Outbreaks of Suspected or Confirmed Norovirus Policy - V7.0 December 2018 - RCHT
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Summary. Norovirus Flowchart Patient has developed sudden onset diarrhoea. Complete diarrhoea risk assessment tool. Is infective cause suspected? NO YES Isolation not Is Norovirus required suspected? YES NO Isolate patient in side room on the Isolate patient same ward in side room Obtain specimen Complete terminal clean Close the bay of bed space To determine the need to keep the bay closed, prompt review of the situation is required by: o In hours – IPAC, Nurse in charge, consultant /medical team o Out of hours – site coordinator, on-call microbiologist, consultant /senior doctor Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 2 of 35
Table of Contents Summary. Norovirus Flowchart ............................................................................................ 2 1. Introduction ................................................................................................................... 5 2. Purpose of this Policy/Procedure .................................................................................. 5 3. Scope ........................................................................................................................... 5 4. Definitions / Glossary .................................................................................................... 7 5. Ownership and Responsibilities .................................................................................... 7 5.1. Role of General Managers/Clinical Leads ............................................................. 7 5.2. Role of Wards Sisters/Charge Nurses and Departmental Managers..................... 7 5.3. Role of Individual Staff ........................................................................................... 7 5.4. Role of Ward Staff – action card number 14 .......................................................... 7 5.5. Infection Prevention and Control (IPAC) Team – action card number 9 ................ 8 5.6. Role of Microbiology Department .......................................................................... 8 5.7. Role of Occupational Health Department .............................................................. 8 5.8. Role of the Hospital Infection and Control Committee ........................................... 8 5.9. Role of the Outbreak Control Group ...................................................................... 8 5.10. Role of the Clinical Site Co-ordinators – Action card ......................................... 8 6. Standards and Practice ................................................................................................ 8 6.1. Ward Management ................................................................................................ 8 6.2. Personal Protective Equipment (PPE) ................................................................. 10 6.3. Hand Hygiene ...................................................................................................... 10 6.4. Patient Movement................................................................................................ 10 6.5. Staff ..................................................................................................................... 11 6.6. Ward Staff............................................................................................................ 12 6.7. Ward Cleaning ..................................................................................................... 12 6.8. Visiting ................................................................................................................. 12 6.9. Ward Re-opening ................................................................................................ 13 6.10. Communication ................................................................................................ 13 6.11. Escalation Procedure ....................................................................................... 13 7. Dissemination and Implementation ............................................................................. 13 8. Monitoring compliance and effectiveness ................................................................... 14 9. Updating and Review.................................................................................................. 14 10. Equality and Diversity .............................................................................................. 14 Appendix 1. Governance Information ................................................................................ 15 Appendix 2. Initial Equality Impact Assessment Form ....................................................... 18 Appendix 3. Escalation Levels ........................................................................................... 21 Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 3 of 35
Appendix 4. Outbreak Form - Patients ............................................................................... 22 Appendix 5. Outbreak Form - Staff .................................................................................... 23 Appendix 6. Bristol Stool Chart .......................................................................................... 24 Appendix 7. Terminal Clean Sign-off Form ........................................................................ 25 Appendix 8. Norovirus Action Card – ED Staff................................................................... 27 Appendix 9. Norovirus Action Card – IPAC Team ............................................................. 28 Appendix 10. Norovirus Action Card – Medical Staff ......................................................... 29 Appendix 11. Norovirus Action Card – Clinical Site Co-ordinators..................................... 30 Appendix 12. Norovirus Action Card – Support Staff (Porters, Supplies, etc.) ................... 31 Appendix 13. Norovirus Action Card – Therapies Staff/Pharmacists ................................. 32 Appendix 14. Norovirus Action Card – Ward Staff ............................................................. 33 Appendix 15. Norovirus Action Card – Domestics ............................................................. 34 Appendix 16. Action Card Housekeepers .......................................................................... 35 Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 4 of 35
