IABSE Congress Ghent 2021 - Structural Engineering for Future Societal Needs - CORPORATE SPONSORSHIP AND EXHIBITION INVITATION
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IABSE Congress Ghent 2021
Structural Engineering for Future Societal Needs
Ghent, Belgium, September 22-24, 2021
www.iabse.org/Ghent2021
CORPORATE SPONSORSHIP
AND EXHIBITION INVITATION
IABSE Congress Ghent 2021
ICC Ghent
Ghent, Belgium
Contents
Invitation from the Organizing Committee
Invitation from the Organizing
Invitation from the Scientific Committee
The Congress
Committee
The City Dear Industry Partners,
Corporate Sponsorship
Tired Sponsor deals We are pleased to announce that the IABSE Congress Ghent 2021 will
Item Sponsorship be held from 22 to 24 September 2021. The International Association of
Additional Sponsor Opportunities Bridge and Structural Engineering (IABSE) is a scientific / technical
Exhibition association whose members include renowned and top-level engineers
in more than 100 countries. The Congress is organized by the Belgian
and Dutch Groups of IABSE in co-operation with Ghent University. This
congress will be the first international IABSE event hosted in the
BENELUX since the successful IABSE Conference 2013 in Rotterdam.
The Congress will be held in the buildings of ICC Ghent. The International
Foto Bert Convention Centre is a high facilitated Congress venue where durability
is of great importance.
Become a sponsor or an exhibitor of the congress and display your
company to the expected 500+ delegates from all over the world.
Hans De Backer
Our Congress will be an outstanding opportunity to showcase your
company and network with industry leaders. We look forward to
working with our corporate contributors to develop an environment and
program that ensures a great return on investment and an outstanding
event for our delegates.
Hans De Backer, Organizing Committee Chair, Belgium
Bert Hesselink, Organizing Committee Vice-Chair, The Netherlands
Bert Hesselink
Scientific program Invitation from the Scientific
Bridge structures
All structural materials Committee
Seismic actions The Scientific Committee of the IABSE Congress Ghent 2021 in Belgium consists of
Structural health monitoring members from all continents of the world. This committee is responsible for the quality
Climate change impact and reviewing of the technical and scientific papers and for the technical program of
Structural strengthening and the congress around the congress theme ‘Structural Engineering for Future Societal
retrofitting Needs’. All written papers submitted are reviewed by the Scientific Committee and
Innovative structures who is responsible for preparing the Congress Proceedings, published electronically,
containing all written contributions. The large majority of the presentations is
delivered orally in normal presentation sessions but also poster sessions, poster
‘elevator pitch’ sessions, discussion sessions, a Pecha Kucha session and special
sessions take place. Technical Task Groups of IABSE can apply for the latter special
sessions and these special sessions may run without written papers in order to be as
up-to-date as possible. In order to accommodate all sessions and speakers, 6 to 8
parallel sessions run simultaneously on the three main congress days. Keynote
speakers introduce relevant topics to the congress theme and/or give a state-of-the-
art overview on these topics.
Bert H.H. Snijder These topics contribute to future societal needs such as building and maintaining safe
and reliable buildings and infrastructures, coping with the effects of climate change in
a world with scarcer resources and the ambition to reduce mankind’s CO2 footprint to
which the building industry and the structural engineering profession can substantially
contribute. The technical program promises to be very interesting, attracting all those
involved and interested in the state of the art and the future of bridge and structural
engineering in the broadest sense to gather in Ghent.
