Girl Scouts of Southern Illinois - 2021-2022 Girl Scout Cookie Season - CONFIDENTIAL & PROPRIETARY
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Girl Scouts of Southern Illinois
2021-2022 Girl Scout Cookie Season
CONFIDENTIAL & PROPRIETARY
Our 2022 COOKIE LINEUP CONFIDENTIAL & PROPRIETARY
Direct Sale Council - Timeline
Traditional Sale (XX Council 10-12 weeks)
Troop Order Cookie Cupboards Booth &
Goal Getter Door to
Taking Delivery Open
Door
Direct sales
Direct Sale (average 7-8 weeks)
Cupboards,
Troop Initial Cookie
Booth &
Order Delivery
Door to Door
Direct sales
Our Adventureful Timeline
November/December
Nov 1 Volunteer access to eBudde
Dec 14 Volunteer access to Digital Cookie
Dec 23 Girl/Caregiver access to Digital Cookie
January
Month of January Cookie Rallies
3 Digital Cookie (DOC) Starts
7 Digital Cookie 7 by 7 Contest Requirements Due
9 Parent Initial Orders due in Digital Cookie (if troop uses this feature)
11 Troop Initial Order and Rewards Due
11 Last day to opt out of rewards
24 Cupboard Orders Open (transactions tab available in ebudde)
31 to Feb 4 Initial Cookie Delivery
February March
4-6 Red Wagon Weekend
2 First ACH 50% of Initial Order
11 Cupboards open up
4-6 Council Booth Weekend
11-13 Red Wagon Weekend
11-13 Council Booth Weekend
15 Wow your Wheels Contest Submissions Due
18-20 Last Council Booth Weekend
18-20 National Girl Scout Cookie Weekend
20 End of Cookie Sales
18-20 Council Wide Council Drive Thru Booth Event
22 Troop Cookie Allocations and Final
18-20 Council Booth Weekend
Rewards Due
25-27 Council Booth Weekend
April/May
Hometown Hero Delivery
April 13 Final ACH Remaining Balance Owed to Council
Late April/Early May Rewards Delivery
Digital Cookie (DOC)
Volunteer Access to the DOC is December 14.
• Troop leaders will be able to see the girls that are uploaded at this time.
• If a girl is missing, all you need to do is fill out the Product Program Roster Update form in the
Cookie Resources tab of our website (gsofsi.org). Once the form is submitted, our Customer
Care team will assist in making this correction. This could take up to a day for the correction
to show up.
Girls will receive their DOC Welcome Email on December 23. The welcome email goes to the
email we have on file for the girl’s membership.
• If a girl does not receive their welcome email, please see the instructions on the Cookie
Resources tab under Digital Cookie (upon DOC activation)
Once girls have access, they can set up their site and get their emails ready to go!
All links for the DOC will be active on January 3rd!
Check out the Cookie Resource tab for additional DOC information.
7x7 Digital Cookie Contest
Troop Requirements
• Troops must have their troop DOC link set up by January 7.
• 70% of uploaded girls for the troop have their individual girl links set up by January 7.
Troop Reward
• If above goals are reached, then the troop will be entered to win 1 of 10 Drive Thru Booth Kits.
• Booth Kits Include: Mint to Achieve Bag, Rolla Banner, 15 in Cookie Box, Money Bag, Popup
Sign, Table Cloth, and a Laminated Cookie Flyer
Girl Requirements
• Girls must have their individual Girl DOC link set up
• Send at least 7 emails
• 7 packages sold
Girl Reward
• Each girl that reaches the above requirements by the January 7 date, will receive a custom themed
patch.
Troop Initial Orders Due January 11th We are suggesting each troop order 70% of the cookies that you had on hand in the 2019-20 cookie program. We have a tool that will estimate the number of packages to order. • If you are a new troop, you will need to come up with your cookie plan by hosting a troop cookie meeting with girls and caregivers. • What is your troop cookie goal? • How many booths do you plan to have? • Ask your girls what their cookie goals are and plan accordingly. • Example- Your troop has 10 girls and each girl plans on selling 100 packages each. That would be a troop goal of 1000 packages. 70% of that would 700 packages for your initial order.
