OREWA NORTH PRIMARY SCHOOL BOARD OF TRUSTEES

OREWA NORTH PRIMARY SCHOOL
                    BOARD OF TRUSTEES
           MINUTES OF MEETING HELD 5 December 2017
Present:                Bruce Tilby, Jessica Ashley, Angela Cooke, Murray Barclay, Rex
                        Kingston, Steve Drury and Lisa Sandilands & Karen Sturley.

Apologies:                     None

Conflict of Interest:          None.

Matters arising from previous minutes:
              Query re maximum capacity in the school hall for fire risk and insurance from
              the last meeting. Bruce is still looking into this and has not had a definitive
              answer from the Insurance company, M.O.E. or the fire department. He will
              check with Auckland Council.

Minutes of the previous meeting:

69/17
Tilby/Cooke
              That the Minutes of the Meeting held on 31st October 2017 are accepted as a
              true and correct record.
                                                                                CARRIED

CORRESPONDENCE:
Inwards:
   1. Letter from a prospective staff member (to be discussed in committee).
   2. Auckland Council’s new valuation of property.
   3. M.O.E application for Centrally-Funded Professional Learning Development has been
      approved for 100 hours over 2018.
   4. Letter from a staff member (to be discussed in committee).
   5. Letter from a member of staff (to be discussed in committee).
   6. Email from a parent Brooke Crawford with regards to Before School Care. Bruce has
      discussed this with Kelly Club and Skids and will look into it further. Boards concerns
      are there may be an issue with children who arrive early (this has been increasing) and
      not actually booked into Before School Care. We don’t have a viable area for outside
      agencies to use for After School Care (with our hall being used everyday). There is
      also a concern with the noise factor and disrupting teachers working in their
      classrooms. Bruce will reply to Brooke.
   7. M.O.E. letter and maps confirming the new zoning enrolment scheme.

Outwards:
   1. Letter of reply to Warkworth School re their submission to enrolment scheme.
   2. Letter to Ahuroa School re their submission to enrolment scheme.
   3. Letters to various school parents re their submissions to the enrolment scheme.
   4. General letter from Principals of local schools to MP’s and M.O.E. expressing the lack
      of support being received for an ever increasing amount of students with behavioural
      issues.
   5. Email reply to Brooke Crawford with regards to Before School Care and information
      Bruce had received via Kelly Club and Skids.
   6. M.O.E. – Niall Duncan was sent the letters from prospective parents with regards to
      the new enrolment scheme.

70/17
Tilby/Ashley
               That the Inward and Outward correspondence be accepted.
                                                                                    CARRIED

PRINCIPALS REPORT
DOMAIN 1 - Stewardship
(BOT Goals 1 to 6/ NAG 2,3,4,5 and 6)
Bruce thanked Rex Kingston for being such a professional and dedicated member of the
board. This will be Rex’s last meeting as he steps down from the board, with his last child
leaving at the end of this year to go to Orewa College.

We have had a formal expression of interest from Andrea Fitness to be co-opted onto the
board. A discussion was had as to whether the board would like to do this and the procedures
for doing this, it was decided that they would like to co-opt. Bruce will place an advertisement
in the Rodney Times and the school newsletter with regards to the casual vacancy.

71/17
Ashley/Barclay
             That the board will advertise the casual vacancy for the Board of Trustees in
             the school newsletter and the Rodney Times.

                                                                                    CARRIED
Staffing

We moved in-committee at 8:10pm.

We moved out of committee at 8:30pm.

Strategic Plan/Self Review

Policies –for review:
The policies for review and to be ratified are: Staff Development Policy, Complaints Policy,
Fee Paying International Students Policy, Parental Involvement Policy and the curriculum
policy - Technology.
Bruce added the information discussed at the last meeting into the Complaints Policy with
regards to approaching the teacher first. The Parental Involvement Policy was altered with
regards to the discussion at the last meeting re police vetting.

75/17
Tilby/Kingston
             That the Board of Trustees approves the policies, as tabled.

                                                                                    CARRIED

School Network Assessment (Demand Analysis):
The new school decision is imminent.

Schoool Enrolment Scheme
The Orewa North Primay School enrolment scheme has been formally approved. Bruce
supplied the formal documents to the Board.

76/17
Ashley/Barclay
             That the Board of Trustees adopts the Orewa North Primary School Enrolment
             Scheme, as tabled in the official Ministry of Education documentation.

                                                                                        CARRIED

The board discussed whether to accept out of zone students and it was decided that we would
take only new entrant out of zone students. We would accept 4 during term 1 and 11 from
terms 2-4. This was based on how many enrolment requests we had. We will not accept any
out of zone year 2-6 students. An advertisment for out of zone applications will be placed in
the Rodney Times and posted on the website, depending on how many we receive we may
have to go to a ballot.

77/17
Tilby/Ashley
                That the Board of Trustees will accept no more than 4 out of zone Year 1
                students during Term 1, 2018 and no more than 11 Year 0 out of zone students
                between Terms 2-4.