1. Introduction 1.1. Norovirus is a major cause of acute gastroenteritis and diarrhoea in children and adults. The cause of illness, Norovirus (previously known as Norwalk-like or Small Round Structured Virus) was described in 1968 in samples from an elementary school in Norwalk, Ohio. The disease is often termed Winter Vomiting Disease because of the increased prevalence in the winter months; however it can be detected throughout the year. 1.2. Norovirus is the most common cause of outbreaks of gastro-enteritis in hospitals and can also cause outbreaks in other settings such as schools, nursing homes and cruise ships. Hospital outbreaks often cause major disruption in hospital activity resulting ward closures, cancelled admissions and delayed discharges which can significantly reduce clinical activity for the duration of the outbreak. Failure to observe and comply with Infection Control guidelines/policy can lead to further spread of infection and a delay in the hospital returning to normal activity. Outbreaks can affect both patients and staff, sometimes with attack rates in excess of 50%. For this reason, staff shortages can be severe, particularly if several wards are involved at the same time. It is therefore essential that cases are detected early and isolated appropriately to prevent spread and major outbreaks. 2. Purpose of this Policy/Procedure This policy has been developed to provide a practical document to equip all healthcare staff at the Royal Cornwall Hospitals NHS Trust with the necessary information on the recognition, management and treatment of outbreaks of Norovirus and should be read in conjunction with the Outbreak Policy. This version supersedes any previous versions of this document. 3. Scope This document applies to all staff including bank and agency staff working within the Royal Cornwall Hospitals NHS Trust. 3.1. Signs and Symptoms of Norovirus 3.1.1. The average incubation period for Norovirus associated gastro- enteritis is 12-48 hours. 3.1.2. The illness is characterized by a sudden acute onset of: Vomiting (This is the predominant symptom, often projectile, and is seen in 50% of cases, however, clusters can occur where vomiting is infrequent or absent altogether). Watery diarrhoea and abdominal cramps Nausea 3.1.3. In addition headache, myalgia, fever and malaise are common. Some or all of the above symptoms may be present. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 5 of 35
3.1.4. Symptoms last between one and three days and recovery is usually rapid. 3.1.5. Dehydration is the most common complication and patients may require replacement fluids. 3.2. Transmission 3.2.1. Noroviruses are highly contagious. It is estimated that around 30,000,000 (30 million) viral particles are released during one vomiting incident. However, it only takes around 100 of these particles to cause illness. Noroviruses are transmitted primarily through the faecal–oral route either by person to person spread or via contaminated food or water. In addition Noroviruses can be spread via aerosol dissemination of infected particles following vomiting. 3.2.2. Transmission can also occur through hand transfer of the virus to the oral mucosa following contact with environmental surfaces, fomites and equipment which have been contaminated with either faeces or vomit. Norovirus can survive for up to 12 days on some surfaces. 3.3. Diagnosis 3.3.1. Norovirus may be suspected clinically in patients and staff with a history of vomiting of sudden onset followed by diarrhoea. During an outbreak several people are commonly affected over a short space of time and cases with typical features may be ascribed to Norovirus infection without further testing. 3.3.2. Confirmation of Norovirus infection depends on a PCR test performed on faecal samples. This is useful in confirming the nature of an outbreak early on. Once Norovirus is identified on a ward, further testing will only be performed in order to determine whether Norovirus shedding is occurring in cases of persistent diarrhoea or whether the virus has spread throughout the ward. Norovirus testing may be performed in order to identify atypical or outlying cases. The test will only be performed after discussion with the Infection Control team or Microbiologists. Testing is available daily with a result available the same day for samples arriving at the laboratory before 09.30hrs. 3.3.3. When an outbreak is suspected, it is imperative to institute infection control measures immediately without waiting for virological confirmation from stool testing. 3.4. Treatment 3.4.1. There is no effective treatment for Noroviruses. It is a self-limiting illness which will cease within a few days. It is important to ensure prompt fluid replacement to prevent dehydration and its complications. 3.4.2. Anti-emetics or anti-motility agents must not be prescribed. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 6 of 35
4. Definitions / Glossary 4.1. Norovirus – a highly contagious small round structured virus capable of causing symptoms of diarrhoea and/or vomiting. 4.2. Outbreak - An incident in which two or more people experiencing a similar illness are linked in time/place; or a greater than expected rate of infection compared with the usual background rate for the place and time where the outbreak has occurred. 5. Ownership and Responsibilities 5.1. Role of General Managers/Clinical Leads Divisional Managers/ clinical leads must ensure that resources are available for health care workers to undertake effective standard and isolation precautions. 5.2. Role of Wards Sisters/Charge Nurses and Departmental Managers Are responsible for ensuring that staff are aware of this guidance and that the guidance is implemented. They are responsible for ensuring that the toolbox talk on Norovirus is cascaded to all staff during the first 2 weeks of November. Any member of staff who is absent during this period should receive an update as soon as possible on their return. They are responsible for ensuring that Occupational Health have been informed of any staff with symptoms of Diarrhoea and/or vomiting during outbreaks of Norovirus. 5.3. Role of Individual Staff All staff have a clinical and ethical responsibility to carry out effective Infection prevention and control procedures and to act in a way, which minimises risk to the patient. All staff are responsible for attending a tool box talk during the first two weeks of November if they work in a clinical area. Any member of staff who is absent during this period should receive an update as soon as possible on their return. 5.4. Role of Ward Staff – action card number 14 Ward staff are required to be vigilant for all cases of diarrhoea and report any cases of suspected infectious diarrhoea to the IPAC team or Site Co-ordinators out of hours. Ward staff are responsible for ensuring stool specimens are collected and submitted promptly and that the completion of the relevant documentation has been carried out ie stool charts. Ward staff working on those wards that are affected with Norovirus, are responsible for reporting and recording details of patients with suspected Norovirus and providing an up to date list on a daily basis to the IPAC team. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 7 of 35
