JAGUAR LAND ROVER SUPPLIER PACK V.2 BREXIT POST TRANSITION 31/12/2020 - DDU AFTERMARKET PARTS SUPPLY - CUSTOMS PROCESSES

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JAGUAR LAND ROVER SUPPLIER PACK V.2 BREXIT POST TRANSITION 31/12/2020 - DDU AFTERMARKET PARTS SUPPLY - CUSTOMS PROCESSES
JAGUAR LAND ROVER SUPPLIER PACK V.2
BREXIT POST TRANSITION – 31/12/2020
DDU AFTERMARKET PARTS SUPPLY – CUSTOMS PROCESSES
GLOBAL PURCHASING BREXIT TEAM
JANUARY 2020                                       Confidential ©2020
JAGUAR LAND ROVER SUPPLIER PACK V.2 BREXIT POST TRANSITION 31/12/2020 - DDU AFTERMARKET PARTS SUPPLY - CUSTOMS PROCESSES
VERSION CONTROL

 #   Date     Change

 1            Initial publication for trade after 31.12.20

 2   4/1/21   Issue resolution contacts updated

 3   6/1/21   FAQ Added to Issue resolution

                                                             2
JAGUAR LAND ROVER SUPPLIER PACK V.2 BREXIT POST TRANSITION 31/12/2020 - DDU AFTERMARKET PARTS SUPPLY - CUSTOMS PROCESSES
WARNING

It is the supplier’s responsibility under the DDU Incoterms in its contract with JLR to clear
goods for export and to deliver the parts to the named location and therefore to complete
the required customs procedures set out in this document. As goods will be unable to
proceed without this, failure to complete the required customs procedures or provide the
required customs paperwork will be considered as a failure to provide goods and therefore a
breach of contract.

JLR would like to remind suppliers that supply of the goods shall at all times remain pursuant
to JLR’s Production Purchasing Global Terms and Conditions, and that the supplier remains
responsible for supply of the goods strictly in accordance with such terms.

THIS PACK COVERS DDU JAGUAR LAND ROVER NOMINATED LOCATION ONLY - IF YOU ARE ON
   DIFFERENT DDU TERMS PLEASE CONTACT YOUR PURCHASING AND CUSTOMS CONTACTS

                                                                                                 3
JAGUAR LAND ROVER SUPPLIER PACK V.2 BREXIT POST TRANSITION 31/12/2020 - DDU AFTERMARKET PARTS SUPPLY - CUSTOMS PROCESSES
DISCLAIMER
The contents of this pack are intended to provide DDU suppliers with general information and to assist DDU
suppliers in complying with JLR’s processes from 1 January 2021.

Whilst every effort has been made to provide correct information, the contents of this pack and JLR’s
response to any query should not be construed as any customs, legal, tax or any other advice. Suppliers
should consult with their own professional advisors for specific advice on all customs, legal, tax and other
matters.

JLR does not guarantee the completeness or accuracy of the information contained in this pack or its
response to any query. Any such information and any response to any query are provided without any
representation, warranty or other contractual term of any kind, whether express or implied.
JLR, to the fullest extent permitted by law, disclaims all liability to suppliers in respect of the content of this
pack or its response to any query.

Accordingly, nothing in the contents of this pack or JLR’s response to any query shall relieve any supplier
from any of its contractual obligations to JLR.
                                                                                                                      4
AM DDU        CONTENTS

AM
                    INTRODUCTION            Slide 5
DDU

AM DDU   EU TO UK                  DIRECT   Slide 8

AM
                ISSUE RESOLUTION            Slide 22
DDU
AM
           DELIVERY INTO JLR FACILITIES     Slide 24
DDU
                                                       5
AM DDU                         INTRODUCTION

 On 31st December 2020 at 11pm GMT the UK leaves the EU Customs Union,
 there will be legal changes to how trade is completed between the UK & EU.

