PLANT BIOLOGY EUROPE 2018 - Invitation to Sponsorship & Exhibition Welcome to Copenhagen, Denmark 18-21 June 2018
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PLANT BIOLOGY EUROPE 2018 Invitation to Sponsorship & Exhibition Welcome to Copenhagen, Denmark 18-21 June 2018
Welcome to Plant Biology Europe 2018
in Copenhagen – Denmark
Plant Biology Europe 2018
The Local Organizing Committee is very pleased to invite your organization
to become a sponsor and exhibitor at the Plant Biology Europe 2018
conference in Copenhagen, June 18-21. The conference will be the 3rd
biennial conference of its kind, jointly organized by the European plant
organizations EPSO (European Plant Science Organization) and FESPB
(The Federation of European Societies of Plant Biology).
Around 1000 European plant science researchers and students, within a
broader context of global plant biology, are expected to participate in the
2018 conference. The event is an extraordinary opportunity for relevant
companies and organizations to gain exposure to all levels of the European
Plant Biology Community. In previous years, main scientific themes have
included plant breeding, plant proteins, phytohormones, ecosystems,
epigenetics, bioactive green compounds and plant cell walls, just to mention
a few. In addition to presentations showcasing the most recent develop-
ments in the field of plant biology, the 2018 scientific programme will also
address cross disciplinary themes with current global relevance.
The main themes will be addressed through plenary and key-note talks, as
well as parallel sessions focusing on more specific topics. Poster sessions
will have a high priority throughout the conference and the exhibitor area
will be located in connection with both the poster and lunch break areas.
Plant Biology Europe 2018 will be a highly dynamic scientific conference,
showcasing the latest developments within plant biology research and
technology, while enabling participants to enjoy their visit in the wonderful
setting that Copenhagen offers.
On behalf of the Local Organizing committee – we look forward to having
you as a part of the Plant Biology Europe conference in 2018.
Prof. Svend Christensen
Chair of the Local Organizing Committee
2
Sponsorship & Exhibition
Conference Secretariat:
Contact person
Marianne Sjødahl
Peder Andersen
msj@discongress.com
T: +45 4492 4492
T: +45 4492 4492
exhibition@discongress.com
Plant Biology Europe 2018
Conference Venue
DIS CONGRESS SERVICE A/S
Bella Center
Herlev Ringvej 2C
Copenhagen, Denmark
2730 Herlev, Denmark
Congress Website
Table of contents
MAJOR SPONSORSHIP 4
SUPPORTING SPONSORSHIP 4
GENERAL SPONSORSHIP 4
OTHER SPONSOR ITEMS 5
DELEGATE ITEMS 5
SOCIAL EVENT 6
SPECIAL REQUESTE 6
EXHIBITION 7
ODERFORM 8
FLOOR PLAN 9
3
SPONSORSHIP OPPORTUNITIES
The selected sponsorship opportunities for the conference provide conference
supporters with a number of ways to enhance their visibility and association with the
event.
Plant Biology Europe 2018
The items presented below have been selected to allow each sponsor unique ways of
associating brands or messages with different aspects of the conference.
Major Sponsorship DKK 75 000
The sponsor will obtain:
* Including 9 m2 Exhibition space
* Industry session (1 hour) or Smartphone App
* 5 complimentary registrations
* Highlighted listing of the sponsor’s company name and sponsorship in the Final
Programme
* One complementary full page, four colour advertisement, in the Final Programme
* Company logo on the conference web site (front page) with a hyperlink to the
sponsor web site
* Insert in the conference bag; 2 pages (A4 format) or 4 pages (A5 format) or USB
* Logo on the power points shown in the sessions during breaks
Supporting Sponsorship DKK 50 000
The sponsor will obtain:
* Conference Diner or Conference Bag
* Including 6 m2 Exhibition space .
* 3 complimentary registrations
* Highlighted listing of the sponsor’s company name and sponsorship in the Final
Programme
* One complementary 1/2 page, four colour advertisement, in the Final Programme
* Company logo on the conference web site (front page) with a hyperlink to the
sponsor web site
* Insert in the conference bag; 2 pages (A4 format) or 4 pages (A5 format) or USB
General Sponsorship DKK 30 000
The sponsor will obtain:
* 25% discount on exhibition space.
* 2 complimentary registrations
* Listing of the sponsor’s company name and sponsorship in the Final Programme
* One complementary 1/4 page, four colour advertisement, in the Final Programme
* Company logo on the conference web site (front page) with a hyperlink to the
Sponsor web site
4
OTHER SPONSOR ITEMS
Delegate Items
The following items bring visibility to the sponsor and a unique opportunity to reach
each and every delegate.
Plant Biology Europe 2018
Smartphone App DKK 50,000
The App is free to download at iTunes, App Store or Google Play by all delegates and
is available for tables/Smart phones that are compatible with iOS or Android .
The App provides a complete overview of the Congress, including maps of the Venue,
key information, floor plans, and possibly exhibitor and sponsor links. In addition, the
delegates can browse the Congress Program, and search by day, speakers, topics or
type of sessions. Once the App is downloaded, delegates can use it without the need
to access the internet. The Congress offers free WiFi in the Exhibition Hall.
