Ginseng Dealer Guide - Kentucky Department of Agriculture Plant Marketing Division Ginseng Program 111 Corporate Drive Frankfort, KY 40601 (502) ...

Ginseng
 Dealer
 Guide
 Kentucky Department of Agriculture
 Plant Marketing Division
 Ginseng Program
 111 Corporate Drive
 Frankfort, KY 40601
 (502) 573-0282
www.kyagr.com/marketing/ginseng.html

Kentucky Ginseng Dealer Guide
American ginseng, particularly roots with wild character, are highly demanded in the market. The
commercial value and demand places heavy harvest pressure on ginseng populations. Your
cooperation and legal trade of this resource is vital to the health of this industry. Inside this guide,
you will find all the details and form samples for legally conducting ginseng business in Kentucky.

Please take the time to review thoroughly. Following these recommendations help keep our program
in compliance and its continued success. It also helps provide efficiency in your time and our staff’s
time throughout the season.

Dealer Responsibility
As a Kentucky licensed dealer, it is your responsibility to review and understand how to complete the
required paperwork for recording ginseng transactions. The Kentucky Department of Agriculture
(KDA) uses information documented by a licensed dealer to complete export certificates and to
record and report annual harvest data to the United States Fish and Wildlife Service (USFWS). This
information is required in order to continue to have a ginseng program in our state.

Legal Authorization for Program
The Kentucky ginseng program is authorized under KRS 246.650,
KRS 246.655, KRS 246.660, KRS 246.990, and 302 KAR 45:010.

Kentucky is one of 19 states and 1 tribe with an approved wild
ginseng export program and is one of the largest producers of
wild ginseng. Your cooperation, stewardship, and following our
state’s ginseng laws help keep this industry going for the next
generation.

Guide Basics
Buying Kentucky Ginseng - As a licensed ginseng dealer you are
legally able to buy uncertified Kentucky ginseng from harvesters
or other Kentucky dealers. This section will cover buying basics of Kentucky ginseng, including how
to complete your Purchase Forms, how to order more purchase forms, and legal for trade scales.

Selling Kentucky Ginseng - As a licensed ginseng dealer you are
legally able to sell uncertified Kentucky ginseng to other Kentucky
dealers or certify Kentucky ginseng to take it out of state. This Boxes throughout this
section will cover how to complete paperwork for dealer-to-dealer document highlight important
transactions and export certification of Kentucky ginseng. notes, new information for
 2020-21, and COVID-19
Ginseng Inspection – Part of the export certification process is an in- guidance.
person inspection of the ginseng root. These inspections are
available by appointment in Frankfort. The schedule for this year’s season is included in this section.
End of season procedures including weight receipts are under this area.

Kentucky Ginseng Seasons

 SEP DEC SEP SEP MAR

 1 1 1 15 31

 Harvest Season Green Buying Dry Buying Buying
 Season Starts Season Starts Season Ends
2 Kentucky Ginseng Dealer Guide 2020-21

Buying Ginseng
Ginseng roots vary greatly in size and characteristics. Seasonal and cyclical weather patterns, harvest month,
and age of root may affect the quality of the root. Post-harvest handling and drying techniques affect the
market value of the ginseng root. Roots dried too fast and with too high of heat damages the coloring
throughout the ginseng root and the desired chemicals inside the ginseng root. Ginseng dried too slowly
encourages fungal grow and discoloration on the root. As a dealer, you may choose to buy fresh roots to
control the drying process or sell fresh roots.

Dealer Definition Review
Who can buy ginseng for resale or export? Only a licensed dealer. Anyone purchasing ginseng for the
purposes of resale or export should hold have a ginseng dealer’s license in Kentucky.

What constitutes as ginseng buying? If you advertise on social media or in newspapers as buying ginseng, you
should be a licensed dealer. Do you post signs on the roadside as buying ginseng? You should apply for a
dealer’s license. Does a family member, spouse or employee help handle paperwork, money, or roots? It is
recommended that they become a licensed dealer. If you are in doubt, our recommendation is always to
obtain whatever licensing or paperwork.

After obtaining your license, two main considerations are properly weighing your ginseng and record keeping.

Legal for Trade Scale
Dealers purchase American ginseng and other forest-harvested herbs by weight. It is important when
conducting sales to have the correct weight. It is a good business practice to obtain accurate weights.
Additionally, you must record the weights for each ginseng transaction on a provided Purchase Form. A
certified legal for trade scale is the lawful way to measure weights of your products.

Is my scale legal for trade? A legal for trade scale will be
All scales used for commercial sales, including conducting ginseng marked with the following:
business, must be legal for trade, made for commercial use, and accurate.
  A serial number.
A legal for trade scale will be marked with the following:
 A serial number.
  A model number.
 A model number.  Class III designation on the
 Class III designation on the identification plate or seal. identification plate or seal.

All scales put into service in Kentucky after July 1, 2003 must have a National Type Evaluation Program (NTEP)
certificate of conformance. Scales that were in use prior to July 1, 2003 are exempt from this regulation.

Scales to review further
 Scales marked "Not Legal for Trade" are not acceptable. Baby scales or kitchen scales are two types of
 scales that are not legal. Additionally, most postal scales are not legal for trade.
 Hanging scales are allowed as long as they meet all of the legal for trade criteria. Vendors selling scales
 should be able to inform the purchaser that a scale is Handbook 44 compliant. There are some hanging
 scales that do not meet these criteria, so it is important to get the assurance from the vendor in writing.

What makes my scale certified?
 It is the responsibility as the scale owner to have the device inspected and to maintain the accuracy of the
 scale. Scales should be inspected annually.
 Inspections may occur any time of the year, not just at the start of ginseng season. Inspectors with the
 Kentucky Department of Agriculture (KDA) conduct these inspections.
 The inspector will place a sticker when scale that passes inspection and provide you a print out. Your
 scale is certified for twelve months.

How to get my scale inspected?
For the 2020 season, you will need to call (502) 573-0282 to request a scale inspection. Availability may be
limited due to COVID-19.

Kentucky Ginseng Dealer Guide 2020-21 3

Inventory – Record Keeping
As a dealer, you should document all ginseng transactions. This is from the time you purchase the ginseng
from a harvester/digger/collector or another dealer to when you sell it. You must be able to account for all
ginseng poundage, which is in your possession or has been in your possession and how it stopped being in
your possession. This includes the following:
 How and when and who the ginseng was sold
 Stolen (we recommend reporting to law enforcement authorities, too.)
 Destroyed (fire, flood, damaged, etc – document with photographs and other supporting materials)
 What is certified or not certified
 If you are a buyer of multiple states, ginseng that originates from outside of Kentucky should be clearly
 labeled and not comingled along with proper certificates from the state of origin.