Bert H.H. Snijder, Scientific Committee Chair, The Netherlands
Bart De Pauw, Scientific Committee Vice-Chair, Belgium
Bart De Pauw
Preliminary Program
MONDAY 20 S EPTEMBER 2021
IABSE Annual Meetings
TUESDAY 21 SEPTEMBER 2021
IABSE Annual Meetings
WEDNESDAY 22 S EPTEMBER 2021
Congress Opening Ceremony
Keynote Speakers and parallel sessions
Welcome Reception
Young Engineer event
The Congress
THURSDAY 23 S EPTEMBER 2021
The IABSE Congress Ghent 2021 is a large international structural engineering
Keynote Speakers and parallel sessions
conference bringing together scientists, students, designers, contractors,
Conference dinner
owners and experts from international organizations around the world. The
Congress serves as an important event for stimulating industry discussion,
FRIDAY 24 S EPTEMBER 2021
exchange of cutting-edge knowledge and networking. IABSE’s aim as a
Keynote speakers and parallel sessions technical society is to promote the advancement of structural engineering
Congress Closing ceremony practice while taking into account technical, economic, environmental,
*Technical and social events to be aesthetic and social aspects. IABSE Congresses are annual events held each
determined September and hosted in all parts of the world. The 3-day format of the
technical Congress follows 2-days of the association’s annual meetings. In
recent years the number of delegates to the technical Congress has ranged
between 550 and 1000.
The City
It can’t be a coincidence that Ghent, the capital of East Flanders, was given
several pretty names: medieval Manhattan, historical heart of Flanders, a
city of all times, one of the most beautiful historical cities in Europe.
According to National Geographic Traveler Ghent is “the most authentic
Historic city in the World“. And Lonely Planet called Ghent “Europe’s best
kept secret”. The city combines an impressive past with a vivid present. You
will hardly ever find such a diversity of architectural styles and treasures of
which most are protected as national heritage by UNESCO. Strolling
through Ghent often coincides with an adventurous travel through history.
But above all, Ghent is alive! Here pounds the young heart of a dazzling city
of culture with music, theatre, film and visual arts. A city where cultural
perspectives are constantly renewed and enlarged, where culture is a feast
and where feasting is a form of culture. Not only art lovers but nearly
everyone can find something here to suit his taste. Ghent offers over 500
restaurants, numerous pubs, pleasant shopping streets and an exciting
nightlife.
Reasons to become a
sponsor/Exhibitor
Corporate Sponsorship
Your organization can contribute to the continued success and
advancement of Structural Engineering by supporting the IABSE
Reinforce your relationships with existing
Congress Ghent 2021. Our Corporate Sponsorship program has been
clients and project partners
designed to provide organizations with the opportunity to increase
Interact with other key industry leaders
their profile in the local and global markets, in addition to networking
Enhance your brand or announce a new with decision makers, industry leaders, design professionals and
brand or acquisition other delegates.
Identify potential new clients and project Ranging from the Diamond to Bronze categories, each sponsorship
partners and introduce your products, tier has a specific set of exposure and benefits intended to elevate
services and/or solutions your organization’s visibility and recognition at the Congress. In
Create a new product launch addition, we offer sponsorship of Congress hand-outs on which your
Identify new potential clients and organization’s logo would be prominently displayed, including
specifiers for your products and services lanyards, the USB stick with proceedings, and the conference bags.
Gain valuable feedback on your products Sponsorship opportunities for special events and meals are also
and services available. Details on available sponsorship opportunities are given in
Showcase your recent projects and the tables on the following pages.
innovations Several prizes are awarded to authors and delegates at the Congress.
Engage with professionals and academics Please contact us for additional information on how your corporate
concerning market trends support can help to support these initiatives.
Note that all Corporate Sponsor rates are inclusive of applicable
taxes (VAT).