 If the EU Commission and UK Government agree Free Trade Agreement
 import duty may be alleviated , otherwise all trade will be completed under
 World Trade Organisation terms. In either situation the UK and EU will be
 separate customs territories.

 Therefore, from 1st January 2021 all goods moving across the UK / EU
 border in both directions, will need to follow appropriate customs processes
 and complete appropriate customs documentation.

 It will be necessary for all aftermarket suppliers to have the capability to carry
 out customs declarations and to act as the Exporter of Record for EU to UK
 shipments.

 This pack aims to provide a guide to the newly required processes at an
 operational level to assist you.

  All suppliers must have the capability to carry out customs declarations and to act as the
                         exporter of record for EU to UK shipments.
                                                                                               6
AM DDU                    INTRODUCTION

 The International Chamber of Commerce Incoterms rules provide internationally accepted definitions
 and rules of interpretation for most common commercial terms used in contracts for the sale of goods.
 The trade terms help traders by clarifying the tasks, costs and risks involved in the delivery of goods from
 sellers to buyers.
 DDU (Delivery Duty Unpaid) …named place is a Incoterm 2000 term in use in JLR contracts.
                            https://iccwbo.org/resources-for-business/incoterms-rules

   The Incoterms on your contract with JLR are agreed and cannot be changed at this stage

                                                                                                                7
AM DDU                         INTRODUCTION
For DDU shipments, the seller is responsible for all costs and procedures in order to deliver at the named place, bar duty which
is the responsibility of the buyer. In order to pay the duty, JLR will carry out the import customs process for which the supplier
                                               must provide the required information.

        Supplier          Transit to         Export          Border          Import         Transit to           JLR
                             port           Customs         Crossing        Customs        named place

      The supplier must complete the export process & provide the correct information to allow JLR to
                                      complete the import process
AM DDU EU TO UK           DIRECT

JAGUAR LAND ROVER SUPPLIER PACK

• SUPPLIERS ON DDU INCOTERMS
• EU SUPPLY TO UK JAGUAR LAND ROVER NOMINATED LOCATION
                                                         Confidential ©2019
AM DDU EU TO UK                             DIRECT
                                           supplier responsible
     DDU
     ( JLR
  Nominated
  Location )
  Incoterms
               SUPPLIER                                                                     JLR

                                                                   JLR responsible

                           DDU JLR NOMINATED LOCATION - SUPPLIER
 Commercial View
  JLR will expect suppliers to pay costs for export declarations.
  In the case of EU suppliers, JLR will pay the cost of import declarations.

 Administration
  EORI number required.
  The supplier must provide the details required for import documentation and confirm the driver has
   left their premises to allow JLR to pre-clear UK customs for import
  Supplier is responsible for filing export declaration, providing accompanying documentation &
   Commercial Invoice

                                                                                                        10
AM DDU EU TO UK            DIRECT

                            WARNING

 The following section applies to mainland EU vendors.
 Vendors in the Republic of Ireland may need additional
 transit documentation for exit via Republic of Ireland ports.
 If parts from Republic of Ireland are routed through
 Northern Ireland then the Northern Irish Protocol will apply.

                                                                 11
AM DDU EU TO UK                                                                  DIRECT
               Here are the process steps in which the supplier, as Exporter Of Record is required to complete.
                             Each numbered button links to a detailed page on the process step.
                               -1 Days                                           Day of collection                                          In transit

                                                                                       JLR Customs Pre-lodge
                                                                      5                  import and confirm
                                                                                         DUCR reference to
                                                                                              supplier

  1               2                      3                4                      6                7                                  8                     9            10

  Supplier
   raises    Supplier raises       Supplier submits   Supplier send       Supplier provides      Supplier      Carrier completes   MRN marked               Carrier       Onward
 ASN/Pre-     Commercial               export          EAD & CI to         EAD, CI & parts    confirms part      port related      as closed on           completes     transport to
advisement      Invoice            declaration and        JLR                to driver          in transit          customs         EUROPA               port related      named
                                         EAD                                                                                                               customs        location

                          These process steps relate to supply of parts to Jaguar Land Rover
AM DDU EU TO UK                                       DIRECT

     Suppliers should follow their existing process for either raising the ASN or pre-advisement as per detailed in the
 1                         Supplier Guide to Trading with JLR for Parts and Accessories (page 18).

