MURFREESBORO SOCCER CLUB FALL 2021 - SPRING 2022 TEAM MANAGER & TREASURER MEETING

MURFREESBORO SOCCER CLUB
      FALL 2021 – SPRING 2022
TEAM MANAGER & TREASURER MEETING

AGENDA
MSC Current Status / Structure and Club Communication
Team Manager Attributes and Responsibilities Overview
Timeline of Events / FA 2021 – SP 2022 Calendar
Registration and Fees (Demosphere/Affinity System)
Player Cards and Rosters
Game Scheduling
Arbiter System (Refs)
Club Fees vs. Team Dues
Treasurer Responsibilities, Info and Templates
100% Pay Increase ☺

BRAINSTORMING SESSION

What are some of the biggest challenges for a
youth soccer club?

What are some of your challenges as a Team
Manager/Treasurer?

MSC CURRENT STATUS

MSC STRUCTURE &
                        Coach
CLUB                                   TEAM MANAGER
                    Age Group
COMMUNICATION      Contact/Coach          TREASURER
                                            PARENTS
              DOA / Assistant DOA
                                               7V7
                                               9V9
              Director of Coaching            11V11
                                            LIAISONS

                  Executive Director

                  Board of Directors

TEAM MANAGER ATTRIBUTES AND RESPONSIBILITIES
Maintain a high level of communication between parents and
coaches, via email, phone if necessary
Responsible for finalizing team registration with Program and
Marketing Manager (docs for registration to TSSA)
Ensure all families meet their obligation to the club and team
(Financials, Uniforms, Documents, Volunteer Hours,
Expectations)
Prepare and distribute team roster (parent info, contact, etc.)

TEAM MANAGER ATTRIBUTES AND RESPONSIBILITIES
Timely team communications with other teams regarding
game times, field assignments, directions.
Coordinates team volunteers such as: social committee, hotel
booking, bash tournament rep.
Coordinates with coach to schedule games and tournaments
and aids organizing parent meetings
Attends MSC trainings/meetings
Obtain ref assignments for home games c/o MSC Ref Assignor

TEAM MANAGER ATTRIBUTES AND RESPONSIBILITIES
Oversee tournament applications/registration (player cards,
directions, field assignments, parking fees, etc.)
Coordinates travel arrangements for overnight stays (unless
team has Travel Coordinator)
Obtain travel permits for out of state games, handles
paperwork for guest players
Coordinate fundraiser unless team has Fundraiser Coordinator
Work with treasurer & send monthly financials to all parents

TEAM MANAGER / TREASURER TO DO LIST
If a new team, obtain Fed Tax ID# to open checking account @
Pinnacle Bank – Memorial Blvd. c/o Zach Martin
Complete Risk Management (Background Check, Safesports, etc)
Coordinate with coach to schedule a team meeting
Assist team members to register online, order uniforms c/o gazelle
Collect signed medical releases, birth certificates, players photos and
upload to affinity – create a Team Manager Notebook
Coordinate with Treasurer and present budget for team dues.
If Club Fees and/or Team Dues have not paid in a timely manner,
player card will not be issued or will be pulled (including scholarship
players).

TEAM MANAGER / TREASURER TO DO LIST – BY MONTH
Mid July – Early August
Pick up player cards from Soccer Office and laminate.
Connect with Marge Williams, Murfreesboro Ref Association
Coordinate Fall Schedule w/ coach(es) – check conflicts & relay info to parents
Sept – Oct
Coordinate volunteers for bash (Oct 15th – 17th) and assist
Coordinate indoor training facility and winter play, collect fees to pay for rental
Jan – Feb
Turn in first half of season financial disclosure
Organize spring meeting with parents / coach
Coordinate Spring Schedule with coach(es) – check conflicts & relay info to
parents

TEAM MANAGER / TREASURER TO DO LIST – BY MONTH
Apr – May
Coordinate volunteers for Bash (on May 15th - 17th due to Easer) and assist
Send Info – Upcoming tryouts, camps and assist team tryouts with check-in etc.
June
Turn in second half of season financial disclosure
Other Ongoing
Report any red cards, concussions and inappropriate action of player, coach, or
parents to the select committee and doc
Make sure a team has a responsible adult at all team functions
Complete injury forms for injuries that occur during TSSA sanctioned events
within required time frame. TSSA does provide secondary insurance.
Report if any player leaving, return player card to Soccer Office
Send out monthly financial statements to parents.

