Event Organiser's Guide - City of Cape Town
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Event Organiser’s Guide 1. Cape Town Stadium Seating Arrangement 2. Cape Town Stadium Rate Sheet (1) 3. Cape Town Stadium Rate Sheet (2) 4. Cape Town Stadium Facilities 5. Cape Town Stadium Filming Rates 6. Cape Town Stadium Floorplan Level 00 7. Cape Town Stadium Floorplan Level 01 8. Cape Town Stadium Floorplan Level 01 Detail 9. Cape Town Stadium Floorplan Level 02 10. Cape Town Stadium Floorplan Level 03 11. Cape Town Stadium Floorplan Level 03 Detail 12. Cape Town Stadium Floorplan Level 04 13. Cape Town Stadium Floorplan Level 04 Detail 14. Cape Town Stadium Floorplan Level 05 15. Cape Town Stadium Floorplan Level 05 Detail 16. Green Point Park Map 17. Green Point Park Rate Sheet 18. Green Point Park Rate Sheet
Cape Town Stadium
Seating Map Arrangement
Clifton
Signal Hill Sea Point
Table Mountain Green Point Park
333 Entrance 1 Mouille Point Lighthouse 304
730 North Forecourt Gates 725
332 305
242
229 430 431 432 401 402 403 204 342
286 390 390 390 390 286 710
721
331 306
228 205
132 100
290
198
669 130 131 101 102 103 669
533 519 867 896
128 129 879 870
104 105
330 326 644 639 327 307
364 227 206 363
532
127 106 540
640 637
G
05
at
329 226 308
e
e
207
at
28
107
G
591
571 126 778
568
570
783
328 225 125 108 208 309
722 579 802 799 582 736
Table Bay
Entrance 2
Fort Wynyard
Grand Stair Gates
327 224 124 109 209 310
579 799 802 583 708
722
123 110
326 223
568
776 785 210
570 11
G
21
576 591
at
e
e
122 111
at
12
Fan Walk
G
598 594
My Citi Bus 222 211
Green Point 325 113 312
121 120
541 532
Elevated Circle 364
599 603 112 358
Helen Suzman Blvd 453 119 118 117 116 115 114 451
Fritz Sonnenberg Rd
221 941 915 870 868 919 928 212
324 669 669 313
204
290
220 213
323 530 219 218 217 216 215 214 539
314
620 629 584 585 628 622
342 242
322 315
723 Entrance 3 Airport 732
East Forecourt Gates Beach Road
Granger Bay Blvd
Visitors Information Centre V & A WaterfrontCAPE TOWN STADIUM
BOWL
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
SERVICES RENDERED UNIT REMARKS RATE EXCL VAT
Bowl Rental Commercial
Lower Tier Per Day or Part thereof 23 018 seats R 180 000,00
Lower and Middle Tier Per Day or Part thereof 38 612 seats R 350 000,00
All Tiers Per Day or Part thereof 50 337 seats, City retains Concessions and Hospitality R 500 000,00
Bowl Rental Non-Commercial
Lower Tier Per Day or Part thereof *Plus Direct Cost R 90 000,00
Lower and Middle Tier Per Day or Part thereof *Plus Direct Cost R 175 000,00
All Tiers Per Day or Part thereof *Plus Direct Cost R 250 000,00
All Tiers clean Stadium Model, Operator retains Concessions and Hospitality to be negotiated with Director: Strategic Assets
Subject to Delegated Authority of Director to negotiate Rental options as attached under General Remarks.
Additional Area for Rent
Business Lounge Level 03 Per Day or Part thereof *Plus Direct Cost R 5 000.00
Business Lounge Level 04 Per Day or Part thereof *Plus Direct Cost R 25 000.00
EXTRA
Pitch Replacement Per m² R 70,00
Fencing within the Stadium Precinct Per Linear Metre R 29.74
Floodlights Per Hour R 3 970.00
Pitch Repairs Per m² R10.00
Artificial Grass Per running meter R15.79
Pitch Protection Per m² Rates excludes insurance, transportation and sanitation R41.75CAPE TOWN STADIUM
BOWL
2017/2018
All items marked with a √ are included in the rental.
