Keep in mind that the information that prevails is the one that can be found in the Call Document. EIT Urban Mobility Call Info Session - Factory ...
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Keep in mind that the information
that prevails is the one that can be
found in the Call Document.
EIT Urban Mobility Call Info Session
Factory #ChallengeMyCity Madrid
Call for proposals for Business Plan
2022-2023
06 May 2022
Agenda of the Call Info Session
#ChallengeMyCity Madrid - Factory
Friday 06 May2022 – 11:00-12:00 Speakers
General information Lluis Puerto, EIT UM Factory Director
11:00
• Aim and objectives of the call Lola Ortiz, Madrid City
11:30 Council Mobility Planning Director
• Local challenges
General procedures
• Call Calendar
11:30 • Evaluation process Anne-Laure Aslanian, EIT UM
11:45 • Partner registration process Programme Officer
• Financial aspects and cost eligibility
• Project implementation
11:45 Questions & Answers
12:00
Housekeeping messages
Call docs: https://www.eiturbanmobility.eu/jus-launched-call-for-proposals-for-factory-challengemycity-madrid/
This meeting is being recorded
Mute your microphones
Use the Q&A chat box to make your questions. They will be answered at the Q&A session
Scope and specific challenges
Aims and objectives of the Call • The #ChallengeMyCity call provides innovative mobility solutions with the opportunity to perform a pilot in a city’s urban environment in real conditions. EIT Urban Mobility is partnering with the city of Madrid (Spain). • EIT Urban Mobility and the city have worked together over the past months to define the priority mobility challenges considering the urban mobility strategy and future investment plans. • Once defined the challenges, they will be addressed by innovative solutions in specific pilot locations and funded for a period of 5 months in 2022. • The pilot implementation will be funded by EIT Urban Mobility and administratively supported by the city. • The impact of the pilots will be evaluated at the end of the pilots' period to assess the potential benefits of a long-term implementation of the tested solutions.
Challenges of the Call
• The main objective is to promote the use of greener and more sustainable last-mile delivery methods
and a better understanding of the use of the new active mobility areas within the city center. In the
context of specific locations, the innovative solutions will be implemented and tested, and eventually
impact-assessed to validate a potential replication in other areas of the city.
• List of the city challenges:
• Challenge A: Logistic hub for green last mile delivery
• Challenge B: Safety for bicycle paths & monitoring of cyclist flows
• Challenge C: Monitoring active mobility flows in new urban spaces
• Each proposal submitted is expected to address one single challenge
Requirements: general • All types of applicants (EIT Urban Mobility and non-EIT Urban Mobility partners) are welcome to participate in this call for proposals for subgrantees. Applicants are expected to be a SME located in a Member State of the European Union or from Third Country associated to Horizon Europe. • The proposal shall be in line with the Vision and Mission of the EIT Urban Mobility Strategic Agenda • The solutions/product should bring novelty and being results-focused • The solution should propose a financial sustainability mechanism to the EIT UM • The solution shall be at least TRL-7 and present a letter of recommendation from a previous pilot implementation.
Requirements: proposal description
• In the specific case of this call, the proposal submitted should specify the following:
• A description of the proposed solution proving the quality and efficiency of the solution
implementation, including a high-level execution and management plan of the pilot, timelines,
budget breakdown and milestones. This includes a description for the main role taken up by the
applicants.
• A description of different performance metrics to be used to objectively evaluate the climate,
social and economic impact of the pilot. These metrics should allow EIT UM to quantify those
impacts at the end of the project. Measures on exploiting the obtained data metrics should be
described, including how this can be used for the solution’s marketing and sales plan.