5.5. Infection Prevention and Control (IPAC) Team – action card number 9 The IPAC team are responsible for providing appropriate advice on the management of patients diagnosed as having or suspected as having Norovirus. The IPAC team are responsible for the coordination of specimen collection and testing (see below) and dealing with the infection control aspects of results. The IPAC team are responsible for reviewing and updating this policy. 5.6. Role of Microbiology Department The laboratory will provide a daily same-day testing service for faecal samples received by 14.30pm weekdays and 09.30am weekends and sanctioned by the IPAC/microbiologists/site coordinators. 5.7. Role of Occupational Health Department The Occupational Health Department are responsible for collating information on staff with symptoms of diarrhoea and/or vomiting and for informing the IPAC team of areas with increased incidence of symptoms. 5.8. Role of the Hospital Infection and Control Committee The Hospital Infection Prevention and Control Committee is responsible for approving this policy. 5.9. Role of the Outbreak Control Group The outbreak control group is responsible for monitoring compliance with this policy via the outbreak meetings. 5.10. Role of the Clinical Site Co-ordinators – Action card The Clinical site co-ordinators are responsible for ensuring suspected cases of Norovirus are isolated in accordance with this policy and to ensure there is no inappropriate movement of patients unless there is an urgent clinical need. They are responsible for co-ordinating cleaning plan when areas are due to re-open. 6. Standards and Practice 6.1. Ward Management 6.1.1. Isolation 6.1.1.1. Any patient admitted with symptoms suggestive of Norovirus must be triaged in the Emergency Department and fast tracked to the isolation ward. Where the patient condition does not allow admission to the isolation ward, they must be admitted to a side room preferably on a base ward to avoid admitting to MAU. The Infection Prevention and Control Team should be informed at the earliest opportunity of the patient’s admission. 6.1.1.2. The priority is to ensure that patient care is not compromised and at the same time prevent the spread of the virus to other susceptible patients and prevent a major hospital outbreak. 6.1.1.3. Doors to bays/ rooms MUST remain closed. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 8 of 35
6.1.1.4. Symptomatic patients must have dedicated commodes/toilet facilities. 6.1.1.5. Symptomatic patients must have dedicated equipment e.g. monitoring equipment. Patient equipment must be cleaned and disinfected with a chlorine based disinfectant between each patient use. 6.1.1.6. Patients on an affected ward should be provided with a leaflet with measures to reduce the risk of acquiring Norovirus (RCHT1502 V2). 6.1.1.7. The allocation of a single room will generally take precedence over all other “alert” organisms with the exception of suspected/confirmed pulmonary tuberculosis, suspected/confirmed symptomatic Clostridium difficile, suspected/confirmed bacterial meningitis (for the first 24 hours of antibiotic therapy), chicken pox, Typhoid, CPE. 6.1.1.8. If staff are unsure as to whether a patient already in a single room can be de-isolated, the Infection Prevention and Control Team must be contacted (out of hours, Microbiologist via switchboard). 6.1.1.9. A poster (available in ward norovirus pack) must be displayed at the entrance of the ward advising that there is an outbreak of diarrhoea and vomiting. 6.1.2. Ward Closure 6.1.2.1. Ward closure will be made following risk assessment of the area where the diarrhoea has occurred. When 2 or more bays are affected, actions are required to ensure that the unaffected bays in a ward can remain open, including: revised staffing to enable separate staffing of affected and unaffected areas, confirming that the ward design permits effective isolation of affected from unaffected areas, and availability of designated toilet facilities. Full ward closure should be undertaken if it is not possible to implement the identified additional infection prevention actions, and the ward must be closed until those required measures have been achieved. The open/closed status of any affected ward must be reviewed and decided by the Outbreak Control Group. 6.1.2.2. If a patient develops symptoms of suspected Norovirus and they are in a bay with others, the patient should be isolated in a side room on that ward and the whole bay must be closed immediately in an attempt to contain the spread of infection from both affected and exposed patients. This decision should be made: Within hours by the Ward Sister/Matron and Infection Prevention and Control Team Out of hours by the Ward Sister/Matron and Site Coordinator 6.1.2.3. An urgent senior clinical assessment must be completed to determine if the bay closure should remain closed. This should be carried out by the following: Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 9 of 35
Within hours - the Infection Prevention and Control team, Matron/ward sister and Consultant/Medical team Out of hours - the Site Coordinator, On-Call Microbiologist and On- Call registrar/Consultant. 6.1.2.4. There must be no further admissions to the closed bay/ward until advised by the IPAC team. 6.1.2.5. Dedicated nursing staff must be allocated to nurse symptomatic /exposed patients. 6.2. Personal Protective Equipment (PPE) 6.2.1. PPE e.g.: aprons and gloves must be used appropriately (single use items) and for each episode of care/treatment/examination on all patients by all staff. 6.2.2. Long sleeved gowns must be worn by staff who are not specifically allocated to care for affected patients but who are called on to assist with the care of affected patients plus any visiting personnel required to have patient contact. These must be changed for each episode of care. 6.2.3. There is currently no evidence to support the wearing of face masks for either patients or staff. 6.3. Hand Hygiene 6.3.1. The hands of healthcare staff can provide the vehicle for the transmission of Norovirus. It is essential that all staff wash their hands when required using the correct washing technique to help reduce the risk of transmission. 6.3.2. Alcohol gel is not effective against these viruses and therefore hands must be washed with soap and water before and after every patient contact and contact with potentially infectious equipment, furnishings or other fomites. 6.3.3. Gloves do not obviate the need to wash hands. 6.3.4. Patients must be provided with the opportunity to wash their hands or use hand wipes after each toileting episode and also before each meal. 6.4. Patient Movement 6.4.1. There must be no transfer of patients to other departments/wards/hospitals from Norovirus affected wards unless there is an urgent clinical need in which case the receiving department must be informed. In this situation, the patient must be seen immediately on arrival to the department and preferably at the end of a list. Minimal numbers of staff should attend the patient. Long sleeved gowns and gloves must be worn. All equipment that the patient has come in contact with must be cleaned with a chlorine based disinfectant e.g. Actichlor plus. The patient must return directly to the ward and must not wait in a waiting area with others. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 10 of 35
