PARENT HANDBOOK Red Deer Catalina Swim Club 2021 2022
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Red Deer Catalina Swim Club
PARENT HANDBOOK
2021 - 2022
Amended August 15, 2021 1Table of Contents
RDCSC Vision Statement, Mission Statement and Core Values……………………………………………………………3
Contact Information…………………………………………………………………………………………………………………………….3
Club Communication……………………………………………………………………………………………………………………………3
RDCSC Swim Program Outline………………………………………………………………………………………………………………4
Learn to Swim Program……………………………………………………………………………………………………………………4
Competitive Programs……………………………………………………………………………………………………………………..4
Equipment Requirements…………………………………………………………………………………………………………………….5
Financial Information…………………………………………………………………………………………………………………………..6
Registration Fee……………………………………………………………………………………………………………………………...6
Membership Fee…….……………………………………………………………………………………………………………………….7
Bottle Drive Fundraising Fee……………………………………………………………………………………………………………7
Training Fee…………………………………………………………………………………………………………………………………….7
Discount of Training Fee………………………………………………………………………………………………………………….8
Referral Fee…………………………………………………………………………………………………………………………………….8
Swim Meet Information.…………………………………………………………………………………………………………………8
Travel Expenses………………………………………………………………………………………………………………………………9
Family Accounts……………………………………………………………………………………………………………………………. 9
Refund Policy…………………………………………………………………………………………………………………………………10
Fundraising Requirements…………………………………………………………………………………………………………………11
Bingo & Casino Requirements………………………………………………………………………………………………………….…11
Volunteer Information…..……………………………………………………………………………………………………………..……12
Parent Development…………………….……………………………………………………………………………………………....13
Officiating Certification Requirements…………………………………………………………………………………………..13
Volunteer Swim Meet Requirements for 2021-2022 Season…………………………………………………………..14
Points Program Overview- Target to Implement in 2022-2023 Season……..……………………………………15
Optional Fundraising………………………………………………………………………………………………………………………….18
The Respect in Sport Program…………………………………………………………………………………………………………….19
RDCSC Policies and Procedures…………………………………………………………………………………………………………..19
Amended August 15, 2021 2RDCSC Vision Statement
Swimmers achieve success and incorporate teamwork, citizenship, fitness, and discipline into their lives.
RDCSC Mission Statement
To provide opportunity and support for competitive swimmers in the Red Deer area for their pursuit
of personal excellence.
RDCSC Core Values
1. Respect and Responsibility: For yourself and others.
2. Courage: To get involved.
3. Initiative and Drive: To work towards your dream.
4. Confidence: To turn your dreams into reality.
5. Accountability: For your actions.
6. Teamwork: Trust in others, camaraderie and enjoyment of swimming.
7. Fun: Make your commitment to your swim experience fun.
8. Challenge: Yourselves to continue to learn and grow.
Contact Information
Our office is located at: #2, 4810 – 50th Avenue, Red Deer, Alberta T4N 4A3
Phone: 403-347-7946 (SWIM)
Lucien Zucchi, Head Coach: lucien@reddeercatgalina.ca
Assessments & Registration: registrar@reddeercatalina.ca
Office & Accounts: office@reddeercatalina.ca
Club Communication
Red Deer Catalina Swim Club (the “Club”) will primarily send information to the membership via email.
It will be up to each member to ensure that they are checking their emails regularly and that all their
contact information is up to date on their Team Unify account.
Amended August 15, 2021 3Practice times, meet schedules, Club news and more can be found on our website at
www.reddeercatalina.ca
Parents who have specific questions or concerns regarding their swimmer are encouraged to arrange a
one on-one meeting with their swimmer’s coach. The scheduling of these meetings is left to the parties
involved.
Non-technical questions should be directed towards our President or another board member.
Board Meetings are held once a month. To view meeting minutes, logon to your account in Team
Unify. General/Parent Meetings are called to discuss Club operations and present information or
concerns to the membership. Members shall be informed of the dates and times of these meetings by
e-mail.
The Annual General Meeting (AGM) is held in October or November of each year to report the Club’s
progress to members including its financial status. Elections for open Board of Directors positions are
held. Members are strongly encouraged to attend this meeting. Membership will be informed of the
date and time of the AGM by email.