Tiered Sponsor deals
Sponsorship type Diamond Platinum Gold Silver Bronze
€ 25 000 € 15 000 € 7500 € 2500 € 1000
Visibility
Sponsor’s Brochure in Conference Bag X X X
Prominent Display of Logo with Links at website X X X
Display of Logo with Links at website X X
Number of Project Slides on Sponsor Loop Slideshow 7 5 3 2 1
Prominent display in Venue entrance (big) / online congress platform X
Prominent display in Venue entrance (small) / online congress platform X
Display of Logo on Signage at Venue big big big small small
Pre-exposure on Conference Emails and Acknowledgement on Post-
X X X
Event Email
Verbal Acknowledgement of support and Display of Corporate Logos at
X X X
Opening and Closing Ceremonies
Display of Corporate Logos at Opening and Closing Ceremonies X X
Complementary company profile in the Final Program X X
Complementary company advert in the Final Program 1 Page ½ Page ¼ Page
Banner in Congress App / online congress website X X X
Event Related Benefits
Complimentary Full Registration 4 2 1
Exhibition*
Available booth 6 m² 1
9 m² 1
12 m² 1
*The booth space is only valid for an on-site exhibition, an online alternative will be offered in case of an online only event.
Item Sponsorship
Conference Rotating Wifi access
Sponsorship type Lanyard USB Stick
bag App Banner personalised
€ 4000 € 5000 € 2000 € 500 €2000
Available number 1 1 1 4 1
Visibility
Display of Logo with Links at website small small small small small
Symposium Lanyard X
USB Sticks with Symposium Proceedings X
Conference Bag X
Displayed in app X
Logo on the Welcome page, password with your
X
company name
Acknowledgement in the Final Program X X X X X
Additional Sponsorship Opportunities
Gala Welcome Technical Coffee
Sponsorship type* Dinner reception
YE Event
Tours
Lunch
Break
€ 1500 € 750 € 750 €750 € 750 €500
Available number 4 4 4 4 8 12
Visibility
Display of Name with Links at website X X X X X X
Prominent display of logo with sponsored event
X X X X X X
communications
Name Listing on Venue Signage X X X X X X
Verbal Acknowledgement of Sponsorship at Gala Dinner X
Prominent Display of Logo at Gala Dinner on Signage and
X
Table Toppers
Banquet Slideshow Loop X
Verbal Acknowledgement of Sponsorship and Display of Logo
X
at Welcome reception
Prominent Display of Logos at Welcome Reception on Signage X
Verbal Acknowledgement of Sponsorship at Young Engineers
X
Social Event on Signage
Prominent Display of Logos at Young Engineers Social Event on
X
Signage
Display of Logo At Sponsored Lunch on Signage and Table
X
Toppers
Display of Logo at Coffee Break on Signage and Table Toppers X
Event related Benefits
Complimentary Tickets to Gala Dinner 2
Complementary Tickets to Welcome Reception 2
Complementary Tickets to Young Engineers Social Event 2
*If the organization is forced to cancel all on-site events, this will be replaced by an online promotion package instead of a refund.
For more Information on
Sponsorship & Exhibition
Exhibition
The IABSE Congress Ghent gives the opportunity to leading
Contact the IABSE Congress Ghent:
companies in the field of civil and bridge engineering to exhibit their
Hans De Backer products to engineers from all over the world. During the three-day
Chair Organizing Committee conference, companies can rent an exhibition space in the central
IABSE@Ghent2021.org venue hall between breakout rooms. In the event of an online only
congress, virtual exhibition rooms will be created, where participants
Sissel Niggeler
can have one-to-one chats with your company delegate.
Events and Marketing Manager
niggeler@iabse.org The Exhibition fee: €600 (incl. VAT) per m²
In addition to exposure during the congress, exhibitors will
receive the following benefits:
Name listing
Exhibition space (6 m², 9 m² or 12 m²)
Lighting
Electrical supply
1 table and 2 chairs
Exhibitions booth walls
Flag sign with name of the exhibitor
Exhibitor company profile in the final program
2 Exhibitor badges per 6 m² space, 1 additional badge
for each additional 3 m² booked
Access to Coffee Breaks (served in Exhibition Area),
and Welcome Reception
Exhibition Schedule
Move-in Period Tuesday, 21 September 2021 TBA
Display Period Wednesday, 22 September 2021 TBA
Thursday, 23 September 2021 TBA
Friday, 24 September 2021 TBA
Move-out Period Friday, 24 September 2021 TBA
Exhibition registration: To secure your booth spot, please return
the exhibition order form at your earliest convenience with
payment information. DEADLINE June 29, 2021
Photo Credit
Payment and cancellation conditons
@VisitGent Contributions for an amount above €2000 can be spread over
ICC Ghent
multiple years. This should be negotiated with the correspondent of
the Organizing Committee. Payments have to be executed according
to the received invoice. Furthermore are all contributions irreversible
and no refunds can be guaranteed in case of cancellation.
