Oak Bay Orcas Summer Swimming Club Facility Swim Plan September 17, 2021 Locations: Crystal Pool & Fitness Centre and Oak Bay Recreation Centre ...
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Oak Bay Orcas Summer Swimming Club
Facility Swim Plan
September 17, 2021
Locations:
Crystal Pool & Fitness Centre and
Oak Bay Recreation Centre
Overview
Swimming pools in the Greater Victoria Region operate under new and evolving policies and
guidelines based upon Provincial and Municipal COVID-19 regulations and Public Health Orders
(PHO). To keep our swimmers and coaches safe during our pool time at the Crystal Pool &
Fitness Centre and the Oak Bay Recreation Centre, the Oak Bay Orcas Board developed this plan
to guide swimming activities. This is a living document and will be updated as necessary.
This document will be available to all coaches, swimmers and parents/guardians before the
start of the 2021 – 2022 Winter Season (September 20, 2021 to April 30, 2022) and will be
updated as required. In fact, once all families are provided with a link to this document, and all
future updates, it is expected that every swimmer, parent, guardian and other family members
will abide by the procedures set out in this document.
Health Checks
Coaches and swimmers must not attend swimming activities if they:
1. are sick or feel unwell (such as a sore throat, headache, cough, cold, fever);
2. have symptoms of COVID-19 (if symptomatic, please use the Province of BC’s Self-
Assessment Tool at https://bc.thrive.health);
3. have been told to self-isolate by Public Health; or,
4. have had close contact with an individual with a confirmed case of COVID-19 in the
past 14 days.
Parents/guardians:
1. are not to remain with their swimmers or enter the facility if the parents/guardian
are sick;
2. are not to walk out onto the pool deck; and,
Page 1 of 63. are to follow the facility and Orcas requirements as set out below.
Our key messages to swimmers are:
1. Do not attend practice if you are sick.
2. Wear a mask to practice, keep it on until showering or on the pool deck or on the
Indoor Sports Field (at the OBRC), and put it back on immediately after leaving the
ISF or leaving the pool deck.
3. Show up on time. If you are not on time, you will impact the practice by disrupting
or distracting swimmers and Coaches.
4. Follow the Oak Bay Orcas Facility Swim Plan.
Before Going to the Pool
• Coaches, swimmers and families of swimmers will remain up-to-date with local and
Provincial developments related to COVID-19.
• Parents/guardians and swimmers agree to follow this Plan. Pertinent facility swim plan
information will be posted to the Oak Bay Orcas website.
• Parents/guardians agree that their swimmers will not attend practice or other Orcas events
if their swimmers are not healthy.
• Swimmers will:
o bring their own water bottle because sharing will not be permitted
o bring and are responsible for their own swimming equipment.
o bring a bag to carry all their personal belongings to and from the pool.
Crystal Pool & Fitness Centre
Parents and guardians are permitted to watch practice sessions from the designated viewing
area.
Proof of Vaccination:
• Prior to entering the facility each time, everyone (irrespective of whether a spectator or
participant) aged 23 and over must show:
o proof of vaccination; and,
o government-issued identification.
• Vaccination requirement:
o As of Monday September 13, 2021: one dose
Page 2 of 6o As of Sunday October 24, 2021: two doses
• The facility has retained security personnel who will be outside the front door checking
documents (the proof of vaccination and id) before everyone aged 23 and over enter the
building. Upon entry, parents and/or swimmers are to let the front desk know that they are
attending the Orcas swim practice. Swimmers go to the change rooms or the pool deck (via
the upstairs viewing area which has stairs down to the pool deck. Parents/guardians go to
the viewing area to spectate.
Masks:
• Spectators: are required to wear masks prior to entering the facility and must wear masks
at all times while in the facility.
• Swimmers: can remove masks once they enter a wet space, such as showers or the pool
deck. If swimmers shower in the change room before walking onto the pool deck, the
swimmers do not need to re-mask until after they have showered after leaving the pool
deck.
• Swimmers: are to wear masks when doing dryland or any sort of gathering on the pool deck
(as opposed to just going straight in to swim).
• Coaches: will wear masks during all swimming practices.
Facility Entrance:
• Swimmers and spectators (parents/guardians) enter through the main entrance fronting
Quadra Street.
During Practice:
• Everyone attending practices should try to avoid close greetings like hugs or handshakes
and, instead, use physically-distant greetings such as “air fives” and waves.
• Swimmers may keep their gear bags on deck and are not required to store them in lockers
in the change rooms.
• Coaching staff are responsible for maintaining accurate attendance and sign-in records for
each practice session.
• Participants are not permitted to share personal items, equipment or water bottles.