                                                                                           WHAT?
     WHO?                      Supplier

                                                              For suppliers who have Incoterm DDU
                                                               Jaguar Land Rover Facility - Supplier
                                                             Delivered, the Schedule Agreement will
                                                              specify the delivery point for supplier
                               To be sent
     WHERE?        via the existing contacts/method
                                                               product, which will either be vendor
                                                               packed or delivered into a packer or
                                                                              primer.

                                                            Suppliers must follow the guidelines for
                                                             delivery into a Jaguar Land Rover see
     WHEN?           -2 days before part collection                     appendix slide 24

          Suppliers should follow their existing ASN/Pre-advisement process
                                                                                                                          13
AM DDU EU TO UK                                     DIRECT

     The supplier is required to complete a full and accurate Commercial or Pro-Forma Invoice (CI). The information
 2                          provided on this provides part of the required customs paperwork.

                                                                                         WHAT?
     WHO?                     The supplier
                                                              The Commercial/Pro-forma Invoice needs to
                                                              contain;
                                                              • Supplier Name &    It must also list all parts,
                                                                Address               detailing;
                This needs to be sent along with the EAD in   • Gross weight       • JLR Product Codes
     WHERE?                       Step 2                      • Nett weight        • Product descriptions
                                                              • Supplier EORI      • Number of parts
                                                              • Consignee          • Number of
                                                              • Commodity Codes       pallets/cages
              This needs to be prepared once the parts are    • Currency           • Values              The Commercial Invoice
                                                              • Incoterm inc named
     WHEN?     ready to be collected and the day prior to
                                                                place
                                                                                                          must be legible in both
                                collection                                                                print and paper copies
                                                              • Origin of Products

        A clear and accurate CI is essential for the customs process to proceed
                                                                                                                                    14
AM DDU EU TO UK                                         DIRECT

       An export declaration and Export Accompanying Document (EAD) which includes the Movement Reference
 3   Number (MRN) are required to clear the goods for export. These are required before the goods leave the suppliers
                                                       premises.

                As the Exporter Of Record, the supplier must
                 submit the export declaration or employ a
                                                                                                WHAT?
      WHO?         customs broker to complete it on their
                                   behalf.                       For the customs declaration along with
                                                                 basic company information, the
                                                                 following are required;

                    This is to be submitted to the customs       EORI Number
      WHERE?         authority in the country of dispatch.       Commodity code
                                                                 Commercial Invoice
                                                                 Trailer/carrier details
                                                                 Port of Exit
                 As soon as the details of carrier and port of   An export declaration is not required for
      WHEN? exit are provided, the day before the planned        the pallets and/or stillages if they have
                                  collection.                    parts in them.

     The export declaration is required as soon as the carrier information is received
                                                                                                                        15
AM DDU EU TO UK                                      DIRECT

       The complete set of customs paperwork including the Export Accompanying Document (EAD) & Commercial
 4   Invoice (CI) should be sent to all parties as they are required for our records and to complete the import stage of
                                                          the process.

                    The supplier must send all required
                                                                                         WHAT?
     WHO?              documents to JLR Customs.
                                                            The full set of EAD, MRN
                                                            & CI should be sent to JLR
                                                            customs as PDFs.
                                                            The email should have the
                                                            following subject format:
     WHERE?          EUUKCFSP@jaguarlandrover.com
                                                                  
                                                              e.g. ABQ3A-17092019

                   As soon as the EAD/MRN is received.      This is so the documents
     WHEN?       The EAD & CI documents need to be with     can be referenced easily.
                      JLR the day prior to collection.

