EXHIBITOR SERVICES MANUAL OCTOBER 8 - 10, 2019 FALLSVIEW CASINO RESORT, NIAGARA FALLS, ON - Advanced Shipping Dates: September 16 - October 3 ...
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EXHIBITOR SERVICES MANUAL
OCTOBER 8 – 10, 2019
FALLSVIEW CASINO RESORT, NIAGARA FALLS, ON
Advanced Shipping Dates: September 16 – October 3, 2019
Direct to Show Site: October 7, 2019 (No Direct to show site
shipments will be accepted until this date).
••··
••
Booth#
Company
Address
City Prov Postal Code
Conta ct Person ______________________ Phone# ________ Fax# J:
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Name of Show
Date of Show ________________________ Location ()
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1. Receive ,raterials at the warehouse address up to (14) days in advace of the show PLEASE NOTE:
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2. Delivery of ,raterials to booth location • Booth Number must be on each ttem shipped
3. Mlve errpty boxes or crates to on-stte storage • Aease have all shipments in crates or boxes z J:
4. Return errpty boxes or crates following event corrpletion • Loose shipirents will be subject to 25% surcharge
5. Aerrove ,raterials from booth and reload on outbound carrier • Collect shipments will not be accepted
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Booth Size Rate Rate
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Setup on Mon. through Fri. Setup on Sat., Sun. & Holldays
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a. 0-ated and Skidded Shipirents $80.00 per 100 lbs. $100.00 per 100 lbs. <
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b. Loose Shpirents $100.00 per 100 lbs. $125.00 per 100 lbs.
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c. 0-ated and Skidded Shipirents AFTER Advanced Date $125.00 per 100 lbs. $155.00 per 100 lbs.
d. Loose Shpirents AFTER Advanced Date $155.00 per 100 lbs. $195.00 per 100 lbs.
(1)
Please Complete 1. My shipirent will be sent to The Trade Show Company on _______________ a.
2. My ship,rent will be in crates
in boxes
loose
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Please Complete 1. Total Weight ________ lbs. X Rate per/100 lbs. ____________ $ _______ :0
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ADV ANCB> RECBVING DEADLIIIE IS 72 HOURS PIIOR TO SHOW OPEHNG (1)
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(1)
Payment Must Accompany Order SUBTOTAL s _______
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GST(5%)
PST(8%) s _______
cheque Encl.
Account# Expiry Date TOTAL
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Cardholder Naire a.
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Terms & Conditions -..:
The Trade ShowCompany isresponsible for damage caused byTheTradeShowCompany to enclosed shipmen! sduring handling. Toe Trade ShowCompany isnot responsible I or concealed damage, or damage or loss of merchandise
lollowingdeliverytoshowboolh before or duringinstallal ion,or al conclusion of showprior todeliverytocommon carrier. Thecondition, count andcontentsol I hematerialsloundin I he boolh al lime of actual removal will
be final and binding. TheTradeShowCompany reserves! herighl lo alter I heexhibil or'sbill ol ladingl orellecl acl ual condilion,counl andcontenlslound. The TradeShowCompany isnol responsiblefor damageswhile
handling loose exhibit ma1erlalsor t hoseinadequa1ely packaged. TheTradeShowCompany lsno1 responsible for failure or delay In performing servlceswhendelay lscausedby strlke, labour stoppaga,or any other cause
unavoldableor beyond our control. The liability olTheTradaShowCompany lshereby llmlled lo $0.30oar pound oer art lcla;$50.00 per ltem;or $1,000 per shipment. h lstheexhlbltor'sresponsiblllty tosecureand maintain loss
anddamagelnsurancecoveragelorlhalrexhlbil propertles.
1.AII ordersmusl bepaidinfull 7daysprior Iodate of showinslallalion
2.Allilemsaresubjecllo availability
3. AlI ordersplaced alI er I he deadlinedal ewill be processed al I he "Posl-Oeadline Price·
4.11 nodeadllnadatalsspeclfled allordersmust be received 10daysprlor todateof showlnstallal Ion
5. Refundswill nol baglvanto ordarscancelled3daysprlor 101 ha show
6.11 no colour lslndlcatedThaTradaShowCompany will maketheselactlon on your behalf
7. Exhibilor isresponsiblefor replacemenl cosl of any damaged itemsduring Ihe Slow
8.TheTradeShowCompany isnol responsible for any exhibitor malerialsor produclsduringor following I he show
I have read and understand the Terms & Conditions of my agreement with The Trade Show Company
Name Signature Date
SHOW DETAILS
7th Annual Canadian Common Ground Alliance (CCGA)
Damage Prevention Symposium
Exhibitor Package
Exhibitor Move-In: Tuesday October 8, 2019 from 12:00 pm – 3:00pm
*All exhibits must be fully installed by 3:00pm on October 8, 2019
Exhibitor Move-Out: Thursday October 10, 2019 – 11:00 am – 2:00 pm
*All exhibitor materials must be removed from the exhibit floor by 2:00pm on
October 10, 2019
FCR Events Production & Show Services is the official provider of all Electrical,
Internet, Rigging and AV Services. Forms are attached for Exhibitors requiring
these services.
