GRADUATION INFORMATION 2019 - SIT
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2019
GRADUATION
INFORMATION
For students graduating from:
ÌÌ Diplomas
ÌÌ Degrees
ÌÌ Graduate Diplomas/Certificates
ÌÌ Postgraduate Diplomas/Certificates
ÌÌ Masters
1
SIT Graduation Ceremony Information
(For Invercargill Ceremonies)
Friday 13 December 2019, Civic Theatre
Faculty of Trades and Technology
Ceremony 1 Faculty of New Media, Arts and Business
11.00am Graduands and diplomates assemble, ready to process into the theatre:
ÌÌ New Media, Arts and Business - backstage Civic Theatre
ÌÌ Trades and Technology - Scottish Hall, Esk Street
11.15am Doors to Civic Theatre open for guests. Seats are on a first-come, first-
served basis
11.45am Guests seated
12.15pm Graduation Ceremony 1 commences
Please remain in the Civic Theatre for the entire ceremony
1.45pm approx. Ceremony concludes
Following the ceremony you and your guests will be advised how to exit the
theatre and proceed to afternoon tea
2.15pm approx.
Afternoon tea in Victoria Room, Civic Theatre
3.40pm approx. Graduation procession (see page 5)
Please assemble for the procession in the carpark next to the theatre
4.15pm approx. Drinks and snacks at SIT Café, Main Campus
Faculty of SIT2LRN
Ceremony 2 Queenstown Campus
Faculty of Health, Humanities and Computing
1.15pm Graduands and diplomates assemble in the Scottish Hall (see map on page
3), Esk Street, and process into the backstage of the Civic Theatre at the
appointed time
1.50pm approx Guests enter the Civic Theatre, after Ceremony 1 guests have left the
theatre. Seats are on a first-come, first-served basis
2.15pm Graduation Ceremony 2 commences
Please remain in the Civic Theatre for the entire ceremony
3.30pm approx. Ceremony concludes
3.40pm approx. Graduation procession (see page 5)
Please assemble for the procession in the carpark next to the theatre
4.15pm approx. Drinks and snacks at SIT Café, Main Campus
1Applying to Graduate Online (for Invercargill ceremonies only)
ÌÌ Online registration opens in March and closes on 11 October
ÌÌ You will be invited by email to register online for your graduation ceremony, your regalia
and your guest tickets (If you have forgotten your password, please phone SIT Helpdesk
0800 748 435 and advise it is regarding Graduation)
ÌÌ You will receive email confirmation of your registration as well as details about the
ceremony. You are able to make changes to your registration details on MySIT until 11
October
ÌÌ If you have not registered in the required timeframe above, you will be required to pay a
late registration fee of $50.00
ÌÌ No registration will be accepted after 18 October
ÌÌ Your registration is subject to your successful completion of the requirements of your
qualification prior to the ceremony
ÌÌ Any outstanding fees or fines must be cleared two weeks prior to the date of the
graduation ceremony or you will be unable to attend the ceremony
Guest Tickets
ÌÌ SIT allows up to 2 guest tickets per graduate. You are required to apply for these during
online registration
ÌÌ Guest admission is by ticket only and there is no charge. You may request up to 2
additional tickets online and if there are any tickets available after the registration close
date, they will be allocated on a first-registered basis and you will be notified by email by
the end of October
ÌÌ Tickets can be collected with your regalia
ÌÌ Guests (upon presentation of ticket) and graduates are entitled to one free drink and
snacks at the SIT function after the procession. Additional drinks may be purchased
Special Assistance Requirements
If you or your guests have a disability requiring special seating arrangements, you must indicate
this at the time that you register online, so that seats can be allocated in an appropriate area of
the Theatre
Wheelchair access to the Civic Theatre is via the side entrance from Tay Street
2Regalia Collection
Collection: Regalia can be collected from Hansen Hall, corner Forth and Ythan Streets
(behind First Church)
Scottish Hall
Esk Street
Deveron St
Jed St
Civic Theatre
Tay Street Å
ÅFrom Dunedin
Ythan St
Conon St Hansen Hall
Forth Street
Time: Monday 9 December 10 am-6 pm
Tuesday 10 December 10 am-5 pm
If you are unable to collect your regalia at the times indicated above, please arrange for a family
member or friend to do so on your behalf.
