ORDINARY MEETING MINUTES 23 FEBRUARY 2021 - Maitland City ...
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ORDINARY MEETING
MINUTES
23 FEBRUARY 2021
Maitland City Council | Ordinary Meeting
Minutes23 FEBRUARY 2021
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 INVOCATION ........................................................................... 1
2 ACKNOWLEDGEMENT OF COUNTRY ..................................... 1
3 APOLOGIES AND LEAVE OF ABSENCE ................................... 1
4 DECLARATIONS OF INTEREST ................................................ 2
5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....... 2
6 BUSINESS ARISING FROM MINUTES ..................................... 2
7 MAYORAL MINUTE ................................................................. 2
8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE
ITEMS OF BUSINESS ................................................................ 2
9 PUBLIC ACCESS ....................................................................... 2
10 OFFICERS REPORTS ................................................................. 3
10.1 APPROVAL OF WORKS IN KIND AGREEMENT -
PLAYGROUND EMBELLISHMENT - ARROWTAIL STREET,
CHISHOLM - AVID RESIDENTIAL ESTATES P/L .............................3
10.2 AMENDMENT TO MAITLAND LEP 2011 - PLANNING
PROPOSAL FOR LOCHINVAR TOWN CENTRE ..............................5
10.3 DRAFT DEVELOPMENT CONTROL PLAN - ANAMBAH
ROAD URBAN EXTENSION SITE (LOT 90 DP 785244 - 106
ANAMBAH ROAD, ANAMBAH) .....................................................8
11 POLICY AND FINANCE COMMITTEE .................................... 10
11.1 COUNCILLOR DISCLOSURES RELATING TO SOCIAL MEDIA
AND WEBSITE ADMINISTRATION ............................................... 10
11.2 STATEMENT OF INVESTMENTS AS AT 30 NOVEMBER 2020 ...... 13
11.3 STATEMENT OF INVESTMENTS AS AT 31 DECEMBER 2020........ 15
11.4 STATEMENT OF INVESTMENTS AS AT 31 JANUARY 2021 .......... 17
11.5 COUNCILLOR EXPENSES AND FACILITIES EXPENDITURE
REPORT ........................................................................................ 19
Maitland City Council | Ordinary Meeting Minutes Pii23 FEBRUARY 2021
11.6 SECOND QUARTER BUDGET REVIEW 2020/21 - PERIOD
ENDED 31 DECEMBER 2020 ......................................................... 21
12 NOTICES OF MOTION/RESCISSION ..................................... 26
13 QUESTIONS WITH NOTICE ................................................... 26
14 URGENT BUSINESS................................................................ 26
15 COMMITTEE OF THE WHOLE ................................................ 26
16 COMMITTEE OF THE WHOLE RECOMMENDATIONS ........... 26
17 CLOSURE ................................................................................ 26
Maitland City Council | Ordinary Meeting Minutes Piii23 FEBRUARY 2021
PRESENT
Cr Robert Aitchison
Cr Loretta Baker, Mayor
Cr Donald Ferris
Cr Peter Garnham
Cr Mitchell Griffin
Cr Sally Halliday
Cr Henry Meskauskas
Cr Ben Mitchell
Cr Kanchan Ranadive
Cr Ben Whiting
Cr Mike Yarrington
1 INVOCATION
The General Manager read the customary prayer at the commencement of the
meeting.
2 ACKNOWLEDGEMENT OF COUNTRY
Mayor L Baker read the Acknowledgement of Country.
3 APOLOGIES AND LEAVE OF ABSENCE
COUNCIL RESOLUTION
THAT the apologies received from Cr N Penfold & Cr P Penfold be accepted
and leave of absence granted.
Moved Cr L Baker, Seconded Cr B Whiting
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P123 FEBRUARY 2021
4 DECLARATIONS OF INTEREST
Nil
5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
COUNCIL RESOLUTION
THAT the minutes of the Ordinary Meeting held 9 February 2021 be confirmed.
