EXHIBITION MANUAL Wednesday 13 October - Friday 15 October 2021 Novotel Sydney Manly Pacific
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EXHIBITION
MANUAL
Wednesday 13 October – Friday 15 October 2021
Novotel Sydney Manly Pacific
1Contents
Contacts .......................................................................................2
Exhibition Manual Instructions ....................................................3
Conference Requirements Checklist ............................................3
Booth Requirements ....................................................................4
Floor Plan .....................................................................................4
Venue Information.......................................................................5
Deliveries, Storage & Collection ...................................................5
Set up & Dismantle ......................................................................5
Security ........................................................................................6
Marketing & Promotion ...............................................................6
Registration & Accommodation ...................................................7
Packing .........................................................................................7
APPENDICES:
Appendix_01_Indemnity Form
Appendix_02_INHSU 2021 Floor Plan – Novotel Sydney Manly Pacific
Appendix 03 Delivery Label – Novotel Sydney Manly Pacific
Appendix_04_Conference Logo
Appendix_05_Conference Web Banner
Key Contacts
Key logistics contacts for the Conference:
Category Company Contact Phone No Email
Conference Novotel Sydney Manly
Isabel Zappia +61 (02) 8966 7420 h5462-sb3@accor.com
Venue Pacific
Conference
ASHM Liagh Manicom +61 478 020 038 liagh.manicom@ashm.org.au
Secretariat
Exhibition
ExpoNet Shaun Rae + 61 (02) 9645 7000 shaun@exponet.com.au
Company
Audio-visual Rave Solutions Kristian Furbank +61 400 103 476 kristian@rave.solutions
2Exhibition Manual Instructions
Please view each section of this exhibition manual to ensure smooth logistics during the lead up and
duration of the Conference. Please ensure all items are completed by the due dates listed.
ITEMS YOU NEED TO PROVIDE:
• Public liability insurance certificate of currency OR Indemnity Form
• Onsite contact details
• Company logo (JPEG min 300DPI)
• Company profile 100 words (word document)
Please ensure you read all pages of this manual. If you have any questions, please contact:
INHSU 2021 Conference Secretariat
ASHM Conference & Events Division
Level 3, 160 Clarence Street Sydney NSW 2000
T: +61 2 8204 0770
E: conference@inhsu.org or liagh.manicom@ashm.org.au
Public Liability Insurance
Please extend your public liability to cover your display and email a certificate of currency or the
front cover of your Policy or a signed copy of the Indemnity Form.
Appendix_01_Indemnity Form in PDF format by Wednesday 15 September 2021.
Please Note: exhibitors and sponsors will NOT be granted entry to set up without provision of a
current public liability insurance certificate, signed terms and conditions, onsite contact form and
full payment for your participation.
If you do not have public liability insurance, you must provide a signed copy of the Indemnity
Form in PDF format to conference@inhsu.org by Wednesday 15 September 2021.
Your stand builders and their sub-contractors must provide a copy of their public liability certificate
of currency or the front cover of their Policy in PDF format to conference@inhsu.org by Wednesday
15 September 2021.
Conference Requirements Checklist
Item Deadline Tick as
completed
Accommodation Deadline Sunday 29 August 2021
Company
100-word profile, logo and onsite contact details
send to liagh.manicom@ashm.org.au
Signed Conference Terms and Conditions
send to liagh.manicom@ashm.org.au Wednesday 15 September
Custom Booth Design Plan Approval
send to liagh.manicom@ashm.org.au
3Indemnity form / public liability cover Wednesday 15 September
send to liagh.manicom@ashm.org.au
2021
Appendix_01_Indemnity Form
Conference Registration Deadline Sunday 19 September 2021
Order Forms for Exhibition Company Friday 24 September 2021
ExpoNet will be in touch regarding booth
requirements
Delivered goods to venue:
Label all boxes with the delivery form and
the applicable booth number. Tuesday 12 October 2021
Allow enough time for freight to arrive,
(please confirm with your freight carrier)
Venue Information
Novotel Sydney Manly Pacific
The exhibition will be held in the Gilberts Room and the registration foyer.