Queenstown Students
Queenstown students will collect their regalia on arrival at the venue
SIT2LRN or out-of-province Students
If you are a SIT2LRN student or an out-of-province student who is not able to collect regalia at
the above times, you will be able to collect and pay for your regalia at SIT Hansen Hall (see map
above) between 9.00-10.45 am on graduation day. Please select this option when registering
online
NB: Cancellation of attendance must be advised to your Faculty Administrator at least ONE WEEK
prior to graduation or you will be invoiced for regalia hire costs.
Regalia Hire Payment
You will be able to pay for your regalia hire either online when you register or when you collect
your regalia (by cash or EFTPOS):
ÌÌ $30.00 for Diplomates (students completing level 5-6 diplomas)
ÌÌ $50.00 for Graduands with bachelor degrees; graduate certificates; graduate diplomas;
postgraduate certificates and postgraduate diplomas, masters)
ÌÌ In addition, $50.00 late registration fee if you register after 11 October
Regalia return
All regalia must be returned to Hansen Hall either after the ceremony or by 12 noon on the
Monday following the ceremony. Late return will result in a $50 penalty.
You will be required to pay replacement cost for lost or damaged regalia as follows:
ÌÌ Gown $350.00/Trencher $80.00/Hood $140.00/Stole $140.00
3How to Wear your Regalia
Please see SIT website for details and diagrams on how to wear your regalia.
What to Wear with your Regalia
As this is a formal occasion to celebrate your achievements you are expected to dress
appropriately.
ÌÌ For males: dress trousers and shirts, or a formal suit
ÌÌ For females: dresses, skirts or dress pants
ÌÌ No jeans, sports shoes, caps, beanies, jandals, chewing gum, handbags, boots/gumboots,
cellphones, cigarettes or alcohol
Students not meeting an appropriate dress code will not be allowed to participate in the
ceremony. Please note that graduation day involves a lot of walking, including stairs, so very
high heels may not be practical.
Please leave all items such as handbags and cellphones with your families/friends prior to
the ceremony. Strictly NO smoking or consumption of alcohol or chewing gum while dressed
in regalia.
Regalia from Previous Qualifications
Graduates who hold qualifications from other universities may wear the SIT Gown, SIT Trencher
and SIT Hood with the Hood from their previous university provided they obtain it.
Graduation Day - What to do at the Ceremony
Procession into Theatre
SIT staff will place you in recipient order prior to the entry procession. Please ensure that you
stay in this order at all times until the ceremony concludes.
Opening of the ceremony
Please stand when the Official Party enters the Civic Theatre at the beginning of the ceremonies.
Each ceremony will last for approximately one hour and begin with Chairperson’s introductions,
followed by the National Anthem.
Receiving your award on stage
Diplomas
ÌÌ When your qualification is called you will be asked to stand and line up in order
ÌÌ When your name is called, walk up the steps and shake hands with SIT’s Chief Executive,
Penny Simmonds
ÌÌ A photograph is taken to capture the moment for you, so pause for a second
ÌÌ The Chief Executive will give you your graduation certificate
ÌÌ You then move across the stage, go down the steps and return to your seat
4Degrees
ÌÌ Do not wear your trencher until you’ve been capped
ÌÌ When your qualification is called you will be asked to stand and line up in order
ÌÌ When your name is called, walk up the steps holding your trencher in your left hand and
shake hands with SIT Chief Executive, Penny Simmonds
ÌÌ The Chief Executive will give you your graduation certificate
ÌÌ You then take a couple of steps towards the Council Chairperson who will hold a trencher
above your head to “cap” you. You then place your trencher on your head
ÌÌ A photograph is taken to capture the moment for you, so pause for a second
ÌÌ You then move across the stage, go down the steps and return to your seat
Postgraduate Diplomas/Postgraduate Certificates/Graduate Diplomas/ Graduate Certificates/
Masters
ÌÌ You wear your trencher throughout the ceremony
ÌÌ When your qualification is called you will be asked to stand and line up in order
ÌÌ When your name is called, walk up the steps and shake hands with SIT’s Chief Executive,
Penny Simmonds
ÌÌ The Chief Executive will give you your graduation certificate
ÌÌ You then take a couple of steps and shake hands with the Council Chairperson
ÌÌ A photograph is taken to capture the moment for you, so pause for a second
ÌÌ You then move across the stage, go down the steps and return to your seat
Afternoon Tea following Ceremony 1
Graduates and guests from Ceremony 1 will be advised how to exit the theatre and proceed to
afternoon tea in the Victoria Room.