Moved Cr M Griffin, Seconded Cr D Ferris
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
6 BUSINESS ARISING FROM MINUTES
Nil
7 MAYORAL MINUTE
Nil
8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS
OF BUSINESS
Nil
9 PUBLIC ACCESS
Nil
Maitland City Council | Ordinary Meeting Minutes P223 FEBRUARY 2021
10 OFFICERS REPORTS
10.1 APPROVAL OF WORKS IN KIND AGREEMENT - PLAYGROUND
EMBELLISHMENT - ARROWTAIL STREET, CHISHOLM - AVID RESIDENTIAL
ESTATES P/L
FILE NO: 103/41/40
ATTACHMENTS: 1. Locality Plan
2. Draft Works in Kind Agreement
RESPONSIBLE OFFICER: Matthew Prendergast - Group Manager Planning &
Environment
Andrew Neil - Manager Strategic Planning
Claire Swan - Coordinator City Planning
AUTHOR: Anne Humphries - Development Contributions
Administrator
MAITLAND +10 Outcome 2. Community and recreation services and
facilities
COUNCIL OBJECTIVE: 2.1.1 To plan for a broad range of community, recreation
and leisure infrastructure and services that meets the
needs of a growing community
EXECUTIVE SUMMARY
At its meeting of 26 February 2018 Council approved DA 17/2400 for the subdivision of land
creating 92 residential lots at Billabong Parade Chisholm. The consent was issued subject to a
range of conditions including the levying of development contributions under the Thornton
North Development Contributions Plan (TNCP). The contributions were in the form of monetary
payments and an offset for the dedication of land for a local park identified as TN5 in the TNCP.
Avid Residential Estates P/L (the Developer) has lodged an application with Council to enter into
a Works in Kind Agreement (WIKA) for the embellishment of the playground. The WIKA has been
prepared in consultation with the Developer and Council’s legal representatives and is now
presented for approval.
OFFICER’S RECOMMENDATION
THAT the draft Works in Kind Agreement as presented to Council in this report be
approved.
Maitland City Council | Ordinary Meeting Minutes P323 FEBRUARY 2021
COUNCIL RESOLUTION
THAT the draft Works in Kind Agreement as presented to Council in this report be
approved.
Moved Cr M Griffin, Seconded Cr M Yarrington
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P423 FEBRUARY 2021
10.2 AMENDMENT TO MAITLAND LEP 2011 - PLANNING PROPOSAL FOR
LOCHINVAR TOWN CENTRE
FILE NO: RZ 19/004
ATTACHMENTS: 1. Gateway Determination
2. Locality Plan
3. Revised Planning Proposal (under separate cover)
4. Draft LEP Maps (under separate cover)
RESPONSIBLE OFFICER: Matthew Prendergast - Group Manager Planning &
Environment
Andrew Neil - Manager Strategic Planning
Claire Swan - Coordinator City Planning
AUTHOR: Mark Roser - Strategic Town Planner
MAITLAND +10 Outcome 12. Our growing economy
COUNCIL OBJECTIVE: 12.4.1 To develop a holistic understanding of the
availability and suitability of commercial sites within the
City and the preferred nature of development
EXECUTIVE SUMMARY
On 12 November 2019, Council resolved to seek a Gateway determination in respect of a
Planning Proposal to amend the Maitland Local Environmental Plan 2011 (MLEP 2011) to rezone
Part Lot 3 DP 1256011, Station Lane, Lochinvar from R1 General Residential to B2 Local Centre.
A Gateway determination was issued by the Minister for Planning Industry and Environment on
25th August 2020 and detailed, amongst other things, the consultation and exhibition
requirements for the Planning Proposal. A copy of the Gateway determination is appended to
this report as Attachment 1.
The Planning Proposal was placed on public exhibition for a period of 28 days, between 12 th
October and 9th November 2020, in accordance with the Gateway determination. No
submissions were received during this period. No consultation was required with public
authorities/organisations under section 3.34(2)(d) of the Environmental Planning and
Assessment Act 1979.
The purpose of this report, therefore, is to:
a) advise Council of the outcome of public exhibition of the Planning Proposal; and
b) seek a resolution of Council to proceed with the making of a LEP which gives effect to the
Planning Proposal described in this report.
Maitland City Council | Ordinary Meeting Minutes P523 FEBRUARY 2021
OFFICER’S RECOMMENDATION
THAT
1. Request that the Parliamentary Counsel’s Office prepare a draft Local
Environmental Plan to give effect to the revised Planning Proposal, in accordance
with Section 3.36(1) of the Environmental Planning and Assessment Act 1979.
2. Upon receipt of an opinion from Parliamentary Counsel’s Office that the plan can
be legally made, adopt and make the Local Environmental Plan, under its
delegations as the local plan-making authority to exercise the functions under
Section 3.36(2) of the Environmental Planning and Assessment Act 1979.