All order forms and credit card payments must be submitted to Fallsview Casino
Resort by Thursday October 3, 2019.
Advance Rates apply to orders received with payment up to fourteen (14) days
prior to the events installation date. Orders received without payment or after
deadline will be charged the Standard Rate. Advanced Rate Deadline is Tuesday
September 24, 2019
On-site orders are subject to a 15% surcharge and will be based on availability.EXHIBITOR LOGISTICS
Exhibitor Information
Material Handling
Material Handling Includes:
Unloading of shipment(s) and delivery to booth
Removal of empty containers from booth to show storage areas
Returning of empty containers to booth after show closing
Reloading of shipment(s) from booth to carrier
*Material Handling Forms must be completed and pre-paid for all exhibitors.
Exhibitors are required to use Fallsview Show Services for the transport of all
materials from the Loading Dock to show floor and back. We do not permit
Exhibitors access to the Back of House areas due to OLG/AGCO regulations.
Booth Material Load In/Out is through the Loading Dock Only – Materials may not be taken
through the Motorcoach or Main Entrance unless it can be carried by hand, is a rolling
display or can fit into a rolling suitcase.
No equipment or vendor materials may be transported on the escalators or public
passenger elevators. This includes hand dollies/handcarts, easels, chairs, tables, etc.
Hotel Bellman & Hotel Bell Carts are not available for material handling or booth load
in/out.
All four wheel dollies, pallet jacks or oversized loads are prohibited into the pre-function
areas. If you require a dolly or pallet jack to move your items, you must use the Loading
Dock.
Fallsview Casino does not take responsibility for shipments not correctly addressed.
A sample shipping label has been provided below.
For return shipments exhibitors are required to ensure all pieces are accurately labeled and
any necessary paperwork is completed and attached.
Materials should be shipped on standard sized pallet (48” x 40” or 48” x 48”), should a Euro
Pallet be used please notify Fallsview Show Services.
Forklift & operators are available, advance notice is required.
Fallsview Casino is not responsible for concealed damage, damage to loose or inadequately
packed shipments or loss of merchandise after delivery to booth.
It is the exhibitor’s responsibility to secure and maintain loss & damage insurance coverage
for their exhibit properties.
All claims or discrepancies must be settled prior to show closing.
Display Vehicles
Display Vehicles are subject to approval by Fallsview Show Services minimum 8 weeks
prior to show dates.
Additional information will be provided on vehicle load in/out once approved.EXHIBITOR LOGISTICS
Electrical Services
Electrical Services are available exclusively through Fallsview Show Services, please
complete the Exhibitor Form and return to the Fallsview Casino Event Coordinator.
Rates quoted include installation, services while in use and removal.
Power sharing is not permitted between exhibitors.
Permanent building electrical receptacles are not part of booth space. Exhibitors
will be charged for their use.
Internet Services
Fallsview Casino Resort offers complimentary Wireless Internet throughout the Grand Hall.
No password; agreement to the Terms of Service is required.
WIFI offered is ideal for light streaming, email checking, social media etc.
Live streaming, internet-fed presentations or POS/Sales transactions do require a
wired internet line, available at a rate of $75+/line/day and ensure no service
interruptions.
Audio Visual Services
For additional AV Services not found on the Exhibitor Form please contact Fallsview Show
Services.
Furniture Rental
For furniture rental or booth designs please contact Fallsview Show Services
Food & Beverage
Fallsview Casino Resort is the exclusive supplier of all Food & Beverage services within the
Grand Hall. No outside food & beverages is permitted.
Please contact the Fallsview Conference Coordinator for individual vendor F&B
services.
Green Key Meetings
Since March 2015, Fallsview Casino Resort has been recognized by the Green Key Meetings
Program for environmental management and corporate social responsibility, being awarded with 4
GREEN KEYS.
4 GREEN KEYS identifies Fallsview Casino as a facility that has shown national industry leadership
and commitment to protecting the environment through wide ranging policies and practices
regarding meetings and convention facilities and practices.
With this, we invite our exhibitors, and service providers to join us as a Green Key Partner and to
reduce the amount of waste created, select environmentally friendly shipping materials, and utilize
the proper garbage & recycling receptacles as marked.
Please note; excessive garbage left behind at the conclusion of the event will be subject to a
disposal fee.EXHIBITOR LOGISTICS
Customs & International Shipping
All shipments originating outside Canada require Canada Customs Clearance and U.S
Customs/Homeland Security (if applicable) on the return, and is to be arranged by
Exhibitor directly.
