Exhibitor / Sponsor Prospectus - ALVMA's 30th Annual Conference for Food Animal Veterinarians - Alabama Veterinary Medical ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
CONFERENCE FOR
ALVMA’s 30th Annual
Conference for
NS Food Animal Veterinarians
FOO
RIA
DA
INA
NIM
AL
ER
ET
V
Exhibitor / Sponsor
Prospectus
February 11-13, 2022
The Hotel at Auburn University
and Dixon Conference Center
History of the ALVMA’s
Conference for Food Animal
Veterinarians
ALVMA’s Conference for Food Animal
Veterinarians was formed in 1992 by Dr.
James G. Floyd, Extension Veterinarian, to
provide continuing education focused on
timely topics for veterinarians engaged in
food animal practice. In 2006, Dr. Soren
Rodning became Extension Veterinarian,
as well as Chair of the ALVMA Food
Animal Affairs Committee and Program
Chairman. The program has expanded
over the years to include some equine
and practice management sessions to
fully assist the food and mixed animal
practitioner.
Historically, the meetings were held at
The Alabama 4-H Center in Columbiana,
AL because of its central location and
relaxed rural setting. The conference has
seen success over the last 30 years with attendees traveling from all over Alabama as well as surrounding states to
attend. Due to the growth of the conference, it was decided in 2020 to move the conference to Auburn, AL.
What is New for 2022?
Location
We will be moving to a new venue in 2022 as part of an effort to provide even higher quality continuing education.
We will be meeting on February 11-13, 2022 at The Hotel at Auburn University and Dixon Conference Center, Auburn,
AL. At this time, Food Animal Conference lectures will be held at the Dixon Conference Center and the Sunday Wet
Labs will be held at Auburn University College of Veterinary Medicine.
Celebrating 30 Years
This year will be the 30th Annual Conference for Food Animal
Veterinarians! We will be taking a walk down memory lane,
highlighting Food Animal Conferences of the past. Please feel
free to join in the celebration and participate in our theme of
Celebrating 30 Years! in any way that you can.
We continue to monitor local, state & federal guidelines
related to COVID-19 and will comply with any health & safety
regulations or recommendations at the time of the event.
ALVMA’s 30th Annual
Conference for Food Animal Veterinarians
February 11-13, 2022
General Exhibitor Information Conference Location The ALVMA’s 30th Annual Conference for Food Animal Veterinarians will be held at the Dixon Conference Center in Auburn, AL. The address is 241 South College Street, Auburn, AL. Hotel Information ALVMA has contracted a special rate with the The Hotel at Auburn University for the dates of our conference. The hotel is located at 241 South College Street, Auburn, AL, which is connected to the Dixon Conference Center. The group rate will be $129.00 for single or double occupancy (plus tax). To make reservations at the special ALVMA rate, contact the hotel by calling 334.821.8200. To ensure the group rate and space availability, make your reservation no later than January 17, 2022. The room block will close once the block has been met or has reached the deadline, whichever occurs first. Be sure to mention that you are with the ALVMA Food Animal Conference. You can also reserve your room by following this link https://bit.ly/3iqffBT Exhibitor Booth The booths are table top only. The cost of each exhibitor booth is $450.00. This cost includes a six foot table and two chairs, plus one set of meal vouchers for one representative. If an additional meal voucher is needed, it can be purchased at the additional cost of $150.00. The meal voucher includes all breaks, meet and greet, breakfast for two days, lunch for one day and dinner on Saturday night. Additional Saturday dinner meal vouchers can be purchased for $45.00. A double booth can be purchased for $825.00 which includes two tables, 4 chairs and two meal vouchers. Electrical is available at a $7.50/day charge. Complimentary Wifi will be availalbe to all exhibitors and attendees. Hours to Exhibit Friday, February 11, 2022 Saturday, February 12, 2022 Exhibitor Move-In Exhibit Hall Hours Sunday, February 13, 2022 10:00 am to 12:00 pm 7:00 am to 4:00 pm No Exhibit Hall Exhibit Hall Hours Exhibit Hall Move-Out Wet Labs at AU CVM. 1:00 pm to 6:00 pm 4:00 pm to 5:00 pm 8:00 am to 12:00 pm Meet and Greet Dinner/Downie Awards Schedule is subject to change. 5:00 pm to 6:00 pm 6:00 pm to 9:00 pm
Exhibit Hall Floorplan Friday Attendees will gather in the Dixon Conference Center auditorium for afternoon sessions. Meet and Greet Meet and Greet will take place in the exhibit area outside of the Auditorium immediately following sessions. Saturday On Saturday, the veterinarians will continue sessions in the Dixon Conference Center auditorium. Breaks/Lunch Breaks and Lunch will take place in the exhibit area outside of the Auditorium. Dinner On Saturday evening, Dinner and Downie Awards will take place at the Lowder Barn with veterinarians and their guests. Sunday On Sunday, wet labs will be held at Auburn CVM and conclude at 12pm. Subject to Change Floor plan and Program are subject to change.