3. Following the making of the Plan, Council advise the Department of Planning,
Industry and Environment that the plan has been made and request that the plan
be notified on the NSW Government legislation website.
COUNCIL RESOLUTION
THAT
1. Request that the Parliamentary Counsel’s Office prepare a draft Local
Environmental Plan to give effect to the revised Planning Proposal, in accordance
with Section 3.36(1) of the Environmental Planning and Assessment Act 1979.
2. Upon receipt of an opinion from Parliamentary Counsel’s Office that the plan can
be legally made, adopt and make the Local Environmental Plan, under its
delegations as the local plan-making authority to exercise the functions under
Section 3.36(2) of the Environmental Planning and Assessment Act 1979.
3. Following the making of the Plan, Council advise the Department of Planning,
Industry and Environment that the plan has been made and request that the plan
be notified on the NSW Government legislation website.
Moved Cr D Ferris, Seconded Cr M Griffin
CARRIED
Maitland City Council | Ordinary Meeting Minutes P623 FEBRUARY 2021
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P723 FEBRUARY 2021
10.3 DRAFT DEVELOPMENT CONTROL PLAN - ANAMBAH ROAD URBAN
EXTENSION SITE (LOT 90 DP 785244 - 106 ANAMBAH ROAD, ANAMBAH)
FILE NO: 103/174
ATTACHMENTS: 1. Draft Development Control Plan (February 2021)
RESPONSIBLE OFFICER: Matthew Prendergast - Group Manager Planning &
Environment
Andrew Neil - Manager Strategic Planning
Claire Swan - Coordinator City Planning
AUTHOR: Pathum Gunasekara - Senior Strategic Planner
MAITLAND +10 Outcome 7. Diverse and affordable housing
COUNCIL OBJECTIVE: 7.3.1 To provide a framework that will provide diverse,
adaptable and affordable housing options
EXECUTIVE SUMMARY
On 24 November 2020, Council resolved to place the draft Development Control Plan (DCP) for
the Anambah Road Urban Extension Site (Lot 90 DP 785244 located at 106 Anambah Road,
Anambah) on public exhibition. In accordance with Council’s resolution, the draft DCP was
placed on public exhibition from 30 November 2020 to 31 January 2021. During the exhibition
period, no submissions were received.
The site is currently zoned as part R1 General Residential and part E4 Environmental Living and
mapped as an Urban Release Area under the Maitland Local Environmental Plan (LEP) 2011.
Part 6 of Maitland LEP 2011 ensures that development on land in an Urban Release Area occurs
in a logical and cost-effective manner. Clause 6.3 applies to the subject land and requires a
Development Control Plan (DCP) to be prepared and endorsed by Council prior to any
subdivision of the land.
The purpose of this report is to inform Council of the outcomes of public exhibition and
recommend to Council that the final draft DCP be adopted.
OFFICER’S RECOMMENDATION
THAT
1. The draft Development Control Plan (February 2021) be adopted as an amendment
to the Maitland City-wide Development Control Plan 2011.
2. Public notice be given in Council’s website within 28 days of the decision being
made.
Maitland City Council | Ordinary Meeting Minutes P823 FEBRUARY 2021
COUNCIL RESOLUTION
THAT
1. The draft Development Control Plan (February 2021) be adopted as an amendment
to the Maitland City-wide Development Control Plan 2011.
2. Public notice be given in Council’s website within 28 days of the decision being
made.
Moved Cr H Meskauskas, Seconded Cr B Mitchell
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Council moved into Policy & Finance Committee at 5.39pm
Moved Cr B Mitchell, Seconded Cr M Griffin
CARRIED
Maitland City Council | Ordinary Meeting Minutes P923 FEBRUARY 2021
11 POLICY AND FINANCE COMMITTEE
11.1 COUNCILLOR DISCLOSURES RELATING TO SOCIAL MEDIA AND WEBSITE
ADMINISTRATION
FILE NO: 35/7/4
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: David Evans - General Manager
AUTHOR: Leah Flint - Group Manager Strategy Performance and
Business Systems
MAITLAND +10 Outcome 17. An efficient and effective Council
COUNCIL OBJECTIVE: 17.2.1 To maintain effective and appropriate systems to
ensure decision-making is transparent, accessible and
accountable
EXECUTIVE SUMMARY
At its meeting of the 24th November 2020 Council adopted the Code of Conduct 2020
incorporating new Part 5A requirements, being that the administrative interests of councillors
in relation to social media pages and websites be disclosed.