RDCSC Swim Programs
RDCSC welcomes new swimmers all season long. If you are interested in joining our Club, please contact
our registrar at registrar@reddeercatalina.ca We will set up a time to assess your child to ensure they
are placed in the group that is best suited to their needs and abilities.
Learn to Swim Program
Our Learn to Swim Program is the perfect transition from swim lessons to competitive swimming for
young swimmers. Swimmers will learn the essential elements of the four competitive strokes in a fun
supportive environment. Our program is designed to improve technique and build endurance in the
water. It is targeted towards swimmers aged 5 to 10.
Competitive: Our competitive program is comprised of six squads. The Head Coach, in consultation
with the squad coaches, will determine which squad a swimmer is placed in. The coaching staff will
communicate with the swimmer and their family if the swimmer is invited to change squads during the
year, or prior to a new swim season. A description of the squads is below.
Youth and Development Programs: Building the basics.
At this level of competition, athletes increase endurance, technical skills, and competitive knowledge.
Swimmers will be introduced to dryland training and swim meets. The athlete will learn and experience
team building, goal setting, and sportsmanship. Certified competitive coaches ensure a safe and fun
learning environment and experiences.
Amended August 15, 2021 4Competitive: Provincial and Prospect Programs: Growing and achieving goals.
At this level of competition, the athlete is training to compete at provincial meets, while striving to
improve and achieve personal goals. Dryland and water sessions are combined to create an optimum
level of fitness and strength for the athlete.
Competitive: Performance and Elite Programs: Heading for the top.
These are our highest levels of training, competition, and dedication. The athlete has committed to
swimming as their sport and is striving to become the fastest they can be. National and select
international meets are attended as well as high-level provincial meets. Entry into the Elite squad is
only by invitation of the Head Coach, and requires the athlete to attend every practice, swim meet and
swim camp that is scheduled for the Elite squad. Swimmers invited to the Elite squad, and their families,
will need to confirm that they are prepared for the 100% commitment that is required to train and
compete with this squad.
Equipment Requirements
Swimming Fins
Water Bottle
Training Suit
Dryland Mat
Catalina Cap
Team Shirt
Kick Board
Mesh Bag
Pull Buoy
Goggles
Paddles
SQUADS Snorkel
Learn to Swim X X X X
Youth X X X X X X X X X
Development X X X X X X X O X X X
Provincial X X X X X X X X X X X X
Prospect X X X X X X X X X X X X
Performance X X X X X X X X X X X X
Elite X X X X X X X X X X X X
Team swim suits, team swim caps, team t-shirts, team mesh bags and swim equipment (snorkels, hand
paddles, kick boards, fins, goggles, and pull buoys) can be purchased through the RDCSC office.
RDCSC will have a ‘Team Fitting Day’ where athletes will be sized. Team apparel and customized team
swim caps can be ordered. Parents will be advised of dates and deadlines.
Amended August 15, 2021 5It is mandatory for all RDCSC swimmers in the Youth to Elite squads to wear team apparel and team
swim caps to all swim practices and to all swim meets. This helps facilitate team unity and cohesion.
Financial Information
Pre-Competitive Learn To Swim Program Fees: Each session (consisting of approximately 25 classes)
will cost $250.00 plus GST. Each first-time registrant will be provided a team swim cap, at no charge.
Competitive Program Fees:
Competitive Program Fees consist of a Registration Fee, a Membership Fee, a Bottle Drive Fee and a
Training Fee. GST will be charged on applicable amounts.
Training Fee
Registration Fee Membership Bottle Drive Fee 10 Months
Squads
(per swimmer) Fee (per family) (per swimmer) September to June
(per swimmer)
Youth $230 $350 $100 $206.00/month
Development $230 $350 $100 $245.65/month
Provincial $230 $350 $100 $292.00/month
Prospect A $230 $350 $100 $319.82/month
Prospect B $230 $350 $100 $227.12/month
Performance $230 $350 $100 $352.26/month
Elite $230 $350 $100 $393.98/month
Registration Fee
The registration fee per swimmer is $230 per swimmer. The registration fee must be paid in full at
time of registration and is non-refundable. The registration fee includes: Swim Alberta membership
fees, Hosted Meet Hospitality fees, Team Unify registration fees, and ePACT registration fees.