6.4.2. In the event of the patient requiring surgery, theatre staff must be informed that the patient is from a Norovirus affected ward. The patient must be placed last on the list. The patient must go directly to the anaesthetic room and must be recovered in theatre. The patient must not be recovered in the Recovery area with other patients. Minimal numbers of staff should be in the theatre. The theatre, all equipment and anaesthetic room must be cleaned thoroughly using a chlorine based disinfectant after the patient has left theatre. If the patient is due to have elective surgery and has symptoms of Norovirus it is advised not to continue with surgery until symptoms have resolved. 6.4.3. The movement of affected patients from one ward to another for cohort management is NOT recommended. 6.4.4. Patients from Norovirus affected wards must not be discharged to Care Home facilities unless they have had the illness and are 72 hours symptom free or they have been admitted from a Home with confirmed Norovirus. Patients can however be discharged to their own homes. 6.5. Staff 6.5.1. Non-essential staff must not visit the affected bay/ward. Wherever practicable/possible procedures i.e. venepuncture, ECG’s should be undertaken by ward staff. Where bays only are closed, a team of dedicated staff should be allocated to these bays. Staff (nursing, domestic) who are working on affected wards must not be moved to work in other parts of the hospital within the shift, They can work on other wards if necessary the following day providing 12 hours have elapsed, they have showered, wear a clean uniform and feel well. The use of Bank and Agency staff is not advised on affected areas. Allied Health Professionals (AHP’s) should allocate a nominated individual to affected wards. If this is not possible, the affected wards must be visited last and long sleeved disposable gowns must be worn. 6.5.2. If an AHP, who has been allocated to the affected wards, is working on an affected ward when it is re-opened they may continue working on the ward if they have already started treatments. If they are off the ward when the ward is re-opened they should stay off the ward and staff who are allocated to non-affected wards should take over treatments on this particular ward. 6.5.3. Wherever possible, medical staff should be allocated to the affected wards. If this is not possible, the affected wards must be visited last the exception being where emergency treatment is required. Hands must be washed with soap and water before and after each patient contact or contact with their immediate environment. Aprons and gloves must be worn for each patient contact however if medical staff have to visit other wards long sleeved disposable gowns must be worn for patient contact. 6.5.4. Staff who become symptomatic with diarrhoea and /or vomiting must leave the area immediately and must not return to work until 48 hours symptom free. They must inform the person in charge of the area to ensure that any toilet facilities are terminally cleaned. 6.5.5. Staff maybe required to submit a sample of faeces to assist with outbreak investigation. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 11 of 35
6.5.6. Staff should inform Occupational Health of their symptoms. A message can be left on the answerphone outside of working hours. 6.6. Ward Staff 6.6.1. An outbreak form (Appendix 3) for symptomatic patients and Staff (Appendix 4) must be maintained by the ward team. This will be reviewed daily by a member of the Infection Prevention and Control Team. 6.6.2. Bristol Stool (Appendix 5) and fluid balance charts must be maintained on all affected patients. 6.6.3. Ward staff must inform domestic services of the situation and advise the use of Antichlor Plus. 6.6.4. Water jugs must be kept covered to prevent the water from becoming contaminated, washed thoroughly each day in a dish washer, and the water changed frequently. 6.6.5. Bowls of fruit and open packets of food, i.e. biscuits, must be removed as they may become contaminated as a result of aerosol contamination. 6.6.6. Eating and drinking in the open ward is not permitted. 6.6.7. It is essential that if a ward is affected by Norovirus discharge planning is continued to ensure prompt discharge of patients once the ward re- opens. 6.7. Ward Cleaning Whilst a bay or ward is closed during an outbreak, the area must be cleaned daily with both detergent and chlorine e.g. Actichlor Plus. Frequently used areas such as toilet areas should be cleaned at least three times daily and more frequently should the need arise. A decision regarding the frequency of cleaning must be made by the Outbreak Control Group. 6.8. Visiting 6.8.1. Visiting should be restricted to close family members and friends only - preferably the same people visiting for the period of the ward/bay closure. 6.8.2. No children to be allowed to visit unless the patient is critically ill. 6.8.3. Visitors must not visit if they have had diarrhoea and vomiting. They must be 48 hours symptom free before they can visit. They should not visit if they have been in contact with anyone with diarrhoea and vomiting until 48 hours after contact. 6.8.4. On entering the ward, visitors must be instructed to wash their hands with soap and water. 6.8.5. They should visit only the patient they have come to see and not go from bed to bed. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 12 of 35
6.8.6. On leaving the ward, visitors should be instructed to wash their hands with soap and water. 6.8.7. If a visitor to an affected ward needs to visit a non-affected ward, this should be discouraged. If however this is essential then the visit to the affected ward should be carried out last. 6.9. Ward Re-opening 6.9.1. Rooms, Bays, or the Ward may be terminally cleaned and reopened 72 hours after the last symptomatic episode, on the instruction of the IPAC team, Infection Control Doctor or Microbiologist (in accordance with the Ward Closure Policy). Equipment that cannot be decontaminated must be disposed of. Any patients remaining in the bay should be decanted out of the bay to a bed within the ward (do not transfer patients to other wards) to facilitate an effective terminal clean. If this cannot be achieved at least one bed space should be available to facilitate effective cleaning of the bay. 6.9.2. The terminal clean must be monitored by either the IPAC team, Site Co-ordinator, Ward Sister/Charge Nurse or Matron. Whenever possible, following a clean using a detergent solution and completion of the Terminal clean sign off form, appendix 7, Hydrogen Peroxide Vapour (HPV) must be used. 6.9.3. On occasions where it is inappropriate to use HPV i.e. previously closed bays unable to be vacated prior to the terminal clean, a Hypochlorite based solution i.e. Actichlor should be used. 6.9.4. The ward/bay must not be re-opened until approved by nurse in charge/ IPAC team or site co-ordinator. 