Council further noted that the initial disclosure was to be made for the year ending 30th June
2020, in line with the Council resolution of 25th August 2020.
All councillors have completed disclosures in the designated form, which in accordance with
Part 5A.1, have been provided to the General Manager. The disclosures will be tabled at the
meeting of 23rd February 2021 and submission of each confirmed via a register on Council’s
website.
OFFICER’S RECOMMENDATION
THAT
1. Council notes that in accordance with Part 5A.1 of Maitland City Council’s Code of
Conduct 2020 ‘Disclosures relating to social media and website administration’
have been submitted by all councillors for the year ended 30 June 2020;
2. Council notes that in accordance with Part 5A.5 of Maitland City Council’s Code of
Conduct 2020, a register to confirm submission of social media and website
disclosures is published on Council’s website.
Maitland City Council | Ordinary Meeting Minutes P1023 FEBRUARY 2021
PROCEEDINGS IN BRIEF
A motion was moved by Cr B Mitchell that additional wording be added to Item 2 of the
Officers Recommendation.
THAT
1. Council notes that in accordance with Part 5A.1 of Maitland City Council’s Code of
Conduct 2020 ‘Disclosures relating to social media and website administration’ have
been submitted by all councillors for the year ended 30 June 2020;
2. Council notes that in accordance with Part 5A.5 of Maitland City Council’s Code of
Conduct 2020, a register to confirm submission of social media and website disclosures
is published on Council’s website, together with the completed disclosure forms as
submitted.
Moved Cr B Mitchell, Seconded Cr H Meskauskas
Cr M Griffin moved an amendment:
THAT we move the officers recommendation
Moved Cr M Griffin, Seconded Cr S Halliday
The amendment when put to the meeting was declared lost.
For: Cr P Garnham Against: Cr R Aitchison
Cr M Griffin Cr L Baker
Cr S Halliday Cr D Ferris
Cr M Yarrington Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Maitland City Council | Ordinary Meeting Minutes P1123 FEBRUARY 2021
The motion as moved by Cr B Mitchell was then put to the meeting and declared carried
COUNCIL RESOLUTION
THAT
1. Council notes that in accordance with Part 5A.1 of Maitland City Council’s Code of
Conduct 2020 ‘Disclosures relating to social media and website administration’
have been submitted by all councillors for the year ended 30 June 2020;
2. Council notes that in accordance with Part 5A.5 of Maitland City Council’s Code of
Conduct 2020, a register to confirm submission of social media and website
disclosures is published on Council’s website, together with the completed
disclosure forms as submitted.
Moved Cr B Mitchell, Seconded Cr H Meskauskas
CARRIED
For: Cr R Aitchison Against: Cr P Garnham
Cr L Baker Cr M Griffin
Cr D Ferris Cr S Halliday
Cr H Meskauskas Cr M Yarrington
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Maitland City Council | Ordinary Meeting Minutes P1223 FEBRUARY 2021
11.2 STATEMENT OF INVESTMENTS AS AT 30 NOVEMBER 2020
FILE NO: 82/2
ATTACHMENTS: 1. Council's holdings as at 30 November 2020
(Attachment A)
2. Investment Portfolio at a glance (Attachment B)
RESPONSIBLE OFFICER: Leah Flint - Group Manager Strategy Performance and
Business Systems
Annette Peel - Manager Finance & Risk
AUTHOR: Emily Lasky - Compliance Accountant
MAITLAND +10 Outcome 18. A Council for now and future generations
COUNCIL OBJECTIVE: 18.1.1 To ensure the principles of sustainability underpin
Council's financial, economic, social, governance and
environmental decision-making
EXECUTIVE SUMMARY
Clause 212 of the Local Government (General) Regulation 2005 requires Council to report on its
investments.