Initial Order Worksheet
Little Brownie is helping troops with what they should order for their
troop initial order. This tool can be found on the Cookie Resources tab
under What’s New. All you have to do is put in your troop number
(leading zeros) and the number of girls selling and the worksheet does the
rest for you!
*Reminder: Initial Order is in full case amounts, this does not show the round up amount
of packages to make a full case.
Cookie Mix Calculator for Girl We have also come up with this girl calculator. If a girl says they will sell 500 packages, this tool will show you what variety of cookies they will need.
How to handle IO Cookies once they arrive
Once cookies arrive, troops have a few options on how to handle their initial order. Help your troops decide what is
best for them and their girls.
1. Distribute all the cookies to the girls right away so they can start selling to new and existing customers.
a. Lemonade stands, walkabouts, caregiver workplace, girl delivery.
2. Distribute cookies, as needed, to the girls.
a. Ex. Filling DOC girl delivery orders. Girls/caregivers will come to you with online orders that need filled
ASAP.
b. Try a once a week or every other week pickup schedule, if you need structure.
3. Start selling as a troop!
a. Traditional booth sales, drive thru booths, troop virtual booths!
b. As a troop, you can even do walkabouts.
These are just a few ideas to share with your troops.
*This is when filling out receipts and keeping accurate record in eBudde is crucial!*
Signed receipts for money and cookies will transfer the financial responsibility from the troop to
the girl/caregiver! If cookies leave the hands of the troop in good condition, the girl/caregiver will
be responsible for any damages.Signed Permission and Responsibility Forms
• Every troop leader/cookie manager who participates in the Cookie Program must fill out a Troop Product Manager
Responsibility form.
• If the troop leader/product manager is also a caregiver, you can fill out the girl permission form from the TPM link. There is no
need to fill out both links.
• TPM Form: https://bit.ly/tpmform
• Every girl who participates in the Cookie Program must have a Girl/Caregiver Permission form filled out.
• Girl/Caregiver Form: https://bit.ly/girlcaregiver
• If problems arise with payment of cookies and the girl does not have a form on file, it will be the troop’s responsibility to cover
the cost. Without the permission form and appropriate receipts, Council cannot pursue the collections process at the
girl/caregiver level.
• A weekly report is sent out to your SUPM of signed forms. Please check with them to make sure your troop has all
forms signed.
• The links will only work correctly if you share them exactly as they are shown above. Sharing the actual link will
result in errors.
• You can also find the links to the forms on our website under Cookie Resources>Forms and Council ResourcesService Unit Cookie Delivery
You need to know: For a smooth pickup day:
• Troops are responsible for counting and verifying the • Know exactly how many cases ordered of each variety.
total number of cases.
• Arrive at your scheduled pickup time.
• When in doubt, recount.
• Make sure you have enough vehicles to load your
• Wait until you’re sure about your case count before order.
signing the receipt.
• Line up your vehicles at the same time.
• All troops must have a current ACH form on file
• Check in and receive your pickup ticket.
before picking up any cookies.
• Give your pickup ticket to the loader and count cases
• ACH Link: https://bit.ly/2022ach
as they’re loaded in your car.
• Sign for your order and take your receipt.How many cases can your car carry? • 23 cases - Compact Car • 30 cases - Hatchback Car • 35 cases - Standard Auto • 60 cases - SUV • 75 cases - Station Wagon • 75 cases - Minivan • 100 cases - Pickup Truck • 200 cases - Cargo Van
Red Wagon Weekends Feb 4-13
Pile up cookies in your wagon and sell directly to customers!
Door to Door sales remain one of the most effective ways to sell cookies. In a recent national study, 78%
of those customers who were not approached during a cookie sale stated they would have purchased 2-4
boxes, if asked.
Red Wagon Weekends was designed to reach those customers and help girls achieve their cookie goal.
