Career Fairs and Event Information - On-Campus Recruiting & Virtual Recruiting Utah Valley University | Career Development Center
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Career Fairs and Event Information
Utah Valley University | Career Development Center
On-Campus Recruiting & Virtual Recruiting
2021 - 2022TABLE OF CONTENTS
____________________________________________________________________________________________________________________________
What Information Are You Looking For? Page No.
Which Events Best Fit Your Needs? 2
What Times Are UVU Events Held? 3
Questions Regarding Food 4
Event Locations 4
Parking Instructions 5
Booth and Facilities Details 6
A Word About Professionalism 8
Shipping Instructions 9
Payment Information 9
Questions? 10
Virtual Events 10
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5.26.21 Fair ProtocolWELCOME
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We very much appreciate your interest in recruiting students at UVU and look forward to assisting you in your recruiting
efforts. Kindly keep in mind the following:
• All employers allowed to participate in recruiting opportunities at Utah Valley University must abide by all protocols
and must ensure that all company representatives abide by the same requirements.
• All events may be held on campus and/or virtually and may change without notice due to restrictions which may
be beyond the control of the Career Development Center.
• This information may be updated without notice.
• The Career Development Center reserves the right to limit the number of employers from any given industry.
• The Career Development Center reserves the right to decline participation in any type of recruiting including use of
Handshake.
WHICH EVENTS BEST FIT YOUR NEEDS?
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1. Career & Internship Fairs. These events are reserved exclusively for employers recruiting for professional career
positions and/or degree-related internships. Positions must require a university degree and/or must be directly
related to one of more majors or programs offered at UVU. Again, these events may be held on campus and/or
virtually and include:
o Fall and Spring Career & Internship Fairs
o Fall and Spring STEM Career & Internship Fairs
o Fall Virtual Career & Internship Fair
o Last Chance Career & Internship Fair
2. Program-Specific Fairs. These events are for students in specific major programs. To participate, recruiters must
have opportunities requiring training in appropriate programs. Examples of program-specific fairs include:
o Fall and Spring Health Professions Career Fair
o Spring Public Health Career & Internship Fair
o Fall and Spring Meet the Firms
o Fall Culinary Arts Career Fair (Spring Tentative)
3. Student Job Fairs. Many students are looking for jobs they can work while attending school and these events
connect students with organizations offering student jobs. Jobs must be flexible or part-time. These events
include:
o Fall Part-Time Job Fair
o January Part-Time Job Fair
o Last Chance Career & Internship Fair
4. Door-to-Door Job Fair. This event is specifically for organizations that include a door-to-door component in their
process.
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5.26.21 Fair ProtocolWHAT TIME ARE UVU EVENTS HELD?
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1.1. Itinerary Summary. Below you will find a summary of the event times.
FALL SEMESTER RECRUITING EVENTS - All times provided are Mountain Standard Time (MST)
DATE EVENT CHECK IN BEGINNING ENDING VIRTUAL
9.1.21 Part-Time Job Fair 8 am to 9:30 am 10 am 2 pm N/A
9.7.21 Meet the Firms TBD TBD TBD TBD
9.16.21 Health Professions Career Fair 12:30 pm to 1 pm 1 pm 2:30 pm N/A
9.29.21 Career & Internship Fair 8 to 9:30 am 10 am 3 pm N/A
10.6.21 STEM Career & Internship Fair 8 to 9:30 am 10 am 3 pm N/A
10.27.21 Virtual Career & Internship Fair 10 am 11 am 1 pm Virtual
11.3.21 Culinary Arts Career Fair 9 am 10 am 11:30 am N/A
SPRING SEMESTER RECRUITING EVENTS - All times provided are Mountain Standard Time (MST)
DATE EVENT CHECK IN BEGINNING ENDING VIRTUAL
1.13.22 Part-Time Job Fair 8 to 9:30 am 10 am 2 pm N/A
1.26.22 Career & Internship Fair 8 to 9:30 am 10 am 3 pm N/A
1.27.22 Meet the Firms TBD TBD TBD TBD
2.2.22 STEM Career & Internship Fair 8 to 9:30 am 10 am 3 pm N/A
2.17.22 Public Health Career & Internship Fair 9:30 to 10:30 am 10:30 am 12 noon N/A
2.17.22 Health Professions Career Fair 12:30 to 1 pm 1 pm 2:30 pm N/A
2.28.22 Door-to-Door Fair 8 am to 9:30 am 10 am 1 pm N/A
3.23.22 Last Chance Career & Internship Fair 8 am to 9:30 am 10 am 2 pm N/A
3.16.22 Culinary Arts Career Fair (Tentative) 9 am 10 am 11:30 am N/A
If public health or other issues impact Utah Valley University, these events may transition to virtual only.
