MICRO WEDDING AND ELOPEMENT PACKAGES - 2020 101 Carrie Cates Court North Vancouver, BC V7M 3J4 @thepolygonvenue ...
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2020 MICRO WEDDING AND ELOPEMENT PACKAGES 101 Carrie Cates Court North Vancouver, BC V7M 3J4 rentals@thepolygon.ca @thepolygonvenue thepolygon.ca @rachelbarkmanweddings
INTRODUCTION Located in the heart of the Shipyards District on Vancouver’s North Shore, The Polygon Gallery is a spectacular event venue with city skyline views and a clean, contemporary aesthetic. Designed by Governor General’s Award-winning Patkau Architects, the Gallery is a striking building that gleams on the harbourfront, rising in waves to the North Shore peaks, and beckoning visitors to its doors. As a non-profit, public gallery, venue rental revenues directly fund the Gallery’s groundbreaking exhibitions and programs. rentals@thepolygon.ca @thepolygonvenue thepolygon.ca
@mathiasfast @brandonelliotphotography
Large Parties May Have To Wait
But Love Doesn’t
@hongphotography
2020 MICRO EVENT PACKAGE
With stunning views spanning the
Burrard Inlet and downtown Vancouver,
The Polygon’s new micro event packages
provide exclusive access to the spectac-
ular Seaspan Pavilion and its covered
private balcony on the upper floor of the
gallery. This beautiful room provides an
exceptional amount of space to create a
memorable ceremony and host a small
reception.
Micro Event Package inclusions:
- exclusive use of the Seaspan Pavilion for
your event of up to 40 guests
- an Event Liaison for the duration of the
event to help with set up and strike
- optional use of The Polygon’s in-house
tables, chairs and coat racks
- ceiling mounted speakers for background
music
@brennalouise
- use of the large onsite catering kitchen
- pre/post event cleaning
- and a complimentary bottle of chilled
Stellar’s Jay Brut to celebrate!
$950 for 2 hours (ceremony only, no food
service)
$1,800 for 4 hours
$2,600 for 6 hours
$400 per hour thereafter
* all set up and tear down must be completed within the hours
of booking.
* the 40 person capacity may increase or decrease as advised
by the Provincial Health Officer
* please note that there is NO tax on our room rentals given
that we are a registered charity. This package offering is
currently available for bookings up until December 31st2020.
These offerings may be extended into our 2021 season, as we
continue to plan safely around COVID-19.
Catering, entertainment and rental items (including linens)
are not included in your room rental. Additional fees may also
include Socan/ReSound music licensing fees per event, bar
service, or security for the main entrance.
@diamondsedgephotography
COVID-19 POLICIES & PROCEDURES
Any guests, vendors or gallery staff who Gallery Procedures Expectations of Guests Ongoing Policies
have travelled internationally in the last
two weeks or are experiencing a fever, - The venue will be cleaned before and - All licensees will be required to sign a The Gallery holds the Liquor Primary
sore throat or flu like symptoms in the after each event. Hard surfaces & COVID-19 rental contract outlining our License for all events. We are happy to
past two weeks, or have been in contact frequent touchpoints will be sanitized safety procedures and we ask that you provide BC wines, local craft beer and
with someone who has any of the above during events by the Event Liaisons share the information provided in this craft spirits in-house. There is no outside
symptoms or confirmed positive for - Site visits are by appointment only document with all of your guests and alcohol (including donated product or
COVID-19, will NOT be permitted into The - Directional and social distancing vendors. home-brew) permitted.
Polygon Gallery. signage will be in place, we ask that - Floor plans must be provided to the
it is adhered to Venue Rentals Manager prior to an event Candles are permitted in the facility on
- We will offer hand sanitization stations for approval with 2 m spacing between table tops, contained in a glass votives.
at each entrance door. ‘bubbles’ and family groups. Nothing can be attached to the walls in
- All staff and vendors will be masked - Masks are encouraged but optional for any event spaces but you can hang items
when onsite. guests at The Gallery. from the ceiling, such as florals, chan-
- A concierge will man the main entrance - Guests are expected to fully comply with deliers, flagging, and additional lighting.
after hours to welcome guests & check the above reduced event capacities and Floor and wall decals are NOT permitted
temperatures if needed social distancing protocols at The Gallery anywhere in the facility and please avoid
- The Polygon Gallery will continue to in accordance with B.C.’s Provincial live flower petals, confetti, smoke/fog
closely monitor the BC Provincial Health Health Officer’s recommendations. machines, or sparkler machines.
Officer’s recommendations on group
gathering sizes for weddings and special The Polygon Gallery is a public art gallery
events. In the event that these capacities and will be made available “as is”, on the
are increased or decreased from the basis that the Gallery has no obligation to
current recommendation of 50 people, move or alter any exhibitions during the
The Polygon Gallery will follow these rental period. Artwork and wall colour may
guidelines effective immediately. change without notice in any of the public
- We are encouraging a limited number spaces, though the Seaspan Pavilion’s
of vendors at an event and will impose walls will remain white for all events.
staggered delivery times and presched-
uled drop offs to avoid overcrowding We encourage you to reach out to our five
elevators and loading bays wonderful preferred catering partners
listed in this document for your micro
events. They are all offering creative, safe
and personalized options for your guests
within the new provincial guidelines for
food service. Outside catering fees may
apply.