6.10. Communication For the duration of any period of closure the Chief Executive, Executive Directors, Divisional Directors, Chief Operating Officer and any other relevant personnel will be updated by the Infection Prevention and Control Team on a daily basis. 6.11. Escalation Procedure When a bay/ward has been closed with confirmed Norovirus, an outbreak control group will be convened by the DIPC. Once convened, the outbreak control group will determine the frequency of future meetings. 7. Dissemination and Implementation This policy will be implemented via the following routes: The policy will be included in the Trust’s Document Library. The policy will be circulated to all Link Practitioners and Matrons Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 13 of 35
8. Monitoring compliance and effectiveness Element to be Ward management of patients with confirmed or suspected monitored Norovirus. Lead Louise Dickinson Joint DIPC/Consultant Nurse Infection Prevention and Control This will be monitored against the actions specified in section 8 Tool This will be monitored daily and via any outbreak meetings that are Frequency convened. Reporting Any actions requiring immediate attention will be reported to the arrangements ward sister or nurse in charge at that time. An outbreak report will be completed by the DIPC at the end of any outbreak of norovirus which will be submitted to the Hospital Infection Prevention and Control Committee. Acting on The Hospital Infection Prevention and Control Committee will recommendations undertake subsequent recommendations and action planning for and Lead(s) any or all deficiencies and recommendations within reasonable timeframes Required actions will be identified and completed in a specified timeframe Change in Required changes to practice will be identified and actioned practice and immediately where necessary. A lead member of the team will be lessons to be identified to take each change forward where appropriate. Lessons shared will be shared with all the relevant stakeholders 9. Updating and Review This policy will be reviewed within 3 years 10. Equality and Diversity 10.1.This document complies with the Royal Cornwall Hospitals NHS Trust service Equality and Diversity statement which can be found in the 'Equality, Diversity & Human Rights Policy' or the Equality and Diversity website. 10.2. The Initial Equality Impact Assessment Screening Form is at Appendix 2. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 14 of 35
Appendix 1. Governance Information Outbreaks of Suspected or Confirmed Norovirus Document Title Policy V7.0 Date Issued/Approved: 12 November 2018 Date Valid From: December 2018 Date Valid To: December 2021 Directorate / Department Louise Dickinson, Joint DIPC/Consultant Nurse responsible (author/owner): Infection Prevention & Control Contact details: 01872 254969 This policy has been developed to provide a practical document to equip all healthcare staff at the Royal Cornwall Hospitals NHS Trust with the Brief summary of contents necessary information on the recognition, management and treatment of outbreaks of Norovirus. Suggested Keywords: None RCHT CFT KCCG Target Audience Executive Director responsible Nurse Executive for Policy: Date revised: October 2018 Policy for the Management of outbreaks of This document replaces (exact suspected/confirmed Norovirus V6.0 title of previous version): Approval route (names of Hospital Infection Prevention & Control Committee committees)/consultation: Divisional Manager confirming Louise Dickinson approval processes Name and Post Title of additional Not required signatories Name and Signature of Divisional/Directorate {Original Copy Signed} Governance Lead confirming approval by specialty and Louise Dickinson divisional management meetings Signature of Executive Director {Original Copy Signed} giving approval Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 15 of 35
Publication Location (refer to Policy on Policies – Approvals Internet & Intranet Intranet Only and Ratification): Document Library Folder/Sub Clinical / Infection Prevention & Control Folder Links to key external standards Regulation 12 Health Protection Agency (2007) Guidance for the Management of Norovirus Infection in Cruise Ships. London. HPA Lopman B. et al (2004) Epidemiology and cost of nosocomial gastroenteritis, Avon, England. Emerging Infectious Diseases 10 (10) 1827. Lopman B. et al (2004) Clinical manifestation of Norovirus gastroenteritis in healthcare settings. Clinical Infectious Disease. 39 (3) 318- 24 Related Documents: Norovirus Working Party (2012) Guidelines for the management of norovirus outbreaks in acute and community health and social care settings. Public Health England (2016) Norovirus Toolkit Haill CF et al (2012) Compartmentalisation of wards to cohort symptomatic patients at the beginning and end of norovirus outbreaks. Journal of Hospital Infection 82 30-35 Training Need Identified? No Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 16 of 35
Version Control Table Version Changes Made by Date Summary of Changes No (Name and Job Title) 14.01.10 1.0 New Policy Louise Dickinson Consultant Nurse Infection Prevention and Control 07.11.11 2.0 Formatted into new Policy format. Updated in Louise Dickinson accordance with new Community wide Consultant Nurse Norovirus Plan. Infection Prevention and Control 22.05.13 3.0 Revision Louise Dickinson Consultant Nurse Infection Prevention and Control 11.09.13 4.0 Updated following debrief in response to Louise Dickinson outbreak in 2013. Re-formatted to new policy Consultant Nurse format. Infection Prevention and Control Louise Dickinson Revised and reformatted. Updated following Consultant Nurse 07.07.15 5.0 debrief in response to the outbreak in Infection Prevention 2014/15. and Control Amendments to section 10 ward closure and Louise Dickinson subsequent amendments to action cards. Consultant Nurse 18.11.16 6.0 Introduction of action card for domestics and Infection Prevention housekeepers. and Control. Jean James CNS 01.09.17 6.1 Added clarity on cleaning Infection Prevention and Control Louise Dickinson Amendments made to reflect timing of Consultant Nurse 26.10.18 7.0 specimen to lab. Stool chart updated. Infection Prevention and Control. All or part of this document can be released under the Freedom of Information Act 2000 This document is to be retained for 10 years from the date of expiry. This document is only valid on the day of printing Controlled Document This document has been created following the Royal Cornwall Hospitals NHS Trust Policy for the Development and Management of Knowledge, Procedural and Web Documents (The Policy on Policies). It should not be altered in any way without the express permission of the author or their Line Manager. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 17 of 35