2. Arrival and Set Up. For on-campus events, be sure to arrive at least 30 minutes prior to the event. Keep in mind
that it will take approximately 10 to 20 minutes for us to usher you from the parking garage to the venue. Please
have your booth ready at the beginning of the event.
3. Departure for Student Recruiting Events. At Part-Time Job Fairs and the Door-to-Door Fair, recruiters are not
permitted to remain on campus after the designated ending time including to check emails, take phone calls, or
continue visiting with students.
4. Late Arrival. Your booth reservation will be honored until 15 minutes after the start time of the event. If you do
not arrive by that time, and we have not heard from you, your booth may be offered to another organization on
our wait list. However, if you have a last-minute emergency, please notify us by calling 801.863.6364 and we will
be happy to hold your booth.
5. If You Are Lost. If you get lost or have difficulty, please call our main number at 801.863.6364 for assistance.
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5.26.21 Fair ProtocolQUESTIONS REGARDING FOOD
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1. Food Provided at Events.
Please refer to the chart below for information regarding food included in your registration. If you have questions,
feel free to contact the Career Development Center for more information.
FALL SEMESTER RECRUITING EVENTS
DATE EVENT BREAKFAST LUNCH NUMBER OF RECRUITERS PER PACKAGE
9.1.21 Part-Time Job Fair N/A Box Lunch 2 – Standard Registration Only
9.7.21 Meet the Firms TBD TBD TBD
9.16.21 Health Professions Career Fair N/A Box Lunch 2 – Standard Registration Only
9.29.21 Career & Internship Fair Continental Catered Buffet 2 – Standard | 4 – Premium Registration
10.6.21 STEM Career & Internship Fair Continental Catered Buffet 2 – Standard | 4 – Premium Registration
10.27.21 Virtual Career & Internship Fair N/A N/A N/A
11.3.21 Culinary Arts Career Fair N/A Catered Buffet 2 – Standard Registration Only
SPRING SEMESTER RECRUITING EVENTS
DATE EVENT BREAKFAST LUNCH NUMBER OF RECRUITERS PER PACKAGE
1.13.22 Part-Time Job Fair N/A Box Lunch 2 – Standard Registration Only
1.26.22 Career & Internship Fair Continental Catered Buffet 2 – Standard | 4 – Premium Registration
1.27.22 Meet the Firms TBD TBD TBD
2.2.22 STEM Career & Internship Fair Continental Catered Buffet 2 – Standard | 4 Premium Registration
2.17.22 Public Health Career & Internship Fair N/A N/A Complimentary Event
2.17.22 Health Professions Career Fair N/A Box Lunch 2 – Standard Registration Only
2.28.22 Door to Door Fair N/A Box Lunch 2 – Standard Registration Only
3.23.22 Last Chance Career & Internship Fair N/A Box Lunch 2 – Standard Registration Only
3.16.22 Culinary Arts Career Fair (Tentative) N/A Catered Buffet 2 – Standard Registration Only
Extra Lunches. Extra lunches for the major are available at an additional charge of $30 but must be requested at
least fourteen (14) days in advance. No extra lunches will be provided for student fairs and program-specific fairs.
