NETARHAT RESIDENTIAL SCHOOL NETARHAT
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NETARHAT RESIDENTIAL SCHOOL
NETARHAT
P.O- NETARHAT, DISTRICT- LATEHAR
(An Autonomous Institution under Ministry of School Education and Literacy, Govt. of Jharkhand)
Enquiry No-501 Dated- 21.05.2021
TENDER DOCUMENT
TENDER FOR SUPPLY OF THAI GUAVA PLANTS AT NETARHAT RESIDENTIAL SCHOOL,
NETARHAT FROM 20TH MAY TO 05TH June 2021.
NATURE OF WORK
Tender is invited under two bid system (Technical + Financial) for SUPPLY of Guava Plants as per
annexure ‘A’ in Netarhat Residential School from 22th May to 06th June 2021.
TERMS AND CONDITIONS
1. All pages of tender document should be duly filled-up and signed by the authorized signatory
along with EMD of Rs.5000/- (Five Thousand only) and all supporting documents (duly
signed) should be submitted in a sealed envelope super scribed TECHNICAL BID FOR SUPPLY
OFGUAVA PLANTS along with another sealed envelope containing dully filled and signed
FINANCIAL BID (ANNEXURE 1); envelope to be super scribed as FOR SUPPLY OF GUAVA
PLANTS ; these both envelopes should be sealed in a third envelope super scribed as BID FOR
SUPPLY OF THAI GUAVA PLANTS; The above procedure must be carefully followed in order
to avoid any probable disqualification due to technical formalities of filling up of tender bid. If
the cover of the tender is not sealed and marked, the school will assume no responsibility for
the tender’s misplacement or premature opening.
2. Tender should be addressed to the Principal, Netarhat Residential School, Netarhat and shall
be accepted in the office of the Principal, Netarhat Residential School, P.O. –Netarhat, Via –
Gumla, Dist – Latehar till 11:00 AM. on 06.06.2021. The technical bids shall be opened on at
12:00 Noon on 06.06.2021. In case of the date falling on Saturday, Sunday or any declared
Public Holiday; the opening of technical bids shall be executed on next working day.
Tenderers or their authorized representatives may, if they so desire, be present during the
opening of the Tenders.
3. Quotations received after the stipulated date and time shall not be entertained. The Institute
shall not be liable for any postal delays what so ever and quotations received after the
stipulated time/date are liable to be rejected summarily without giving any reason.
4. Delivery of the goods is to be made at Netarhat Residential School, Netarhat. The vendor has
to make his own arrangements to deliver the material, No cartage charges shall be paid for
delivery of items.
5. Goods found defective / not in accordance with specifications will have to be replaced at
supplier’s cost. In case supplier fails to do same within time frame provided to Netarhat
Residential School shall be constrained to go for open market and shall be at liberty to recover
the differential cost from supplier.
6. Prices quoted should be for Netarhat Residential School, Netarhat and should be inclusive of
all charges viz i.e. labour and material component, taxes, forwarding, packing charges and
octroi etc.
7. Plant bouquet/bunch should be Eye-catching, arranged in an attractive way and wrapped In.8. The payment will be made to the party on submission of bill subject to tally of the bill and the
supplied items and further approval of competent Authority. However 100% payment shall
be made within 10 days after submission of triplicate copy of bill.
9. Quotations received by Netarhat Residential School from various parties/vendors will be
scrutinize and compiled for L1 rates of Table-1 (*) as the quotations invited supply of goods.
10. Earnest Money Deposit (EMD)/ Security Deposit.
a) The Earnest Money Deposit (EMD) of Rs. 5000/- (Rupees: Five Thousand only) in the
form of Demand Draft/pay order drawn in favour of Principal, Netarhat Vidyalaya Samiti
payable at Netarhat.
b) Quotations/Tenders received without the prescribed Earnest Money Deposit (EMD)
of Rs. 5,000/-) shall not be entertained.
c) The EMD to the successful bidder shall be refunded after the receipt of the goods as per
the terms of purchase order or receipt of Performance Security whichever is earlier. The
EMD to the unsuccessful bidder should be refunded within 30 days after award of the
contract / work order.
d) The successful bidder would be required to make a Security Deposit of 5% of the total
value of the contract by way of crossed demand Draft drawn in favour of ‘The Principal,
Netarhat Vidyalaya Samiti, Netarhat payable at ‘Netarhat’ which will be refunded without
interest after expiry of the contract.
11. Impound of EMD
EMD of the successful bidder shall be liable to be forfeited if the agency does not fulfill
any of the following conditions:
(*) If the Bidder withdraws their offer during the period of tender validity.
(*) If after submission of quotation the Bidder fails to honour the contract or
refuses to comply with any or all terms and conditions of the tender
(*) An agreement is not signed in the prescribed form within ten days of the receipt of
the Letter of Award of the Contract;
12. Liquidated Damaged (LD) Clause
While awarding a contract, an LD clause for levying penalty on the Supplier in case of delay in
effecting delivery of goods/service as under 10% of the total value of respective order for
each hour of delay in supplying flower/bouquet/other services.
