Exhibitor Prospectus Mantra Mooloolaba - Mooloolaba QLD Monday August 17 - Wednesday August 21 - Pet Industry Association of Australia
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PIAA & Royal Canin
presents
Exhibitor Prospectus
Mantra Mooloolaba - Mooloolaba QLD
Monday August 17 - Wednesday August 21
PIAA & Royal Canin
presents
About AusBoard 2020
Why should you exhibit at AusBoard?
AusBoard is a conference specifically for the pet boarding, dog training and pet sitter sector. If your
product or service is targeting these sectors, then AusBoard will provide you with the opportunity
to reach your target audience. As an exhibitor at AusBoard, you will have the opportunity to not
only sell your product or service, but network with the delegates at the social functions scheduled
during the event. Only PIAA members will be able to exhibit at AusBoard 2020.
How will the event be promoted?
We will be targeting all boarding facilities, pet sitters and dog training facilities through our exten-
sive database, social media, PIAA Newsletter and Pet Industry News commencing March 2020.
What does it cost to exhibit at AusBoard?
Current financial PIAA members - $1000 + GST
Exhibitor cost includes:
• Dressed trestle table & two chairs
• Morning tea, lunch & afternoon tea on conference days (max 2 guests)
• Welcome BBQ (max 2 guests)
• Off-site kennel & cattery tour (max 2 guests)
• Attendee database via email post event
You must hold your own Public Liability insurance policy. A copy of your Certificate of Currency will be required
with your booking.
A deposit of 25% must be paid when submitting your booking form. Without a deposit your booking will only be
held for 3 business days and then released.
AusBoard 2020 Exhibitor Timetable
Sunday August 16
6.30pm – Optional dinner & networking (cost not included in exhibitor fee) – The Savvy Squire
Monday August 17
7.30am – Load in and set up
9.00am – 5.00pm – Conference
6.30pm – 9.30pm – Welcome BBQ
Tuesday August 18
9.30am – 4.00pm – Kennel Tour & lunch at Peppers Resort Noosa
7.00pm – Optional networking dinner (cost not included in exhibitor fee) – The Dock Mooloolaba
Wednesday August 19
8.15am – 5.00pm – Conference
5.00pm – 6.00pm – Load out
CONDITIONS OF EXHIBITING These conditions are to be read in conjunction with the Exhibitors Booking Form. These conditions together with the Exhibitors Booking Form constitute the terms and conditions upon which the Exhibitor has offered to the Pet Industry Association of Australia Limited (PIAA) (“the organiser”) to license certain booth space from the venue referred to in the exhibitors booking form (“the premises”) Pullman Reef Casino Hotel as an exhibition to be known as AusBoard 2020 (“the exhibition”). The said offer may only be accepted by the organiser in writing. Thereupon, the organiser and exhibitor will be taken to have entered into a License Agreement (“this Agreement”) of the premises in accordance with these terms. No act or omission by the organiser other than written acceptance of the exhibitors offer evidences any intention by it to enter into this Agreement. COSTS The discounted member cost for exhibition stand only applies if your membership of the association is current as at 30/6/2020. AGREEMENT The organiser at the request of the exhibitor hereby licenses to the exhibitor and the exhibitor takes on license from the organiser the premises at a cost each particularised in the booking form for the period from 17th -19th August 2020 inclusive upon these terms. This Agreement shall commence on receipt of an exhibitor booking form and all the license fees shall become due and payable as noted. All license fees are exclusive of GST. The exhibitor shall pay the license fees in the following manner: 25% of the license fees upon signing and forwarding the exhibitors booking form to the organiser 50% is due 17/6/2020 & the remaining 25% is due 17/7/2020. CANCELLATION All cancellations must be received in writing to the organiser at events@piaa.net.au In the event that full payment is not received prior to 19/7/19 or an exhibitor rescinds this agreement after this date, the organiser may by notice in writing to the exhibitor rescind this Agreement and make the premises available for license to anoth¬er exhibitor and in such case no refunds shall be issued of any monies paid as at 17/7/2020. If the exhibitor rescinds this Agreement prior to 17/07/2020, the organiser shall pay to the exhibitor all of the license fees, then paid less an amount being 10% of the total license fees which would otherwise have been due and payable as at 17/7/2020. FLOOR PLAN The organiser reserves the right to allot spaces in accordance with the theme and arrangements of the exhibition at its absolute discretion. As far as possible the organiser will endeavour to accommodate the wishes of the exhibitor in relation to the location of the premises. The organiser however reserves the right to decline, prohibit or expel an exhibit, which, in its sole discretion, is out of keeping with the character of the exhibition for any reason whatsoever not limited to the appearance or conduct of the exhibitor at the premises. The organiser may in its absolute discretion alter the floor plan or to relocate the premises to another area within the exhibi¬tion in its absolute discretion. The organiser will in such circumstances notify the exhibitor of such alterations and if possible, offer some comparable premises elsewhere within the exhibition. Such alteration may require an adjustment in respect of the license fees. Exhibitors may in such circumstances determine this license within 1 week of receipt of such notification and neither party shall be liable to the other in respect of any such determination. YOUR EXHIBIT No other person or business is to exhibit or occupy the space of the contracted exhibitor without the express written approval of the organiser. The penalty for subletting to another exhibitor is 10% of the total space sold. Displays erected within the premises must conform to the organiser’s specifications and the organiser reserves the right to refuse the erection of display stands within the premises, which are unsuitable or inadequate in the opinion of the organiser in its sole and absolute discretion. The exhibitor shall use the premises at the risk of the exhibitor and hereby releases to the full extent permitted by Law the organiser and its agents, servants, contractors and employees from all claims and demands of every kind resulting from any accident, damage or injury caused by or contributed to or in any way relating to the premises and the exhibitor will and does hereby indemnify the organiser in respect thereof and the exhibitor expressly agrees that the organiser shall have no responsibility or liability for any loss or damage to any property of the exhibitor in or about the premises. The exhibitor at its own cost will keep the premises always clean and free from rubbish.