• A marketing and end-user engagement plan that targets specific audiences during the pilot, and
a dissemination and communication plan on the pilot activities, impact and outcomes.Requirements: key performance indicators
Proposals will have to explicitly indicate their contribution to the EIT Urban Mobility KPIs:
Mandatory KPI (challenges A, B, C)
• KSN01 Innovation Pilot Scaling: (target value: 1)
• EITHE 2.1 Marketed Innovations: (target value: 1)
Non-mandatory KPI (challenges B, C)
• KSN03 Public Realm Improvements (Minimum target: 1)Requirements: Financial Sustainability Mechanism (FSM) Each selected project is expected to generate a return to EIT Urban Mobility’s financial sustainability. Proposals submitted to this call include the commitment to EIT UM's financial sustainability. Specifically, the selected applicants will be requested to negotiate one of the following alternatives: • Preferentially, equity in exchange for the funding provided • Exceptionally, a subscription to the EIT Urban Mobility Growth Lab Programme where start-ups and scale-ups get dedicated support services.
Benefits for awarded solutions
The successful applicant will benefit from a wide range of support provided by EIT Urban Mobility and the
participating city:
• Support from EIT Urban Mobility factory officer throughout the pilot implementation.
• Support from the involved city officials throughout the pilot.
• Inclusion and promotion of the solution in the Mobility Innovation Marketplace, managed by
EIT Urban Mobility.
• The opportunity to receive further support in scaling the piloted solution beyond this call (either
as equity portfolio start-up or as Growth Lab beneficiary)Deliverables
Challenges Deliverable title Deadline
A, B and C Technical Week 1 of the start of the project
installation requirements
report (including H&S plan)
A, B and C Report on metrics First month from the start of the project
definition collection.
A, B and C Datasets collected during Final month of the start of the project
the test regarding the
agreed metrics.
A, B and C Final Report End of project
Challenge A: Logistic hub for green last mile delivery in Madrid
Challenge B: Safety equipment for bicycle paths & monitoring of cyclist
flows in Madrid
Challenge C: Monitoring active mobility flows in new urban spaces in MadridBudget
Challenge Max. EIT Funding allocation per project
proposal
A – Logistic hub for green 60,000 EUR
last mile delivery
B – Safety for bicycle 50,000 EUR
paths & monitoring of
cyclist flows
C – Monitoring active 50,000 EUR
mobility flows in new
urban spaces
Co-funding: no specific co-funding is required in this call, although it can be positively evaluated
if two solutions receive the same evaluation scoring.Challenge A: Logistic hub for green last mile delivery • Manage and operate the space that collects goods from large distribution industry and deliver them to the final client by means of green and zero emission vehicles (cargo bikes, electric vehicles, etc.) • The applicant can be SME /Start-up on their own or a consortium of companies. • Innovation can be demonstrated by proposing an innovative last-mile service for the city, and also by proposing new ways of delivery (e.g. using innovative e-bikes, cargo bikes, Avs, delivery optimisation software, etc.) • The successful applicant will be responsible for the installation, operation and maintenance of the solution implemented throughout the pilot period. Preliminary location: Moncloa mobility hub
Moncloa Mobility Hub
Challenge B: Safety for bicycle paths & monitoring of cyclists’ flows • Test innovative solutions that can provide increased safety through the use of smart signalling devices, new lightning techniques, etc. • Said systems can enable enhanced safety by monitoring cyclist flows of users through the implementation of sensors, or similar smart solutions. • The devices should be easy to install/uninstall. • They will be implemented between Plaza Castilla and Chamartín • The objective is to upgrade the safety and/or quality of the current cycling infrastructure, to guarantee the safety of all cyclists and monitor its use to incentivize the uptake of bicycles in the city mobility system. Location for fixed innovations: between Plaza Castilla and Chamartín Other innovations may be free-floating
Between Plaza de Castilla and Chamartín