Areas Mobile Unit Service Direct Costs Air-conditioning Stand-by
Direct Costs as negotiated
Level 00 Stadium Equipment Technician
4 x Change /Dressing Rooms √ Big Screens Ventilation (Specified Limited
√
Service)
9 x Auxiliary Rooms √ 2 x Big Screens (N/E & S/W) Direct Costs
Roller Shutter Door Stand-by
1 x Police Station √ Operator Direct Costs Direct Costs as negotiated
Technician
1 x Medical Service Centre √ Production Costs Direct Costs
1 x Storage √ Mixing Board Direct Costs Audio Visual Stand-by Technician Direct Costs as negotiated
1 x Event Organisers Office √ Public Address Equipment Network (Specified Limited
√
11 x Supporting Rooms (specify) Direct Costs PA System √ Service)
Level 01 Operator Direct Costs Fire Detection Stand-by
Direct Costs as negotiated
Technician
Seats √ IPTV
IPTV Standby Connection Direct Costs as negotiated
Media Tribune √ TV's √
Event Services (To be paid by Event Operator)
Media Centre (S/W) √ Operator Direct Costs
Event Organiser to provide
Hospitality Centre (N/W) √ Production Costs Direct Costs Accreditation subject to negotiated
Public Facilities √ Stadium Utilities agreement with Director
Janitors Direct Costs Day to Day Electricity Municipal Event Organiser to provide a
√
5 x Supporting Rooms (specify) Direct Costs Grid Ticketing system which is compatible
Level 02 Event Specific Electricity to the Stadium's System
Direct Costs Stage Construction Event Organiser to Provide
Seats √ Requirements
Concourse √ Day to Day Water Municipal Grid √ Event Specific Sound Event Organiser to Provide
Podium √ Event Specific Water Event Specific Lighting Event Organiser to Provide
Direct Costs
Level 05 Requirements Event Specific Medical Event Organiser to Provide
Seats √ Floodlights Direct Costs City Service (To be paid by City of Cape Town)
As negotiated with Generators Direct Costs Metro Police City of Cape Town's cost
Suites
Director/event Diesel Direct Costs Traffic City of Cape Town's cost
Venue Operating Control Room √ Stadium Services Disaster Risk Management City of Cape Town's cost
Level 06 Cleaning Fire & Rescue City of Cape Town's cost
Public Facilities Direct Costs Pre-Event (All hired facilities) √ Law Enforcement City of Cape Town's cost
Janitors Direct Costs Event Day Direct Costs Solid Waste City of Cape Town's cost
Consumables Direct Costs Post Event Direct Costs Environmental Health City of Cape Town's cost
Pitch Waste Management Direct Costs Permits City of Cape Town's cost
Field Preperation √ Removal Direct Costs Transport Service City of Cape Town's cost
Posts/Nets √ Security Provincial Services
Corner Flags & Line Markers Direct Costs Day to Day Stadium Security √ SA Police Service Event Organiser to Provide
Players Benches √ Event Service Deployment Direct Costs Emergency Medical Event Organiser to Provide
Ground Staff (Event Day) √ Ushers Direct Costs Legal & Risk
Pitch Protection Direct Costs Support Staff Insurance Event Organiser to Provide
Pitch Protection Set up/Strike Ushers Direct Costs Public Liability Event Organiser to Provide
Direct Costs
Staff Volunteer √ SAMRO Licences Event Organiser to Provide
Precinct Stadium Staff SAMPRA Licences Event Organiser to Provide
Gates Overtime √ Contacts
87 Turnstiles over 3 Gates √ Meals √ Various
Turnstile Operator Direct Costs Standby Staff Hours
Fencing for Chutes at 3 Gates Direct Costs Electrician Direct Costs Setup/Preparation Events 5 Days Prior to Event
Fencing for Parking Area Direct Costs Electrical Reticulation (Specified Breakdown (all) 3 Days Post Event
√
Magnetometers Direct Costs Limited Service) Additional Setup and or
10% of Venue Rental
Toilets Plumber √ Breakdown Fee
Mobile Units Direct Costs Lift Technician Direct Costs as negotiated
GENERAL REMARKS
Direct Costs refer to all additional costs other than the venue rental such as cleaning , A Non-Commercial rate of 50% of venue rental for “Fringe Facilities” (i.e. Harden Surface,
security, electrical standby, lifts standby, pitch protection and other costs that may arise from Podium, and Pitch and Cloakroom) will be applicable to all Non-Commercial Activities for
the clients needs. Community Organizations (NPOs, Schools, Churches, and Amateur Sporting Bodies). (Proof
A Non-Refundable Commitment Fee of 20% of the venue rental is payable in advance to from the applicant is required in terms of the above classification).
confirm the booking. Use of Pitch will be subject to Pitch Protection.