2. Food for Students. No food items other than pre-packaged treats or snacks are allowed on campus. If you have
questions regarding food items that are approved by the Career Development Center, please contact Brynn
Leavitt, Events & Marketing Manager, at least two (2) weeks in advance at Brynn.Leavitt@uvu.edu.
EVENT LOCATIONS
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1. UVU Main Campus. 800 West University Parkway, Orem, Utah 84058-6703
2. UVU West Campus. 951 South Geneva Road, Orem, Utah 84058
3. UVU Culinary Arts Institute. 661 Timpanogos Parkway, Orem Utah 84097
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5.26.21 Fair ProtocolPARKING INSTRUCTIONS
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1. Main Campus. All event parking on the Main Campus is in the UVU Parking Garage. Once you reach the UVU
Main Campus, the Parking Garage is on the north side of campus between the Student Center and the Church of
Jesus Christ of Latter-day Saints Institute Building.
• The Parking Garage has 6 levels. Prior to each event, an Event Information email will be provided to you
which includes instructions on which of the levels you will meet CDC representatives who will be available
to assist you and answer any questions you may have.
• If you arrive early and do not see a CDC Representative, please call 801.863.6364 and let us know you
have arrived. They will arrange for someone to join you in the Parking Garage to provide assistance.
West Campus. Park in any space directly in front of the HP Building (Health Professions Building).
UVU Culinary Arts Institute. Park in any space directly east of the entrance tot he Culinary Arts Institute
2. Number of Vehicles Allowed. ONE (1) VEHICLE PER ORGANIZATION is included in your registration for all fairs.
The Career & Internship Fairs Premium Package covers two (2) vehicles. If you have more than one vehicle
arriving at an event, be sure to determine who will get the free parking prior to your arrival in order to avoid any
confusion.
At many of our recruiting events, we have reserved specific floors of the Parking Garage. Please make sure you
park only on those levels/stalls we have reserved. Vehicles parked on/in any other levels/stalls will be ticketed.
3. Additional Vehicle Parking is in the Parking Garage. All other vehicles are encouraged to park in the Parking
Garage and are responsible for their own parking costs. Payment can be made at any of the self-service kiosks
which are located on all levels of the Parking Garage. The cost is $1 per hour and requires exact change or a
credit card. Be aware that parking must be Pre-Paid. Payment is being transitioned to the Passport Parking app
which can be accessed at parkingpassport.com.
4. Please Arrive Early. There may be other events on campus that may make parking more difficult. If there is
another event, and the Parking Garage is filled, you are welcome to park in student parking and then call our
main number 801.863.6364.
5. Be sure to make note of your parking stall number. Please provide your stall number to the CDC representative
before leaving the parking garage to avoid a citation.
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5.26.21 Fair ProtocolBOOTH AND FACILITIES DETAILS
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1. Number of Recruiters Allowed at Each Booth.
A. At hallway recruiting events, only two (2) recruiters may be at your booth (in front or behind) at any given
time. Employees who are answering email or working behind your booth are included in this number.
Rotating Recruiters will be limited to only four (4) recruiters total throughout the entire event.
• Part-Time Job Fairs – Two (2) Recruiters Allowed at the Booth
• Door to Door Fair – Two (2) Recruiters Allowed at the Booth
B. B. At events in the Grande Ballroom offering degree-related career positions and internships, the number of
recruiters allowed at your booth is based on the Package you select. Up to six (6) recruiters may be at
your booth, but four (4) or less is preferred.
• Career & Internship Fairs
o Standard Package – Two (2) Recruiters
o Premium Package – Four (4) Recruiters
o Reminder: You may have up to six (6) recruiters, but additional lunches will need to be
purchased.