             JLR Customs need the EAD, MRN & CI the day prior to collection
                                                                                                                           16
AM DDU EU TO UK                                      DIRECT

     The shipment will be pre-cleared by JLR Customs and the DUCR (Declaration Unique Consignment Reference
 5     Number) will be provided to the supplier. The supplier must provide this reference to the driver/carrier in
                                     preparation for Customs at the port of Entry.

                 JLR Customs will provide the details. The                                WHAT?
     WHO?        supplier must communicate these to the
                                  driver
                                                             Once JLR customs have pre-cleared the shipment for entry to the
                                                             UK the DUCR (Declaration Unique Consignment Reference Number)
                                                             will be provided to the supplier. The supplier must communicate this
                   Details provided in response to export    to the driver which will allow them to clear UK customs and
     WHERE?               documentation received.            proceed.

                                                             If the driver/carrier does not have this number they will not be
                                                             allowed to board at the port of exit
                  Once JLR customs have received the
     WHEN? documentation. Before the driver is allowed
                                 to board

            The supplier must communicate the Entry No. & Date to the driver
                                                                                                                                    17
AM DDU EU TO UK                                           DIRECT

     The complete set of customs paperwork including EAD & CI must be given to the driver as a paper copy. This is the
 6                        copy that allows the goods to pass through customs at the Port of Exit.

                It is the supplier’s responsibility to supply the
                                                                                                 WHAT?
      WHO?              documents to the carrier/driver.
                                                                    The full set of customs documentation
                                                                    including    the     Export     Accompanying
                                                                    Document (EAD) & Commercial Invoice (CI)
                                                                    should be provided as paper copies to the
                    At collection/dispatch point on carrier         driver. Without the documentation the parts
      WHERE?                        arrival.                        cannot leave the supplier premises.
                                                                    The supplier will need to have a printer
                                                                    properly     configured     to    print  the
                                                                    documentation in the legally required format
                                                                    including the printed barcode.
                 The driver must receive these when parts
      WHEN?                   are loaded.                           Failure to provide paperwork will be
                                                                    considered as failure to provide goods.

          The driver should be given a paper copy of all customs documentation
                                                                                                                         18
AM DDU EU TO UK                                    DIRECT

     The supplier need to confirm once the shipment has left their premises, this is so that pre-lodgement and pre-
 7                   clearance can be carried out before the shipment arrives at the port of entry.

               The supplier must inform JLR Customs that
                                                                                        WHAT?
     WHO?             the shipment has departed
                                                           The supplier needs to inform JLR
                                                           customs, that the shipment has
                                                           left the suppliers premises.

     WHERE?       At EUUKCFSP@jaguarlandrover.com          The email should have
                                                           following subject format:
                                                                                       the

                                                                    -
                                                                   
                                                                e.g. ABQ3A-17092019
                After the shipment leaves the suppliers
     WHEN?                     premises                    This allows JLR customs to begin the pre-clearance for the port of
                                                           entry to prevent delays once the driver reaches the port of entry

                  Supplier must confirm the shipment has been collected
                                                                                                                                19
AM DDU EU TO UK                                        DIRECT

     Once the parts have cleared customs at the Port of Exit the Movement Reference Number (MRN) will be marked as
 8                                    shipped. This is done via the EUROPA system.

                 The supplier is able to check the status of
                                                                                          WHAT?
       WHO?           the MRN to confirm shipment
                                                               The EUROPA site provides a function to confirm the status of a
                                                               specific MRN. The supplier can use this to confirm a specific
                                                               shipment has been exported. Confirmation of export will not be
                                                               sent.
                    The supplier is able to check an MRN
       WHERE?                 through this site

                The MRN will be marked as closed when the
       WHEN?          carrier has cleared customs

              The supplier is able to confirm shipment, JLR can not provide this
                                                                                                                                20
AM DDU EU TO UK                                       DIRECT

     The driver must present at UK customs with the customs documentation and the DUCR (Declaration Unique
 9                                       Consignment Reference Number).