Abstracts on USB stick DKK 20,000
+ USB stick production and distribution costs
This item will be distributed to each delegate and will contain the abstracts of all ac-
cepted scientific presentations in searchable format.
Benefits:
• Production and distribution
• Sponsor logo on the cover and on the USB stick itself
• Item packed into the Delegate Bags
• Inclusion in the List of Sponsors
Enhanced Sponsor Opportunities
Opportunity to produce a USB stick coupon which would be placed in all Delegate
Bags, redeemable at a service desk in the registration area and at the Sponsor´s ex-
hibition booth. Desk, exhibition booth and staff are to be provided by the sponsor
Pocket Program DKK 20,000
The Pocket Program is an indispensable “quick and easy” reference guide for all
Congress delegates.
Provided to each delegate at registration, the Pocket Program contains colour coded
room and time indications of the Congress.
It includes overall program, together with a map of the Congress Centre.
It also includes information about services offered at the Venue.
The sponsor will be given the outside back page of the Pocket Program for advertise-
ment.
Badge Cords/Lanyards DKK 15,000
+ production and delivery costs.
The badge cord attached to the name badge is a highly visible item worn by every
delegate.
The sponsor will have its name and logo on the cord.
The colour of the cord and logo placement will be proposed by the Congress
organisers, with approval from the sponsor.
To increase retention values, the lanyard could be made detachable from the badge
holder, which means it could be used separately in the future.
Benefits:
Inserts in Congress Bags DKK 5 000
Sponsors will be able to add information and inserts to the conference bag that will be
distributed to each delegate. Note that inserts must be approved by the Organising
Committee. The insert is either paper or USB stick. Only a limited number of bag in-
serts will be made available, and this item is granted on a first come, first served ba-
sis.
5
Advertising in Program:
1/2 page DKK 9.000
1/1 page DKK 15.000
Social Events
Plant Biology Europe 2018
Social events include meals and breaks that form a core part for the networking
opportunities. Each event attracts a large number of delegates, and sponsors can
use these unique opportunities to network with delegates.
Congress dinner DKK 30 000
Included: catering, and all logistics. Additional marketing material to be provided.
All participants and accompanying persons will be invited to the Congress Dinner,
which is a joint event that will take place on June 20. The sponsors will be linked
to the event in all printed and web based publicity, have logos inside and outside
the venue, and will be included in the List of Sponsors. Sponsors can further en-
hance their participation with branded napkins, etc.
Lunch Per day DKK 15 000
Included: catering, and all logistics.
Lunches will be served in the restaurants at the conference centre. Sponsors will
be acknowledged with logos in the restaurant area. The company name will also
be included in the programme book and on the web site. Sponsors can further
enhance their participation with branded napkins, sugar sticks, etc.
Coffee Break Per break DKK 10 000
Complimentary coffee/tea will be served daily to all delegates during official cof-
fee breaks. The serving points will be located mainly in the exhibition area and
can be coordinated around the sponsor’s booth. Sponsors will also be acknowl-
edged at each service station. Sponsors can further enhance their participation
with branded napkins, sugar sticks, etc.
Special Requests
If you have any other particular request on how you would like to present your
organisation at the conference, please contact exhibition@discongress.com as
soon as possible. Sponsors are welcome to support part of one sponsorship item.
For more information, please contact the Sponsor & Exhibition Secretariat,
Peder Andersen
Phone: +45 4492 4492
e-mail: exhibition@discongress.com
Please note: all prices are exclusive of VAT. & 1 EURO = 7,45 d.kr.
6
EXHIBITION at Plant Biology Europe
Opening hours
The opening hours have been fixed at:
Plant Biology Europe 2018
June 18, 2018 13:00 – 17:00 hrs.
June 19—21, 2014 08:30 – 17:00 hrs.
Stand rental
Without build-up
Exhibit space 6 m2 d.kr. 15.000
Exhibit space 6 m2 with 2 chairs & one table d.kr. 16.000
Exhibit space 9 m2 d.kr. 20.000
Exhibit space 9 m2 with 2 chairs & one table d.kr. 21.000
Exhibit space 24 m2 d.kr. 50.000
All prices including 1 complimentary registration per 6 m2 and WiFi
With build-up
Exhibit Booth 9 m2 d.kr 26.000
Exhibit Booth 18 m2 d.kr 49.500
The stand rental includes:
Carpeting (grey)
Standard wall divisions (white plastic coated & alu. framed)
1 signboard, exclusive of text
1 electricity outlet 230V/1000W earthed (plug with 3 connections) and WiFi.
All prices excl. VAT
Please read and accept Exhibition Conditions, Rules & Regulations at:
9 m2 booth with buildup
7
Please send ordreform to
exhibition@discongress.com or
fax: +45 4492 5050
Name of company
Contact person
Address
Address
City Phone
Country Fax
E-mail VAT No
Exhibition stand no: Size:
Plant Biology 2018 With build up: yes/no
The undersigned hereby states that he/she has read and agrees to the contents of the: Condi-
tions, Rules & Regulations and that he/she is entitled to enter into this binding agreement on
behalf of his/her company.
Signature:
We would like to book the following Sponsor items:
Total in Danish Kroner
8
We are looking forward to welcoming you to
Copenhagen at the Plant Biology Europe 2018
Plant Biology Europe 2018
www.europlantbiology2018.org
See you in Copenhagen
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