FALL 2021 SEASON LOOKOUT
Sun, July 18th     Coaches Meeting and Training
July 26th – 29th   Pre-Season Training (regular allotted session time)
Sat, July 31st     Intra – League Games
Mon, Aug 2nd       Season kick-off (Training Sessions only)
Mon, Aug 30th      First Week of GK training, Tech Sessions and SAQ Trainings
Oct 4th – 8th      Fall Break – Optional Training Sessions only
Oct 15th – 17th    Bash in the Boro Tournament
Mon, Nov 8th       Last Week of GK Training, Tech Sessions and SAQ Trainings
Thur, Nov 11th     Team Managers, Treasurers & Coaches Get Together and Party
Fri, Nov 19th      Clash of the Titans II – Annual Coaches Game Fundraiser
Mon, Nov 29th      Last Week of Training Sessions

PLAYER CARDS AND ROSTERS
Work w/MSC Soccer Office to create player cards & rosters
This will be done through affinity. MSC website under “MORE” section
Take a digital photo of each player and coach to be used on the cards
Upload players birth certificates & photos into the player’s record in affinity
Send an email to claireo@murfreesborosoccer.com to let her know team
information is uploaded and ready.
Allow for at least a 10 day turnaround.
Claire/Alan will contacted when your cards are ready for pickup.
You will receive 1 complete sets of cards. Player cards must be laminated.
MSC SOCCER OFFICE: 2690 Memorial Blvd, Suite C - 4
Office Hours: Monday thru Thursday 10:00 - 2:00 PM

PLAYER CARDS AND ROSTERS
Please do not lose your player cards and bring them to all games including
tournaments and scrimmages along with your printed roster.
Referees will not allow anyone to participate in a game without a
laminated player cards and roster
Cards needed for individual players added after your team’s initial run of
cards will require additional processing.
Turnaround time is dependent upon multiple factors including completion
of the player’s registration by the parent.
Generally, affinity will only accept new player uploads once a week on
Thursday. It can still take two to three days after the upload to complete the
process. Given the affinity timeline, you cannot get a card the next day!!!

AFFINITY LOGIN

AFFINITY DETAILS

                   Make sure these things
                   are selected correctly:
                   • 2021-2022 Principal
                     Season
                   • Murfreesboro Soccer Club
                   • Murfreesboro Soccer Club
                     Select
                   • Age Group
                   • Then Search

FINDING YOUR TEAM
                    After Finding
                    Team
                    • Click Team
                      Roster
                    • Click Player
                      Name to
                      update
                    • Top Left Click
                      each box to
                      upload Photo
                      and Birth
                      Certificate

TEAM ROSTERS

Click on player to
add picture and
birth certificate.
You will also be
able to print TN
rosters from this
page.

PHOTO UPLOAD

Click on the
Upload Photo to
add and Birth
certificate to add.

PHOTO / BIRTH CERTIFICATE UPLOAD

                                   Follow directions to
                                   add photo.
                                   Choose the file from
                                   your computer click
                                   view, it will take a few
                                   seconds for it show
                                   up.
                                   Crop and resize, the
                                   click upload image.
                                   repeat for birth
                                   certificates.

REFS and ARBITER SYSTEM
All team managers need access to www.arbitersports.com to
request referees for games
To be added to the system, contact Marge Williams, USSF Assignor
margesoccer@gmail.com
(615) 517-7817
$10.00 assignor fee is required for all friendly games scheduled.
Refs for state league games are scheduled by TSSA. Managers do
not schedule refs for these games. TSSA league assignor will
generally contact you by email to confirm the date, location, etc.

CLUB FEES VS. TEAM DUES

TEAM DUES
Team Manager, Treasurer, and Coach(es) need to configure a
budget for the team (all possible expenses for the team(s)
Common expenses that should be considered include:
Tournaments / League Fees, Referee Fees, Indoor Rental,
Coach Travel Reimbursement, Coach(es) Gift (if agreed)
Team Manager/Treasurer should determine the amount of
monthly team dues. Team budget and basis for monthly team
dues should be shared with all parents of the team.
Team bank accounts should be at pinnacle bank.
All treasurers should submit periodic financial reports to MSC

INCOME STATEMENT
TEMPLATE

COACH TRAVEL REIMBURSEMENT
All travel related expenses must
be discussed with the coach(es)
and team before expenses are
incurred.
When possible, MSC encourages
coaches to stay with the team at
the same hotel in an effort to
reduce the expenses on the
team budget.
When possible, coaches should
be paid by check, before the
weekend. Avoid giving coaches
cash for expenses. Retain all
documentation for payments.

