Joining Instructions for Deck Officer Cadets Phase 1 (Degree Route) Start Date: 29 Janaury 2018
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Joining Instructions for Deck Officer Cadets Phase 1 (Degree Route) Start Date: 29 Janaury 2018
Joining Instructions
Deck Officer Cadets – Degree Route - Phase 1
1. Introduction
We are very pleased that you will be coming to Warsash Maritime Academy to begin training for your career
in the maritime industry and look forward to welcoming you to St Mary's Campus in Southampton. You are
sure to have many questions about what is in store for you, and the staff will do their best to answer those
questions and to allay any concerns that you may have.
Please read this document thoroughly and, if you still have any questions or concerns after doing so, contact
the Accommodation Office on 023 8201 5013 for accommodation issues, or WMA Cadets on 023 8201 5025 or
Dawn Edwards (Cadet Manager) on 023 8201 4181 for course related issues.
2. Accommodation
Accommodation is provisionally reserved for all Phase 1 cadets. All cadets are required to submit an
application at the earliest opportunity and accommodation is only secured once a room offer has been
accepted with a prepayment by the cadet.
The Accommodation Office will contact all cadets who have received a course offer and invite them to apply
for accommodation, details of how to apply and further steps will be advised at that time.
Information about the accommodation, costs and Terms of Residency can be found on our
website, www.warsashacademy.co.uk/facilities/accommodation/accommodation.aspx
Please note, there is no parking for Officer Cadets on the campus. As the residences are based in the city
centre with everything within a 10-15 minute walk away, including the central train and coach stations,
there is little need to have a car. However if you require parking you will need to indicate this on your
application form, spaces are allocated on a first come first serve basis.
Parking for residents is charged at a rate of £10.85 per week payable on a termly basis, subject to
availability
Non resident parking is offered at a rate of £15.05 plus VAT per week payable in full in advance and is
offered subject to availability at the Lucia Foster Welch residence only.
3. Finances
A bank account is essential and you should make certain that you have adequate financial resources to cover
accommodation, food and general living expenses for the whole of the period you will be spending at
Warsash Maritime Academy.
4. Warsash Maritime Academy Management
Cadet training sits within the Warsash School of Maritime Science and Engineering at Southampton Solent
University. The Director of the School is Captain Syamantak Bhattacharya.
Cadet Training courses operate across two sections, namely Marine Operations (led by Mr John Onslow) and
Marine Engineering (led by Mr Chris Patterson). As a Deck Officer Cadet, you will be training within the
Marine Operations section.
We maintain regular contact with your sponsoring companies and during the Phase 1 course you are almost
certain to be visited by your company’s Training Officer to check on your initial progress and welfare.
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WMA Admissions December 20185. Course enrolment
On Monday 29 Janaury 2018, you will be formally enrolled on your course. To facilitate this process, please
bring the personal information and documentation detailed overleaf to the scheduled enrolment session.
6. Personal information and documentation
All Officer Cadets joining Warsash Maritime Academy for the first time are required to bring the following
information and original documentation with them to enrolment:
a) Official notification of examination results, or other proof of your qualifications relevant to the
course for which you have applied.
b) Any international certification of vaccination and ENG 1 Medical Certificate, if held.
c) Birth Certificate and Passport (if you do not already possess a full passport, you should obtain one
before joining the Academy).
d) A photocopy of the Passport personal details page.
e) Seaman’s Discharge Book (if already held).
f) Students with learning difficulties must bring along a photocopy of their educational psychologist
report and any other supporting documentation specific to dyslexia or dyspraxia from their previous
school or college.
7. Code of Conduct
You will be issued with a Cadet Code of Conduct, please read this carefully. It is is designed to help cadets
coming to Warsash Maritime Academy for the first time to understand the structure of the way of life they
have chosen, and subjects such as standards of dress, discipline, attendance, punctuality, and progress are
all covered. This code is based on the Merchant Navy Code of Conduct, to which all British seafarers are
subject, and Officer Cadets are bound by it.
8. Textbooks and general study equipment
A stock of textbooks is maintained in the Library for issue on loan. Early in the course your subject tutors
will give you recommended reading lists. You are advised NOT to purchase any textbooks before joining the
course.
Please note that you should bring the following general study equipment with you to WMA:
a) Non-programmable scientific calculator
b) All necessary stationery items (e.g. pens, pencils, paper, files etc.)
c) Drawing instruments (i.e. compass, dividers, eraser, protractor and set squares etc.)