                                                                                        WHAT?
     WHO?      The driver must present at UK customs

                                                          A DUCR is a reference of up to
                                                          35 characters (plus an optional
                                                          numeric     ‘Part’      identity)
                                                          allocated by a trader to a
     WHERE?              At the Port of Entry             consignment of goods and
                                                          recorded on the relevant
                                                          customs declaration(s).
                                                            If any transit documents
                                                            are being used they must
     WHEN?        Upon arrival at the Port of Entry         be discharged at the port
                                                                     on arrival.

          The driver must provide DUCR and Customs Documentation at UK Customs

                                                                                                             21
AM DDU EU TO UK                                  DIRECT

     Once customs cleared the driver continues to deliver at the JLR nominated location specified in the Incoterms of
10                                                    the contract

                                                                                         WHAT?
     WHO?                     The driver

                                                           Once the driver has been
                                                           cleared by customs at the port
                                                           of entry to proceed they must
                                                           continue to the named place
     WHERE?               At the named place               specified in the incoterms of the
                                                           contract.

                                                              If driver continues to the named
                                                                   place without necessary
                                                               customs clearance they will be
     WHEN?             After Customs clearance                required to return to the port to
                                                                     complete clearance

                               The driver must deliver to the named place

                                                                                                                        22
AM DDU       ISSUE RESOLUTION

ISSUE RESOLUTION
AM DDU                  ISSUE RESOLUTION

                                                         FAQS

                                                        EORI
       The EORI number that needs to be quoted on the customs declarations is that of the Exporter of Record.

   In situations where Jaguar Land Rover is required to be Exporter of Record, we will provide our EORI number to the
                                              designated clearance agent.

                                   We do not provide our EORI number to suppliers.

                                                                                                                        24
AM DDU                   ISSUE RESOLUTION

 Further advice and specific             For customs and tax          If there are any issues
     requirements and                   queries please contact         during this process or
 guidance may be found on                                            during shipping, you need
   your countries' custom             Brexcitc@jaguarlandrover.com      to contact your JLR
     authority website                                                  Customs contact to
                                        For purchasing queries         ensure all parties are
 https://ec.europa.eu/taxation_cust
       oms/national-customs-                please contact              aware of any issues.
             websites_en
    https://www.gov.uk/prepare-       BxQAAM@jaguarlandrover.com
     export-from-uk-after-brexit

                                                                                                 25
AM DDU                   DELIVERY INTO JLR FACILITIES

                                       Incoterm DDU Jaguar Land Rover Facility - Supplier Delivered shipments

The Schedule Agreement will specify the delivery point for supplier product, which will either be vendor packed or delivered into a packer or
primer.
Suppliers who plan to deliver parts to a Jaguar Land Rover warehouse must follow the guidelines below for booking a timeslot:

– All deliveries made into a Jaguar Land Rover facility will require a    – Upon booking a timeslot a unique reference number will be allocated
timeslot booking and a unique reference number.                           which must be communicated to the driver for security purposes
• – Contact numbers to book a timeslot are as follows:                    – A timeslot should only be booked for material that appears on the
• – Unipart Baginton - 07827 232296 or 02476 882058                       supplier Schedule Agreement and for which a firm order quantity exists
• – Unipart Honeybourne - 01386 716000                                    – If the consignment is a small package and does not require any material
• – Metokote Primer - 01327 703745 extn 235                               handling equipment, Unipart will allocate an open time slot
• – Neovia Logistics, Desford, Leicester, LE9 9JU - 01455 825800          – In the event that the supplier cannot adhere to the timeslot allocated,
                                                                          the supplier should telephone Unipart receiving warehouse to advise on
– The supplier must book a timeslot, 24 hours prior to delivery           07827 232296 or 02476 882058
– When telephoning to book a timeslot the supplier must advise the        – The reference number must be provided at the security gate upon
number of cartons or pallets to be delivered                              arrival
– Unipart will advise the supplier of allocated time slot which must be   Deliveries made without a time slot booking will be refused at the gate.
strictly adhered to

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