PREFERRED PARTNERS
Catering Audio Visual Rental and Décor Accommodation
The Gallery’s priority is providing an The Polygon Gallery has the following A&B Party & Event Rentals Lonsdale Quay Hotel
outstanding event experience for guests, in-house AV items available for rent: sales@abpartytime.com frontdesk@lonsdalequayhotel.com
while respecting the museum environ- abpartytime.com lonsdalequayhotel.com
ment in which it operates. The following - Ceiling Mounted Projector $250
caterers have been selected for their ex- - Wireless Microphone + in-house Bespoke Decor Pinnacle Hotel at the Pier Hotel
perience and stellar reputation in the city Speakers $100 hello@bespokedecor.ca fd@pinnacleatthepier.com
as well as their familiarization with The - Lectern (x2) $75 each bespokedecor.ca pinnaclepierhotel.com
Polygon Gallery’s custom catering kitch- - Staging - three 4’ x 8’ sections @
en, on-site inventory, catering guidelines $75 per deck Bold Event Rentals Seaside Hotel
and policies. Please contact them directly rentals@boldeventcreative.com 130-125 Victory Ship Way
for menus and quotes. If you are simply plugging your iphone boldeventcreative.com North Vancouver
into our house speakers, or using a wire- reservations@seasidehotelvancouver.com
Cocktails & Canapes less microphone to address the crowd, Loungeworks seasidehotelvancouver.com
info@cocktailsandcanapes.ca there is no need to bring in a tech. If you rentals@loungeworks.ca
cocktailsandcanapes.ca require string lights, projection, sound loungeworks.ca
or lighting effects for your event, please
Louis Gervais contact Val at McHugh Productions, The Pedersen’s Rentals Entertainment
louis@louisgervais.com Polygon’s AV tech, for a quotation on her sales.vancouver@pedersens.com
louisgervaiscatering.com services. vancouver.pedersens.com Siegal Entertainment Curation
val@mchughproductions.com info@siegalent.com
Peake of Catering siegelent.com
info@peakeofcatering.com
peakeofcatering.com Underground Circus
info@undergroundcircus.ca
Railtown Catering undergroundcircus.ca
contact@railtowncatering.ca
railtowncatering.ca Side One Band
info@sideone.ca
Truffles Fine Foods sideone.ca
info@trufflesfinefoods.com
trufflesfinefoods.com
@thegodards
BAR SERVICE
The Gallery holds a Liquor Primary MENU House Cocktails: Custom orders are welcome! All off menu
License for all events. We are happy to *minimum order of 50 as all specialty orders are a non-refundable straight
provide BC wines, local craft beer and Beer/Cider: ingredients must be prepared in advance purchase and cannot leave the licensed
craft spirits under the direction of our $5 premise post event. Standard mark ups
exclusive bar management company, - Sea to Sky will apply.
Lavish Liquid. All alcohol is provided - Off The Rail Psyclepath Lager $9
in-house and is charged based on con- - Off The Rail Classic Pale Ale Brokers Gin, Stellar’s Jay Brut, Butterfly The Polygon Gallery does not allow
sumption. There are a number of different - Whistler Rescue Session Ale Flower & Elderflower Syrup, Lemon Juice, products that are not purchased through
options for the bar such as: cash bar, - Whistler Seasonal Lemon Twist the Gallery’s license to be served on
host bar, drink tickets or a combination of (Grapefruit / Chestnut Ale) premise at any time.
these. Due to the Gallery’s Liquor Primary - Deep Cove Panorama Honey Lager - Van-Clover Club
License, there is no outside alcohol (in- - Lonetree Dry Apple Cider $9 All pricing excludes GST & LST
cluding donated product or home-brew) Brokers Gin, Raspberry Shrub, Lemon
permitted. Juice, Ms. Betters Bitters Miraculous
Wine/ Bubbles: Foamer, Dehydrated Lemon
Lavish Liquid provides very professional $40/bottle
bartenders and specializes in signature - Spirit Trail
cocktails, champagne towers and even - Poplar Grove Pinot Gris $8 single / $12 double
delicious mocktails sure to impress - Poplar Grove Merlot Jim Beam Black Bourbon, Spiced Chai,
your younger guests. For a full menu of - 8th Generation Chardonnay Peach Nectar, Lemon Juice, Aromatic &
delicious cocktails and a complimentary - 8th Generation Pinot Noir Citrus Bitters, Orange Wheel
quotation on your bar service, please - Joie Farm Noble Blend
contact info@lavishliquid.com. - Joie Farm Rosé - Lionsgate Mule
- Steller’s Jay Brut $8 single / $12 double
- Steller’s Jay Brut Rosé Deep Cove Craft Vodka, Cocktail Tailor’s
Ginger Beer, Mango Nectar, Cardamom
Bitters, Lime Leaf & Lime Wheel
House Spirits:
$5/single, $7.50/double - North Shore Collins
$8 single / $12 double
- Deep Cove Craft Vodka Deep Cove Mediterranean Gin, Apricot
- Brokers Gin Shrub, Lemon Juice, Soda, Rosemary
- Canadian Club Chairman’s Select Sprig Garnish & Lemon Wheel
100% Rye
- Havana Club 3yr
- Appleton Estate Special Blend Rum Non-Alcoholics:
- Jim Beam Black Bourbon
- El Jimador Blanco Tequila - Coke, Diet Coke, Ginger Ale, Sprite, Soda,
Tonic, Cranberry Cocktail, Orange Juice
- Glenlivet 12yr Scotch $1.50
$8/single $12/double
- 1L San Pellegrino Water
$4
CONTACT Please contact us with your 2020 micro event inquiries – we’re happy to help. Thank you for your continued support. Faye Bednarczyk 778.288.4456 rentals@thepolygon.ca thepolygon.ca/rentals 101 Carrie Cates Court North Vancouver, BC V7M 3J4
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