Guidelines for Preparation of Papers for the 18th International Conference on Cold Regions Engineering / 8th Canadian Permafrost Conference
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Guidelines for Preparation of Papers for the 18th International Conference on Cold Regions Engineering / 8 th Canadian Permafrost Conference D. Nadeau, Ph.D. Laval University, Quebec City, Quebec, Canada G. Doré, Ph.D. Laval University, Quebec City, Quebec, Canada S. St-Laurent Société Québécoise des Infrastructures, Quebec City, Quebec, Canada ABSTRACT: These guidelines apply to all papers submitted to the 18th International Conference on Cold Regions Engineering. The papers will be distributed as PDF documents to all attendees of the conference. Authors must submit Word (DOC) versions of their papers to the web platform. The papers may be available to download from ASCE on a stand-alone basis, and, during the publication process, the conference name and dates will be added as a header on all pages. The abstract should be separated from the final line of author information by three blank lines. The text of the abstract should immediately follow the word “ABSTRACT,” a colon, and one space. The length of the abstract should be 300 words or less. The abstract should be typed in regular Times New Roman, 12-point font using single line spacing and full justification. The abstract should present a summary of the full paper rather than providing an introduction only. The list of key words should be separated from the final line of the abstract by one blank line. After the words “KEY WORDS,” a colon, and one space, up to five key words should be presented in alphabetical order and separated by commas, with the first word capitalized and a period placed after the final word. The key words should also be typed in regular Times New Roman, 12-point font. The maximum paper length should be 10 pages, but should not be less than 6 pages. Color figures are allowed, as the proceedings of the full papers will be published electronically. All papers must be prepared in English, the quality of which should be carefully checked by a professional editor or an English- speaking colleague before the draft paper is submitted to the website for review. Submissions that do not meet English language requirements will not be published. KEY WORDS: Abstract, figures, format, guidelines, tables.
1 GENERAL GUIDELINES Papers based on previously accepted abstracts and prepared in accordance with these guidelines should be submitted through the conference website (https://agora- abstracts.com/en/abstracts/ICCRE-CPC2019). Papers should be prepared in Microsoft Word using “letter” page size [216 mm (8.5 in.) wide by 279 mm (11 in.) long], and all elements of the paper, including figures, tables, and references, must be presented within the maximum paper length of 10 pages. The top and bottom margins of each page should be 25.4 mm (1 in.), and the right and left margins should be 31.8 mm (1.25 in.). No headers or footers should be inserted. Page numbers will be added during publication. Authors are encouraged to use this document itself as a template for paper preparation. 2 TITLE, AUTHORS, AND AFFILIATIONS The title of the paper should be in regular Times New Roman, 16-point font and aligned with the left and top margins, with no spaces before it or blank lines above it. For long titles that extend onto a second or third line, for example, single line spacing should be used consistently. The first author’s name should be separated from the final line of the title by one blank line, and it should be aligned with the left margin and followed by abbreviations of the author’s credentials, which should each be preceded by a comma. Abbreviations for credentials such as terminal degree, professional licensure, and ASCE membership status, for example, are appropriate. The author’s affiliation should be indicated on the next line and should specifically include the name of the institution and the city and country where the institution is located. The names, credentials, and affiliations of each co-author should be given in the same manner, and a blank line space should be inserted to separate multiple entries. In each case, the author’s name and credentials should be presented in regular Times New Roman, 12-point font, and the name of the institution and the city and country should be presented in italicized Times New Roman, 10-point font. 3 TEXT The main body of the paper should be separated from the list of key words by two blank lines. The text of the body of the paper should be typed in regular Times New Roman, 12-point font using single line spacing and full justification. Use of a single space to separate sentences is preferred.