Mendelssohn Event Logistics - A third party that can assist with transportation,
customs clearance and border security procedures. The logistics support offered
includes pick-up of materials through to shipment to Fallsview Casino Resort and
return.
Additional Information
Use of masking, clear packing, plastic-based tape, nails, staples and push pins are
prohibited.
Fallsview Casino Resort prohibits all animals and/or pets, with the exception of
service animals, on its premises. Exceptions will be made for any animals/pets part
of an exhibition, activity or performance requiring the use of animals. All exceptions
require prior written approval from Fallsview Casino Resort Event Coordinator.
The following materials require prior approval by Fallsview Casino Event
Coordinator, additional charges may apply:
- Rigging or hanging of any banners, drapery or lighting from structural fixtures
- Helium balloons, glitter and confetti
- Installation of carpet runners, show carpet or other temporary floor coverings
over permanent carpet
Directions to Fallsview Casino Resort Loading Dock
From north Toronto, take the 401 to Highway 403 south which will connect to the
Queen Elizabeth Way (QEW).
From south Toronto, take the Gardiner Expressway to the Queen Elizabeth Way
(QEW).
Follow the QEW towards Niagara Falls, to Highway 420.
Turn right onto Stanley Avenue and follow to Main Street.
Turn left onto Main Street and follow to end (Portage Rd.).
Turn left into Fallsview Casino Resort Shipping & Receiving area and proceed to
loading dock.
Fallsview Casino Resort, Conference Coordinator:
Irene Gaudet
905-371-7938
igaudet@fallsviewcasinoresort.com
Exhibitor Form to be completed and sent to the Conference CoordinatorDIRECT TO SHOWSITE
EXHIBITOR LOGISTICS
Sample Shipping Label
Mr. John Smith
(416) 777-1111
ABC COMPANY
123 Street
City, Province
Canada Postal Code
HOLD FOR: 2019 CCGA Damage Prevention Symposium
SHOW DATES: October 8 – 10, 2019
ATTN: COMPANY CONTACT NAME (MOBILE NUMBER)
C/O Irene Gaudet (Conference Coordinator)
6380 Fallsview Blvd
Niagara Falls, ON L2G 7X5EXHIBITOR FORM
Advanced Rate Deadline : Tues. September 24, 2019
Final Deadline Date : Thurs. October 3, 2019
Show Date : Tues. October 8, 2019
Event Name: 2019 CCGA Damage Prevention Symposium Booth #:
Company Name: Contact Number:
On-Site Contact: Email:
Address:
Credit Card Number: Expiry:
Signature: Card Holders Name:
Material Handling
QTY Advance Rate After Deadline Rate
Table Top Exhibitor (based on 1 6FT Table) N/A N/A
8 X 10 Booth Included Included
10 X 10 Booth Included Included
****Directions to the loading dock will be provided when completed forms are received****
**Exhibitors must present PAID forms to the loading dock/show marshall upon arrival at the loading dock**
Description (ie. Crated, Uncrated, Skids, Boxes) Number of Pieces Weight (LBS)
Scheduled Delivery Date: Carrier:
Electrical
QTY Advance Rate After Deadline Rate
15 Amp, 120V Dedicated Circuit 105.00 145.00
30 Amp, 208V Distribution Panel 250.00 290.00
*Should you require Higher Amp or 3 Phase Service Please Contact Fallsview Show Services, email below
Equipment Rental
QTY Advance Rate After Deadline Rate
Extension Cord 15.00 45.00
Table (6 Ft) - Skirted 30.00 50.00
Chair 10.00 30.00
High Speed - Hard Line Internet
QTY Advance Rate After Deadline Rate
Single Line 75.00 105.00
(Includes Setup, Ethernet Cord & Activation)
AV Equipment
QTY Advance Rate After Deadline Rate
17" LCD Monitor 75.00 105.00
55" LED Monitor with Stand 500.00 575.00
75" LED Monitor with Stand 600.00 690.00
Subtotal $ -
*A 15% Surcharge will be applied to all on-site orders. Surcharge For On-Site Orders (15%) $ -
*All prices are for the duration of the show, unless otherwise stated. HST # 127071728 RT 004 TAX (13%) $ -
*Advance Rate prices are only applicable if payment is recevied prior to deadline date. TOTAL AMOUNT PAYABLE $ -
* For any additional services that are not shown above, please contact Fallsview Show Services directly.
*There are no refunds for orders canceled after event has commenced, or for service installed and not used during the event.
OFFICE USE Payment Recevied By Credit Card (Ending In) Amount Processed
ONLY
Date Processed
FALLSVIEW CASINO RESORT PLEASE RETURN COMPLETED FORM TO
6380 Fallsview Boulevard, Niagara Falls, Ontario, Canada, L2G 7X5 igaudet@fallsviewcasinoresort.comYou can also read