Appendix 2. Initial Equality Impact Assessment Form Name of the strategy / policy /proposal / service function to be assessed (hereafter referred to as policy): Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Directorate and service area: Is this a new or existing Policy? Infection Prevention and Control Existing Name of individual completing Telephone: 01872 254969 assessment: Louise Dickinson 1. Policy Aim* To protect patients, staff and the general public by preventing cross- infection and contamination of the environment. 2. Policy Objectives* To provide clear infection prevention and control guidance for the management and control of a confirmed or suspected outbreak of transmissible infection. It supplements the guidance provided in the Major outbreak Policy. 3. Policy – intended To reduce the risk of cross infection and escalation of the outbreak Outcomes* situation. To reduce the number of unnecessary ward closures 4. *How will you Daily at bed management meetings and arranged outbreak meetings measure the outcome? 5. Who is intended to All Staff and patients at risk. benefit from the policy? 6a Who did you Workforce Patients Local External Other consult with groups organisations X Please record specific names of groups b). Please identify the Infection Prevention and Control Steering Group groups who have Hospital Infection Control Committee been consulted about this procedure. What was the Policy approved outcome of the consultation? Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 18 of 35
7. The Impact Are there concerns that the policy could have differential impact on: Equality Strands: Yes No Unsure Rationale for Assessment / Existing Evidence Age Sex (male, female, trans- gender / gender reassignment) Race / Ethnic communities /groups Disability - Learning disability, physical impairment, sensory impairment, mental health conditions and some long term health conditions. Religion / other beliefs Marriage and Civil partnership Pregnancy and maternity Sexual Orientation, Bisexual, Gay, heterosexual, Lesbian You will need to continue to a full Equality Impact Assessment if the following have been highlighted: You have ticked “Yes” in any column above and No consultation or evidence of there being consultation- this excludes any policies which have been identified as not requiring consultation. or Major this relates to service redesign or development 8. Please indicate if a full equality analysis is recommended. Yes No 9. If you are not recommending a Full Impact assessment please explain why. None of the equality strands have been identified in the initial impact assessment. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 19 of 35
Signature of policy developer / lead manager / director Date of completion and submission Louise Dickinson 12 November 2018 Names and signatures of 1. Louise Dickinson members carrying out the 2. Human Rights, Equality & Screening Assessment Inclusion Lead Keep one copy and send a copy to the Human Rights, Equality and Inclusion Lead c/o Royal Cornwall Hospitals NHS Trust, Human Resources Department, Knowledge Spa, Truro, Cornwall, TR1 3HD This EIA will not be uploaded to the Trust website without the signature of the Human Rights, Equality & Inclusion Lead. A summary of the results will be published on the Trust’s web site. Signed __ Louise Dickinson_____ Date ____12 November 2018___ Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 20 of 35
Appendix 3. Escalation Levels Level Situation Actions Green All areas open No specific actions. Vigilance required to patients being admitted with diarrhoea and vomiting or exposure to, particularly between the months of October and April. Monitor activity in the community and alert admitting areas to any Care Homes/Community Hospitals that maybe affected. Risk assessment to be completed. Commence toolbox talks during the first 2 weeks of November if norovirus has not yet been isolated within the hospital. Amber Norovirus confirmed. As above plus: Two bays closed (one First outbreak meeting to be bay in two ward settings) convened. Frequency to be norovirus confirmed. determined by the outbreak control Or group. One ward closed with All staff to follow actions in their action confirmed norovirus cards. Restrict movement of patients unless urgent clinical need. Red Norovirus confirmed. As above plus: MAU 1 or 2 closed Daily outbreak meetings to be Or convened (invite PHE and KCCG). Two wards closed with confirmed norovirus Black Norovirus confirmed As above plus: Both MAU 1&2 closed Seek advice from Public Health Or England. 3 or more wards closed Consider opening the control room with confirmed and running as a business continuity norovirus. incident. Outbreaks of Suspected or Confirmed Norovirus Policy V7.0 Page 21 of 35
Appendix 4. Outbreak Form - Patients Hospital: …………………………. Ward: ……………………………………… Start Date: ……………………………… Time Bay closed: ……………….. Closed By: ………………………………….. Name Date of Bed/Bay Specimen Relevant Clinical Details / Record number of episodes and type of stools daily Patient Number Admission sent Antibiotics DOB (date) Mon Tue Wed Thur Fri Sat Sun Key: D = Diarrhoea V = Vomit Dclin = diarrhoea ?clinical LS = Loose Stool -ve = no symptoms SR = side room O/N = Over Night Closed = closed to admissions Relevant Clinical Details: Con = constipated; Lax = taking prescribed laxatives; Nutrit = receiving nutritional support, eg PEG feeding; Anti = antibiotics prescribed. Please also include any medical / clinical condition that may cause vomiting or diarrhoea, ie inflammatory bowel disease. Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 22 of 35
Appendix 5. Outbreak Form - Staff Hospital: …………………………. Ward: ……………………………………… Start Date: ……………………………… Name Job title Symptoms Start of symptoms Specimen End of Submission Date symptoms Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 23 of 35
Appendix 6. Bristol Stool Chart Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 24 of 35
