Finance Administrator Home working, UK / Oxford office, UK
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Finance Administrator Home working, UK / Oxford office, UK
Viva is an international charity dedicated to changing more children’s lives to fulfil their God-given potential. We build support networks of churches and grassroots organisations to protect and provide for children.
Working with Viva
We are passionate about making a difference in the lives of children and strengthening those who work
with them. Wherever you work, you will be part of our global team, which includes regional hubs in Africa,
Latin America, and Asia, as well as our UK office in Oxford. Your role will directly contribute to our current
strategy: increasing our impact, helping every partner network to become sustainable, and growing
our reach by doubling the number of networks we partner with.
Our Christian faith is at the heart of all we do – we take time to pray
together in meetings and share reflections from the Bible together
during our weekly all-staff meetings. Some senior or other roles are “I've been impressed
subject to an occupational requirement to be filled by practising
by Viva as we've really
Christians because of this. We are welcoming of those of all faiths
worked more
and none.
internationally and
Our culture developed new and
impactful
We are a friendly, welcoming team who enjoy programmes with
working and having fun together. “I have really amazing speed. I'm
appreciated the proud to be part of
• We understand and share our impact
support, flexibility, and Viva.”
• We are connected and collaborative
care that Viva has
• We value one another
offered.” - Comments from our
• We are committed to learning and
most recent staff survey
growing
• We are focused and fruitful
• We work with integrity and
transparency
We connect with one another regularly through global staff calls and team away days and retreats.
“ Viva has forged a distinctive path within the world of international relief and development
organizations. We believe Viva’s model is one with strong promise for ultimately advancing large-
scale, sustainable transformation in the lives of vulnerable children in the countries it serves.”
- Sagamore Institute, 2018
Job description
Location: Office-based in Oxford, or home-working, UK, with the expectation that you will come into
the office in Oxford on a regular basis.
Salary: £20,000 to £24,000 pro rata
Hours: Full or part time (22.5 to 37.5 hours a week)
Reporting to: Finance Manager
Job purpose
You will assist the Finance Manager in the running of the Finance Department, administering all day-to-
day income and expenditure transactions. You will also take responsibility for Viva’s global accounting
entries and bookkeeping.
Key responsibilities
Your responsibilities will include:
• Take primary responsibility for all Viva bookkeeping and banking matters.
• Manage purchase and sales ledgers including creating invoices for sales and office rental
payments, and entering income with care over any restricted coding and gift aid status.
• Process all transactions to the accounts system in a timely manner and file all related paperwork.
• Manage and process payments by the organisation (e.g. direct debits, electronic transfers).
• Liaise with bookkeepers in the US, Hong Kong and Uganda in the processing of transactions to the
accounting system.
• Manage credit and debit card payments to and by the organisation.
• Ensure the QuickBooks system is reconciled on a monthly basis – reconciling to bank statements,
trade creditors and debtors, and dealing with posting errors etc.
• Process expense claims and invoices, in a timely and accurate manner, aligned to internal
controls and processes.
• Administer the generation of Gift Aid claims.
• Take responsibility for appropriately processing information received in various ways.
• Champion accuracy in coding.
• Produce weekly bank balance reporting to assist in cashflow forecasting.
• Various other finance/admin tasks as required (e.g. queries, supporting other teams).
This job description is written to provide an indicative description of the role and will need to be
interpreted and implemented according to the specific needs of the team and/or the Finance Team
strategies in place from time to time. The job holder will do all tasks within their level of skill and ability.Person Specification
Essential Desirable Evidenced by
Sound bookkeeping, sales ledger A relevant Application
Qualifications/
and/or purchase ledger clerk accounting/bookkeeping Form
Experience
experience qualification, for example AAT
Experience and good knowledge Experience of working in the
of QuickBooks or other charity sector
accounting packages
Electronic banking experience
Excellent Excel and Word skills Application
Skills /
form
Knowledge
Good numerical skills Interview
References
General computer literacy
Good interpersonal and
communication skills (written
and verbal)
Excellent attention to detail Able to use initiative
Capabilities/
Strengths/
Personal Team-player
Able to manage and process a
Qualities wide range of information from
multiple sources
Able to work under pressure and A heart for “children at risk”
meet deadlines
Able to plan and prioritise
Able to work well with people of
different cultures and
nationalities
A self-starter and self-motivated
A positive outlook, pro-active
and flexibleTerms, Conditions and Benefits
Salary and Annual Leave
• This is a part- or full-time role for Viva, located either at its Oxford offices in the UK or home-
working in the UK, with the expectation that you will come into the office in Oxford on a regular
basis.
• The full-time salary range is £20,000 to 24,000 per annum, depending on experience.
• Holiday entitlement for full-time staff is 25 days per year plus 8 public holidays (pro rata for part-
time staff).
Terms of Employment
• The appointment will be confirmed, subject to a satisfactory six-month probationary review and
after this time there is a one month written notice period for both parties.
• We conduct annual performance reviews and it is a requirement of all staff to be familiar with all
of Viva’s policies and procedures,
Other benefits
• Flexible working options
• Auto-enrolment pension scheme
• Opportunities for learning and development
• A great team to work with!
Please do note that you will need the right to live and work in the UK to apply for this role – unfortunately
we are not able to sponsor UK work visas.Application process
If you are interested in this role, please go to
www.viva.org/jobs to download our Application
Form and Equal Opportunities Monitoring Form.
Please do make sure you lay out clearly how
you will meet the Person Specification above
and also send us your CV.
The closing date for applications is midnight of
Sunday 12 September 2021 and interviews will
be held on Friday 24 September 2021.
If you have any queries about the role or
anything to do with the application process,
please get in touch with Miriam Kniffen, our
People Care Administrator, at hr@viva.org
We are looking forward to hearing from you!
Unit 8, The Gallery, 54 Marston Street, Oxford, OX4 1LF, UK
Telephone: +44 (0) 1865 811660 • Website: www.viva.org
Viva is an operating name of Viva Network. Viva Network is a company limited by guarantee no.
3162776, registered charity no.1053389, and registered in England at Unit 8, The Gallery, 54
Marston Street, Oxford, OX4 1LF, UKYou can also read