                                                                                        CARRIED

STATUTORY REQUIREMENTS:

Health & Safety
Physical Restraint:
We have a student at school who with regards to the new physical restraint laws it has been
hard to enable and guide. Bruce has spoken to the Ministry and the child’s parents. Bruce
has advised the staff that they are not to restrain this student unless his safety or the safety of
others is at a serious risk.

Finance
Honorariums:

78/17
Tilby/Barclay
                The the Board of Trustees approves the Honorariums be paid according to
                meetings attended during 2017.

                                                                                        CARRIED

Furniture
With the addition of a new year 2 and year 3/4 class we will require new furniture, while
using as much existing furniture as possible. The new furniture will be $7,500 plus G.S.T..
We have $5,000 in the furniture account to cover and will use $2,500 from next years budget.

79/17
Tilby/Ashley
                That the Board of Trustees agrees to the purchase of furniture for classrooms
                to the value of $7,500 plus G.S.T.

                                                                                        CARRIED

Property
5YA Work
We will be short one classroom in 2018 and with relocatables not able to be delivered and set
up until Term 3 we may have to use the ICT suite in the Library as a spill over new entrant
class. It would have to be adapted by putting in a sliding door and possibly another exit door
and also a wet area (sink).

Joanna Blake will be moving to Area 4 (year 2) class and Area 8 will become a year 3/4 class.
Renee Maurice and Sarah Plummer will have a year 1 class in Area 2.

Bruce will be meeting with Nick and the Architect with regards to the ILE in the Junior Quad.

Nick still to do changes in the current 10YPP/5YA.

Term Dates for 2018.
Bruce gave the board the term dates and holidays for 2018. Our last day of school will be
Monday, 17th December 2018.

DOMAIN 2 – Leadership for equity and excellence
(BOT Goals 1 to 6 / NAG 2 and 3)

Staffing:
Roll growth is increasing, we are now at 381 with our grading roll at 365.
Bruce outlined staffing organisation for 2018 and expected class numbers.

DOMAIN 3 – Educationally powerful connections and relationships
(BOT Goal 5 / NAG 2 and 5)

Tu Maia Kapa Haka Festival
Our children performed to their usual high standard at the festival held at Orewa College.
Whaea Ylaine Good was acknowledged and presented with flowers, for the dedication she has
given.

DOMAIN 4 – Responsive curriculum, effective teaching and opportunities to learn
(BOT Goals 1 to 4/NAG 5)

Student Achievement
This will be the last time we have to report re National Standards. We will probably keep our
assessments the way they are as we are happy with the way they work for us
Bruce reported on student achievement for the year.

DOMAIN 5 – Professional capability and collective capacity
(BOT Goal 4 / NAG 1 and 2).

As per Principals report.

DOMAIN 6 – Evaluation, inquiry and knowledge building for improvement
(BOT Goal 4 / NAG 1 and 2)

Jill Lunn will be meeting with Bruce and Jess next Tuesday to go through the next part of
Bruce’s appraisal.

80/17
Tilby/Ashley
               That the Principal’s report be accepted.

                                                                                  CARRIED

School Report
Murray presented his report, the main points were:
• Tu Maia Kapa Haka Festival.
• Christian Religious Education has finished for the year.
• Students participating at the Kids for Kids Performance.
• Athletics – had some good results
• Basketball – there will be a representative coming in from the Breakers to give the year
   5/6’s some training.
• Our leaf cutter bees are starting to hatch.
• We have had a visit from Merv Huxford (grandparent) in to look at putting in a Hockey
   turf at our school.
• Hockey has been very popular with the students.
• The year 5’s are doing their Tramp and the Year 6’s off to camp.
• The Road Patrol team will be heading off to the Mt Albert Wave Pool for a fun day.
• Final school assemblies.

PTA meeting
• Most of the discussion was around the organistion of the Christmas BBQ and raffles.
• The new ovens have been installed. The two spare ovens may be auctioned at the BBQ
  and money from this will be used to purchase a new fridge to replace the one in the
  resource room between Areas 13 and 14.

General Business
Jess thanked Rex once again for his work he has put in to keep the board on track and moving
forward.

The general consensus of staff this year was to not have an evening Christmas do but to have
a staff lunch instead. The board would also like to give each staff member a token of their
appreciation for the effort they have put in over 2017, the usual bottle of wine to be given.

81/17
Kingston/Cooke
            That board will pay for each staff member’s lunch and first drink which will be
            held on the last day of term 4 at an outside venue. That the Board will pay for a
            bottle of wine or non-alcoholic drink for each member of staff.

Steve raised an issue that a few parents and children have commented to him that they aren’t
happy with the cleaning of the toilets. Bruce and Murray will check these in the morning to
see if there are any issues.

Rex spoke to the Board about his time he has spent being a board member. He has found the
STA trainging valueable and would encourage new members to undertake this. He has
enjoyed his time on the Board and working alongside the other board members and is pleased
with the direction the Board and school are heading.

                     The meeting was declared closed at 9:50 pm.
              The next meeting will be held at 7:30pm, 13th February 2018.