Challenge C: Monitoring active mobility flows in new urban spaces • A pedestrian-active mobility zone in Puerta del Sol has recently been developed by Madrid City Council. • The objective is to understand the impact of such areas in the city center, from a socio- economic and environmental point of view. • The proposed technology solution should be able to collect data autonomously, analyse it, categorise types of users, and enable the City Council to get an in-depth understanding of mobility flows and interactions in such area. • The solution provider must be able to implement an unintrusive technology to collect users’ flow data. And create a dashboard or reports of comprehensive analyses with recommendations for the city. Location: Puerta del Sol
Puerta del Sol
General procedures
Call Calendar ChallengeMyCity - Madrid
Call period
Call opens: 20 April 2022
Call closes: 20 June 2022 at 17:00 CEST
Admissibility &
Eligibility check
End of June 2022
Evaluation
July 2022
Communication &
Conditions clearing
July 2022
Final selection
End of July - Beginning of August 2022
More information on the Call hereEvaluation process: Main features Admissibility and Quality Pitch & Portfolio Communication eligibility check evaluation selection of results
Evaluation process: Main features
Admissibility and Quality Pitch & Portfolio Communication
eligibility check evaluation selection of results
Phase 1
3 External Expert Evaluators
2 Internal evaluation experts
1 Rapporteur
• Team capability, impact, excellence and implementation of the proposals: Individual
Evaluation Report for each proposal
• Consensus Meeting: Summary Evaluation Report for each proposalEvaluation process: Main features
Admissibility and Quality Pitch & Portfolio Communication
eligibility check evaluation selection of results
Phase 2
Proposals equal or above 40% in Phase 1
• Pitch: 15 min project presentation to the Selection Committee and city representative
• Ranking list of final pre-selected proposals by the SC considering score Phase 1 & Phase
• Portfolio selection with conditions and recommendationsEvaluation process: Main features
Admissibility and Quality Pitch & Portfolio Communication
eligibility check evaluation selection of results
• Summary Evaluation Report
• Conditions and Recommendations
(incl. Financial Sustainability Agreement or
a letter of intent with EIT Urban Mobility)Main Steps of the Partner Registration Process
1. Obtain your PIC 2. Register in PLAZA 3. Complete your PIF
Register your organization in the Funding Register your organization in PLAZA. This Once your registration is approved by EIT
and Tender Opportunities Portal– step needs a EIT Urban Mobility Urban Mobility, you can complete your
European Commission to obtain your PIC approval. It will take a maximum of 2 Partner Information Form (PIF).
(Participant Identification Code) number. working days, so register ASAP! Remember: the PIF must be completed in
Remember: to have a PIC number is Registrations are already open and will all its parts for the partner to be eligible!
mandatory for the access to funds and it close 2 days before the deadline.
takes you only 10 minutes!
1 2 3
Guidelines for ApplicantsCost eligibility and Financial aspects
• EIT Urban Mobility cost eligibility follows the same rules as Horizon Europe
Annotated Model Grant Agreement
• Costs are organised in:
• Direct Costs are costs that are directly linked to the implementation of the specific action: personnel,
subcontracting, travel, equipment, other goods and services
• Indirect Costs are costs that are not directly linked to the implementation of the specific action: 25% of
personnel and purchase costs (travel, equipment, other goods and services)
Indicative payment schedule :
• 50% of EIT funding after the signature of the subgrant agreement with EIT Urban Mobility
• 40% of EIT funding after the interim report
• 10% of EIT funding after the final report
Eligibility of expenditure documentReporting timeline
Deliverables and KPIs
Final report incl. costs
Month 1 2 3 4 5
02
Interim report incl. costs
KAVA KAVA
Kick off FinishUseful links and contact details
Funding and Tender Opportunities EIT Urban Mobility PLAZA online
EU Portal platform
PLAZA
portal
European Commission users
EC-HELPDESK-IT@ec.europa.eu EIT Urban Mobility Service Desk
servicedesk@eiturbanmobility.eu
External users
EU-LOGIN-EXTERNAL-
SUPPORT@ec.europa.eu
Call information package
Call
docs Content of the call
factory@eiturbanmobility.eu
General procedures
pmo@eiturbanmobility.euQuestions and Answers
Q&AFor more information, please contact:
factory@eiturbanmobility.eu
@ @EITUrbanMob
linkedIn.com/company/eit-urban-mobilityYou can also read