WOW Your Wheels Contest
• Grab your wagon (or any items with wheels) and start decorating. Make sure to
include a sign or banner with your cookie goal! Next, map out your neighborhood and
load up the cookies!!
• Take a picture of your wheels and submit the list of girls participating to the Wow your
wheels Wufoo form by February 15.
• Each girl will receive a special patch and the Wow your Wheels picture will be
uploaded to Leaders Lounge for a photo contest.
• Find the form on our website under Cookies+ >Cookie Resources > Forms and Council
Resources or bit.ly/2021WYW
CONFIDENTIAL & PROPRIETARYCookie Booth Guidelines • Two unrelated adults must be present at booths. One must be registered and have a background check. • At least two registered girls from the same troop must be present at one single booth location. • Troops are required to stay within jurisdiction when scheduling booths. If you would like to hold a booth in a different service unit, please have your service unit cookie manager get permission from the other service unit cookie manager first. • This is your opportunity to shine in the community! Girl Scouts should have fun, smile, be polite, and demonstrate their amazing people skills. Other than water (stay hydrated!), do not bring food or drinks to your booths. Girls should be on their best behavior-no running, yelling, or horsing around. Instead, greet customers, be present, and maybe even makeup a cookie season jingle. Encourage girls to make eye contact with customers-this demonstrates courage and confidence, and prepares girls to be lifelong leaders. • Work with your troop to decide what booth system works best for you and communicate that to your caregivers. We recommend dividing booth times into shifts according to what is appropriate for your troop.
Cookie Booth Guidelines
• Service units can set up booths for every troop to have a chance to sell at or Troops can
find locations on their own. All booth locations should be put into eBudde under the
Booth Site Tab for approvals.
• Check with your SUPM to see if there are any booth locations they manage for the service unit before
reaching out to a business at the troop level. Ie. Bigger locations such as Walmart
• Please check-in with store managers EVERY TIME you arrive at the
location.
• Follow any guidelines that are set forth by management at the cookie booth location and
Girl Scouts of Southern Illinois. This is KEY to maintaining relationships with these
important partners.
• Be PREPARED and ON TIME to your booth reservation. If you cannot make your
scheduled time, please be fair to your fellow Girl Scout sisters and release your time slot
on eBudde so another troop may have an opportunity.Drive Thru Cookie Booths
Your Service Unit is hosting a Drive thru
booth during the National Girl Scout
Cookie Weekend is Feb 18-20.
• Troops are responsible for :
• Showing up at their time slot
• Bringing cookies and money
• Getting the girls excited to sell cookies!!!
• Troops can also host their own drive thru
booth through out the cookie program.
• Tips on how to run a drive thru can be found
in the new Volunteer Cookie Guide.
• Great opportunity to have your Hometown
Hero make an appearance at your booth! (see
next slide for more details)Hometown Heroes
• Hometown Heroes is our rebranded cookie donation
program or also known as Gift of Caring (GOC).
• Donated cookies will be going back to each Service Unit
to donate to an organization of their choosing!
• Service Units will receive the cookie sold to Hometown
Heroes after the cookie program ends.
Examples of Hometown Heroes: • Donations can be collected through all avenues of selling.
• Hospital Staff
• First Responders • These cookies will be treated the same as past years. All
• Food Banks virtual till end of program. Please do not set aside
• Veteran Organizations physical packages of cookies for donations.
• School Staff
• Others who help, save, or serve the
communityHometown Hero Contest and Rewards
Girls who receive 100 packages or more in
donations for Hometown Heroes will be
entered to win one of the NEW Girl Scout 24+ Donations
appeal outfits from GSUSA. One girl from
each level will win!! 12+ Donations
Donations through online and in-person
sales will count.
36+ Donations
**Outfits may vary**Cookie Cupboards
Alton Du Quoin Mattoon
Anna Effingham Mt. Vernon
Belleville Flora O'Fallon
Benton Golconda Red Bud
Carlyle Granite City Robinson
Carterville Highland Salem
Charleston Jackson** Shawnee**
Chester Jerseyville** Wayne/Hamilton/White**
Columbia** Lawrenceville
**Mobile Cupboards**
• All cupboards will NOT accept any cookie returns or exchanges. Please plan accordingly.