Membership Fee
Each family with one or more competitive swimmers in the Club will be required to pay a Membership
Fee of $350. For clarity, families with multiple swimmers will only pay one Membership Fee. The
Membership Fee will be charged and collected in October. The Membership Fee is non-refundable.
Amended August 15, 2021 6Bottle Drive Fundraising Fee
The Bottle Drive Fundraising Fee is $100.00 per swimmer payable by April 30, 2022.
Members have 3 options to pay their Bottle Drive Fundraising Fee:
1. Fundraise throughout the season until their fee is paid in full.
2. Pay-out the fundraising requirement on April 30th.
3. Partially fundraise throughout the season and pay-out the balance on April 30th.
This is an easy fundraiser for your swimmers to participate in. Members can ask friends, family, or
neighbors to donate their bottles. After you collect your bottles take them into the bottle depot, collect
your money and the bottle return slip, place them into an envelope with your name on it and bring it
into the office as payment towards your swimmers Bottle Drive Fundraising Fee.
Should you choose to withdraw from the club prior to April 30, 2021, your Bottle Drive Fundraising
Fee is due in full on the date that you exit the club.
Training Fee
Each swimmer’s Training Fee is charged as an annual amount, but is collected on a monthly basis. In
past years, Training Fees were based on a nine month training schedule, as many squads completed
training by early June. Post-COVID, it appears that the Swim Alberta competitive calendar will extend
competitions into June and July for most competitive swimmers. Accordingly, for the 2021-22 swim
year, the Club will charge an annual fee per swimmer, but will collect the fees on a monthly basis over
ten months, from September to (and including) June. All swimmers are expected to remain members,
pay their Training Fee over ten months, and continue training and participating in competitions for the
duration of their squad’s calendar. The first monthly installment of each swimmer’s Training Fee is
due at the time of registration, and is not refundable.
Training Fees do not include: swim meet fees, splash fees, travel expenses, team apparel, swim camps
or training equipment.
On the recommendation of the Head Coach, and in consultation with the family, a swimmer may move
up to another group during the swim season. In this case, the monthly installment amount for the
Training Fee for the new group will take effect on the 1st day of the month following the promotion.
Discount on Training Fees
1. Pre-Authorized Debit (PAD) Discount: If you pay your family account by Pre-Authorized Debit
(PAD) you will receive a 3% discount on your Training Fees.
2. Multi Swimmer Discount: RDCSC offers family households with multiple swimmers registered
in the Competitive Program a discount on their Training Fees. The Training Fee for the squad of
the highest-level swimmer in the family household is charged in full. The Training Fee for each
Amended August 15, 2021 7of the other competitive swimmers in the same family household will be charged at 85% of the
Training Fee for their respective squads. There is no multi swimmer discount for any non-
competitive programs.
Referral Fee
RDCSC is actively seeking to grow our membership. We are offering a $50 referral fee to any member
who refers a swimmer who becomes a full time member of the Youth, Development, Provincial,
Prospect, Performance or Elite group. Please remind your referral to contact the Registrar to inform
the Club that you referred them.
Referral fees will be credited to your Family Account on July 1st of the current season. Credits will be
given only if the swimmer referred stays with the club to the end of the current season. Credits cannot
be transferred outside of a swim family and cannot be credited back as cash if they are not used.
Swim Meet Information
Swim meet information will be posted on the Club’s website, and members will be notified through
email of upcoming meets.
Meet attendance must be confirmed through the RDCSC website. The following procedure on how to
accept or decline a swim meet for your swimmer is determined by their squad:
1. Youth, Development and Provincial Squads: Prior to the entry Deadline, members must sign on
to their Club account, find the meet under the “Events” section, and select either ‘attend” or
“decline” for their swimmer for the meets offered to these squads. It is important that you
follow this procedure even if your swimmer is not attending the meet, so that there is no
confusion about your intention to attend, and so that your swimmer is not mistakenly entered
into a meet, for which you may be charged.
2. Prospect (A & B), Performance and Elite Squads: Swimmers will automatically be entered in the
swim meets offered to these squads, if your swimmer is unable to attend please decline the
swim meet prior to the entry deadline.
Swimmers will not be permitted to participate in a swim meet if their squad has not been invited to
attend that swim meet.