How you choose to keep track of the ginseng is up to you. The only requirements is that your inventory system
must be self-explanatory to an outsider and available upon request.

Provided Forms
The Kentucky Department of Agriculture provides Purchase Forms and a Purchase Form Log to record
transactions. Record all ginseng purchases only on original, triplicate Ginseng Purchase Forms provided to
you. To request additional purchase forms, document the activity on your forms on the Purchase Form Log.
The purchase form log is available as a template to fill out on your computer by email request.

Sales tracking root inventory documentation, and other ginseng activity is important to keep track. How you
do so is up to your own business practices. However, the system must be self-explanatory to someone not
familiar with your business.

Other Buying Considerations
Ginseng regulations cover the minimum requirements for legal trade. Often, the market demands a higher
quality and older root than what may be harvested and sold to you.

When purchasing ginseng, you should develop an inspection process to
review the condition and character of the roots you are buying. Ginseng
roots are required to have at least four (4) neck scars for legal export.
With each year of growth the stem leaves a scar when it dies back for the
year. There should be four of these scars on a root, at the very minimum.
If you are buying fresh ginseng, you should establish if you wish for
harvesters to wash the ginseng and storage until the root is sold. Fungal
growth and mold is a large concern. If you buy fresh ginseng to wash
and dry yourself, there are specific concerns in recording on your
purchase forms, described under the section to help you complete your Image 1. Ginseng roots with age scars
forms. marked. The orange, light mark is next
 season's developed growth bud. The root on
 the left grew at least 13 years. The right root
If you are buying dry ginseng, you should notify harvesters how you wish
 has at least 17 neck scars.
the ginseng to be washed before drying. Dry ginseng is very brittle and
necks and fiber are easily damage. Ginseng coloration and chemical
compounds are very sensitive to drying temperatures. Ginseng roots need gentle heat (86 to 100.4 degrees)
rather than aggressive heat in an oven, microwave, or in direct sun.
 Healthy at Work
Ginseng is a consumable product. Good handwashing and sanitation is Minimum Requirements
encouraged.  Enforce Social Distancing (six
 (6) feet or more)
COVID-19 Recommendations  Universal face coverings
Practice good Healthy-At Work practices when buying ginseng. Provide  Provide Adequate Hand
good ventilation and limit the number of individuals in your buying Sanitizer and Encourage
facility. Consider conducting purchasing outside, under a tent with a fan Hand Washing
to provide cross flow air movement. Use extra tables to create social  Ensure Proper Sanitation
distancing barriers. Remind folks to wear masks and if they have been
  Conduct Daily Temperature /
ill to not approach you or come into your facilities. Visit for more
 Health checks
guidance. https://govstatus.egov.com/ky-healthy-at-work
4 Kentucky Ginseng Dealer Guide 2020-21

Ginseng Purchase Form

Purpose of Ginseng Purchase Form
The Ginseng Purchase Form is for recording all purchases of ginseng from harvesters by licensed dealers.
Dealers complete these forms in the presence of the harvester at the time of purchasing roots. On this form
you will capture the growing method and condition of the ginseng at the time of purchase, harvest year, the
harvester’s name and contact information, when and where
they harvested the ginseng, and the weight of ginseng roots
on your certified scale.

 Do not transfer purchase forms among dealers.
 The serial numbers of the purchase forms are
 issued to your specific dealer number.

Upon first approval of your ginseng dealer's license, you will
be issued a series of purchase forms. These come in
bundles of 25 forms. To order additional purchase forms,
you submit a log of your purchase forms. The Ginseng
Purchase Form Log is in the next form section.

Harvesters and Growers
If you are a harvester or grower selling your own ginseng,
you can use this form to document your ginseng to sell to
other dealers or to present for certification.

As a dealer, you must see that this form is filled out
completely prior to presenting for certification or selling
the ginseng to another dealer. KDA staff will be unable to
certify any ginseng where the paper work is incomplete.

 

 Figure 1. Acceptable form revisions acceptable for 2020-21 the harvest season.

Kentucky Ginseng Dealer Guide 2020-21 5

How to fill out the Ginseng Purchase Form

 Signature statement at middle Each harvester signing the form agrees to the statement at the top of
 (Rev 20190 or top of page (Rev the page,
 2014) “The undersigned parties certify that they have complied
 with all state and federal laws pertaining to the recording, harvest,
 purchase, sale, and transfer of ginseng.”
 Form Number This is a five digit serial number. This number is recorded and each
 form is issued by dealer number. Purchase Forms are non-
 transferable. More are available by submitting a Purchase Form Log.
 All ginseng represented on this Mark each box and fill in to describe the ginseng purchased, as each
 purchase form was purchased as: sub area is explained below.
 Ginseng Condition: What was the condition of the root when you purchased it from the
 harvester?
  Green  You check green and only record green weights on this form,
  Dry if the ginseng is fresh.
  You check dry if the ginseng is dry when you buy from the
 harvester only record dry weights on this from.
 Use a single form to record each type.

 Green Buying SEP Dry Buying SEP
 Season Starts Season Starts
 1 15

 Did you purchase green ginseng, Check yes or the Green converted to Dry box if you buy ginseng fresh,
 then convert it to dry ginseng? green from the harvester and dry this ginseng. Instructions for
 converting the weights is under the weight section.
  Green converted to Dry
 Growing Method: How was the ginseng purchased grown?

  Wild Ginseng Growing Method – Legal Kentucky Definitions
  Wild Simulated The legal definitions of Kentucky attempt to capture the growing
  Woodsgrown practices to help you honestly market ginseng base on production
  Cultivated practices and root character. These are defined under 302 KAR
 45:010.
 • Wild ginseng is ginseng grown with minimal interference by
 humans, and under natural canopy in forest or woodlands.
 Mature ginseng plants resulting from berries of wild ginseng
 planted as required under harvest laws are also wild.
 • Wild Simulated ginseng is grown from seed not planted under
 harvest regulations with minimal interference by humans
 and under natural canopy.
 • Artificially propagated ginseng is grown from seeds or rootlets
 that are either exempt from the provisions of the Convention
 on International Trade in Endangered Species of Wild Fauna
 and Flora (CITES) or have been derived from cultivated
 parental stock. Refer to CITES Resolution Conf. 11.11 (Rev.
 CoP15) for more information on regarding the definition of
 “artificially propagated”. Woodsgrown and cultivated
 ginseng may be artificially propagated.
 • Woodsgrown ginseng is grown under natural canopy
 and has been purposefully managed.
 • Cultivated ginseng is grown under artificial shade and
 in tilled soil.