OFFICER’S RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and
noted;
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
COUNCIL RESOLUTION
THAT
1. The report indicating Council’s Funds Management position be received and
noted;
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Maitland City Council | Ordinary Meeting Minutes P1323 FEBRUARY 2021
Moved Cr M Griffin, Seconded Cr S Halliday
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P1423 FEBRUARY 2021
11.3 STATEMENT OF INVESTMENTS AS AT 31 DECEMBER 2020
FILE NO: 82/2
ATTACHMENTS: 1. Council's holdings as at 31 December 2020
(Attachment A)
2. Investment Portfolio at a glance (Attachment B)
RESPONSIBLE OFFICER: Leah Flint - Group Manager Strategy Performance and
Business Systems
Annette Peel - Manager Finance & Risk
AUTHOR: Emily Lasky - Compliance Accountant
MAITLAND +10 Outcome 18. A Council for now and future generations
COUNCIL OBJECTIVE: 18.1.1 To ensure the principles of sustainability underpin
Council's financial, economic, social, governance and
environmental decision-making
EXECUTIVE SUMMARY
Clause 212 of the Local Government (General) Regulation 2005 requires Council to report on its
investments.
OFFICER’S RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and
noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
COUNCIL RESOLUTION
THAT
1. The report indicating Council’s Funds Management position be received and
noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Maitland City Council | Ordinary Meeting Minutes P1523 FEBRUARY 2021
Moved Cr M Griffin, Seconded Cr R Aitchison
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P1623 FEBRUARY 2021
11.4 STATEMENT OF INVESTMENTS AS AT 31 JANUARY 2021
FILE NO: 82/2
ATTACHMENTS: 1. Council's holdings as at 31 January 2021
(Attachment A)
2. Investment Portfolio at a glance (Attachment B)
RESPONSIBLE OFFICER: Leah Flint - Group Manager Strategy Performance and
Business Systems
Annette Peel - Manager Finance & Risk
AUTHOR: Emily Lasky - Compliance Accountant
MAITLAND +10 Outcome 18. A Council for now and future generations
COUNCIL OBJECTIVE: 18.1.1 To ensure the principles of sustainability underpin
Council's financial, economic, social, governance and
environmental decision-making
EXECUTIVE SUMMARY
Clause 212 of the Local Government (General) Regulation 2005 requires Council to report on its
investments.
OFFICER’S RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and
noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
COUNCIL RESOLUTION
THAT
1. The report indicating Council’s Funds Management position be received and
noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Maitland City Council | Ordinary Meeting Minutes P1723 FEBRUARY 2021
Moved Cr B Whiting, Seconded Cr S Halliday
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P1823 FEBRUARY 2021
11.5 COUNCILLOR EXPENSES AND FACILITIES EXPENDITURE REPORT
FILE NO: 35/1 and 35/7
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Jon Dundas - Manager Business Systems Property &
Governance
Leah Flint - Group Manager Strategy Performance and
Business Systems
AUTHOR: Tina Nay - Senior Governance Officer
MAITLAND +10 Outcome 17. An efficient and effective Council
COUNCIL OBJECTIVE: 17.2.1 To maintain effective and appropriate systems to
ensure decision-making is transparent, accessible and
accountable
EXECUTIVE SUMMARY
The Councillor Expenses and Facilities Policy requires that councillor expenditure be reported
every six (6) months.
This expenditure report for the first six months of the 2020/2021 financial year is provided in
accordance with the requirement.
OFFICER’S RECOMMENDATION
THAT
1. The information contained in this report be noted.
PROCEEDINGS IN BRIEF
A motion was moved by Cr M Griffin that an additional point 2 be added to the Officers
Recommendation:
THAT
1. The information contained in this report be noted.
2. That officers prepare an end of term report with the accumulated figure for each
Councillor to be reported to council along with the next Expenses and Facilities
Expenditure Report in August 2021.
Maitland City Council | Ordinary Meeting Minutes P1923 FEBRUARY 2021
Moved Cr M Griffin, Seconded Cr S Halliday
The motion when put the meeting was carried.
COUNCIL RESOLUTION
THAT
1. The information contained in this report be noted.
2. That officers prepare an end of term report with the accumulated figure for
each Councillor to be reported to council along with the next Expenses and
Facilities Expenditure Report in August 2021.
Moved Cr M Griffin, Seconded Cr S Halliday
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P2023 FEBRUARY 2021
11.6 SECOND QUARTER BUDGET REVIEW 2020/21 - PERIOD ENDED 31 DECEMBER
2020
FILE NO: 2/8
ATTACHMENTS: Nil
RESPONSIBLE OFFICER: Leah Flint - Group Manager Strategy Performance and
Business Systems
AUTHOR: Michael Burfitt - Chief Financial Officer
MAITLAND +10 Outcome 18. A Council for now and future generations
COUNCIL OBJECTIVE: 18.1.1 To ensure the principles of sustainability underpin
Council's financial, economic, social, governance and
environmental decision-making
EXECUTIVE SUMMARY
The Quarterly Budget Review Statement (QBRS) presents a summary of Council’s financial
position at the end of each quarter. It is a mechanism whereby Councillors and the community
are informed of Council’s progress against the Operational Plan (original budget) and the last
revised budget, along with recommended changes and reasons for major variances.