Squad coaches will decide swimmers’ events for a swim meet. Parents or swimmers may suggest events
in the notes section on the swim meet signup, but the squad coach has the final say.
A family has the option of “scratching” or removing a swimmer in advance of a meet if desired. The
desire to be scratched from a meet must be communicated by email to the Head Coach before the
“scratch deadline” as published on the Club website for that meet. If a swimmer is NOT scratched by
Amended August 15, 2021 8the scratch deadline, the Swim Meet Entry Fees will be billed to the family. Failure to pay outstanding
swim meet fees prevents participation in subsequent meets.
Each swimmer will be charged two fees per swim meet.
1. Swim Meet Entry Fee: This is a flat fee or a per event charge depending on the swim meet.
These fees are determined by the host club and may differ from meet to meet.
2. Splash Fee: The splash fee is a flat fee charged per swimmer per swim meet. This fee will help
to offset the costs of travel, per diem and accommodation for coaches attending a meet. The
splash fee will not be charged to swimmers attending RDCSC hosted swim meets. The amount
of the splash fee, and the timing of implementation are determined at the sole discretion of the
Board. The Board does not anticipate charging a splash fee for the upcoming season.
Travel Expenses
Families are responsible for their own personal travel to and from competitions, including
accommodations and meals.
RDCSC will not be responsible for reimbursing members for expenses if a meet or races get cancelled,
resulting in swimmers not competing in the anticipated number of races. Changes to a meet may result
in a parent having to change travel/hotel reservations. RDCSC recommends that members book their
travel/hotel reservations with an option to cancel without penalty. From time to time, either the host
club or RDCSC may notify members of participating hotels or restaurants that offer deals or packages
to teams attending a meet. RDCSC will forward this information to members, but is not responsible for
booking for members, or for ensuring that the terms of the deal or package are as advertised. There is
no obligation for families to participate in any such offers, and may book any accommodation and meals
they prefer.
Team Travel: For certain competitive squads, the Club may organize transportation, accommodation
ad/or meals for squad members attending a meet or a camp. Swimmers participating in this “team
travel” will share equally in the team travel costs. Team travel costs include: accommodation, food
costs for meals and snacks, chaperone expenses, transportation and miscellaneous expenses incurred
by the team. Swimmers must commit to team travel before the entry deadline. If a swimmer is pulled
or scratched after the deadline, that swimmer will share equally with the team travel costs. Penalties
and fees that result from changing or cancelling travel arrangements will be charged to the individual
family’s account. Team travel expenses will be billed to your family account.
Family Accounts
All members of RDCSC will have a Family Account set up in our accounting system.
There are two payment options available to members to pay their Family Accounts: Personal Pre-
Authorized Debit (PAD) or Credit Card.
Amended August 15, 2021 9There are two types of charges to your Family Account: Fixed or Variable. Your fixed charges are your
monthly training fees from September to May. Variable charges are swim meet fees, splash fees, travel
expenses, team apparel, swim camps or training equipment.
Invoices will be emailed to members when variable expenses are posted to their Family Account.
A detailed Statement of your Family Account will be emailed to you on or about the 20th of each month.
Your fixed and variable charges will be combined into a single monthly payment and will be debited to
members authorized payment option on the 1st business day of each month.
Please check your monthly statement to ensure that charges and payments are correct. Members have
up to 60 days after any transaction to contact our bookkeeper/treasurer with questions or concerns.
Transactions that are older than 60 days cannot be adjusted.
Family accounts must be kept is good standing. If your family account has a balance owing from the
previous season it must be paid in full before your registration for the new season will be accepted.
Money left over in your family account at the end of a swim season will be carried over to the following
year. Overdue accounts will result in swimmers being denied access to participate in practices, swim
meets and other Club events.
All returned Pre-Authorized Debits (PAD) and N.S.F. cheques will be charged a $50.00 processing fee.
Refund Policy
There will be no refunds on Registration Fees, Membership Fees, or the first month installment on
Training Fees. The Club will not pro-rate any fees for partial months.
