurbish the building but might require funding from Council to do this.
Mr Gibbons advised the new East by West electric ferry service was expected to be
ready to operate by the third week of August. He noted it would have capacity for
135 passengers.
Mainland Island Restoration Operation (MIRO)
Mr Vickers advised fencing for the northern part of the Pencarrow Lakes was
complete. He explained this would keep cattle out of the area.19 6 July 2021
15. QUESTIONS
Mr Vickers advised that land near Burdan’s Gate might be available to be
converted to a bike pump track. He noted it would require an approved plan and
funding from Council. Members expressed support for the plan.
RESOLVED: (Ms Moss/Ms Horrocks) Minute No. ECB 21309
“That the Board supports in principle a project to convert land near Burdan’s gate to a bike pump
track.”
There being no further business the Chair declared the meeting closed at 8.15 pm.
V Horrocks
CHAIR
CONFIRMED as a true and correct record
Dated this 31st day of August 202120 6 July 2021
June 2021 Mayoral Statement
Kia ora koutou katoa,
I hope you all have been keeping safe over the past week.
Once again, the recent COVID-19 scare we’ve had in Wellington is a reminder for
all of us to stay vigilant.
As local leaders we must set a good example of public health behaviour for the
people who live in our city.
Please continue to encourage our residents, especially the ones in your
communities, to scan QR codes, wash and sanitise hands, and maintain social
distancing.
Even though things are looking positive, remember to check on your friends and
family, and encourage ‘local’. These are stressful times, particularly for our small
businesses, and it’s important that we all continue to support each other.
LTP
Since the last community board meeting, Council has unanimously agreed to
more than double its capital investment as part of its 10 year plan.
This is a massive milestone for the people of Lower Hutt, and it will allow us to
front up to some of the biggest challenges we face by getting back to basics and
investing in core infrastructure
82 per cent of submitters on our draft ten year plan said that we need to
significantly increase our three waters investment. That’s why we’re investing
$587 million to fix, replace, and service our pipes over the next ten years.
83 per cent of submitters said that it’s vital that we take a proactive approach to
transport investment in our city. We will invest $406 million to support our
transport and micromobility programme.
80 per cent of submitters agreed that we should build a new $68 million Naenae
Pool so that it replicates the previous facility in size and function, along with
innovation and efficiency.
Community visits
I also wanted to update you on what’s been happening in the community since we
last met.
Late last May, we blessed the new housing development site, Takai Here
Tangata, alongside our partners Te Āti Awa, Kahungunu Whānau Services, and
Urban Plus Limited.21 6 July 2021
This partnership will deliver homes to help our local whānau into housing
permanency, and make a small, yet important, difference in the face of Lower
Hutt’s housing crisis.
I would like to congratulate the recent Queen’s birthday honour recipients from
our city. They have made an enormous contribution to our city and country, and
fully deserve the recognition they received. They are:
David John Appleyard for services to education
Bruce Henry Hart for services to education
Peter Ronald Horne for services to bowls and Paralympic sport
Shirley Audrey Lanigan for services to nursing
Peter Anthony Miskimmin for services to sports governance and public
service
Benita Jane Robinson for services to the community
Vanessa Ann Taylor for services to bowls and the community
And finally, nine of our local businesses have been nominated for this year's
Wellington Gold Awards. We know our city has hubs of business innovation and
excellence, and I’m excited to continue visiting our local businesses who drive our
city’s economy.22 31 August 2021
Eastbourne Community Board
03 August 2021
File: (21/1226)
Report no: ECB2021/4/104
Democracy Advisor's Report
1. The purpose of the report is to update the Board on items of interest.
Recommendation
That the Board receives and notes the report.
Consultation and community engagement
2. Draft Management Plan for William’s Park
Council is currently consulting on its draft Management Plan for Williams
Park, Days Bay that has been developed based on feedback received earlier
this year. The feedback will be used to inform the final draft of the plan. To
have your say go to https://haveyoursay.huttcity.govt.nz/williams-park-
management-plan.
3. Online feedback wanted
Council is looking for residents to join an online panel to get public feedback
on a range of issues and policies affecting Lower Hutt:
http://www.huttcity.govt.nz/Your-Council/Have-your-say/hutt-city-
views/
4. District Plan Review
Council is still keen to receive your ideas, concerns and suggestions on the
District Plan as it is reviewed. Go to:
https://haveyoursay.huttcity.govt.nz/district-plan-review to have your say.
The Beltway Cycleway has opened
5. Stage 1 of the Beltway Cycleway has opened. It extends 6.5km from the River
Trail in Taita to Waterloo Railway Station. This provides a safe cycling and
micro-mobility connection across a major transport route in Lower Hutt. The
next stage of the cycleway will stretch to Seaview where it will connect to the
Wainuiomata Hill and Eastern Bays shared paths.
DEM15-5-3 - 21/1226 - Democracy Advisor's Report Page 2223 31 August 2021
Assistance with local projects and initiatives
6. Council has dedicated experts who can provide advice on ideas and
initiatives for community projects and events. See
http://www.huttcity.govt.nz/Your-Council/Have-your-say/proposing-a-
project/ for more information.