 Use a single form to record each type
 Harvest Year What year was the ginseng harvested?

6 Kentucky Ginseng Dealer Guide 2020-21

Printed Name of the Harvester As a dealer, it is your responsibility for this to be legible. Write in the
 full first and last name of the person you are purchasing ginseng
 from.
 Address Write in the complete street or box number of the harvester’s address.
 City, State Zip Write in the city, state, and postal zip code for the harvester’s
 address.
 Signature of Harvester The harvester needs to sign or make their mark.
 Harvester ID # (Driver’s As a measure of protection against possible fraudulent transactions,
 License/Passport/Etc.) purchase forms now have a place to record the driver’s license
 number or other identifying information about the individual selling
 ginseng. This is to assist you as a ginseng dealer to fully document
 and obtain true information on transactions and covers all ginseng
 New for 2020-21 transactions.
 Confirm and document
 identity on all ginseng • Ask to examine the harvesters' photo identification
 transactions • Very important to verify and document harvester's identity
 • Verify their information is correct that you've recorded on the
 Ginseng Purchase Form
 • Record their drivers' license number on an extra transaction
 line on the purchase form.
 • Obtain a copy of their photo identification.
 • Consider paying by check or cashier's check; just not cash

Recording Harvester Information
For the 2020-21, newly printed forms have a space to capture this extra information. On the older forms, you
can simply use two lines per single transaction to provide plenty of space. Examples are below.

 Image 2. Examples of capturing harvester information on forms with revision dates 2019 and 2014..

 Month/Day/Year Purchased Fill in the date you purchased the ginseng from the harvester.

 Use numerical format. For example, September 14, 2010 would be
 09/14/2010.
 Month Harvested Ask the harvester when they dug the ginseng and fill in the month.

 Kentucky Ginseng Harvest Season SEP DEC
 1 1

Kentucky Ginseng Dealer Guide 2020-21 7

County Harvested In Kentucky has 120 counties. As a dealer, you will receive a list of
 them, as well as their cities.

 A large part of the ginseng program is an accurate recording of the
 harvest weight by county our state. County weights are totaled and
 reported to the USFWS as part of Kentucky participating and having a
 wild ginseng program.

 If a harvester says the ginseng came from more than one county,
 have him or her tell you a guess of how much came from each. Place
 one county on each line. You can put the same harvester transaction
 across multiple lines.

Harvest was in more than one county
Ginseng may be harvested in more than one county. When they have two or three counties worth of ginseng
in their lot, have them estimate what percentage is from each county. These must be split on different
transaction lines.

This is an example of how to fill out Purchase Form when a harvester presents ginseng from more than one
county. They should be broken up on several lines, instead of being put on the same line.

 Unacceptable Acceptable.

 List counties on separate
 transaction lines.

 Weight (Pounds) Place the weight of the ginseng on this line. All weights should be in
 pounds and measured on a certified scale. One county weight per line.
 Purchase Forms will not be accepted
 unless the weight is listed in a pounds only format!

 Wet
 Dry

 Image 4. Revised form, 2019 Image 3. Revised form, 2014.

 Total Weight (Pounds) Add up each weight from lines 1 -10 and put the total weight here.
 Double check your math!
 Printed Name of Registered Dealer Print your name on this line. Fill this out the day you complete the
 form either due to selling or all transaction lines filled.
 Dealer Number Place your dealer number on this line.
 Signature of Registered Dealer Sign your name on this line.

8 Kentucky Ginseng Dealer Guide 2020-21

Date Put the date you sign this form. Fill this out the day you complete
 the form either due to selling or all transaction lines filled.

Green to Dry Conversion Forms
As a dealer, you have the opportunity to buy ginseng fresh as green ginseng. Sometimes market conditions
warrant for you to dry this ginseng you purchased green. You
may simply want to control the washing and drying process
yourself. It is important that you accurately document the For each transaction line:
ginseng at the time of purchase from the harvester; the ℎ 
 = ℎ 
condition must match. 3

To convert green weight to dry weight, simply use the provided 1 ℎ 
 + 2 ℎ 
Green to Dry Conversion Chart provided in your dealer packet or
 + 3 ℎ 
print from the Kentucky ginseng website. The conversion is a
 + 4 ℎ 
standard three to one (3:1) ratio of green weight to dry weight.
 + 5 ℎ 
This means three (3) pounds of green ginseng would be = 
equivalent to one (1) pound of dry ginseng. You can divide each
weight by three on each transaction line. To find the new total
weight, add up each transaction line.

 Green Green ÷ 3 In this example, the total is different due
 0.56 0.19 to a rounding error.

 0.83 0.28 To be consistent throughout (on paper
 0.26 0.09 and as recorded in our database), each
 0.19 0.06 line must be converted one by one. The
 0.31 0.1 rule of thumb is one-third (1/3) of the
 wet/green weight equals the dry weight.
 0.44 0.15
 1.00 0.33 In other words, you divide each individual
 0.27 0.09 transaction line by 3 or use the provided
 1.07 0.36 conversion chart, and then add them up
 for the total weight.
 0.83 0.28
 5.76 1.93

 5.76/3= 1.92

 Image 5. Dividing the Crossed Out Lines and other Errors
 bottom total weight is not If you make an error and need to void a line, document the reason for the void.
 an acceptable method for If the harvester backed out of the sale after filling out the line, just explain that
 Green to Dry conversion. on the next line.

Any changes must be properly noted and documented. If they are not clear, it could cause a delay in
processing your form. Any variance in the use of the form – even if your ginseng dried down less than the 1/3
conversion – should be documented, openly and clearly. Any variations on these procedures must be noted in
writing prior to certification.

In short, KDA staff must clearly be able to understand any written notations clearly without requesting
clarification. We must be able to clearly understand any explanations and mark outs. Clearly mark the
reasoning for any corrections. You may use additional, full sheets of paper, if you need more room to explain.