The suspension of monthly installments toward a swimmer’s Training Fee will be dealt with on a case
by case basis but will adhere to the following guidelines:
1) Medical or Compassionate Grounds: When a swimmer wishes to temporarily withdraw from the
program due to medical or compassionate reasons, the family may request a suspension of monthly
installment payments on that swimmer’s Training Fee. The family must provide the Head Coach
with a written request to withdraw, highlighting the reason for the request and the anticipated
length of time the swimmer will be gone. The suspension of the installment payments will take
effect as follows:
a) Training Fee installments may be waived for any full months that the swimmer misses
training. Participation (even at a reduced capacity) in any given month will result in normal
monthly charges. The swimmer will not be charged the monthly installment on their Training
Fee for each full month of their absence from the Club. The monthly installments will begin
again once the swimmer returns to training.
Amended August 15, 2021 102) Voluntary withdrawal: If a swimmer is voluntarily withdrawing from the Club with the intention of
not returning, they are required to inform the Head Coach in writing prior to the 20th day of the
month (as this is when family accounts are charged). No refunds will be provided for withdrawal
request made during a swim month. The monthly installment of the swimmer’s Training Fees will
be suspended the month immediately following the written notification provided by the family.
The Head Coach will liaise with the Club treasurer/bookkeeper who will close out the account and
notify the family of any outstanding amounts owed. If there are funds / credits remaining after the
account has been settled, fundraising amounts, which are not transferable, will be credited to the
Club’s general revenues and any funds deposited in advance by the member will be refunded.
Fundraising Requirements
Fundraising plays a major role in the success of the Red Deer Catalina Swim Club. Historically the Club
has held one major fundraising event (usually a dinner and auction, with entertainment) each year,
which all members were called on to support with donations, volunteer hours and ticket sales. Due to
the Covid-19 pandemic and provincial health regulations, the Club was forced to cancel our Gala in the
2019-20 season, and was unable to schedule fundraising events in 2020-21 season. The Club is
uncertain at this time what type and scope of fundraising events we will be able to host in the 2021-22
season. If we are in a position to organize fundraising events, we expect that we will require
participation from members in order to successfully generate funds to contribute to the Club’s
operating costs.
Bingo Requirements
Bingo
Squads Requirements
(per swimmer)
Youth 2
Development 3
Provincial 3
Prospect A & B 4
Performance 4
Elite 4
Bingo requirements per swimmer are subject to change dependent on enrollment numbers. If a
Casino is provided during a season, casino shifts can be used towards bingo commitments.
RDCSC relies on income generated from bingos and casinos to reduce yearly fees. To ensure we have
sufficient people to staff them, each family is required to work a required amount per registered
swimmer.
Amended August 15, 2021 11Members have the option to work their bingo requirement or pay-out their bingo requirement. The
pay-out amount is $150.00 per bingo and is required to be paid when registering your swimmer, if you
decide that you do not wish to volunteer at bingos.
Your bingo requirements must be completed in the current season (September 1 to August 31). Bingo
shifts cannot be carried forward from one year to the next.
Members who do did not pay out their bingo requirement when registering their swimmer, and who
subsequently did not fulfill their bingo requirement for the current season will be charged $200 on or
about August 20th for each Bingo shift that was not completed.
If your swimmer is promoted to a new squad prior to January 1st of the current season, your bingo
requirements will be increased to the new squad’s bingo requirements.
Members must notify the Bingo Coordinator 3 days prior to the bingo if they are unable to work their
shift. This will allow sufficient time for the Bingo Coordinator to find a replacement. If you fail to notify
the Bingo Coordinator your account will be charged $250.00, and you will still be required to complete
the bingo shift.
Members who sign up for a bingo and fail to attend the bingo will have their account charged $250.00
and will still be required to fulfill their bingo shift.
Volunteering at bingos (or paying the pay-out amount) is a mandatory commitment to the Club. In the
event you, for whatever reason, decide to leave the Club prior to the end of the year you will have to
pay out each bingo not worked, or fulfill your bingo requirements subsequent to withdrawing from the
Club.
If extra bingo shifts come available during the season the Bingo Coordinator will send out an email
notifying membership. Your family account will be credited $75.00 per extra bingo shift worked. Bingo
credits will be credited to members’ accounts on or about August 20th of the current season. Credits
cannot be transferred outside of a swim family and cannot be credited back as cash if they are not used.