Flood hazard mapping
7. Wellington Water Ltd is modelling the likely impacts of extreme rainfall on
the urban areas of Lower Hutt. The resulting stormwater flood hazard maps
will show where waterways are most likely to breach their banks, where
water moves across land during flooding and areas of ponding. The maps
will provide information for forward planning of stormwater and other
infrastructure and will be an important resource for civil defence planning.
The work is expected to be complete by the end of 2021. See
http://www.gw.govt.nz/flood-hazard-modelling for more information.
Rubbish and recycling update
8. Council is now seven weeks into the new residential kerbside service. There
are still a few teething problems but the number of calls and emails are
settling. There has already been a marked reduction in waste to landfill with
green waste now going to Composting NZ and glass going to VISY. About
seven tonnes of carbon have been saved in July with five electric trucks on
the road and more electric trucks to be added in the weeks ahead. Officers
encourage residents to use Council’s online form here to log requests.
2021/22 Administration and Training Budget
9. A breakdown of expenditure is attached as Appendix 1 to the report. The
Board is allocated $8,000.00 per annum, comprised of:
- Miscellaneous Administration $5,000
- Training $3,000
10. The following is the Board’s expenditure to 31 July 2021:
Miscellaneous budget $5,000.00
s
Expenditure - Venue Hire $80.00
Total expenditure $80.00
Balance remaining $4,920.00
There has been no expenditure from the Board’s $3,000 Training Budget.
DEM15-5-3 - 21/1226 - Democracy Advisor's Report Page 2324 31 August 2021
Appendices
No. Title Page
1⇩ Appendix 1: Expenditure to 31 July 2021 25
.
Author: Judy Randall
Democracy Advisor
Approved By: Kathryn Stannard
Head of Democratic Services
DEM15-5-3 - 21/1226 - Democracy Advisor's Report Page 24Attachment 1 Appendix 1: Expenditure to 31 July 2021 DEM15-5-3 - 21/1226 - Democracy Advisor's Report Page 25
26 31 August 2021
Eastbourne Community Board
03 August 2021
File: (21/1227)
Report no: ECB2021/4/105
Chair's Report
Recommendation
That the report be noted and received.
Appendices
No. Title Page
1⇩ Chair's report 31 August 2021 27
Author: Virginia Horrocks
Chair
DEM15-5-3 - 21/1227 - Chair's Report Page 26Attachment 1 Chair's report 31 August 2021
Eastbourne Community Board
Chair’s Report 31 August 2021
Shared Path Community Information Day – 21 August
This event has been postponed. Organisers and design team thank the community for the
continued enthusiasm and interest in the project. The community will be kept informed and
a new date chosen at a later time.
Williams Park Management Draft Plan
The Board has been actively encouraging people to make submissions on the draft plan.
Members have responded to some facebook comments and in conversations with residents.
25 August to answer questions. Submissions close 24 September.
Chair’s Report from Climate conference
This conference has been postponed until 18-19 October
Community action on water station – 5 September
Eastbourne residents are to be invited to try out the community water stations at Lowry Bay
and Days Bay on 5 September. Water stations have been placed around the Wellington
region but not trialled to see whether they are practical. We expect Wellington Water to
enable residents to “have a go” to see what would be feasible in the event of an emergency.
Local Alcohol Plan
At the ECB meeting 6 July the Board passed the following recommendation to Council:
That the Eastbourne Community Board requests Hutt City Council to amend the Hutt City
Local Alcohol Plan to introduce a cap of two off-licences in the Eastbourne area.
A Council officer advised that the current LAP runs until 2024:
It is possible to do an amendment earlier than that, but there needs to be a pretty strong
evidence base of above-average harm from excessive or inappropriate alcohol
consumption. That the LAP hearing panel that sat in 2016 did not include Eastbourne but
selected six other areas in the city for an off-licence cap suggests that evidence that
Eastbourne was a problem area was missing - at least at that time.
An officer for Council also commented:
It isn't currently due for review - due by 2024 so a likely start later in 2022/early 2023. Any
amendment would probably require us to look at the whole policy.
Water fountain follow up from ECB LTP submission
In the Eastbourne Community Board submission to the LTP we requested Hutt City Council
set a target of 50% ( or preferably 100%) of sports fields and playgrounds have drinking
fountains with water bottle refill function installed within 5 years.