Purchase Form Completion
Correctly filling out your Ginseng Purchase Form will help our office process your paperwork faster.
Do not use stapes on ginseng forms or documents, paper clips work great!.

 Keep all forms available on file for inspection for five years.

Kentucky Ginseng Dealer Guide 2020-21 9

Copy Routing of Ginseng Purchase Form

Each Purchase Form comes with three non-carbon copies. The use of each color and copy is described below.
Use a clipboard or other hard surface with an extra sheet of paper or notebook under the form to fill out each
form. Writing will transfer onto stacked forms; be sure you are only marking on one set of forms at a time.

White Copy - KDA
The white copy is the original. This is the copy that
our office needs to process your paperwork for an
export certificate. If you certify your ginseng, you
will present the white copy to receive your Export
Certificate.

If you sell your ginseng to another licensed
Kentucky dealer, you will give that dealer the white
copy, plus the ginseng sold. The buying dealer is
responsible for certifying prior to export. As the
selling dealer, you would record this activity on your
Ginseng Purchase Form Log.

If you purchase ginseng in a dealer to dealer to
dealer (or more) transaction, you are responsible
for making your own copies of Purchase Forms for
your files. The white copy always follows the ginseng
until certification.

If you do not wish for another dealer to see your
Purchase Forms and list of diggers, we recommend
certifying the ginseng for export yourself.

Yellow Copy – Dealer Files
 The yellow copy stays in your files, if you certify your own ginseng.

 If you sell your ginseng to another dealer in a
 dealer to dealer transaction, you will release the
 white copy and yellow copy of the Purchase Form to
 the dealer purchasing your ginseng, as well as the
 ginseng.

 Pink Copy – Dealer Files
 The pink copy is an extra version of the form.
 This is used in dealer to dealer transactions. If
 you sell your ginseng to another dealer, keep this
 for your files.

 Image 6. Ginseng fiber
 and dirt presented from
 ginseng sales of green
 root as part of
 certification.

 Image 7. You can remove
 the heavy-duty staples in
 your packet to have single
 sheets of purchase forms.

10 Kentucky Ginseng Dealer Guide 2020-21

Ginseng Purchase Form Log

As a licensed dealer, you are issued a series of Purchase Forms. These purchase forms come in a bundled
back of 25 forms. Each has its own serial number and are tracked to your dealer number. The purpose of this
log is to account for all purchase forms.

 Do not transfer purchase forms.
 The serial numbers of the purchase forms are
 issued to your specific dealer number.

The purpose of this form is to keep track of that status of
the purchase forms issued to you. In the status column
provide details such as, " Certified on __________ (date)",
"Sold Dealer to dealer on ________ (date) to Dealer
Number ______", or "Other, explained _________: "
Submit to KDA once completed. DEALERS should make a
copy of this form for your records.

Each month, from September to April, you should submit
a log sheet. If no buying activing, simply say, “no buying
activity”.

A form with the serial numbers prefilled is in your form
bundle Blank versions of this form are be available for
download and printing from our website
http://www.kyagr.com/marketing/ginseng.html, look to
the right under “Forms & Documents” for “Ginseng
Purchase Form Log Sheet” or at http://www.kyagr.com/marketing/documents/GIN_PurchaseFormLog.pdf.

How to fill out the Ginseng Purchase Form Log

 Purchase Form Number Enter the 5 digit serial code of the purchase form. This sheet will
 hold information for up to 25 purchase forms.
 Ginseng Condition How did you purchase the ginseng? Green or Dry? Mark one. If you
 bought green and then dried, also mark converted to dry.

 Ginseng Grown Method What type of ginseng was reported?

 Harvest Year What was the harvest year for this form?

 Green Pounds What was the total weight on the form, if purchased green?

 Dry Pounds What was the total weight on the form, if purchased green and dried
 or if bought dry.
 Form Status Examples Was…. Write in
 Was this form not used? Not used
 Was this form voided? Void
 Did you certify this form? Certified on (Date)
 Did you sell in a dealer to dealer Sold D-D on (date) to (dealer
 transaction? number & name)
 Other Explain any other situation

Kentucky Ginseng Dealer Guide 2020-21 11

Selling Ginseng
Dealers may sell ginseng to other dealers. This could occur before or after certification. If you as a dealer sell
to another dealer, you must complete a Dealer-to-Dealer Transaction Form and keep your corresponding original,
 white Ginseng Purchase Forms to the Kentucky dealer you sell the
 ginseng. It up to that dealer to schedule their inspection and have it
 certified.

 Who can export Kentucky ginseng out of Kentucky? Only a licensed
 Kentucky dealer. Anyone purchasing ginseng for the purposes of
 resale or export should hold have a ginseng dealer’s license in
 Kentucky. Dealers may obtain an Export Certificate for their Kentucky
 ginseng to leave Kentucky.

Harvesters or growers that wish to
sell their own ginseng out of state Exporting ginseng out of the United States is handled on the
can have their own ginseng certified federal level. The Kentucky Department of Agriculture is only
for export. They would first become responsible for Kentucky ginseng.
and dealer and follow the same
process as a dealer that buys Exporting American Ginseng out of the United States
ginseng to resale and export. If you (From the APHA Ginseng Stewardship Brochure Series)
are wishing to sell ginseng on social
media, online websites, or via online What are the requirements to export wild American ginseng?
auction sites it is good policy to • CITES permits are required for export of American
become and dealer and certify each ginseng, and must be obtained from the FWS’s Division
of those lots.
 of Management Authority (DMA).
Ginseng originating from other • Complete and submit export application form 3-200-34
states must be certified at the state to DMA (download at: http://www.fws.gov/forms/3-200-
of origin prior to import into 34.pdf).
Kentucky. If you are running a • Photocopies of your valid State ginseng dealer's permit
route in multiple states, there is no or license and of your valid U.S. Department of
grace period to return to the state Agriculture General Permit must be submitted with your
of origin for certification in
 application.
Kentucky. Also, as a Kentucky
dealer, you must keep clear and • For the upcoming harvest season, applications for wild
concise inventory of uncertified ginseng should be submitted to DMA no sooner than July
ginseng. There should be no co- 15th.
mingling of uncertified root and • Applications for wild ginseng from prior harvest seasons
certified root. If you have inventory may be submitted at any time.
of root from several states, it should
 • Wild ginseng collected in different harvest seasons
be clear on what ginseng is what
 require separate CITES exports permits issued specific to
from your containers and
documentation. the season that the ginseng was collected in.
 • Allow DMA 60 days to process your application.
KDA staff does not assist you in • A complete original CITES export permit plus two
selling your ginseng, only through complete copies of that permit, a complete Wild Ginseng
the process for legal sales. It is up Export Report, the original State Certificates, and a
to you as a dealer to network and
 shipper's invoice are all required at the time of export.
create your market. Our staff will
help you with the appropriate CITES export permits are valid for six months.
documentation for your ginseng to • For more information, contact DMA at: phone:1-800-358-2104 or
legally leave Kentucky. 1-703-358-2104; Fax:1-703-358-2281; E-mail:
 management_authority@fws.gov -Internet:
 http://www.fws.gov/permitsmanagement_authority@fws.gov