GENERAL:
a) All disputes, differences, claims and demands arising under or pursuant to or touching the
contract shall be referred to the arbitrator to be appointed by The Principal, Netarhat
Residential School, Netarhat. The award of the sole arbitrator shall be final and binding on
both the parties under provisions of the Arbitration and Reconciliation Act, 1996 or any
statutory modifications on re-enactment thereof as in force. Place of such arbitration
proceedings shall be at Latehar.
b) Netarhat Residential School, Netarhat reserves the right to accept or reject any or all
tenders including the lowest tender/s without assigning any reason at its sole discretion
and the decision of the Trust will be final and binding on all concerned
For any details/ clarifications please go through the vidyalaya website
www.netarhatvidyalaya.com or contact to Sri Santosh Kr. Singh, Principal, Netarhat
Residential School, Netarhat on his Mobile No. – 09113173207.13. Duration of Contract:
The contract which is valid for initially for a period of 1 year. Netarhat Residential School
reserves the right to pre-maturely terminate the agreement without assigning any reason by
giving one month notice before the expiry of the contract period.
14. Validity of the bid
a. The bid submitted by the tenderers shall be valid for a minimum period of 60 days
computed from the date of opening of the bid.
b. I/We undertake to abide and be bound by the terms and conditions of the
vender/contract.
(DR. SANTOSH KUMAR SINGH)
Principal cum Member Secretary
Netarhat Vidyalaya Samiti
P.O- Netarhat, Via – Gumla
Dist – Latehar, Jharkhand - 835218
E-mail: principal.netarhat@gmail.com
Date:List of documents submitted along with the tender:
1. Documentary evidence of the tenderer being a registered/ approved government contractor
and of his having done work of similar nature.
2. Registration Certificate.
3. Self-attested photocopy of PAN Card.
4. Following Certified/Attested copies must be submitted:
i. Certificate of Registration / Certificate of incorporation of firm as per clause 5
[Sole Proprietorship (by means of Undertaking)/ Partnership (Partnership
Deed)/ Company (Memorandum of Association / Registration under
companies act)]
ii. Certified copy of Income tax returns for last three years (FY 2018-19, FY 2019-
20, FY 2020-21)
iii. Experience certificate indicating successful completion of job of similar nature
iv. Self-Attested copy of GST registration and certificate for submission of Tax for
FY 2020-21.
v. Self-Attested copy of PAN
vi. Demand Draft towards EMD
vii. Dully filled and signed copy of Tender document
Sign of the Tenderer with Official seal,Annexure “A”
QUOTATION FOR SUPPLY OF THAI GUAVA PLANTS AT NETARHAT RESIDENTIAL SCHOOL,
NETARHAT
S.No. Item Description Qty (Approx.) Rate
May Vary as per
per Unit
requirement Includi
ng
deliver
y
Charges
01. Guava Plant Healthy {Thai 2500 Pcs.
Variety}
Any other
Charge (if
applicable)
Total
Name of the Agency/Vendor/Party _____________________________________
Address ___________________________________________________________
Phone / Mobile No __________________________________________________
Email ID___________________________________________________________
PAN No.___________________________________________________________
VAT/TAN No._______________________________________________________
GST/Service Tax Registration __________________________________________
Particulars of EMD:
(i) DD No.____________
(ii) Date______________
(iii) Amount_____________
Name and Signature of Bidder with Corporate Seal ___________________
Date: ___________Annexure – “B”
To,
The Principal
Netarhat Residential School
P.O. – Netarhat, Via – Gumla
Dist – Latehar, Jharkhand – 835218
Sub: Tender/ Quotation for SUPPLY Guava plants for Netarhat Residential School.
Sir/Madam,
This is with reference to your tender No: ......................................dated ....................... We are
interested in participate in the tender / quotation for SUPPLY Guava plants as per requirement
of Netarhat Residential School, Netarhat. We declare that:-
I. We have read and understood the terms and conditions given in the quotation / tender
Document;
II. We are eligible for award of the contract as per the qualification criteria mentioned in
the quotation / tender Document;
III. We accept and agree to all the terms and conditions of the quotation / tender;
IV. We shall comply with all the terms and conditions of the quotation / tender;
V. All the information / documents provided in this bid are true to the best of his
knowledge and belief. If at any stage, the information / documents are found to be false,
misleading or incorrect then this Bid / Purchase Order shall be cancelled at his cost and
risk and he shall indemnify the Institute for the loss caused due to the cancellation and
we shall be liable for penal / legal action including black listing.
VI. We understand that the Institute reserves the right to cancel the quotation / tender at
any stage or to cancel / reject any one or more bid without incurring any liability.
The duly signed copies of all the tender pages are attached herewith.
(Signature of the Bidder)
Printed Name Designation
Official seal/ stamp
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