• STEM Career & Internship Fairs
o Standard Package – Two (2) Recruiters
o Premium Package – Four (4) Recruiters
o Reminder: You may have up to six (6) recruiters, but additional lunches will need to be
purchased.
C.
D. C. At virtual events, you may include up to 100 recruiters in your virtual booth (but we recommend 3 to 5)
D. At student hallway events, student employees may not “hang out” at your booth unless they are one of the
two (2) attending recruiters.
2. Tablecloths. The Career Development Center is committed to doing our part to preserve natural resources and
we are “going green”. As a result, we will not provide tablecloths, but will have a few extra available if needed, on
a first-come, first-served basis.
3. Booth Size.
A. Your booth space consists of one table and two (2) chairs at your booth.
B. All tables at the following events are 6 feet in length
• Career & Internship Fairs
• STEM Career & Internship Fairs
• Last Chance Career & Internship Fairs
• Part-Time Job Fairs
• Door-to-Door Fairs
C. If you are interested in using a table other than the one included, please notify our team immediately
upon arrival so we can remove the table provided.
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5.26.21 Fair Protocol4. Banners and Displays.
• Any backdrop display items at the back of your booth, cannot exceed the length of your table, and cannot
block any of the recruiters or their displays on either side of your booth. You are welcome to put banners
behind or on top of your table.
• Career & Internship Fairs & STEM Career & Internship Fairs. If you arrive with a display that is too long, you
may be asked to take it down.
• Your display items may not extend into the aisle beyond the depth of the tables provided.
• No tents, canopies or inflatable displays are permitted.
5. Number of Chairs. At all fairs, you will have two (2) chairs at your booth for recruiters.
6. Games and Activities. You are welcome to provide professional games or activities at your booth, but they must
adhere to the following:
• Activities or games must fit within your booth space and cannot extend into the aisle.
• No balls of any type are allowed.
• Activities may not interfere with recruiting activities of any other organizations surrounding your booth.
• Drawings are allowed but any illegal activities such as lotteries are prohibited.
7. Audio / Video Requirements. Video is allowed, but audio, including sound from displays, is not allowed. Please
ensure that your displays conform to this policy.
8. Electrical Access. Access to electrical outlets is available depending on the venue. We have a limited number of
extension cords and recommend that you confirm electricity availability and that you also bring your own
extension cord. In addition, if electrical access is required, you must make that request when you register on
Handshake. NOTE: Electrical access is not guaranteed at hallway events.
9. Responsibility. The Employer assumes the risk and responsibility of any loss or damage to its property or the
property of UVU by any person engaged in activity being organized or promoted by the Employer, regardless of
how the loss or damage is sustained.
10. Student Traffic. Employers and their employees are not allowed to impede traffic in any concourse, hallway or
aisle. Recruiters are also not allowed to stop students and must be respectful of students and other organizations.
11. No Recruiting in Other Areas on Campus. Recruiters are NOT allowed to recruit in other areas of campus at any
time. All activity is to remain at your booth.
12. Questions. Please contact Brynn Leavitt, Events & Marketing Manager, for approval or questions regarding your
activities, display items, or any other issues relating to your booth. The Career Development Center leadership will
provide the final determination of what is permissible at any event and may change without notice.
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5.26.21 Fair ProtocolA WORD ABOUT PROFESSIONALISM
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1. Terms of Employment. Before making an offer, the employer must fully disclose all terms and conditions about
the employment opportunity.
2. Swag at Recruiting Events. You are welcome to provide swag items at your booth.
3. Illegal Substances. Alcoholic beverages, unlawful drugs, or other illegal substances may not be consumed, used,
carried, or sold on any property or in any building owned, leased or rented by Utah Valley University. (UVU Policy
157, & 324) Failure to adhere to this protocol will result in the permanent barring from all future recruiting events.