The link for Red Deer Bingo Association Rules and Regulations for volunteers can be found on our
website.
Volunteer Information
Parent Development
Swimming is a highly technical and labor-intensive sport for the swimmers and parents. Just as the
swimmer moves through the levels of the program, RDCSC parents will have a similar developmental
process. RDCSC has developed an educational and officiating model designed to prepare parents to
best support the athletes.
Amended August 15, 2021 12There are two components to this development:
1. As a member of Swim Alberta, parents are required to complete officials’ clinics to serve at swim
meets.
2. As a member of RDCSC, parents are required to serve at meets where RDCSC is competing and
assist in ongoing RDCSC activities. There are many areas where parents will invest their time
and energy:
• Swim Meet positions such as Timekeeper, Stroke & Turn, Safety Marshall, Clerk of Course,
Chief Timekeeper, Meet Manager, Chief Finish Judge & Chief Judge of Electronics, and
Starter. There are also positions available at hosted swim meets for concession, and
hospitality.
• Team Manager, Chaperones
• Attend Educational Clinics
• Attend Annual General Meeting
• Serve on the Board of Directors or its Committees
Officiating Certification Requirements
A new parent/guardian member to the Club requires Level 1 training in the first season and certification
by the end of their second season. Returning members require Level II training by the end of their
second season, and certification in one position by the end of the third season. Members returning for
a fourth season, or more, will require certification in additional Level II positions. Once the swimmers’
squad is Performance and above, it is expected that the parent/guardian is certified in a minimum of 3
Level II positions as they progress to Level III certification.
There are two ways to complete your officiating course(s):
1. Clinics: RDCSC will provide clinics for Level I and Level II training each year for members. Clinics
are held in a classroom setting, usually in the evening for a couple of hours. They are offered
leading into a hosted swim meet so newly qualified officials can immediately practice their skills
and knowledge. We also ensure that more seasoned officials are available to work alongside
rookie officials to provide support and answer questions. Members will be notified through the
weekly email when clinics will be offered.
2. Online: Online courses are available if you are not able to attend our clinics. These courses are
available through Swimming Canada. Swim Canada Online Courses Link – click here
Upon completing a clinic or certification, the member is responsible for updating their Swim Alberta
profile by communicating this to the RDCSC Officials Coordinator.
The Officiating Certification Requirements outlined in the handbook were enhanced in the 2019-2020
year. Due to the pandemic cancelling our Freeze or Fry swim meet in 2019 and 2020, the Board will
Amended August 15, 2021 13allow for an additional transition year to allow time for returning members to obtain higher certification
levels where required.
The Club understands that some families take on other important volunteer Coordinator positions for
the Club, outside of officiating. For those members who fill the Hospitality and Concession Coordinator
roles, they are exempt from this policy as their positions do not allow time for them to obtain the
certification outlined above.
Commencing in the 2022/23 season, an officiating fee will be applied to those who are not obtaining
the additional training as required. The officiating fee is a method of encouraging members to continue
their certification in the various officiating positions. The terms and amount of the fee will be
determined next year. This was intended to be implemented in 2021/22, but there were no
opportunities in past months to do any on-deck officiating training or shifts to obtain different levels of
certification.
Please review the link below so that you are familiar with the Officials Certification Pathway. Swim
Canada Officials Certification Pathway
Volunteer Requirements – 2021/2022 season
We encourage families to volunteer as much as they are able, and many families will volunteer far more
than the minimum point requirement. Competitions rely heavily on parent volunteerism, and our kids
can’t race without our parents helping in many different capacities. We have set the following
minimum swim meet volunteer requirements, which are the number of shifts each family is required
to contribute for each of their swimmers, each year:
Total Valentine Freeze or
Officiating Meet Fry
Squads
Requirement Requirement Requirement
(per family) (per family) (per family)
Youth 7 3 4
Development 7 3 4
Provincial 7 3 4
Prospect 7 3 4
Performance 7 3 4
Elite 7 3 4
Signup is through our website. When the sign up is open, log into your account and go to the events
page. Under the job signup tab select the job(s) you would like to sign up for.
Amended August 15, 2021 14Swim meet shifts are subject to change dependent on Club enrollment numbers, and what our swim
meet schedule looks like for next season.