Appendix 7. Terminal Clean Sign-off Form Ward: Bay or side room: Section 1-7 to be completed for each bay/room Section 8-9 to be completed for each Dirty Utility Section 10 to be completed for each bathroom Section 11 to be completed for the ward corridor Mitie Supervisor to complete sign off prior to contacting IPAC or Site Co-Ordinator. Yes No Yes No Mitie RCHT 1 Have all curtains been removed ? 2 Have all bedside telephones been cleaned and earpieces changed? ( check all phones, the TV wall mounting, TV arms and TV screens in each bay) 3 Are all high levels dust free? ( check curtain tracks, bedside lights, top of door frame to the bay/room, window cill, tops of cupboards, shelves, clock, Window blind track and vertical slats) 4 Are all low levels dust/stain free? ( check skirting board, underside of bed frames, flooring ,any visible pipe work, waste bins and radiator. Radiator covers must be removed and Sealant of the radiator must be removed from flooring) 5 Are all items of bedside furniture clean? All parts of the locker must be unlocked/accessible. (tables, chairs, lockers, urinal holders, drip poles, - check all pieces of furniture in bay by turning furniture up-side down / taken apart) 6 Have all items that cannot be cleaned been disposed of? 7 If equipment is to be left in a room to be HPV’d - Have all re-usable patient devices ie dynamap, been cleaned with detergent and are all surfaces dust / stain free ? 8 Is the Dirty Utility clean ? (check skirting board, flooring and any visible pipe work are dust/stain free. Radiator covers must be removed and Sealant of the radiator must be removed from flooring). Are all high levels dust / stain free? Are all low levels dust / stain free? 9 Are all commodes clean? All commodes must be visibly clean (check by turning equipment upside down ) Is the Macerator stain free ? 10 Is the toilet area clean (including those in bathrooms)? (check all toilet and seat surfaces, toilet roll holder, skirting board, flooring and any visible pipe work are dust/stain free Radiator covers must be removed and Sealant of the radiator must be removed from flooring.) 11 Ward corridor Are all high levels dust / stain free? Are all low levels dust / stain free? ( check skirting board, around base of desks ) Are the walls free from tape / tack/ dust /stains ? Is the flooring dust / stain free? 12 The Sister’s office, Dr’s office, Treatment room, clinical prep room etc are dust free. These areas should be kept dust free via the daily cleaning schedule. Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 25 of 35
Mitie staff Name of person undertaking sign off: ____________________________________ Signature of person undertaking sign off:________________________________ Designation: _________________________________________ Date ___________________________ RCHT staff Name of person undertaking sign off: ____________________________________ Signature of person undertaking sign off:________________________________ Designation: _________________________________________ Date ___________________________ Terminal Clean Sign off form to be retained by the MItie Domestic Supervisor Domestic Supervisor to scan the form and email it to the infection prevention and control GroupWise account. Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 26 of 35
Appendix 8. Norovirus Action Card – ED Staff Level Action Required Green Be alert to any new cases of diarrhoea and/or vomiting. All areas open Participate in Norovirus toolbox talk Report any concerns to IPAC team Amber Question all new admissions to determine if they have had Norovirus confirmed. symptoms of D&V or in contact with anyone with D&V in the Two bays closed last 48 hours. (one bay in two Complete diarrhoea assessment documentation in ward settings) admission pack and the diarrhoea risk assessment tool for Norovirus patients with diarrhoea. confirmed. All new admissions with history of diarrhoea and/or vomiting Or or contact with the same within 48 hours to be directed One ward closed promptly to the isolation ward. If bed not available on the with confirmed isolation ward isolate in side room in the department until a Norovirus side room is available on a base ward rather than admit to MAU. Ensure posters are displayed in the waiting area and each cubicle. Ensure information regarding the patients infectious state is forwarded to the receiving area prior to transfer. Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 27 of 35
Appendix 9. Norovirus Action Card – IPAC Team Level Action Required Green Be alert to any new cases of diarrhoea and/or vomiting. All areas open Carry out spot checks of stool charts on ward visits. Amber In conjunction with the nurse in charge/Consultant or Senior Norovirus confirmed. medic determine whether a bay that has been closed on Two bays closed (one suspicion of Norovirus needs to remain closed. bay in two ward settings) Initiate outbreak meeting – DIPC or ICD. Norovirus confirmed. Visit affected areas daily Monday – Friday Or Check outbreak form for details of new cases One ward closed with Review stool charts of symptomatic cases confirmed Norovirus Co-ordinate Norovirus testing list Attend outbreak meeting ensuring all relevant information available for discussion Report results to the clinical site coordinators and ward staff once available as soon as possible Circulate outbreak report on a daily basis Maintain side room log Monday – Friday Liaise with site co-ordinators regarding the re-opening of areas. In conjunction with the nurse in charge and the Domestic Supervisor formulate a cleaning plan and forward a copy to the site co-ordinator and the Domestic Supervisor. Complete an outbreak summary for each area once outbreak declared over Complete outbreak report once outbreak declared over Commence weekend on-call to advise on any new areas that are affected and co-ordinate the Norovirus testing. Red As above Norovirus confirmed. Attend daily outbreak meetings MAU 1 or 2 closed Invite PHE and CCG to outbreak meetings Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 28 of 35
Appendix 10. Norovirus Action Card – Medical Staff Level Action Required Green Be alert to any new cases of diarrhoea and/or vomiting. All areas open Participate in Norovirus toolbox talk Report any concerns to IPAC team Amber Question all new admissions to determine if they have had symptoms of Norovirus confirmed. D&V or in contact with anyone with D&V in the last 48 hours. Two bays closed (one In conjunction with: bay in two ward Within hours - the Infection Prevention and Control team, Matron/ward settings) Norovirus sister confirmed. Out of hours - the Site Coordinator, On-Call Microbiologist Or Review any area that has been closed provisionally to determine if the One ward closed with area needs to remain closed. confirmed Norovirus All new admissions with history of diarrhoea and/or vomiting or contact with the same within 48 hours to be directed promptly to the isolation ward. If bed not available on the isolation ward isolate on a base ward rather than admit to MAU. Do not transfer any patients from the affected ward to other wards within the Trust unless this is clinically indicated in which case the patient should be transferred to a side room. Do not transfer patients to other wards even when the ward has been re- opened unless clinically indicated. Where possible allocate dedicated staff to an affected ward. If not possible then visit affected area last and wear long sleeved gowns when entering an affected bay. Wash hands with soap and water on entering and leaving the ward. Do not eat or drink on a ward that has confirmed/suspected norovirus. Do not come to work with symptoms of diarrhoea and/or vomiting. Do not return to work until 48 hours symptom free. Inform Occupational Health of symptoms. If you have symptoms of diarrhoea and/or vomiting whilst at work inform your manager, leave promptly and inform someone which toilet has been used to ensure this is cleaned appropriately. Continue discharge planning. Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 29 of 35