• All cupboards will accept warehouse damaged boxes in exchange for the same variety.
• Cookie swaps and transfers between troops are encouraged.
• Please use the cookie exchange tab in eBudde if you are looking to exchange cookies with another troop.
• All Cupboard orders need to be placed in full case amounts of the same variety.
• All Cupboard Orders must be placed by Tuesday at midnight to be guaranteed for the
weekendScavenger Hunt! The Hunt is ON! Girls will check off each task on the provided scavenger hunt card as they complete them. Check off 25 tasks to be eligible for the drawing! At the end of the season (March 20) girls will turn their card into their leader, leaders will turn into the SUCM. The SUCM then holds a drawing for one girl to earn a Build A Bear.
600+ Packages Cookie Campout
• Cookie Explosion Campout at Camp Torqua May 6-8
• Group A will be at camp Friday night at 6pm to Saturday 5pm (5/6-5/7)
• Group B will be at camp Saturday morning at 10am to Sunday 10am (5/7-5/8)
• The troop leader/product manager will need to select one preferred date for each girl
when submitting final rewards.
• Saturday will be an Adventureful Day of fun for all!
• Alternative reward will be the $50 Cookie Dough.Accepted Payments
• Credit Card
• Digital Cookie App can process credit card payments! Payments will
then flow over to eBudde.
• We are no longer using the Clover Go credit card service. GSUSA will
no longer be having a partnership with them.
• Cash
• Checks
• We recommend not to accept checks from people you do not know.
• Troops should look into having Check Redi put on their troop bank
account. Check with your CEM or our website for more
information.Cookie Debt
We are streamlining this process.
• Two weeks after the final ACH payment, council will send out certified letters to everyone
with a debt. The debtors will have three weeks to make good on the payment. After this
three week time period, if anything is unpaid, the debt will be turned over either to the
States Attorney’s Office, GSofSI Attorney, Collection agency or Police department.
• We will NO longer accept any payment plans.
• Troops are RESPONSIBLE for all money due from their product sales. Troops will be held
liable for the funds due only if the appropriate paperwork is not collected from the
parent/guardian (ex. signed receipts and permission slips).
• Turning in the collection form with appropriate documentation keeps the responsibility of
payment with the parent/guardian.
• It is important to keep the Girl Order tab in eBudde up-to-date with any cookie
sales/payments for each girl.
Cookie Money Tips
• Go to the bank often, daily/weekly, depending on when money is turned into you.
• Use your receipt book to keep a paper trail of cookies and money exchanges.
• Keep copies!
• Make sure all girls participating have a signed permission form on file.Juliette and GSofSI Website Information
Our Cookies+ page has been revamped!
Check out any and all information you
Juliette Cookie Program remains the could need for the Cookie Program!
same as season’s past. If you have any
questions about Juliette participation,
please reach out to us. Additional
information can be found on our
Website.Where to Find Resources
https://cookieportal.littlebrownie.com/
.COM
• All cookie info • User manuals
• Quick sheets • Cookie recipes
• Selected clip art &
social resources • Microburst training • Rally & sale
videos inspiration
• Mascot resources • Rally guide &
resources • Cookie sale updates
• Virtual backgrounds and
• Mascot resources announcements
• Booth guides &
• Cookie allergen &
signs ingredient info • Microburst training
videos
• Cookie House party • In-person and virtual
resources booth toolkits
• Selected clip art &
• Selected social social resources
• Cookie Rookie & resources (for
Cookie Captain volunteers) • Fun & games!
resources • FAQs
• Safety information
CONFIDENTIAL & PROPRIETARYResources for LOW-CONTACT AND NO-CONTACT SALES CONFIDENTIAL & PROPRIETARY
Discussion and Q/A CONFIDENTIAL & PROPRIETARY
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