STATE LEAGUE PLAY
There are three levels of select soccer – Division 1, 2, and 3
The MSC DOC and coach(es) will determine the most appropriate level of play
12U (Pool 1) and 13U above teams that desire to compete at the Division 1 or 2
or 3 must complete a TSSA State League Application and Pay necessary Fees
The deadline for state league applications is due on July 18, online application,
rules, and fee amount, visit www.tnsoccer.org and click on the state league tab
Depending on the number of teams that apply, you will be required to play
multiple state league games if competing in Division 1, 2 and 3.
After the state league application deadline, team managers will receive
information from TSSA with details and they will assist with scheduling.
D1 and D2, 13U and 14U boys and girls play year round state league, with state
cup in the spring. D3 will only play during the spring season for boys and girls.

STATE LEAGUE and STATE CUP DATES
FALL 2021 State League Application Deadline:
July 18th
FALL 2021 State Cup Dates:
October 30th – 31st and November 6th – 7th
SPRING 2022 State League Application Deadline:
December 17th
SPRING 2022 State Cup Dates:
May 21st – 22nd and May 28th – 29th

OTHER MISCELLANOUS RESPONSIBILITIES
UNIFORMS: Players are responsible for ordering uniforms after TMs assign them a
jersey #. Link to order uniforms is on MSC website under Gear/Select Uniforms
Training Shirt Policy for FA 21 – SP 22: Each player must purchase new MSC
training shirt as a required item. Coaches/Teams may require to utilize a matching
color short and socks to each training session.
VOLUNTEERS: All MSC families are expected to volunteer for 4 shifts per player for
each season. 2 shifts by Dec 15th and 2 shifts to be completed by June 1st.
MSC will create sign up information for each event, but team managers are
requested to track and make sure each family meets their obligation to the club. The
team manager should file a volunteer report to the Volunteers Committee Chair on
Jan 15th and June 15th. All volunteer hours must be completed before the end of the
season.

OTHER MISCELLANOUS RESPONSIBILITIES
KROGER COMMUNITY REWARDS: MSC receives its portion of rewards from enrollees that list
Murfreesboro Boys and Girls Soccer Association as their reward organization.
https://www.kroger.com/i/community/community-rewards
All individuals must create a digital account.
Then search for IL334 under Find an Organization and Click Enroll
MARKETING/SOCIAL MEDIA:
Follow MSC on all social media outlets. Tag us #wearemurfreesboro to tag us!
facebook      @murfreesboro soccer club
instagram:    @murfreesborosc
twitter:      @murfreesborosc (club wide) and
send your photos to: comms@murfreesborosoccer.com

VOLUNTEER OPPORTUNITIES
Throughout the year, Richard Siegel Soccer Complex hosts various
events with the support of MSC:
Fall Bash in the Boro:     Oct 15th – 17th
Spring Bash in the Boro:   May 13 – 15th
TSSA Fall State Cup:       October 30th – 31st and November 6th – 7th
TSSA Spring State Cup:     May 21st – 22nd and May 28th – 29th
TSSAA Boys High School Tournament (TBD)
Clash of the Titans - Annual Coaches Game FUNdraiser: Fri, Nov 19th

MURFREESBORO STRIKERS TEAM MANAGER / TREASURER INCENTIVES
RETENTION INCENTIVE for PRE-ACADEMY/ACADEMY
90 - 100% Retention of LY’s Players
$50.00 / Each (Credit Towards Next Season’s Club Fees)
RETENTION INCENTIVE for SELECT
90 - 100% Retention of LY’s Players
$25.00/ Each (Credit Towards Next Season’s Club Fees)
VOLUNTEER RECRUITMENT/TRACKING INCENTIVE for PRE-ACADEMY/ACADEMY
90 - 100% Attendance From Your Team’s Parents
$50.00 / Each (Credit Towards Next Season’s Club Fees)
VOLUNTEER RECRUITMENT/TRACKING INCENTIVE for SELECT
90 - 100% Attendance From Your Team’s Parents
$25.00/ Each (Credit Towards Next Season’s Club Fees)

MURFREESBORO STRIKERS TOPS PROGRAM INCENTIVES
TOPSOCCER - The Outreach Program for Soccer
A mission to make soccer available for kids with special needs.
MSC’s TOPSOCCER is managed by club volunteers, and is a free
program where volunteers ("buddies”) assist players with special
needs and form bonds around the love of the world's most popular
sport.
                                           th
First Training Session: Friday, August 6
TOPS Volunteer / Buddy Challenge for Select (13U and Above) Teams:

PIZZA PARTY for most buddies from an MSC Team!