4. Weapons. Utah Valley University complies with state law with regard to weapons on campus. Utah state law
clearly states that a person may not possess a dangerous weapon, firearm, or sawed-off shot gun on school
premises (Utah Code 76-10-505.5) except under certain conditions. One of these exceptions indicates that this
criminal statute is not applicable if the person is authorized to possess a concealed firearm as provided by the
Concealed Weapon Law. UVU abides by this law and accordingly allows concealed firearm permit holders to
possess their concealed firearm on campus. Weapons are not to be displayed at recruiting events, except as
legally authorized.
5. Animals. Subject to qualifications, exceptions and conditions outlined in UVU Policy 160, only the following
animals are allowed on university property: service animals, emotional support animals, and those used in
academic courses, laboratories, law enforcement or rescue purposes. Please contact the Career Development
Center before bringing an animal on campus.
6. Professionalism. We encourage all employers to dress and act in a professional manner, acting as an example to
the students present at the event. We have an expectation that recruiters will be professional, respectful, and
considerate of students and other recruiters. Professionalism includes addressing such issues as:
• Public displays of affection
• Throwing items at students
• Swearing at or making disparaging remarks to or about students or others on campus.
7. Responsibility. Each member of your organization is responsible for the actions of other representatives from
your organization. If someone else from your organization violates any of these protocols, you and your
organization may forfeit the opportunity of attending future recruiting events.
8. Product Sales. Facilities are scheduled solely for employee recruiting purposes. No products or services of any
kind may be promoted during any recruiting event.
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5.26.21 Fair ProtocolSHIPPING INSTRUCTIONS
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1. If you would like to ship materials to our office, we encourage overnight shipping at least five (5) days in advance
in order to ensure on-time arrival. Addressing the shipment to JanaLee Carter will help to ensure timely delivery
to our office. Also, please send the tracking number to JanaLee Carter at JanaLee.Carter@uvu.edu.
2. Shipping Address:
Utah Valley University Receiving
UVU Career Development Center – MS 203
c/o JanaLee Carter
1545 Business Park Drive
Orem, Utah 84058
PAYMENT INFORMATION
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1. Registration Pre-payment. The Career Development Center requires pre-registration and pre-payment for all
events. Prepayment must be made at least fourteen (14) calendar days prior to each event. The Career
Development Center reserves the right to cancel your reservation if payment has not been received by that time.
For your convenience, payments can be made through one of the following options:
• Online Payment. You are welcome to use our convenient online payment option (preferred) through
Handshake. Simply:
a. Invoice Payment. Click on the "Pay Here" link at the bottom of your invoice; or
b. Event Payment. Click on the green "Pay Now" button on the left side of your Handshake
registration.
• Telephone Payment. We are also happy to take your payment by credit card. Please contact JanaLee
Carter, Employer Relations Manager; or Jeffrey Mullis, or Alessandra Diaz at 801.863.6364.
• Check. If you prefer, you can send a check to the address below. Your check must include the
COMPLETE address provided below. Keep in mind your check must be received by our office (not just at
UVU) at least fourteen (14) days prior to the event. If you omit any information, there could be a
significant delay in our office receiving the check. Do not email credit card information to us!
Career Development Center
c/o JanaLee Carter
Utah Valley University
800 West University Parkway, MS203
Orem, Utah 84058 - 6703
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5.26.21 Fair Protocol2. Registration Cancellation. If you decide not to attend an event, please let us know as quickly as possible so that
we can cancel your registration and allow another organization to take advantage of the opportunity to
participate.
• If notice of cancellation is made fourteen (14) or more days before the event, we will be happy to provide you
with a full refund. If your cancellation is made fourteen (14) or fewer business days before the event, you will
be able to receive a refund only if we are able to fill your booth.
• If you cancel on the day of the event or do not show up for the event, you will not be eligible for a
refund. You will also be required to make the payment (if you have not already done so) prior to registering
for any future recruiting events.
• For record keeping purposes, if we receive your notice of cancellation at least fourteen (14) days prior to the
event, your payment will be refunded rather than transferred to another event.