3.1 Headings, Paragraphs, and Equations
First-level headings should be presented in regular Times New Roman, 12-point font in
all CAPITAL letters. Second-level headings should be presented in regular Times New
Roman, 12-point font in title case, meaning that the first letters are capitalized in all
words except articles, conjunctions, and prepositions, unless one of these words is the
first word in the heading. All headings must be aligned at the left margin, with no
indentation. Two blank lines should be placed before each heading, and one blank line
should be placed after each heading. All headings and subheadings must be numbered as
exemplified in these instructions. Any heading near the bottom of a page that is not
followed by at least two lines of text should be moved to the top of the next page.
Paragraphs should be separated by one blank line, and the first line of each paragraph
should be aligned with the left margin, consistent with block style. Equations should be
indented 12.5 mm (0.5 in.) from the left margin, and the equation number should be
presented in square brackets on the right margin. A blank line should be placed before
and after each equation, and the definition and units, as applicable, of each variable in
each equation should be presented in the text immediately following the equation.
Equations involving numerators and denominators should be presented in stacked format
as shown in Equation 1:
[1]
where = resistance (ohms), = length (m), = area (m2), and = electrical
conductivity (S/m). Where possible, metric units should be consistently used.
3.2 Figures and Tables
Figures and tables should be placed soon after their first mention in the text, preferably at
the bottom of the same page or the top of the next page (rather than in the middle of the
page) to minimize disruptions to the text. As exemplified in Figure 1 and Table 1, all
figures and tables should be centered horizontally on the page. Each axis in a figure and
each row and column in a table should be defined with units, as applicable. Although the
use of color is recommended, the use of screens (shading) in figures and tables should be
avoided. Times New Roman font is recommended for all text within figures and tables.
Each figure and table should be numbered and given a title. Multiple figures or tables
should be numbered consecutively in the order in which they are mentioned. A figure
title should be placed below each figure, and a table title should be placed above each
table. Sentence case should be used for figure titles, and title case should be used for tableFigure 1. Variation of average daily temperature during the yearly cycle.
Table 1. Samples characteristics.
Sample ρd n e w Sr
(kg m-3) (%) (%)
A 2197 0.174 0.211 4.0 42.9
B 2145 0.198 0.247 3.8 29.1
C 2107 0.213 0.270 3.7 29.5
D 2028 0.240 0.316 6.5 50.3
titles. A period should be placed at the end of each figure title. Each title should be
separated from the respective figure or table by one blank line. In addition, at least one
blank line should be inserted to separate adjacent figures or tables on the same page from
each other and from the body of the text. All titles should be presented in regular Times
New Roman, 12-point font.
3.3 Acknowledgments and References
The “ACKNOWLEDGMENTS” and “REFERENCES” headings should be presented in
regular Times New Roman, 12-point font in all CAPITAL letters and aligned at the left
margin, with no indentation. As applicable, acknowledgments should be placed between
the body of the text and the references. References should be provided in alphabetical
order by the last name of the first author in each case. In the list of references, the title of
each document should be presented in italicized font, while the remainder of the
information should be presented in regular font. Also, as applicable, the second and
subsequent lines of each reference should be indented 6 mm (0.25 in.). A blank line
between references is not necessary. In the text, references should be cited within
parentheses using the last names of the authors and the year of publication (Doré and
Zubeck 2009). However, if a given reference has three or more authors, the last name ofonly the first author should be given, followed by “et al.” and the year (Guthrie et al. 2002). Multiple reference citations within the same set of parentheses should be alphabetized by the last name of the first author and separated by commas (Doré and Zubeck 2009, Guthrie et al. 2002). ACKNOWLEDGMENTS Acknowledgements are placed here REFERENCES Doré, G., and Zubeck, H. K. (2009). Cold Regions Pavement Engineering. American Society of Civil Engineers Press, Reston, VA. Guthrie, W. S., Hermansson, Å., and Scullion, T. (2002). Determining Aggregate Frost Susceptibility with the Tube Suction Test. Cold Regions Engineering: Cold Regions Impacts on Transportation and Infrastructure, American Society of Civil Engineers, Reston, VA, 663-674. Doré, G. (2004). Development and validation of the thaw weakening index. International Journal of Pavement Engineering, 5(4):185-192.
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