Appendix 11. Norovirus Action Card – Clinical Site Co-ordinators Level Action Required Green Be alert to any new cases of diarrhoea and/or vomiting. All areas open Report concerns to IPAC team/microbiologist. Amber All new admissions with history of diarrhoea and/or vomiting or Norovirus confirmed. contact with the same within 48 hours to be directed promptly to Two bays closed the isolation ward. If bed not available on the isolation ward (one bay in two ward isolate on a base ward rather than admit to MAU. settings) Norovirus Liaise with staff on the isolation ward to ensure that a bed can be confirmed. made available at all times. Or If a ward contacts the site co-ordinator to inform them of a One ward closed with possible Norovirus case (out of hours) following risk assessment confirmed Norovirus with the on-call microbiologist and registrar ensure patient is isolated on the affected ward and close the bay/ward. Inform IPAC team at the earliest opportunity. Do not admit any new admissions to the affected bay/ward. Do not transfer any patients from the affected ward to other wards within the Trust unless this is clinically indicated in which case the patient should be transferred to a side room. Attend outbreak meetings and undertake any actions requested by the Outbreak Control Group. Once advised by IPAC that bay/ward can be re-opened, arrange for terminal clean of the area, patients will need to be transferred out of the bay where possible. Check terminal clean using the Terminal Clean sign off sheet. Do not transfer patients to other wards even when the ward has been re-opened unless clinically indicated. At weekends ensure the IPAC team are notified of any areas that are closed promptly at 8am. Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 30 of 35
Appendix 12. Norovirus Action Card – Support Staff (Porters, Supplies, etc.) Level Action Required Green Continue normal ward visits All areas open Amber Do not enter the ward unless absolutely necessary. Norovirus confirmed. Contact the ward before visiting to ask them to meet you at the Two bays closed (one door. bay in two ward settings) If entry to the ward is required wash hands with soap and Norovirus confirmed. water on entering and leaving the ward. Or Do not come to work with symptoms of diarrhoea and/or One ward closed with vomiting. Do not return to work until 48 hours symptom free. confirmed Norovirus If you have symptoms of diarrhoea and/or vomiting whilst at work inform your manager, leave promptly and inform someone which toilet has been used to ensure this is cleaned appropriately. Inform the Occupational Health of symptoms (ansaphone at weekends and evenings) Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 31 of 35
Appendix 13. Norovirus Action Card – Therapies Staff/Pharmacists Level Action Required Green Participate in Norovirus toolbox talk. All areas open Amber Where possible allocate dedicated staff to an affected ward. Norovirus confirmed. If not possible then visit affected area last and wear long Two bays closed (one sleeved gowns when entering an affected bay. bay in two ward settings) Wash hands with soap and water on entering and leaving the Norovirus confirmed. ward. Or Do not eat or drink on a ward that has confirmed/suspected One ward closed with Norovirus. confirmed Norovirus Do not come to work with symptoms of diarrhoea and/or vomiting. Do not return to work until 48 hours symptom free. If you have symptoms of diarrhoea and/or vomiting whilst at work inform your manager, leave promptly and inform someone which toilet has been used to ensure this is cleaned appropriately. Inform the Occupational Health of symptoms (ansaphone at weekends and evenings) Continue discharge planning. Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 32 of 35
Appendix 14. Norovirus Action Card – Ward Staff Level Action Required Green Be alert to any new cases of diarrhoea and/or vomiting and complete diarrhoea All areas open risk assessment tool. Ensure all patients have a stool chart. Report concerns to IPAC team/site co-ordinators Participate in Norovirus Safety Briefing Amber As above and: Norovirus confirmed. Question all new admissions to determine if they have had symptoms of D&V Two bays closed or in contact with anyone with D&V in the last 48 hours – question within an (one bay in two hour of admission. ward settings) If patients are in a bay and answer yes to the above. Isolate the patient within Norovirus the ward template and close the bay, contact the site co-ordinator and contact confirmed. IPAC team immediately. Leave a message on ansaphone if out of hours. Or If patient has diarrhoea, collect specimen straight away and send to lab. One ward closed Specimens need to be in the lab for 14.30 weekdays 9.30 weekends to ensure with confirmed testing that day. Norovirus Cohorting of the bay is essential to prevent spread to other parts of the ward. Staff to be allocated to this bay only. Ensure long sleeved gowns available for visiting staff or staff who need to assist. Identify bathroom and toilet for the use of patients in the closed bay. If Norovirus confirmed: Water jugs must be kept covered to prevent the water from becoming contaminated. Bowls of fruit and open packets of food, i.e. biscuits, must be removed as they may become contaminated as a result of aerosol contamination. Eating and drinking in the open ward is not permitted. Maintain outbreak form with all relevant information. Restrict visiting as per section 6.1.9 of this policy Restrict patient movement unless clinically necessary Continue discharge planning. Once advised by IPAC that bay can be re-opened, arrange for terminal clean of the area, patients will need to be transferred out of the bay where possible. Do not transfer patients to other wards even when the ward has been re- opened unless there is a clinical need to do so. Do not allow staff onto the ward who do not need to be there, meet them at the ward entrance. Ensure patients receive information leaflets on how to reduce the risk of acquiring Norovirus Ensure all visitors receive the Norovirus visiting leaflet Ensure all appropriate signage is displayed. Red As above Norovirus confirmed. MAU 1 or 2 closed Or Two wards closed with confirmed Norovirus Black As above Norovirus confirmed Be ready to initiate Business Continuity Plans Both MAU 1&2 closed Or 3 or more wards closed with confirmed Norovirus. Policy for the management of outbreaks of suspected/confirmed Norovirus V7.0 Page 33 of 35
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