55 North Steyne
Manly, NSW, 2095
Isabel Zappia
P: +61 (02) 8966 7420 E: h5462-sb3@accor.com
https://www.novotelmanlypacific.com.au/
Booth Requirements
ExpoNet is the preferred exhibition supplier for INHSU 2021. ExpoNet has developed an Online
Exhibitors Kit (OEK) for ease of ordering exhibition requirements for the event. ExpoNet Exhibitor
Services will forward the link, username and password for the OEK soon after you receive this
manual. Please use the OEK to complete the forms for your stand requirements, including fascia and
signage, lighting and power, stand modifications, shelving, furniture, audio visual.
If you have any questions regarding your shell scheme booth or the OEK please contact ExpoNet
directly.
ExpoNet Exhibitor Services Department
Email esd@exponet.com.au
Phone 02 9645 7070
Fax 02 9645 5300
Web www.exponet.com.au
*** Please mention INHSU 2021 and your stand number.
If you haven’t been contacted, please notify liagh.manicom@ashm.org.au
4Shell Scheme Inclusions:
Stand: 3m x 2m white melamine walls
Fascia: 1 x Company Name sign and company Logo in black and white
Lighting: 2 x 60w directional Spotlights per booth
Power: 1 x single power point (4 amp) per booth
Flooring: The venue has carpeted flooring
Furniture: At exhibitor’s expense (contact ExpoNet for any furniture requirements)
Custom Build Information
Open floor space will have designated floor markings and does not include any accessories and
equipment such as fascia, carpet, lights or power. If access to electric power is required, please
request this through ExpoNet.
The following details must be sent to liagh.manicom@ashm.org.au for approval by Wednesday 15
September 2021
• Contact details of your custom stand builders
• Custom design plans, with full measurements
All contractors must provide their Public Liability Insurance Certificate of Currency to
liagh.manicom@ashm.org.au before commencing build onsite.
Floor Plan
Please note the floor plan is subject to change, however the Conference Organisers will make every
effort not to move allocated booths and will advise exhibitors of any significant changes.
Please refer to:
Appendix_02_INHSU 2021 Floor Plan – Novotel Sydney Manly Pacific
5Deliveries, Storage & Collection
Novotel Sydney Manly Pacific
The hotel will accept deliveries no earlier than 8:00am Tuesday 12 October 2021.
All Deliveries must be labelled with the completed Delivery Form.
The loading dock is located on Francis Lane. The Novotel Sydney Manly Pacific will accept all
deliveries from 8:00am Tuesday 12 October. The loading dock is accessible 24 hours a day.
Please note there is a 3.63M height restriction in the loading dock and there is no pallet jack or
forklift on site. The hotel does not accept pallets.
A lift is available in the loading dock. The measurements are:
Door: 900mm (W) x 2000mm (H)
Inside: 1735 (L) X 1620 (W) X 2190 (H)
Max load 1350 KG (18 PERSONS)
Once the lift arrives at level 1, there is a staff door that you will need to go through to access the
conference floor. The measurements of the door are:
710mm (W) x 1980mm (Height)
Should this door not be large enough, the driveway at the entrance of the hotel can be used to
access the venue from reception. The driveway is located on 55 North Steyne Manly. The hotel’s
reception lifts provide access straight to level 1 of the conferencing floor.
The lift’s measurements are:
Door: 900mm (W) x 2000 mm (H)
Inside: 2090mm (L) x 1090mm (W) x 2170mm (H)
Max load 1000KG (13 PERSONS)
Appendix 03 Delivery Label – Novotel Sydney Manly Pacific
Set up & Dismantle
All organisers, contractors, exhibitors and their staff MUST wear safety vests and closed in shoes
whilst on the loading dock at both venues, service road during the custom build and bump in and out
of events. Vests will not provided on-site therefore we suggest packing your own.
• During the Exhibition ASHM staff will visit each stand to discuss the pack-up arrangements.
• Don’t forget to bring tape/scissors/packaging and your return courier consignment notes for
the return delivery of your exhibition materials.
• No responsibility can be taken for goods left behind, unlabelled and without clear
instructions or collection arrangements.
6Bump in
Bump in is via the loading dock – the address and opening times for this are outlined above.