YOUR EXHIBIT Cont.
The exhibitor must have or show to have during the continuance of this license adequate insurance and adequate public risk
policies in respect of the premises for an amount not less than $20,000,000.00 or as advised by the organiser. An exhibitor
must produce a certificate of currency covering the dates of the event.
The exhibitor covenants that the display to be erected by the exhibitor within the premises shall be completed by no later
than 8.30am on Monday August 17, 2020 and shall be in place for the entire duration of the exhibition. The exhibitor
together with a member of their staff will attend the display within thepremises at least 30 minutes prior to the advertised
opening times of the exhibition. The exhibitor further covenants that no goods or displays shall be removed or dismantled
during the published exhibition times without the prior written approval of the organiser.
The exhibitor covenants with the organiser that all products on display will comply with all laws governing the construction
and display of products and services on display within the premises.
The organiser reserves the right to require the removal of any illegal products which are on display. The exhibitor covenants
with the organiser that all advertising material shall be restricted to the area within the premises and the exhibitor shall
arrange the exhibits to ensure that there is no harm or nuisance to adjoining exhibitors and for this purpose the exhibitor
further covenants that it will not solicit or promote itself outside the area of the premises. The exhibitor covenants with the
organiser that all wiring, installation of spot lights or other electrical work, carpentry and all other building work shall be
carried out by such persons as are approved of or directed by the organiser. The exhibitor covenants with the organiser that
it will obtain the organiser’s express written approval to display livestock during the period of the exhibition within the
premises. The exhibitor shall ensure that all such livestock are cared for and managed in compliance with all laws governing
the keeping of such animals. The exhibitor further covenants that all animals used in the display within the premises will
always be attended by the exhibitor or a member of its staff and will be housed in appropriate containers. The exhibitor will
ensure that there is no undue noise and/ or odour which will cause offence to other exhibitors or invitees within the
exhibition and the exhibitor will take all steps to ensure that floor areas are protected from the keeping of any animals with-
in the premises.
The exhibitor covenants with the organiser that at no time during the exhibition will it permit or allow to be permitted the
sale of any livestock during the term of the license. The exhibitor covenants with the organiser that it shall only schedule
private functions or special events during the exhibition so that they do not clash with or take place at the same time as any
advertised AusBoard event. The exhibitor covenants that it shall abide by all reasonable directions issued to it from time to
time by the organiser or by anyone employed or nominated by the owner of the premises upon which the exhibition is held.
The exhibitor acknowledges that the organiser shall determine the hours during which the exhibition shall be conducted and
otherwise have complete control of the management decisions relating to programming of the exhibition. The decisions of
the organiser shall be final and binding.
Nothing in this agreement shall make the organiser liable to the exhibitor if the premises become unavailable by reason of
damage caused by fire, act of god, public enemy, war or insurrections, strikes or for any other reason beyond the control of
the organiser. In such circumstances however, the organiser shall reimburse the exhibitor for all monies paid by the exhibitor
to the organiser less any expenses incurred by the organiser to that time not limited to any costs payable with respect to
securing the exhibition.
Exhibitors who wish to direct sell at AusBoard will be able to do so, providing the following criteria is met;
a) Exhibitor takes total responsibility for their own cash/ credit handling facilities, and
b) Security notes are attached with invoice copy to the products purchased, and
c) The exhibitors stand is not compromised to make it look depleted of stock or untidy.AusBoard 2020 Exhibitor
Booking Form & Tax Invoice
Exhibiting details for promotional publication
Company name: .....................................................................................................................
Exhibitor Contact name: .........................................................................................................
ABN: ........................................................................................................................................
Website: ..................................................................................................................................
Phone: .....................................................................................................................................
Mobile: ....................................................................................................................................
Contact email (sales/info): ......................................................................................................
Pre Event information (not published)
Email for accounts/invoices: ...................................................................................................
Email of key staff members who need to be kept informed of relevant AusBoard event and
exhibitor information:.............................................................................................................
Dressed Trestle Table
Number Cost GST (10%) Total
& 2 Chairs
PIAA Member $1,000.00 $
Cost + GST Total
Payment upon booking: 25% of total cost (due on receipt of invoice)
PROGRESS PAYMENT: 50% of Total Cost (due 17/6/20)
FINAL PAYMENT: 25% of Total Cost (due 17/7/20)
Payment Details
Payment Options
Direct Deposit:
Bank: CBA
BSB: 062 102 Account No: 10120145
Credit Card:
Mastercard (1.23% fee) or Visa (1.28% fee)
Card Name: .................................................................................................................
Card Number: ................./.................../...................../.................
Expiry Date: ................./...................
CVC: ............................
Amount: $....................
Sign here if you authorise us to take further instalments from the above credit card:....................................................................
Return to events@piaa.net.au | Phone: 02 9659 5811
Mail: PO Box 7108 Baulkham Hills BC NSW 2153
ABN: 47 001 782 770
Payment of the deposit indicates your acceptance of the terms and conditions of exhibiting at AusBoard 2020You can also read