Exhibitor Rules and Regulations Contract for Space The application for space and the formal notice of assignment constitute a contract for the rights to use the space allotted. In the event of fire, strikes or other uncontrollable circumstances, this contract will not be binding. Use of Space (1) No exhibitor shall assign, sublet, or share the whole or any part of the allotted space. Aisles must be kept clear. Exhibitors must comply with all safety, fire and health requirements during move-in, operation and move-out. Booths must be manned and in operation at all times listed in the schedule. (2) ALVMA does not endorse the products/ services of the companies who exhibit during the meeting. (3) ALVMA shall have the right to require dismantling of any exhibit or part of the exhibit which in their opinion is not suitable to or in keeping with the character or purpose of the Food Animal Conference. Exhibit Space All dimensions and locations of the booths on the enclosed floor plan are believed, but not warranted to be accurate. ALVMA reserves the right to make the modifications to the floor plan as deemed appropriate. Booth selections are made by ALVMA on a first come, first serve basis with no guarantee of specified placement. ALVMA make every effort to honor requests to not be placed by certain exhibitors if requested. Hours or Exhibit Move-in may begin at 10:00 am on Friday, February 11, 2022, and must be completed by 12:00 pm. Exhibitor expressly agrees not to dismantle his/her exhibit or do any packing before the closing hours of the exhibit, 4:00 pm on Saturday, February 12, 2022. Move out must be completed by 5:00 pm on Saturday. Exhibitor must furnish show management with an advance list of their representatives. Only 2 badges will be issued per single booth; 4 badges per double booth. Additional badges will be available at the cost of $15 per badge. Liability ALVMA, any officer, employee, or agent of the same, will not be responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage of fire, accident, or other cause, but will use reasonable care to protect the exhibitor from such loss. Exhibitors wishing to insure their goods must do so at their own expense. Security will not be provided by ALVMA during the times that the exhibits are closed but doors will be locked upon everyone’s departure. In addition, the exhibitor will indemnify and hold harmless ALVMA, any officer, employee, or agent of the same, from any and all liabilities, claims, costs, damages and reasonable fees of counsel incurred in connection with any claim arising out of or caused by exhibitor’s display or distribution of materials, or performance of any music or other material that violates any copyright, patent, trademark, trade name, service mark, or other similar right of any other party. Care of Building/Equipment Exhibitor, or their agents, shall not injure or deface the walls or floors of the building or the booths. No signs or any other articles shall be posted, nailed, or otherwise attached to floors, walls, furniture, or fixtures. When damage appears, the exhibitor is liable to the ALVMA and to The Hotel at Auburn University and Dixon Conference Center. Cancellation/Refund Policy If written notice of the cancellation is received by the ALVMA no later than January 31, 2022 a refund of monies received less a $100 administrative fee will be made. Beginning February 1, 2022, no refunds will be given. Copyright Policy Exhibitors must obtain all necessary authorizations from third parties concerning copyrights, music licensing, patents, trademarks, trade names, slogans, logos, service marks and other similar tangible property rights used by the exhibitor. Assitance for Persons with Disabilities Available If exhibitor requires an auxiliary aid to participate in this meeting, please contact the ALVMA office by January 12, 2022.