After a request from the Chair on the progress of this submission, officers responded:
Parks and Recreation do not currently have funding for the roll out of water fountains across
our parks and sportsgrounds network although we do support the intent. We do consider and
DEM15-5-3 - 21/1227 - Chair's Report Page 27Attachment 1 Chair's report 31 August 2021 have been working with community groups, where similar concerns have been raised, to source funding to enable these installs to occur. Funding has largely come from Community Panels, Lions and Rotary Clubs. In regard to sportsgrounds, water fountains have been installed at Fraser Park, Hutt Recreation Ground, Memorial Park, Naenae Park, Frederick Wise Park and Te Whiti Park using this method. We also consider provision of water fountains when we plan future capital development projects. At this stage we do not have funding for a water fountain in Eastbourne. In response to a request from resident John Welch (see minutes of 6 July), the Chair sent the following request for information to Council: “Last summer the Eastbourne pool season was reduced from 16 weeks to 14, which a concerned resident has pointed out resulted in a financial loss to Council as well as a loss of amenity to the community. The reason given was Covid. The Eastbourne pool website says the pool will re-open in late November but does not indicate the length of the season. Could we have confirmation that the 16 week season will be restored, taking advantage of the often lovely weather in March.” The response from officers follows: As part of Council’s Long Term Plan deliberations the shortened seasons introduced at all our Summer Pools following Covid 19 have been made permanent. We do monitor weekly attendances at all our swimming pools and these continue to show a marked decline in attendances at Summer Pools throughout February. We previously provided a reply to the concerned resident mentioned above which clearly showed reducing seasons has saved costs across our pool network. This coming summer the Eastbourne Pool season will run for 14 weeks from Nov 27 – March 6. Virginia Horrocks (Chair) DEM15-5-3 - 21/1227 - Chair's Report Page 28
MEMORANDUM 29 31 August 2021
Our Reference 21/1259
TO: Chair and Members
Eastbourne Community Board
FROM: Tyler Kimbrell
DATE: 09 August 2021
SUBJECT: WILLIAMS PARK MANAGEMENT PLAN UPDATE
Recommendation
That the Board notes and receives the memorandum.
Purpose of Memorandum
1. To give an update on the Williams Park Management Plan consultation
process.
Background
2. The second consultation period began 20 July 2021 and is set to conclude 24
September 2021.
3. Feedback can be sent to WilliamsPark@huttcity.govt.nz or at
haveyoursay.huttcity.govt.nz
4. The draft plan is available at all Council libraries, at the ‘have your say’
webpage, or by request to williamspark@huttcity.govt.nz.
5. Every submitter that sent feedback for the first round has been notified of the
draft plan.
6. Periodic social media posts are scheduled to occur until the end of
consultation.
7. Approximately 70 submissions have been received between 20 July and 9
August. It is expected that many more submissions will be received towards
the end of the submission period.
8. A number of themes have been raised to date in the submissions; a few of
these are outlined below.
a. Playground: A playground has not been proposed in the management
plan, but the development plan has identified a ‘play area.” This is
simply an identification of an area where the majority of children
currently play and is a good location for informal play as it’s close to
the pavilion.
DEM15-5-3 - 21/1259 - Williams Park Management Plan Update Page 29MEMORANDUM 30 31 August 2021
b. Macrocarpa Tree: The Macrocarpa tree will not be removed; it is a
notable tree as identified in the District Plan.
c. Parking: Parking has also been a subject of some discontent. The
majority of submissions that mention parking have objected to an
increase in parking; in both development plans parking is either
reduced or kept the same. The parking behind the pavilion in both
options will not be utilised by park visitors and is instead reserved for
service vehicles and employees. The potential development of this area
will be assessed at a later date once it is understood how the space is
likely to be utilised.
d. Pedestrian Crossing: Changing the pedestrian crossing would need
additional road and traffic analysis against the NZTA Pedestrian
planning and design guide, this has been identified in the management
plan.
e. Shifting the Vehicle Entrance: People have been concerned that
Kereru Rd is not wide enough with the Macrocarpa tree to support
being the entry to the park. Widening of the road at the entrance
would likely occur as part of the parking redesign and removal of the
caretaker’s house.
9. The development plan has not identified all potential outcomes for the
park; it expressly focuses on the car parking, caretaker’s house and duck
pond. In-line with identified outcomes most of the park remains ‘as is’ in
that the open space is retained and potentially increased with the proposed
parking realignment.
10. Once all feedback has been received and assessed a revised management
plan will be presented to the Board on 2 November, for final review and
feedback, before formal adoption by Council.
Appendices
There are no appendices for this report.
Author: Tyler Kimbrell
Parks, Reserves and Recreation Planner
Reviewed By: Marcus Sherwood
Head of Parks and Recreation
Approved By: Andrea Blackshaw
Director Neighbourhoods and Communities
DEM15-5-3 - 21/1259 - Williams Park Management Plan Update Page 3031 31 August 2021
Eastbourne Community Board
03 August 2021
File: (21/1228)
Report no: ECB2021/4/109
Report Back from Representatives on Local
Organisations
a) Okiwi Trust
Update from the Chair
b) Eastbourne Youth Workers Trust
Verbal update from Mr B Spedding
c) Community Emergency Response Group
Verbal update from the Chair and Mr B Spedding
d) Eastbourne and Bays Community Trust
Verbal update from Mr M Gibbons
e) Vibrant Village
Verbal update from Mr M Gibbons
f) MIRO
Verbal update from Mr F Vickers
Appendices
There are no appendices for this report.
Author: Judy Randall
Democracy Advisor
DEM15-5-3 - 21/1228 - Report Back from Representatives on Local Organisations Page 31You can also read