12 Kentucky Ginseng Dealer Guide 2020-21

Dealer to Dealer Transaction Form
As a dealer, you may not want to certify your ginseng for export,
but sell it to another dealer instead. This form records such
transactions. The white copy of the Purchase Form follows a Dealer to
Dealer form until the ginseng is certified for export from Kentucky.

This form is for ginseng sold from dealer to dealer that is
uncertified.

 After a dealer-to-dealer transaction, it is then up to
 the buying dealer to certify the ginseng before
 export from Kentucky.

 As the selling dealer, you would also document
 your Dealer-to-Dealer sales on your Ginseng
 Purchase Form Log

In case of dealer-to-dealer-to-dealer (or more) transactions,
simply fill out a new form for each transaction.

The white copy of the Purchase Form and white copy of all
Dealer/Dealer forms must follow the ginseng until paperwork is
presented for certification.

It is up the buyer in dealer-to-dealer (or more) certify the ginseng before export from Kentucky.

How to complete each section of the form:
Purchase Form Number (5 digits) Write in the Form Number from each Purchase Form
 represented in the transaction.

  Wild  Woodsgrown Check to note the ginseng growing method: Wild, Wild
  Wild Simulated  Cultivated Simulated, Woodsgrown, or Cultivated.

  Green Check to note whether the ginseng conditions is dry or green
  Dry at the time of the dealer-to-dealer transaction.

Harvest Year Write in the ginseng harvest year.

Weight (Pounds) Total weight listed on the Purchase Form in pounds.

Total Weight Add up the weights of all Purchase Forms listed to obtain the
 total weight.

Transaction Date Indicate the date when this transaction occurs.

Seller Printed Name of Registered Dealer Print the name of the buyer legibly.

Seller Signature of Registered Dealer Have seller sign their name

Seller Dealer Number List the seller's dealer number

Buyer Printed Name of Registered Dealer Print your name legibly.

Buyer Signature of Registered Dealer Sign your name.

Buyer Dealer Number Fill in your dealer number from the license.

Kentucky Ginseng Dealer Guide 2020-21 13

Copy Routing of Dealer-to-Dealer Transaction Form:

The Dealer-to-Dealer Transaction forms are available in triplicate. The use of each color and copy is described
below. Use a clipboard or other hard surface to fill out each form. Writing will transfer onto stacked forms; be
sure you are only marking on one set of forms at a
time.

White Copy – KDA
The white copy is the original of this form. The buyer
on this form should submit the white copy of the
Dealer to Dealer Transaction form, along with the
white copy of the related Purchase Forms to the
Kentucky Department of Agriculture to obtain an
Export Certificate.

In case of dealer-to-dealer-to-dealer (or more)
transactions, simply fill a new form for each
transaction. The white copy of the Purchase Form and
white copy of the Dealer-to-Dealer Transaction Form of
every transaction must follow the ginseng until
paperwork is presented for certification.

In dealer-to-dealer-to-dealer (or more) transactions,
you are responsible for making your own copies of
Purchase Forms for your files. The white copy always
follows the ginseng until certification.

Yellow Copy – Buyer
The ginseng dealer buying ginseng from another
dealer should keep the yellow copy on file.

Pink Copy – Seller
The ginseng dealer selling ginseng to
another dealer should keep the pink copy
on file.

Other Notations:
 Keep all forms available on file for
 inspection.
 An Export Certificate will be issued from
 the Dealer-to-Dealer Transaction Forms
 and corresponding Ginseng Purchase
 Forms and root inspection.

 On the left are 16 underage roots. On the
 right is one legal root.

 Notice that 16 little roots barely weigh
 more than a single legal root.

 Not only is harvest of underage illegal, it
 is worthless. Keep them in the ground
 and let them grow.
14 Kentucky Ginseng Dealer Guide 2020-21

American Ginseng Export Certificate

Exporting Ginseng out of Kentucky
Before ginseng harvested in Kentucky can leave the borders of
Kentucky, a Kentucky ginseng dealer must certify it for export
out of Kentucky. This is true whether you are a harvester that
lives in or out of state or a Kentucky ginseng grower planning
to transport ship ginseng or dealer running a buying route.
Export under the Kentucky Ginseng Regulations means “to
transport, ship, carry, haul, take, or otherwise move ginseng
collected in Kentucky outside of Kentucky.”

Ginseng must also be certified at the state of origin before
coming in Kentucky.

Additionally, to export ginseng out of the United States, getting
it out of the harvested state is the first step in that process.
Once Kentucky ginseng is certified for export, it may be sold at
any time to anyone, under Kentucky regulations. You will need
to check with the importing state, especially in regards to hold
over ginseng, for that state’s laws and regulations regarding
ginseng.

Certifying Kentucky Ginseng
In order to certify Kentucky ginseng, you must first become a licensed Kentucky dealer. Information and the
 application for becoming a Kentucky licensed ginseng dealer are available
 at http://www.kyagr.com/marketing/plantmktg/ginseng/Dealers.htm.
 Ginseng certification There is a fee of $75.00 for Kentucky residents and $150.00 for non-
 requires an in-person residents to become a dealer.
 root inspection.
 Once a dealer, you will receive a packet of information about the
 Schedule your
 program that includes instructions on recording purchases of ginseng
 appointment via your from harvesters and from other licensed ginseng dealers.
 gmail account at
 https://tinyurl.com/gi It is important you review the information and instructions provide for
 nsengappointment. the Purchase Form and the Dealer to Dealer Transaction Form in this
 packet! Properly filling out your paperwork and building your lots prior your
 certification appointment will greatly speed up the process.