The Board will remind members of their volunteer commitment requirements prior to any hosted swim
meets next season. Should you be unable to meet your volunteer commitment, the onus is on you as
the member to advise the Board prior to the swim meet.
Failure to meet your volunteer commitment will result in your family account will be billed $100.00
per missed shift in the month immediately following the swim meet.
If you sign up for a volunteer position and then wish to cancel it within one week prior to the date of
the event you are volunteering at, you are required to find your own replacement volunteer, and
such volunteer must have the correct qualifications for the job that you signed up for. Failure to do
so, or otherwise failing to sign up and complete your required volunteer commitments will result in
a $100 per shift charge to your family account in the month immediately following the swim meet.
Points Program Overview – Target to Implement in 2022-2023 season
To ensure that our members share equally in the success of our Club, RDCSC plans to implement a
yearly Volunteer Points Program. Members are expected to participate in the operation of the Club,
hosted swim meets, events and activities.
The Volunteer Points Program will be a new program for RDCSC with a target start date of the 2022-
2023 season and will replace the old credit system. Due to the Covid-19 pandemic forcing the
cancellation of training and swim meets from March, 2019 forward, we were unable to complete our
test of the system last season. There is uncertainty as to how meets will be held going forward. As a
result of this uncertainty the Board will not implement the new system at this time.
The system was based upon researching what other clubs are doing in the Province. Provided that
families meet the minimum volunteer commitments outlined below, no financial penalties will be
assessed. Given that the swim meet schedule is to be determined, the volunteer commitments will
tentatively remain unchanged from previous years, which is as follows:
While we will not be fully implementing the points system this year, the Board encourages all families
to strive to meet the point total for the highest group that their swimmer participates in. This will
provide quality data that the Board can rely on to tweak the proposed points system and fully
implement the new points system for the 2022-2023 swim season.
How many points do you need?
Your point commitment is based on which group your swimmer is in. If you have more than one
swimmer in the Club, your point commitment will be your highest-level swimmer.
Amended August 15, 2021 15Please refer to the table below to determine your point commitment for the season.
Youth Development Provincial Prospect Performance Elite
Year 30 40 50 70 80 80
Point commitments are subject to change dependent on enrollment numbers. The board will assess
the number of points required by each group and will notify members before each swim meet if there
are any changes.
The Board may grant Meet Managers the ability to institute additional mandatory volunteering at
hosted meets. A maximum amount will be determined by the board per recommendations made by
the Meet Manager. If the member has already reached their maximum required points, there will still
be an expectation to volunteer at hosted meets where mandatory shifts are required.
Point commitments must be earned by August 31st of the current season. Points cannot be carried
forward from year to year. If you are unable to complete your point commitment, there will be a $TBD
penalty per point missed charged to your family account on August 31st of the current season. In the
event a member works more than their minimum requirement, there will be no compensation given.
The Club sincerely appreciates your dedication to our athletes.
How to earn points?
The majority of points are earned through our hosted swim meets. There will be other opportunities
for members throughout the year, members will be notified through the weekly email that the job
signup will be open on a certain date and time.
How do I sign up?
Signup is through our website. When the sign up is open, log into your account and go to the events
page. Under the job signup tab select the job(s) you would like to sign up for.
When signing up note how many points each job is and only sign up for the jobs you are qualified for.
It is your responsibility to ensure you have signed up for enough jobs to total your point requirement.
To receive your points at a swim meet, you must sign in with the official’s coordinator 30 minutes prior
to your session and you must complete the job in its entirety. Failing to check in means you will be
considered a no show and a replacement will be found.
Family and friends can help you earn your points but remember they must be certified if the job requires
certification.
Amended August 15, 2021 16How to check your points?
To check your points balance, sign into your account on our website, select My Account on the left side
of the screen, select Invoices and Payments, at the top of the screen select Service Hours.
It is your responsibility to ensure that your points are recorded correctly. If you have any discrepancies
contact our Volunteer Coordinator at volunteer@reddeercatalina.ca
Points Roles [Note – it may be that we are unable, either temporarily or permanently,
offer all of the following roles. For example, if we do not plan and host a Gala, the
Coordinator and Committee members will not be required. As other fundraising or other
Club activities are initiated, additional roles will become available, with points allocated
to those serving in such roles.]