OFFICER’S RECOMMENDATION
THAT
1. The variations for the 31 December 2020 quarter be approved and form part of the
Operational Plan for 2020/21.
COUNCIL RESOLUTION
THAT
1. The variations for the 31 December 2020 quarter be approved and form part of the
Operational Plan for 2020/21.
Moved Cr S Halliday, Seconded Cr M Griffin
CARRIED
Maitland City Council | Ordinary Meeting Minutes P2123 FEBRUARY 2021
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Council resumed into Ordinary Council at 6.14 pm.
Moved Cr Ferris, Seconded Cr Griffin
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P2223 FEBRUARY 2021
The General Manager read the recommendations from the Policy & Finance Committee.
11.1 COUNCILLOR DISCLOSURES RELATING TO SOCIAL MEDIA AND WEBSITE
ADMINISTRATION
COMMITTEE RECOMMENDATION
THAT
1. Council notes that in accordance with Part 5A.1 of Maitland City Council’s Code of
Conduct 2020 ‘Disclosures relating to social media and website administration’
have been submitted by all councillors for the year ended 30 June 2020;
2. Council notes that in accordance with Part 5A.5 of Maitland City Council’s Code of
Conduct 2020, a register to confirm submission of social media and website
disclosures is published on Council’s website, together with the completed
disclosure forms as submitted.
Moved Cr B Mitchell, Seconded Cr H Meskauskas
CARRIED
11.2 STATEMENT OF INVESTMENTS AS AT 30 NOVEMBER 2020
COMMITTEE RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Moved Cr M Griffin, Seconded Cr S Halliday
CARRIED
11.3 STATEMENT OF INVESTMENTS AS AT 31 DECEMBER 2020
COMMITTEE RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and noted.
Maitland City Council | Ordinary Meeting Minutes P2323 FEBRUARY 2021
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Moved Cr M Griffin, Seconded Cr R Aitchison
CARRIED
11.4 STATEMENT OF INVESTMENTS AS AT 31 JANUARY 2021
COMMITTEE RECOMMENDATION
THAT
1. The report indicating Council’s Funds Management position be received and noted.
2. The certification of the Responsible Accounting Officer be noted and the report
adopted.
Moved Cr B Whiting, Seconded Cr S Halliday
CARRIED
11.5 COUNCILLOR EXPENSES AND FACILITIES EXPENDITURE REPORT
COMMITTEE RECOMMENDATION
THAT
1. The information contained in this report be noted.
2. That officers prepare an end of term report with the accumulated figure for each
Councillor to be reported to council along with the next Expenses and Facilities
Expenditure Report in August 2021.
Moved Cr M Griffin, Seconded Cr S Halliday
CARRIED
Maitland City Council | Ordinary Meeting Minutes P2423 FEBRUARY 2021
11.6 SECOND QUARTER BUDGET REVIEW 2020/21 - PERIOD ENDED 31 DECEMBER
2020
COMMITTEE RECOMMENDATION
THAT
1. The variations for the 31 December 2020 quarter be approved and form part of
the Operational Plan for 2020/21.
Moved Cr S Halliday, Seconded Cr M Griffin
CARRIED
A motion was moved that the Committee’s recommendations be adopted.
Moved Cr M Griffin, Seconded Cr D Ferris
CARRIED
For: Cr R Aitchison Against:
Cr L Baker
Cr D Ferris
Cr P Garnham
Cr M Griffin
Cr S Halliday
Cr H Meskauskas
Cr B Mitchell
Cr K Ranadive
Cr B Whiting
Cr M Yarrington
Maitland City Council | Ordinary Meeting Minutes P2523 FEBRUARY 2021
12 NOTICES OF MOTION/RESCISSION
13 QUESTIONS WITH NOTICE
14 URGENT BUSINESS
15 COMMITTEE OF THE WHOLE
16 COMMITTEE OF THE WHOLE RECOMMENDATIONS
17 CLOSURE
The meeting was declared closed at 6.17 pm.
................................
Chairperson
Maitland City Council | Ordinary Meeting Minutes P26You can also read