• Coaches will provide basic first aid under guidance and supervision of Lifeguards. Lifeguards
will handle all other emergency incidents.
• Swimmers must follow directions from coaching staff and facility staff at all times.
• Swimmers will be placed in groups by coaches, and as recommended by our Registrar, with
consideration to age and physical ability.
Page 3 of 6• Coaches will prepare, use and maintain their own equipment including stopwatches, water
bottles, notes, electronic devices and other necessary items.
Facility Exit:
• Swimmers may leave the pool deck via the stairs to the viewing area or proceed to the
change rooms.
• Swimmers exit the facility through the main entrance (fronting Quadra Street).
Oak Bay Recreation Centre
Parents and guardians are permitted to watch practice sessions from the designated viewing
area.
Proof of Vaccination:
• No proof of vaccination or government-issued identification is required upon entry to the
facility.
Masks:
• Spectators: are required to wear masks prior to entering the facility and must wear masks
at all times while in the facility.
• Swimmers:
o Can remove masks once they are on the Indoor Sports Field (for dryland), but must
wear masks when walking from the Indoor Sports Field to the pool change rooms or
pool deck.
o Can remove masks once they enter a wet space, such as showers or the pool. If
swimmers shower in the change room before walking onto the pool deck, the
swimmers do not need to re-mask until after they have showered after leaving the
pool deck.
• Coaches: masks are optional while on the pool deck, but are mandatory while in the facility
but not on the pool deck.
Facility Entrance:
• Swimmers and spectators (parents/guardians) enter through the main entrance fronting
Bee Street.
• Once they enter:
Page 4 of 6o Parents proceed to the viewing area.
o Minipods proceed to the pool deck.
o Juniors proceed to the Indoor Sport Field for dryland.
During Practice:
• Everyone attending practices should try to avoid close greetings like hugs or handshakes
and, instead, use physically-distant greetings such as “air fives” and waves.
• Swimmers may keep their gear bags on deck and are not required to store them in lockers
in the change rooms.
• Coaches will require lifeguard permission to enter the equipment room to gather
equipment at all times. Swimmers are not permitted into the equipment room for any
reason.
• Coaching staff are responsible for maintaining accurate attendance and sign-in records for
each practice session.
• Participants are not permitted to share personal items, equipment or water bottles.
• Coaches will provide basic first aid under guidance and supervision of Lifeguards. Lifeguards
will handle all other emergency incidents.
• Swimmers must follow directions from coaching staff and facility staff at all times.
• Swimmers will be placed in groups by coaches, and as recommended by our Registrar, with
consideration to age and physical ability.
• Coaches will prepare, use and maintain their own equipment including stopwatches, water
bottles, notes, electronic devices and other necessary items.
Facility Exit:
• Swimmers may leave the pool deck via the pool deck viewing area or proceed to the change
rooms.
• Swimmers exit the facility through the main entrance (fronting Quadra Street).
Rapid Response Plan
All Coaches will have all swimmers’ emergency contact information accessible at every practice.
If a swimmer develops symptoms of being unwell while at the pool, this swimmer must
immediately advise a Coach. The swimmer will be isolated away from other swimmers, the
parent/guardian will be notified to come and pick up the swimmer.
Coaches will wear a mask during all interactions with swimmers who are unwell and will avoid
contact with the swimmer’s respiratory secretions. Coaches will wash their hands with alcohol-
based hand sanitizer with a minimum of 60% alcohol before donning a mask and before and
Page 5 of 6after removing the mask, and before and after touching any items used by the swimmer. If a
Coach develops an illness while at the pool, the Coach will immediately remove themselves
from any contact with others, notify another member of the coaching staff, and go home or
make arrangements to be picked-up. All items used by the individual while isolated will be
cleaned and disinfected as soon as the swimmer has been picked up.
Coaches will immediately advise the Orcas President of any instances in which a swimmer or
Coach leaves the pool deck due to being unwell.
In the event of a suspected outbreak of COVID-19-like-illness, we will immediately report and
discuss the outbreak with the Medical Health Officer (or delegate) at our local health authority.
If our organization is contacted by a Medical Health Officer in the course of contact tracing, we
will cooperate with local health authorities.
Summary
In summary, this plan is intended to provide guidance for the Oak Bay Orcas swimming
activities at the Crystal Pool & Fitness Centre and Oak Bay Recreation Centre. It is a living
document and will be updated as facility, municipal, provincial or BCSSA guidelines change.
If you have any questions about this document, please contact the Oak Bay Orcas Board of
Directors by emailing the President at president@oakbayorcas.ca .
Document prepared by
Oak Bay Orcas Board of Directors
September 17, 2021
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