Volunteer Opportunity Points Earned
Board of Directors
President 50 Points Per Year
Vice President 40 Points Per Year
Past President 30 Points Per Year
Secretary 40 Points Per Year
Treasurer 40 Points Per Year
Director 30 Points Per Year
Coordinators
Bingo Coordinator 30 Points Per Year
Casino Coordinator 10 Points Per Year
Raffle Coordinator 20 Points Per Year
Volunteer Coordinator 30 Points Per Year
Gala Coordinator 40 Points Per Year
Gala Committee Member 30 Points Per Year
Team Apparel Manager 30 Points Per Year
Team Travel Manager 20 Points Per Year
Fall Banquet Coordinator 20 Points Per Year
Hosted Swim Meet Volunteer Opportunities
Meet Manager 80 Points Per Year
Referee 80 Points Per Year
Clerk of Course 80 Points Per Year
Officials Coordinator 80 Points Per Year
Hospitality Coordinator 80 Points Per Year
Concession Coordinator 80 Points Per Year
Starter 10 Points Per Session
Electronics 8 Points Per Session
Stroke and Turn 8 Points Per Session
Chief Timer 8 Points Per Session
Timer 5 Points Per Session
Marshaling 5 Points Per Session
Amended August 15, 2021 17Safety Marshal 2 Points Per Session
Hospitality Helper 5 Points Per Session
Concession Helper 5 Points Per Session
Set up and Take Down 5 Points Per Session
Runner 5 Points Per Session
Raffle Ticket Sales 3 Points Per Session
Shadow (starter, clerk of course, meet 10 Points Per Session
manager)
Shadow (stroke and turn, electronics) 8 Points Per Session
Gala Event Helper 3 Points Per Session
Promotional Events 3 Points Per Session
Official Clinic 5 Points Per Session
Chaperone 15 Points Per Day
In order to properly staff swim meets, the Board may also build into the Volunteer Points System the
requirement that your points must include a certain number of shifts in positions at swim meets.
As noted above Officiating Requirements per family are subject to change dependent on enrollment
numbers, and what the Swim Meet schedule looks like for next season.
The Board will advise members of their volunteer commitment prior to any hosted swim meets next
season. Should you be unable to meet your volunteer commitment, the onus is on you as the member
to advise the Board prior to the swim meet.
Failure to meet your volunteer commitment will result in your family account will be billed $100.00
per missed shift in the month immediately following the swim meet.
If you sign up for a volunteer position and then wish to cancel it within one week prior to the date of
the event you are volunteering at, you are required to find your own replacement volunteer, and
such volunteer must have the correct qualifications for the job that you signed up for. Failure to do
so, or otherwise failing to sign up and complete your required volunteer commitments will result in
a $100 per shift charge to your family account in the month immediately following the swim meet.
Optional Fundraising
Optional fundraising activities may be organized throughout the year giving families the opportunity to
raise funds to help offset swimming fees.
A percentage of each fundraising activity members participate in will be credited to their family account
as it is completed throughout the swim season.
Activities that are available will be posted on our Club website and members will be notified through
our weekly email as to what optional fundraising activities will be available throughout the season.
Amended August 15, 2021 18The Respect in Sport Program
The Respect in Sport Program is Canada's leading online bullying, abuse, harassment and negligence
prevention program for parents, coaches and community leaders.
The Respect in Sport Parent Program helps define a standard of behaviour for all parents and create a
more rewarding, safe and respectful environment for everyone involved. Parents want to do a great
job supporting their kids. Respect in Sport Provides parents with the tools to do just that.
One parent/guardian from each family will be required to the take The Respect in Sport Parent Program.
The online course costs $12.00 and will take approximately 1 hour to complete. Once completed,
certification is transferable to other sports involved in Respect in Sport. Parents/guardians would be
required to recertify their Respect in Sport every four seasons.
RDCSC Policies and Procedures
The RDCSC Board of Directors will continue to update existing policies and procedures and will develop
new policies and procedures when required to properly manage and govern the Club.
It is the responsibility of each member to read and understand the policies and procedures of RDCSC.
Members who do not follow RDCSC policies may be subject to penalties up to and including termination
of membership. RDCSC Policies and Procedures can be found on our website.
Amended August 15, 2021 19You can also read