Certification and Inspection Process
Acquiring your Export Certification goes in conjunction with the ginseng inspection. The process flow is below
 1. Schedule your appointment via your gmail account atttps://tinyurl.com/ginsengappointment. Our
 offices are under reduced staffing levels due to Health at Work restrictions as part of health initiatives
 of the COVID-19 pandemic. See the calendar in the Ginseng Inspection section for this season’s
 inspection calendar.
 2. Submit electronic copies of your Purchase Forms, any Dealer to Ginseng Inspection COVID-19
 Dealer Transaction Form, and certification lots for us to record at procedures include
 least two (2) days before your appointment.  Enforcing social distancing
 3. Arrive timely to your inspection appointment on your scheduled day.  Requiring face coverings
 Our offices are closed to the public and ginseng staff are only  Providing hand sanitizer and
 available in person on the posted days by appointment. encouraging hand washing
 4. Bring original documents, certification fee payment, ginseng, and  Ensuring proper sanitation
 health assessment to our inspection station.  Conducting a written Health
 5. Sign your Export Certificates. Assessment with a
 6. Receive your fee receipt. temperature check

Inspection and certification procedures are outlined in further detail in this
guide.
Kentucky Ginseng Dealer Guide 2020-21 15

How to complete the American Ginseng Export Certificate
KDA staff complete most of the Export Certificate. You are responsible for verifying your lot amounts are
correct and submitted to us as part of your certification request. As a dealer, you will print your name, dealer
number, signature, signature date, and dealer shipment number.

Year Write in the year ginseng is harvested.

Total Numerical Weight Write the weight in pounds, decimal format. Example, 12.21
 (correct), not 12 pounds 3 ¼ ounces (incorrect).

Total Written Weight Write out the weight with words, like you would on a check. For
 example, 12.21 would be twelve and 21/100 pounds.

Printed Name of Registered Dealer Print your name legibly.
 Dealers will fill out their printed
Signature of Registered Dealer Sign your name.
 and signed name, their dealer
Dealer Number Fill in your dealer number from the license. number, signature date, and
 dealer shipment number.
Date Write the date you sign the form.

Dealer Shipment Number This is up to you as a dealer to provide.

  Wild Check the box indicating if this shipment of ginseng is Wild, Wild
  Wild Simulated Simulated, Woodsgrown, or Cultivated ginseng.
  Woods Grown Shipment can only contain one type.
  Cultivated

  Dry Check the box indicating if this shipment contains green or dry
  Green ginseng. Shipment can only contain one type.

Purchase Form Number (5 digits) As an exporter, you may pull from multiple Purchase Forms to
 complete your lots. This means portions of your Purchase Forms
 may appear on multiple export certificates.
 To capture this information, fill in the five digit Purchase Form
 Number on the top right hand corner of the document. Do this for
 each Purchase Form which is included on this Export Certificate.
 For example, purchases indicated on Ginseng Purchase Forms
 00001, 00011, 00021, and 00031 will be part of a shipment with
 Export Certificate Number 9999.

Line Number(s) Write which lines (ranging from 1 to 10) from each Purchase Form
 are included on this Export Certificate.

Total Pounds Write in the total poundage for the ginseng represented on the
 export certificate.

Signature of State Agent A Kentucky Department of Agriculture staff member trained in the
 ginseng program will review your Purchase Forms and sign their
 name.

Title of Agent Kentucky Department of Agriculture staff member's title

Date of Certificate Date in which Kentucky Department of Agriculture staff member
 completes certification for this export certificate.

VALID ONLY WITH SEAL OF KENTUCKY This area is for an embossed stamp which the state agent will apply
DEPARTMENT OF AGRICULTURE upon certification. Document is not valid without it, nor are copies.
 Photocopying the Export Certificate is prohibited.

16 Kentucky Ginseng Dealer Guide 2020-21

Copy Routing of American Ginseng Export Certificate
The American Ginseng Export Certificate form has three copies on non-carbon paper. The use of each color
and copy is described below. Use a clipboard or other hard surface to fill out each form. Writing will transfer
onto stacked forms; be sure you are only marking on one set of forms at a time.

 White Copy – Dealer
 The white copy is to follow the ginseng in all shipments. It will accompany the ginseng
 upon export from Kentucky. If the ginseng is exported out of the United States, this form
 will be filed with the forms and permits necessary for the ginseng to leave the country.

 Yellow Copy – Dealer
 A dealer should keep the yellow copy for
 his/her files and available for inspection.

 Pink Copy – Office Record
 The pink copy is retained by the Kentucky Department
 of Agriculture.

OTHER NOTATIONS:
  The Export Certificate is only valid with the embossed seal of the Kentucky Department of Agriculture.

Documents you need to submit
To help make this process most efficient, an active email account is necessary. Please note that we often
cannot send or receive emails from address hosted at the yahoo.com domain. Further, an email account from
google, a gmail account, is required to use the self-scheduling

1) Your purchase forms, dealer to dealer forms, and other purchasing documentation.
2) You will receive an email verifying your totals we recorded the day before your appointment.
3) You must also provide your certification lots. We will have your Export Certificates competed and ready for
 your signature at your appointment.

An example how to write out your lots for certification:
 Lot Number Total Lot Form Line Pounds on Container Container Ginseng
 Weight Number Number (s) the Form Number weight Weight in
 (pounds) empty the
 (tare container
 weight) (Lot
 Weight)
 1 1.00 42502 2, 4, 6-10 1.00 1 XXX XXX
 2 1.00 42502 1, 3, 5 .52
 XXXXX XX .48
 3

4) Please always have a total of all ginseng and paperwork. Communicating how you need your Export
 Certificates helps us process your paperwork efficiently. Some dealers build lots and prepare by using
 mock export certificates, grouped with each set of purchase forms. This Lot Sheet is a convenience for
 those that outline on notebook paper or not in habit of building lots. You are responsible for building your
 own lots and provide with your purchase forms.

Included in your dealer packet and as a supplement on the website, there is the Export Certification Lot
Builder Worksheet to help you complete your lots before your certification submission.

Kentucky Ginseng Dealer Guide 2020-21 17

Ginseng Certification Inspection
We are making some changes to our ginseng certification procedures to expedite and minimize your time on
KDA campus. Your cooperation and planning is critical for this year’s success and each other’s safety. In order
to accommodate and provide the essential services from our office for your business, it is important for you to
plan and anticipate your business needs.