Custom Stand Build: 10:00 Tuesday 12 October
Exhibitors access to dress stand: 14:00 Tuesday 12 October
Bump out
Exhibitors pack up: 18:15 Friday 15 October
Custom Build dismantle: 19:00 Friday 15 October
Parking
Novotel Sydney Manly Pacific has a carpark on-site that is available at a rate of $50.00 per day.
Parking is subject to availability and is not guaranteed. Please note, the car park has a height
restriction of 1.97 metres.
Please note that hotel has limited parking onsite. Within the Manly area there is a wide selection of
offsite council parking.
Stand Catering
No exhibitor or person shall distribute or give away any item of food or drink, not supplied by
Novotel Sydney Manly Pacific, to members of the public or trade exhibition visitors without the
express written consent of the hotel. Please not that all food items must be pre-packaged.
Please contact Novotel Sydney Manly Pacific directly to receive consent. The hotel reserves the right
to remove any food and beverage that has not been authorised.
Security
Exhibitors are responsible for the total management of the exhibits on their booths. The organiser
will not be held responsible for any damages, robberies and losses incurred by exhibitors, and
compensation will not be provided for the loss of personal belongings and exhibits.
Whilst every precaution is taken, Novotel Sydney Manly Pacific or the Conference Secretariat will not
accept responsibility for damages or loss of goods and property left in the venue prior to, during or
after the exhibition. All goods must be claimed and removed from the venue on the last day of the
exhibition. Adequate insurance coverage of exhibits is highly recommended.
During the set-up, dismantle, exhibition operation times and all times the area will be open, and we
suggest you take care of your goods and that your booth is not left unattended. Please do not ever
leave any valuables on your stand. Whilst every precaution is taken, Novotel Sydney Manly Pacific
and the Conference Secretariat cannot accept any responsibility for loss or damage which may occur
to persons or property at the exhibition from any cause whatsoever.
7Marketing & Promotion
As an exhibitor, your Company’s information will be printed in the conference handbook and
included on the conference website. A company profile of no more than 100 words and your
company logo is required. Please email your company profile and logo in high-res EPS or jpeg format,
min 300 DPI format, to liagh.manicom@ashm.org.au by Wednesday 15 September 2021.
The Conference Committee is excited you are participating in the Conference. To assist you in
promoting your participation we are providing you with tools to market your involvement in the
conference, we suggest you use the logo or web banners in emails, websites, newsletters, print
advertising and other promotional materials to let your clients know they can meet you at the
Conference. When using the conference logo or banner online, please link them to
www.inhsu.org/2021-conference
Appendix_07_Conference Logo
Appendix_08_Conference Web Banner
Registration and Accommodation
A Unique ID CODE for any included registrations will be emailed to you, if you have not received
your ID CODE please contact liagh.manicom@ashm.org.au
As an exhibitor you are entitled to discounted registrations, please register via the online
registration system.
Please note the below deadlines apply for ALL registrations:
• Accommodation Deadline: Sunday 29 August
• Standard Registration Deadline: Sunday 19 September (late charges apply after this date)
Please select the following links for further information on:
In-Person Registration Rates
Virtual Registration Rates
LIVE Program
Venue
Accommodation
For further information or assistance with group bookings please contact the Conference Secretariat
at conference@inhsu.org or +61 2 8204 0770
Packing
Please ensure you allow enough time for freight delivery, refer to the deliveries section of this
manual. Please check with your freight carrier to confirm when you need to arrange delivery to be
sent.
We recommend you pack the following items as your ‘Exhibition Survival Kit’ because you never
know when you might need them!
• Scissors
• Sticky / masking tape
• Stapler and staples
• Power board and/or extension cord (new or tagged and tested)
• Velcro (hook & loop)
8• Pens and permanent markers
• Note pads
• Safety Vests
• First-aid kit
• Courier consignment notes (for returning goods to the office)
All organisers, contractors and exhibitors and their staff must wear safety vests and steel-capped
boots or shoes whilst on the loading dock, service road or in the exhibition hall during the
construction, bump in and bump out of events. Vests will be provided on-site at a charge
therefore we suggest packing your own.
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