City Procession
Following Ceremony 2, graduates from both ceremonies will assemble outside the theatre for
the procession. The procession concludes at SIT where you meet your guests for complimentary
refreshments in the SIT Café and grounds.
There are no road closures during
the parade and you are reminded
to keep left of the white line.
5Beyond Graduation
While graduation may mark the end of your study at SIT, it is not the end of your links with SIT or
Southland.
ÌÌ For information about SIT Alumni please visit
https://www.sit.ac.nz/alumni
ÌÌ For information about SIT Distance Learning please visit
https://www.sit.ac.nz/campus/SIT2LRN-Distance-Learning
Film Coverage of Ceremony
The Ceremony will be filmed by SIT Production Unit and will be available to be viewed at the
YouTube address below from the Wednesday following graduation.
https://www.youtube.com/user/sitzerofees/featured
Photographs at the Ceremony
Crossing the stage photographs
A photograph will be taken as you receive your degree or diploma by Vicki Mae Stenton
Photographer. These photographs will be on display for ordering after the procession in the
main SIT reception and at the studio the next morning from 9 am-12 noon at 164 Yarrow Street,
Invercargill, thereafter by phone or email.
The photographs will be available either as a photograph only, or framed with a special
embossed SIT insignia. Sizes and prices for crossing the stage photographs:
Photo only Matted/Framed (with SIT insignia)
15x10cm - 6x4” $16 $70
18x13cm – 5x7” $26 $95
20x23cm – 8x12” $50 $155
25x38cm – 10x15” $85 $195
Also available on request - A4 certificate frames with SIT insignia on - Matt (14x11”) $125 must
be requested.
After the ceremony - Vicki Mae Stenton, Photographer, will be available at the SIT Garden for
individual, family and group photographs. Please ask about this at the sales desk at main SIT
reception. There is always a queue so please be patient.
6Personalised studio portrait sitting - For your personalized studio portrait sitting which includes
your families, please phone early to book for your sitting on graduation day as there are limited
spaces available. Studio prices will apply.
Please double check your order before confirming. The photographer will not take any
responsibility for incorrect orders. No refunds will be given.
Photo only orders include standard post within NZ and will be processed within 14 working days
of payment being made. The studio will be open on specific days for the pick-up option and it
will be your responsibility to ensure someone is available to pick up.
All framed photos must include a courier fee. (South Island $15 / North Island $25).
Copyright is legally owned by Vicki Mae Stenton Photographer. The photographer asks that you
respect this please. Any breach of copyright enables the copyright owner to liquidated damages
of $500 and liability for Lawyer/Client costs of enforcement.
Please note: SIT has arranged the photographer as a service to students. Students should
contact Vicki Mae Stenton, Photographer, for all enquiries at:
Vicki Mae Stenton Photography, 164 Yarrow St, Invercargill, Ph 2176 555 or 027 229 2894,
vickimae@xtra.co.nz.
7Contact Details
Southern Institute of Technology
Private Bag 90114
133 Tay Street
Invercargill 9840
Southland
Freephone 0800 4 0 FEES (0800 4 0 3337)
Phone (03) 211 2699
Fax (03) 214 4977
Email info@sit.ac.nz
www.sit.ac.nz
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