Our offices have reduced staffing to minimize potential exposure to COVID-19 and meet Healthy at Work
Guidelines. Visitors are allowed on campus by appointment only. You must conduct a self-administered
health assessment the day of your appointment and wear a mask.

Ginseng Inspection Appointments
1. Ginseng inspections are by appointment.
2. To help make this process most efficient, an active email account is necessary. Please note that we often
 cannot send or receive emails from address hosted at the yahoo.com domain. Further, an email account
 from google, a gmail account, is required to use the self-scheduling
3. You may schedule an appointment using a google/gmail.com account. A gmail account, is required to use
 the self-scheduling appointment calendar at https://tinyurl.com/ginsengappointment.
4. You will need to submit your Purchase Transaction Forms, Dealer to Dealer Transcation Form, and
 certification lot preferences before your appointment. We will review and record these documents before
 your scheduled appointment.
5. Your options to submit your documents follow:
  Scan your documents, including dealer to dealer transaction forms
  Fax your documents. Contact us for the number and for us to know to look for documents on the fax
 machine to secure your documents.
  Use a PDF software on your phone to text or email. (https://www.simplemost.com/how-to-use-your-
 phone-to-scan-documents/)
  Mail copies of the originals. We can contact you to schedule your appointment after we receive your
 purchase forms. This is not an option if you need timely export certificates. We do not recommend
 mailing the original documents.
  Drop off the originals at our office. We have a drop box in our lobby you can leave an envelope with
 your documents. This is simply a drop off box; there will not be any staff available to assist you.
6. Submission deadline
 See the attached inspection calendar. Most inspection days fall on a Thursday or Wednesday; this
 changes from week to week. If the inspection day is Thursday, the submission deadline is Tuesday, except
 for holidays then the deadline is Monday. If the inspection day is Wednesday, the submission deadline is
 Monday.
7. We will confirm the recorded poundage and fees by email the day before your scheduled appointment.
 Please remember your check or money order to pay the certification fee on the day of your inspection.

Inspection Day
1) Arrive at your appointment on time.
2) Complete your Visitors Health Assessment, including temperature check.
3) Bring the ginseng you are certifying for an inspection on the day of your appointment. The ginseng will be
 visually examined, weighed, and have a sample pulled for a root and age count.
4) Bring your original documents.
5) Bring your fee payment. Certification fee is $2.00 per pound and is payable by check or money order. We
 cannot accept cash or credit payments.
6) Our office is located at 111 Corporate Drive, Frankfort, KY 40601.

18 Kentucky Ginseng Dealer Guide 2020-21

2020-21 Ginseng Inspection Calendar
 SUN MON TUES WED THURS FRI SAT
 September 1 2 3 4 5
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 6 7 8 9 10 11 12
 Scheduling –
 State Holiday Labor
 Paperwork Deadline Inspection Day
 Day
 4:00 ET
 13 14 15 16 17 18 19
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 20 21 22 23 24 25 26
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 27 28 29 30 October 1 2 3
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 4 5 6 7 8 9 10

 11 12 13 14 15 16 17
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 18 19 20 21 22 23 24
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 25 26 27 28 29 30 31
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 November 1 2 3 4 5 6 7
 Scheduling –
 Daylight Saving State Holiday
 Paperwork Deadline Inspection Day
 Time Ends Presidential Election
 4:00 ET
 8 9 10 11 12 13 14
 Scheduling –
 State Holiday
 Paperwork Deadline Inspection Day
 Veterans Day
 4:00 ET
 15 16 17 18 19 20 21
 Scheduling – Scheduling –
 Paperwork Deadline Inspection Day Paperwork
 4:00 ET Deadline 4:00 ET
 22 23 24 25 26 27 28
 State Holiday
 Inspection Day State Holiday
 Thanksgiving Day
 29 30 December 1 2 3 4 5
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 6 7 8 9 10 11 12
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 13 14 15 16 17 18 19
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET

Kentucky Ginseng Dealer Guide 2020-21 19

2020-21 Ginseng Inspection Calendar
 SUN MON TUES WED THURS FRI SAT
 December 20 21 22 23 24 25 26
 State Holiday State Holiday
 Christmas Eve Christmas Day
 27 28 29 30 31 January 1 2
 State Holiday New State Holiday New
 Year's Eve Year’s Day
 3 4 5 6 7 8 9
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 10 11 12 13 14 15 16
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 17 18 19 20 21 22 23
 Scheduling –
 State Holiday Martin Paperwork Deadline Inspection Day
 Luther King Jr. Day 4:00 ET
 24 25 26 27 28 29 30
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 31 February 1 2 3 4 5 6
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 7 8 9 10 11 12 13
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 14 15 16 17 18 19 20
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 21 22 23 24 25 26 27
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 28 March 1 2 3 4 5 6
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 7 8 9 10 11 12 13
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 14 15 16 17 18 19 20
 Scheduling –
 Daylight Savings Paperwork Deadline Inspection Day
 Begins 4:00 ET
 21 22 23 24 25 26 27
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 28 29 30 31
 Scheduling –
 Paperwork Deadline Inspection Day
 4:00 ET
 Color Key Deadline to schedule an
 State Holiday Day to travel to Frankfort to sign certificates and
 appointment and submit
 Offices are closed ginseng inspection.
 paperwork
 Scheduling – Paperwork
 State Holiday Inspection Day
 Deadline 4:00 ET

20 Kentucky Ginseng Dealer Guide 2020-21

Where to come on the day of your appointment:

 1) You will come to the back of our building to our warehouse area/courtyard.
 a. To reach our warehouse, you will continue to the stop sign on Corporate Drive, rather than
 turning left up into our building lot as you typically do to come into the office.

 b. At the stop sign,
 turn left onto
 Fortune Drive.

 c. At first road to
 the the left, you
 will turn here in
 behind the KDA
 complex, as for
 deliveries.