A set of basic drawing instruments will be sufficient for your initial Academy phase but later in the course
more specialist instruments will be required.
9. Outline of training programme
An outline of the training programme is attached for your reference.
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WMA Admissions December 201810. Schematic of training programme
A schematic of your training programme is attached, indicating start and end dates for the programmed
training phases, both at the Academy and at sea. Please retain this document for future reference.
11. Phase 1 term dates
Monday 29 Janaury 2018 to Friday 8 June 2018
End-of-phase examinations will be undertaken during the week commencing 14 May 2018.
12. Clothing checklist for Officer Cadets
Item(s)
White uniform shirts (with shoulder straps for epaulettes)
Officer Cadet epaulettes (for wearing on shirt and/or NATO pullover)
Black tie or company tie
Black uniform trousers or skirt
Black Uniform belt
Black uniform socks
Black uniform shoes (no toecaps and no metal studs on soles)
Navy blue NATO-style pullover (with shoulder straps for epaulettes)
Navy blue or black waterproof jacket
White (or company issue) boiler suit
Black safety boots or shoes (steel reinforced toecaps) to BSS 1870
Swimsuit & swimming towel
For boat handling and survival training, waterproofs and survival suits will be provided to you.
Uniform Suppliers:
Miller Rayner Ltd S M Bass & Co
16 City Commercial Centre The Tube
Marsh Lane 86 North Street
Southampton SO14 3EW Cheetham Hill
Manchester M8 8RA
Tel. (023) 80 333771 Tel. (0161) 834 9598
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WMA Admissions December 201813. General checklist for Deck Officer Cadets
Item(s)
Passport & Birth Certificate
Seaman’s Discharge Book
Debit / credit cards (plus a reasonable amount of cash)
Official notification of examination results, or proof of your qualifications
ENG 1 medical certificate and/or vaccination certificates
Coat hangers / clothes brush
Alarm clock
Bed linen and towels
Non-programmable scientific calculator
All necessary stationery items (e.g. pens, pencils, paper, files etc.)
Drawing instruments (i.e. compass, dividers, eraser, protractor, set squares etc.)
14. Welcome Week
To help new Officer Cadets acclimatise to their new environment at Warsash Maritime Academy, the first
week is designated as ‘Welcome Week’. During this week, we provide a programme of presentations,
familiarisation activities and other extracurricular events, and an outline programme for the week will be
provided on arrival.
Please bring some warm clothing and old training shoes for the teambuilding day as the weather may be
inclement.
15. Guidance for students aged under 18
Officer Cadets who start a course of academic study with us before they reach their 18th birthday are still
regarded as children in ‘the eyes of the law’, or ‘minors’ to use the legal term in the United Kingdom.
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WMA Admissions December 2018The University cannot accept legal parental responsibility for students on a course of study whilst still under
18. This remains with their parents or guardians in relation to final responsibility for health, welfare and
financial liability.
In relation to living accommodation, the University’s student halls of residence meet the specific standards
that are now considered to be a legal requirement to provide for those aged under 18. The Department of
Health produced a set of National Minimum Standards entitled 'Accommodation of Students under Eighteen
by Further Education Colleges' and places an obligation upon colleges to adhere to these published
standards.
The University has adopted these National Minimum Standards, which are overseen by OFSTED. Only
resident students aged under 18 can gain access to the dedicated secure accommodation areas using
electronic key card technology.
If students aged under 18 wish to live off campus after Phase 1, they will need to arrange their own
accommodation privately that meets their own and their parents’ / guardians’ specific requirements. We
are able to provide advice and guidance on this process; however, we are not able to find or recommend
alternative accommodation for students.
16. General notes
a) You are strongly advised to insure your personal effects.
b) You are also advised that all articles of clothing should have some kind of permanent marking, such
as nametapes (outfitters may be prepared to attach these if asked).
c) Bed linen and towels are not provided.
d) Electric shaver sockets are provided.
e) Cadets are expected to launder their own clothes regularly. Washing and drying machines are
available in the accommodation blocks and you will be given a laundry top-up card to use. Credit
can be added to the card online using debit/credit cards.
f) Boiler suits must be clearly and neatly marked with their owner’s name above the left hand breast
pocket.
g) A laptop would be useful for assignments and project work. There is Internet access in the
accommodation blocks.
h) The clothing and general checklists above represent a guideline only and you may wish to include
additional items. Cadets are expected to keep their clothes in good order and to replace items as
necessary.
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