GREATER RICHMOND CONVENTION CENTER - 403 North 3rd Street Richmond, Virginia 23219 - Immerse ...

GREATER RICHMOND CONVENTION CENTER
          403 North 3rd Street
        Richmond, Virginia 23219
             804.783.7300

WELCOME TO IMMERSE!
The entire faculty and sta would like to welcome you to Immerse Artists Experience. We are
thrilled you are joining us in Richmond. The day will be fun and action packed full of exceptional
classes and positive energy. All of the details for your event can be found here. We encourage
you to read through the welcome packet prior to your arrival. Being prepared allows you to get
the most out of the experience.

REGISTRATION
Check-in will take place in our lobby by the IAX Pop-Up Shop on Sunday morning at
7:00am-7:30am. Please arrive before 7:20 as check-in closes at 7:30. We kindly ask that the
account holder (1 representative) visit the registration table to receive scholarship numbers and
wristbands. Dancers registered through their studio do not need to visit the check-in table,
instead, they need to see their studio owner or teacher to receive their number. We recommend
that studios designate a meeting time and place, in advance, to distribute these items prior to
everyone entering the Immerse space. We are cutting back on paper waste. Account holders will
receive their registered attendee list via email prior to the weekend. There will not be a printed
list given at the event. Please note: Immerse Artists Experience hold private events. Everyone in
attendance must be registered, agreeing to the terms and conditions. This includes teachers,
studio owners, studio representatives, observers, dancers, etc.

WAIVERS
ALL attendees (dancers, teachers, studio owners, studio representatives, observers, etc.) are
required to electronically sign the “release and waiver of liability, and use of likeness agreement”
prior to the event. Waivers are due the Wednesday before your event. If you would like to
preview the waiver, please visit www.iaxdance.com/waiver. A waiver link will be emailed from
Dance Bug Support to the account holder two weeks prior to the event. The account holder will
then forward the link to all registered attendees. We assure you that the process is simple and
quick. A waiver must be e-signed to receive wristbands and to be allowed entry into the event.

WRISTBANDS
All observers and studio sta registered to attend will receive a wristband. These wristbands
must be worn and visible throughout the entire experience. Parent/Guardian observers are only
allowed in their dancer’s designated ballroom during classes. Rooms will be routinely checked
to ensure the safety of our dancers. Individuals not wearing a wristband are not permitted and
will be kindly asked to step out the room. Observer wristbands will only be sold at the event if
space allows. A waiver will have to be signed, and security questions will be asked if wristbands
are sold. Dancers must have their number visible at all times as this is their pass into the
ballroom.

WRISTBAND COLOR CODE
White: Studio Owner/Teacher Observer; Black: Participating Teacher-Dancer; Gold: Observer

VENUE REQUIREMENTS AND RESTRICTIONS
Masks are always recommended and encouraged. Health screenings should
be conducted prior to arrival and entry. According to the venue, families and
studios may choose what is best for them concerning masking.
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CODE OF CONDUCT
It is expected that ALL observers will be respectful and courteous refraining from talking during
classes and other disruptions at all times. Observers are asked to nd a chair and remain seated
during classes. Sitting on the oor is not allowed. Dancers and observers are expected to be
kind, supportive, respectful, and courteous. Dancers are also expected to be on time, showing
good work ethic and sportsmanship. It’s our desire for everyone to have fun, grow, and make
friends.

CHANGING AGE DIVISIONS / CHANGES TO REGISTRATION
Please double check your registration. Any adjustments or corrections must be made a full week
prior to the event. Changes to registration cannot be made the week of the event. If your dancer
needs to level down or up at the event, the request must be made by the studio owner by the
second class and can only be done if space allows. Class adjustments cannot be made if the
room is sold out.

FOOD AND DRINK
Food and drinks are not provided by Immerse Artists Experience. Attendees are responsible for
bringing their own water bottles and purchasing their own lunch. Per venue rules: food, sports
drinks, and sodas are NOT allowed in the ballrooms at any time.

LUNCH
Attendees are responsible for their own lunch. Please be respectful and throw all trash away in
the wastebaskets keeping the convention center clean.

PHOTO / VIDEO RECORDING BY ATTENDEES IS NOT PERMITTED
For the safety of the dancers, to protect the work and choreography of the faculty, and to reduce
distractions, photography and video recording from any type of device (including cell phones
and cameras) is strictly prohibited in ALL classes. Faculty members will let you know if they
approve of recording at the end of their class. Our faculty and sta reserve the right to remove
anyone who is taking photos or video, without faculty permission. Those removed will not
receive a refund or credit. Attendee photography is allowed during the announcement of
scholarships.

PROFESSIONALLY PHOTOGRAPHY ONLY $5
In order to bring you a safe, hassle free, and professional environment, Sheldon Smith
Photography will be onsite to capture the memories and excitement. These amazing photos are
only $5 each! These are the pictures that you see on our social media. Photos will be available
for preview and purchase on their website, www.sheldonsmithphotography.com. A direct link to
the Photo Gallery is on our website. (Immerse Artists Experience does not pro t from any sales
of photos.)