Kentucky Ginseng Dealer Guide 2020-21 21

The warehouse for Markets is at the
 far end of the courtyard; there is a
 carport to the left as you come
 around in between the buildings and
 another by the markets building. We
 will have tables set up and tape to
 mark the requested social distancing
 for our and your safety.
 2) If there is no one at the warehouse
 door, please call or text (502) 330-
 5810. You should see a staff
 member at the table.
 Parking
 3) Gather your original forms, fee
 payment via check or money order,
 ginseng, health assessment, and
 mask and bring them to the
 inspection area in the warehouse.
 4) Provide your self-administered health assessment and have your temperature checked. You must
 wear a mask while you are out of your vehicle during your ginseng appointment.
 5) Place your original forms and fee on the clipboard and ginseng for inspection on the table.
 6) We will then step up to gather your documents to review and ginseng to conduct the root inspection.
 7) Next, we will leave export certificates on the table for your signature.
 8) You will sign the export certificates and leave the pink copies on the table in the clipboard. Your
 certification fee payment receipt will be on the clipboard for you to collect.
 9) You will not have access to our facility for restroom or other needs, so please plan accordingly. We
 anticipate your inspection and certification to go very quickly compared to appointments in the past.
 10) Each time you are scheduled we will confirm that you have receive and understand these instructions.
 If you have any other questions or concerns, do not hesitate to reach out.

We will not allow walk-ins on inspection days. If you are delayed for your appointment time, you may be asked
to reschedule for the next inspection day.

 Certification Check List
 Inspection Day Check List
  Make appointment
  Check weather and traffic conditions and plan time for any
  Submit forms, totals, and
 errands to arrive at your appointment on time.
 export certificate lots
  Complete your Visitors Health Assessment, including
  Check your email to
 temperature check.
 confirm fee amount.
  Grab your mask and hand sanitizer.
  Review your Visitors
  Bring the ginseng you are certifying for an inspection on the
 Health Assessment
 day of your appointmentBring your original documents.
  Gather your ginseng.
  Bring your original documents to turn in.
  Gather your your original
  Bring your fee payment. Certification fee is $2.00 per pound
 documents.
 and is payable by check or money order. We cannot accept
  Find your checkbook or cash or credit payment
 plan for time to pick up
 your money order for fee.

22 Kentucky Ginseng Dealer Guide 2020-21

Weight Receipt

The ginseng buying and selling season for root harvested in the annual harvest season ends each calendar
year on March 31. All ginseng harvested should be documented at this time either through the certification
process or a weight receipt. There
is no fee for a weight receipt. The Buying Season Ends
Kentucky Department of Agriculture is the
only agency at this time that can issue a MAR
weight receipt. This is done by
appointment at our office. 31

Harvesters and growers may obtain a weight receipt at
 the end of the season by appointment with no fee.

Harvesters and grower may obtain weight receipts at the
end of the season. These are available by appointment in
our Frankfort office. For good stewardship, it is best to leave
ginseng in the ground to continue growing for another
season if you choose not to market it.

Licensed Kentucky ginseng dealers have the choice between
issuance of a weight receipt issued or export certification.
There is a fee for the export certificate, but that allows a
dealer to be able to legally export and sale their certified
ginseng. Ginseng weight a weight receipt may not be certified until September 15 in the fall after successfully
applying to be a licensed dealer. Our policy is to encourage an
export certificate over a weight receipt for a licensed dealer. All holdover root from Kentucky
 licensed dealers must have a
Copy Routing of American Ginseng Weight Receipt weight receipt of certification.
The American Ginseng Export Certificate form has four copies on
non-carbon paper. The use of each color and copy is described
below. Use a clipboard or other hard surface to fill out each form. Writing will transfer onto stacked forms; be
sure you are only marking on one set of forms at a time.

 White Copy – Dealer
 The white copy is to follow the ginseng until it is certified for
 export by the dealer. The harvester/digger will give this copy
 to the dealer when they sell their ginseng.

 Yellow Copy – Digger (aka Harvester)
 A digger/harvester should keep the yellow copy for his/her
 files and available for inspection.

 Pink Copy – Dealer
 The pink copy is retained by the Kentucky Department of
 Agriculture.

 Goldenrod Copy – KDA
 The back goldenrod copy is kept at the time of issuance by
 KDA in order to document that a weigh receipt was issued.

Kentucky Ginseng Dealer Guide 2020-21 23

Retain this guide for future reference.
 Included in this packet are samples and instruction sheets for completing all ginseng forms.

 As a licensed dealer, you should receive in
 this mailing the following items: Kentucky Ginseng
 License and Certification Fees
 • Kentucky Ginseng Dealers’ License
 • Dealer License Fee Receipt • Dealer’s license fee is $75.00 for
 • Kentucky Ginseng Dealer List Kentucky residents. It is $150.00 for
 • Dealer Guide non-residents.
 • Kentucky city and county list, plus list • Dealer’s licenses are valid from
 of 120 counties and county seats September 1 – August 31 each
 • APHA American Ginseng Stewardship calendar year.
 brochure • The certification fee is $2.00 per
 • Kentucky Ginseng Laws & Regulations pound of ginseng.
 • Ginseng Program Fact Sheet (2 • Be sure to visit the Kentucky
 versions) Department of Agriculture website on
 • Ginseng Life Cycle American Ginseng for the latest
 • Wet to Dry Conversion Chart updates .
 • Ounces to Pounds Conversion Chart http://www.kyagr.com/marketing/gin
 • Dealer to Dealer Transaction Form seng.html. Under "Program Pages"
 • Purchase Forms click on "Kentucky Ginseng Dealers".
 • Purchase Form Log Sheet
 • Visitor Health Assessment
 • Export Lot Building Worksheet

 Be sure to visit the Kentucky Department of Agriculture
 website on Kentucky Ginseng page for the latest updates.
 http://www.kyagr.com/marketing/ginseng.html.
 Under "Program Pages" click on "Kentucky Ginseng Dealers".

 2020-21 State Holidays
 Kentucky Ginseng Seasons
 • September 7 (Labor Day Holiday)
  Harvest Season: September 1 –
 • November 3 (Presidental Election)
 December 1
 • November 11 (Veterans’ Day)
  Buying Season for uncertified root
 • November 26-27 (Thanksgiving
  Green starts September 1
 Holiday)
  Dry starts September 15 - March 31
 • December 24 & 25 (Christmas
  Under Kentucky regulation, 302 KAR
 Holiday)
 45:010, certified root may be sold at
 • December 31 & January 1, 2021 (New
 any time of the year. If you are
 Year’s Holiday)
 exporting out of Kentucky to another
 • January 18, 2021 (Martin Luther King,
 state, refer to the importing state’s
 Jr. Holiday)
 regulations.
  Final deadline for all Purchase Forms
 Our offices are closed and our staff are not
 into Frankfort: April 15
 available on these dates.

 To schedule a ginseng inspection visit https://tinyurl.com/ginsengappointment.

24 Kentucky Ginseng Dealer Guide 2020-21