Exhibition application form and contract
Please complete and send to:
UGent – Mr. Hans De Backer IABSE – Ms. Sissel Niggeler
Technologiepark 60, Jungholzstrasse 28
9052 Zwijnaarde – Belgium Or: 8050 Zurich – SWITZERLAND
Phone: +32-9-264 5434 Phone: +41-43-443 97 54
Email: IABSE@Ghent2021.org Email: Niggeler@iabse.org
Web: www.iabse.org/Ghent2021 Web: www.iabse.org
Company: Company VAT number:
Contact Name:
Address:
Postal Code: City:
Country:
Exhibitor #1 name: Exhibitor #1 title:
Mobile Phone: Email:
Exhibitor #2 name: Exhibitor #2 title:
Mobile Phone: Email:
We wish to reserve an exhibition space: Special Notes:
Scheme 6 m² (€3 600)
Scheme 9 m² (€5 400)
Scheme 12 m² (€7 200)
Payment Schedule: By Bank Transfer: Cancellation Policy
All payment must be made in Euro All infomation will be All exhibition contributions are
50% of the total cost will be invoiced on the provided together with the irreversible and no refunds can be
receipt of the completed order form unless Invoice guaranteed in case of cancellation.
otherwise negotiated
The final balance is due by 1 june 2021
For booking made after 1 june 2021, the full
amount is due at the time of reservation
We hereby agree to pay the required 50% deposit in Euro as soon Exhibitor’s responsibility: At least one exhibitor must be present in
as we receive the corresponsing invoice. Final balance of the the booth at all times during each display period. Exhibitors shall
payment is to be made at the latest by 1 June 2021 observe all laws, rules and regulations of Belgium and ICC Gent
Place and Date: Signature and Company stamp:
Sponsorship application form and contract
Please complete and send to:
UGent – Mr. Hans De Backer IABSE – Ms. Sissel Niggeler
Technologiepark 60, Jungholzstrasse 28
9052 Zwijnaarde – Belgium Or: 8050 Zurich – SWITZERLAND
Phone: +32-9-264 5434 Phone: +41-43-443 97 54
Email: IABSE@Ghent2021.org Email: Niggeler@iabse.org
Web: www.iabse.org/Ghent2021 Web: www.iabse.org
Company: Company VAT number:
Contact Name:
Address:
Postal Code: City:
Country:
Mobile Phone:: Email:
Website:
We wish to book following sponsorships types:
Diamond (€25 000) Lanyard (€4 000) Gala Dinner (€1 500)
Platinum (€15 000) USB Stick (€5 000) Welcome reception (€750)
Gold (€7 500) Conference Bag (€2 000) YE Event (€750)
Silver (€2 500) Rotating App Banner (€500) Technical Tour (€750)
Bronze (€1 000) Wifi Access Personalised (€2 000) Lunch (€750)
Coffee Break (€500)
Special Notes:
Payment Schedule: By Bank Transfer: Cancellation Policy
All payment must be made in Euro All infomation will be All exhibition contributions are
100% of the total cost will be invoiced on the provided together with the irreversible and no refunds can be
receipt of the completed order form unless Invoice guaranteed in case of cancellation.
otherwise negotiated
We hereby agree to pay the required 50% deposit in Euro as soon
as we receive the corresponsing invoice. Final balance of the
payment is to be made at the latest by 1 June 2021
Place and Date: Signature and Company stamp:You can also read