Sponsor Benefits Head Honcho - ($2500+) Value • Opportunity for two minute presentation to attendees at the opening session • Complimentary single booth • Solo sponsorship of one refreshment break • Two conference registrations (for DVM’s Only) • Handouts in registration packet (provided by sponsor) • Signage at registration • Full page ad in Proceedings Manual (artwork provided by sponsor) • Logo on promotional materials • Recognition on ALVMA’s website Investor- ($1500-$2499) Value • Solo sponsorship of one refreshment break • Two conference registrations (for DVM’s Only) • Signage at registration • Handouts in registration packet (provided by sponsor) • Logo on promotional materials • Recognition on ALVMA’s website Overseer- ($1000-$1499) Value • Sponsorship of one refreshment break • One conference registration (for DVM’s Only) • Signage at registration • Handouts in registration packet (provided by sponsor) • Logo on promotional materials • Recognition on ALVMA’s website Farm Hand- ($500-$999) Value • Signage at registration • Handouts in registration packet (provided by sponsor) • Logo on promotional materials • Recognition on ALVMA’s Website Other Sponsorship Opportunities - Call for pricing and details Speaker Sponsor - covers speaker honorarium and all expenses for a speaker or topic ($1000 Value) Meet and Greet - solo sponsorship of the Meet and Greet on Friday evening with attendees and Exhibitors. The event will take place in the exhibit area with heavy hors d’oeuvres and cash bar ($2000.00) Saturday Evening Dinner - solo sponsorship of Saturday’s Steak Dinner, including signage, logo on promotional materials, and recognition at event ($3500 Value) Downie Awards - solo sponsorship of Saturday’s Downie Awards, including signage, logo on promotional materials and the opportunity to present the award to the winner. ($500 Value) Conference Totes and Lanyards - conference totes and lanyards provided by sponsor with their logo. ($500 Value) bags - medium-size -(ie 13x15 or 15x15) - made of canvas, fabric, or other Durable material Lunch - solo sponsorship of lunch break to be located near exhibit area. Saturday only $1,500 Value)
Exhibitor/Sponsor Registration Form (or register online at alvma.com)
Date:___________________________________ Main Contact: ___________________________________________
Company Name:__________________________________________________________________________________
Mailing Address:__________________________________________________________________________________
City:___________________________________________State: ____________________________________________
Zip:__________________________________________ Phone: ____________________________________________
Email:______________________________________________ No. of Reps Attending:__________________________
Nametag One:___________________________ Nametag Two: ____________________________________________
Booth Selection
Single Booth $450.00 $_______________
Double Booth $825.00 $_______________
Please do not place my booth next to the following exhibitors:
1.____________________________________________ 2.__________________________________________________
I need electricity $15 ($7.50 per day)
Sponsorship Opportunities*
Speaker $1000.00 $_______________
Meet and Greet (Fri.) $2000.00 $_______________
Breakfast (Sat. or Sun.) $500.00 $_______________
Lunch (Saturday Only) $1500.00 $_______________
Dinner (Saturday Evening) $3500.00 $_______________
Break $500.00
Downie Awards $500.00 $_______________
Bags and Lanyards $500.00 $_______________
* Partial Sponsorships are available per request.
Additional Charges
Additional Meal Voucher #______@ $150.00 $_______________
(One set of Meal Vouchers included with Booth Fee, includes Saturday Dinner)
Additional Saturday Dinner #______@ $45.00 $_______________
Conference Registration (DVM’s Only) ***Optional***
In addition to exhibitor registration, you may also register as an attendee at a reduced rate.
Head Honcho/Investor/Overseer #______@ FREE $_______________
Non-Sponsor Registration #______@ $200.00 $_______________
Total $_______________
We continue to monitor local, state & federal guidelines related to COVID-19 and will comply with any
health & safety regulations or recommendations at the time of the event.
Registration
Enclosed is a check payable to the Alabama VMA Mastercard Visa Discover
Card #:______________________________________ Expires: ____________________________________________
Security Code (CVV):_____________________ Name on Card: ____________________________________________
Signature:___________________________________________
PLEASE REGISTER ONLINE (ALVMA.COM) EMAIL, FAX OR MAIL BY TUESDAY, JANUARY 12, 2022 TO: corder.stacil@gmail.com, Alabama VMA, Attn: FAC, PO Box
803, Fayetteville, TN 37334 OR Fax:(931) 433.6289. CANCELLATION POLICY: All confirmed/ contracted exhibit space cancelled by December 31, 2021 will be
subject to a $100.00 USD service charge per space. All cancellations as of January 1, 2022 will forfeit the entire booth fee.
CONFERENCE FOR
ALVMA’s 30th Annual
Conference for
NS
Food Animal Veterinarians
FOO
RIA
DA
INA
NIM
AL
ER
ET
V
Alabama Veterinary Medical Association
PO Box 803, Fayetteville, TN
334-603-6227
alvma.com
You can also read