In the event of the booking being cancelled other than by an “Act of God” less than sixty Damage Deposit of 20 % rental fee payable in advance.
calender days prior to the event, the Commitment Fee is to be retained by the City. Additional 10% Administration Fee will be charged to clients for the services (if required) of
Provincial Government and National Government: Rate- 50% of hiring fee plus direct costs to approved and authorized City Service Providers utilized for any event.
be ascertained by the City per event .CAPE TOWN STADIUM
NON-BOWL FACILITIES
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
VENUE RENTAL EXCL. VAT SETUP/BREAKDOWN SIZE M2
VENUE & DIRECT COSTS (PER DAY (25% VENUE RENTAL) ROUNDED REMARKS
OR PART THEREOF) OFF
LEVEL 00
Rental of Pitch and
R 3 000,00 p/h *Plus Direct Cost
Cloakrooms
Hardened Surface R 4 000,00 per day East or west
Hardened Surface R 2 000,00 per half day East or west
Foyer A. Hardened Surface
Player Mixing Zone R 12 000.00 R 3 000.000 866
additional cost of R2 000)
R 6 000.00 full day
Cloakrooms - 196
R3 000.00 half day
LEVEL 01
Media Mixing Zone R 4 000.00 R 1 000.00 620 Foyer A
South Conference Room R3 000/unit or R9 000 for all 3 See under general remarks 525 Media Mixing Zone included
South Conference Room R1 500/unit or R4 500 for all 3 Per half day
North Conference Room R3 000/unit or R9 000 for all 3 See under general remarks 535 Media Mixing Zone included
North Conference Room R1 500/unit or R4 500 for all 3 Per half day
Meeting/Breakaway
R 1 500.00 - 40 - 172
Rooms
LEVEL 02
Full Podium R 80 000.00 - 34 870 Plus Direct Costs.
Half Podium R 40 000.00 - 17 435 Plus Direct Costs.
Full Concourse R 45 000.00 per day - 13 350
Half Concourse R 25 000.00 per day - 6 675
Concourse North/South R 20 000.00 per day With seating
Concourse East/West R 30 000.00 per day With seating
LEVEL 03
Business Club R 5 000.00 R 1 250.00 965 Foyer A
Studio 3 (Double Volume) R 5 000.00 - 1816
LEVEL 04
Foyer A, 1 x Balcony. Hardened
Business Club Lounge R 25 000.00 R 6 250.00 1457
Surface at additional cost of R2 000
Foyer A, North or South Side Only.
Half Business Club Lounge R 12 500.00 R 3 125.00 735 Hardened Surface at additional
cost of R2 000
LEVEL 05
Presidential Suite R 5 000. 00 R 1 250.00 124 Suite, Foyer A (500 A+B+C+D)
Half VIP Suite, Foyer A
Half Presidential Suite R 2 500.00 R 625.00 62
(500 A+B or C+D)
Hospitality Suite R 1 000.00 R 250.00 36
Network Lounges 1 R 2 000.00 R 500.00 132 West Side 1
Network Lounges 10 R 5 000.00 R 1 250.00 302 West Side 10
Alcove 1-5 R 3 000.00 a Unit - 130 - 539 West/East side
LEVEL 06
R 3000.00 per day or part
Concourse East or West
thereof
FORECOURT AREA
Main forecourt -
R 20 000,00 per day
Commercial
Main forecourt - Non
R 10 000,00 per day
Commecial
Community/Charity R 5 000,00 per day
South Forecourt R 5 000,00 per dayCAPE TOWN STADIUM
NON-BOWL FACILITIES
2017/2018
ADDITIONAL SERVICES TO RENT
Big Screen R 1 000.00 for 2 units p/h - - *Plus Direct Cost
R 500.00 half day
PA System - - Unsupervised
R 1 000.00 full day
Flood Lights R 3 750.00 p/h - -
Electrical Distribution
R 500.00 - -
boards
Removable Carpet Tiles R 25.00 p/m2
Mobile Vending Units R 2000.00 per day
Formal Markets for Trading R 75.00 p/m2
Running Rate R 5000.00 per day Facility run through rate
PARKING RATES BELOW ARE ALL EXCLUSIVE OF VAT
Parking Outside Per Bay R 20,00
Parking Inside Per Parking Bay When associated with a rental of a venue. R 30,00
Parking Inside Per Parking Bay/hour
0-0.5 Hours No Charge
0.5-1.5 Hours R 8,77
1.5-2.5 Hours R 17,54
2.5-3.5 Hours R 26,32
3.5-4.5 Hours R 30,70
4.5-5.5 Hours R 35,09
5.5-8 Hours R 39,47
8.0-24 Hours R 87,72
Lost Card/Ticket R 43,86
GENERAL REMARKS
HOURS
Setup: IN - 6am on day of event
Breakdown: OUT - 6pm on day of event
A damage deposit of 20% of rental fee is payable in advance.