PHOTO REQUESTS OF YOUR DANCER
You are invited, and highly encouraged, to make individual request for the professional
photographers to take amazing shots of your dancer during the experience.
Studio owners are also encouraged to make requests. These photos are great
for studio promotions and advertising! To request photos of your dancer(s),
simply stop by the check-in table, sign up on the photo request sheet, and put
the colored sticker on your dancer’s number. This should be done prior to the
start of the event. Please allow a week for photos to be uploaded. If you
have questions about the photos, please email: ssheldonsmith@aol.com.
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PARKING AND ENTRY TO THE CONVENTION CENTER
     The closest parking can be found at the 3rd & Marshall Parking Deck, 351 North 3rd Street.
     There is a at rate of $7 for the day. Cash or credit will be accepted upon entry. For those who
     park on the rst level, exit the deck from the main vehicle entry/exit, walk to the right and cross
     the street to enter the building. Once entering the building, the event will be straight ahead. For
     those who do not park on the rst level, please use the elevator/stairs to exit onto Marshall
     Street, head left to the corner and cross the street to enter the building at 3rd & Marshall. Once
     entering the building, the event will be straight ahead. If using the facility entrance on level 3 of
     the parking deck, proceed left across the skybridge and head down the escalator on the left
     leading to the Immerse area. Please enter using the 3rd & Marshall entrance.

     FIRST AID
     For minor injuries, band-aids, antibacterial cream, and ice packs will be available at the IAX
     Pop-Up Shop. If a serious injury occurs requiring medical attention, please call 911 and notify
     the nearest Immerse representative.

     SCHOLARSHIPS
     The distinguished Immerse faculty will be awarding scholarships. They may choose to award
     IAX Elite Dancer scholarships (full scholarships for all cities during the current season and
     following season, including the opportunity to assist), Outstanding Artists scholarships (half
     scholarships) and Captivating Artists scholarships ($50 scholarships). Additional scholarships
     may be awarded to the Rhythmic Souls program. Fresh Talent Group will be scouting events
     giving selected dancers the opportunity to consult with the agency’s owner for possible
     representation. The faculty will make the decision on what scholarships, and how many, will be
     awarded. This may vary city to city. Their decision is nal. To redeem any Immerse scholarship,
     please contact Immerse Artists Experience. To redeem awards sponsored by Rhythmic Souls or
     Fresh Talent Group, please contact them directly. Scholarships are non-transferrable, have an
     expiration date, and cannot be redeemed for cash.

     SOCIAL MEDIA
     Don’t forget to like our Facebook page and follow us on Instagram, Snapchat, and Twitter! If you
     haven’t already, sign up for updates at the bottom of our home page, www.iaxdance.com.

     MERCHANDISE
     Make sure to visit Shelby and check out all of the new Immerse gear - t-shirts, hoodies,
     sweatshirts, joggers, jackets, bags, and hats! Credit cards and cash accepted.

     GENERAL GUIDELINES AND POLICIES
     You can nd our guidelines and policies by visiting www.iaxdance.com/tour/intensive-info or by
     going to our home page, put the cursor on “Tour” and click “info & Fees” in the dropdown box.

     NEXT YEAR’S DATE AND LOCATION
     You’re the rst to know! We will be at the Greater Richmond Convention Center on Sunday,
     November 6, 2022. Thank you for your tremendous support. We’re excited to serve you this
     season and for many seasons to come.

     EARLY RESERVATIONS FOR THE 2022 SEASON
     Early reservations run May 1 - June 15, 2022. Studio Owners: Take advantage
     of this program by reserving your studio’s spots with a $300 deposit. If you are
     unfamiliar with this program, please contact the o ce. Early reservations are
     for studios bringing a group of dancers, not for independent registrations.
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RICHMOND 2021 CLASS SCHEDULE
                               Greater Richmond Convention Center
                       REGISTRATION AND CHECK-IN (1 representative per account please)

7:00-7:30       Located next to the Pop-Up Shop by the main entrance to the dance rooms.

                                    FACULTY INTRODUCTION AND WARM UP

7:45-8:00       ALL DANCERS - TEEN / SENIOR ROOM

                                               CLASS SCHEDULE

       TIME                     TEEN / SENIOR                      TIME                    JUNIOR

8:00 - 8:45            IMPROV - CHELSEA                     8:00 - 9:00       TECHNIQUE - RICHARD

8:45 - 9:45            JAZZ - BRITNEY                       9:00 - 9:45       IMPROV - CHELSEA

9:45 - 10:40           HIP HOP - SETH                       9:45 - 10:45      TAP-MEGAN

10:40 - 11:30          TECHNIQUE - RICHARD                  10:45 - 11:30     MUSICAL THEATRE - SETH

11:30 - 12:30          LUNCH BREAK                          11:30 - 12:30     LUNCH BREAK

12:30 - 1:30           TAP - MEGAN                          12:30 - 1:30      HIP HOP - SETH

1:30 - 2:30            MUSICAL THEATRE - SETH               1:30 - 2:30       CONTEMPORARY - RICHARD

2:30 - 3:30            CONTEMPORARY - RICHARD               2:30 - 3:30       JAZZ - BRITNEY

                                     ANNOUNCEMENT OF SCHOLARSHIPS

3:30 - 3:45     ALL DANCERS - TEEN / SENIOR ROOM

                                   RICHMOND FACULTY
                                         CHELSEA HOUGH
                                         RICHARD ELSZY
                                          SETH STEWART
                                          BRITNEY HALL
                                         MEGAN McBRIDE

                                      *Faculty is subject to change.

THANK YOU FOR CHOOSING TO ATTEND. WE WILL SEE YOU SOON!