QUESTIONS?
__________________________________________________________________________________________________________________________
If you have questions, please contact JanaLee Carter, or any member of the Employer Relations Team, by
phone at 801.863.6364 or as indicated below:
o JanaLee Carter, Employer Relations Manager, JanaLee.Carter@uvu.edu
o Jeffrey Mullis, Employer Relations Assistant, Jeffrey Mullis@uvu.edu
o Alessandra Diaz, Employer Relations Assistant, AlessandraD@uvu.edu
o Sterling Jarvis, Employer Relations Specialist, Samuel.Choi@uvu.edu
o Nate Huntsman, Employer Relations Specialist, Nate.Huntsman@uvu.edu
VIRTUAL EVENTS
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1. Event Steps.
• STEP 1: Set Up Your Event Schedule. It is important for you to set up your Schedule (1:1 Appointments and
Group Sessions) as soon as possible since this is necessary for students to interact with you. Instructions and
information can be found in the Handshake Employer Guide (click here). If you need further assistance, feel
free to contact an Employer Relations Assistant, Natalya Asay.
• STEP 2: Join us during the Event Welcome & Instruction Meeting. This event starts one (1) hour prior to the
fair, but you can join us at any time. We will be prepared to provide you with information on Handshake
enhancements, changes and tips as well as assisting you in accessing the event.
• STEP 3: Accessing the Fair. Each member of your team will access the event through their Handshake profile
by clicking “Schedule” on the top bar of the page.
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5.26.21 Fair Protocol2. Event Tips.
• Connecting with Students. Keep in mind the following suggestions:
In addition to including a member of your recruiting team you may want to consider inviting a recent hire or
an intern since it is easier for students to “see” themselves working with your organization.
Include members of your team from underserved populations especially in your group sessions.
Also, while some students are comfortable with 1:1 Appointments, other students feel more comfortable,
especially in an initial interaction, participating in a group setting. It is advisable to offer a mix of group session
as well as 1:1 appointments.
• Student Access. Be aware that Handshake has made it possible for students to have increased ability to filter
companies based on their major during this event. Be sure to upload jobs and identify the majors that are a
best fit for your positions.
• Group Sessions. When setting up each group session, be aware that even though students can join you after
the session has started, you and your team will want to begin right away – do not wait for additional students
to join you. For more information regarding the group sessions, view the following
article: https://support.joinhandshake.com/hc/en-us/articles/360051650333-Hosting-Virtual-Fair-Sessions
• 1:1 Appointments. As a reminder, it is important for your team members to check their own schedules
continuously as new students are able to sign up right before 1:1 appointments. When the appointment is
ending you will receive a notification one (1) minute before it ends.
• Student Notifications. Be sure to let students know when you are able to view their profiles during the 1:1
appointments. If you are unable to view their profile, you are welcome to ask them to make their profile
“Public” after the appointment. Be sure to request student contact information during the appointment.
• Student Sign Ups. Use the “qualifications” function sparingly. If you feel that not many students are
registering to participate in your 1:1 appointments, consider removing qualifications.
3. Technical Information
• Test Your Network Connection. Use the following link to test your network
connection: https://networktest.twilio.com/.
• Audio & Video Test. Test your video by clicking on the blue “Test Handshake Video” button after your
schedule has been set up. You can use this function to create a test session so you and your team can ensure
both your audio and video are working.
• Screen and Audio Sharing. When sharing your screen and playing a video, the “share screen” option does
not currently include sharing audio. It will just play whatever audio your microphone is picking up, so you will
need to make sure the mic volume is increased to pick up the audio. It may be best to follow up with students
afterward with the video link or, post a link to the video in the chat so students can watch it later on.
• Video Requirements and Troubleshooting. For additional information, access the following
article: https://support.joinhandshake.com/hc/en-us/articles/360051802973-Handshake-Video-
Requirements-Troubleshooting-Employers-
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