Additional 10% Administration Fee will be charged to clients for the services (if required) of approved and authorized City Service Providers
utilized for any Event.
Provincial Government and National Government: Rate 50% of hiring fee plus direct costs to be ascertain by the City per Event requirements.
The tariffs in this schedule refer to Venue hire costs only. It excludes Venue specific requirements that is determined per Event footprint.
When full Conference facilities are booked the tariff includes the breakaway and meeting rooms. Catering requirements to be sourced from
approved and preffered City suppliers.
The tariff for full Conference/Banqueting allows 20 parking bays for setup/support/service staff. Any additional parking is as per set
tariff rate.
The Conference and media areas as stated above will be hired out inclusive of basic infrastructure (tables, chairs, etc)
The tariffs indicated above for Conferencing, Banqueting, Media and Suites includes basic fit out (furniture & equipment) and access
to kitchens.
Availability of Breakaway/Meeting Rooms is dependant and subject to the Events & Conferencing Calendar and may require relocation
to a different Venue.
Additional or specialised equipment and furniture (including, Audio Visual) to be sourced from the approved and preffered City’s suppliers.
Catering requirements to be sourced from the approved and preffered City suppliers.
A Commitment Fee of 20% of the venue rental is required to secure the venue booking. In the event of the booking being cancelled 15 calendar
days or less before the Event the Commitment Fee will be retained by the City.
The Commitment Fee will not be withheld if the event is to be cancelled as a result of “Force Majeure” (an Act of God).
Setup and Breakdown cost for the Media Room and Conference Room is 25% of Unit Rental.
When parking is required without requesting the hiring of the stadium as a venue. 8.0 - 24 hours tariff will be applicable; R87.72 (excluding VAT)
per bay.
The run through rate is a flat rate which allows for running events to pass through stadium event sites (including forecourts, concourse, podium,
hardened surface and parking areas)Cape Town Stadium
Level 00 Mixing Zone
Entrance 1
North Forecourt Gates
Height - 3m
17m
Foyer
A
555m²
30m
Height - 3.2m
Mixing Zone 1 866m²
Entrance 2
Grand Stair Gates
34m
27m
30m
5m
Entrance 3
East Forecourt GatesCape Town Stadium
Level 01 Mixing Zone 2
Entrance 1
North Forecourt Gates
Foyer
A
Foyer Foyer
G Mixing Zone 2 21m B
29m
29m
18m 30m
18m
Foyer Foyer
F C
Entrance 2
Grand Stair Gates
Foyer Foyer
E D
Entrance 3
East Forecourt GatesCape Town Stadium
Level 01 Mixing Zone 2 - Detail
Entrance 1
North Forecourt Gates
Foyer
A
Foyer Foyer
G Mixing Zone 2 21m B
29m
29m
Height - 3m
Area - 650m2
18m 30m
18m
Entrance 2
Grand Stair Gates
Entrance 3
East Forecourt GatesCape Town Stadium
Level 02 Podium and Concourse
111m
Entrance 1
North Forecourt Gates
Podium
Area - 34 871m²
21m
77m
230m Foyer
A
Height - 3 m
Area - 557 m²
Foyer 1 2 30m 3 4 Foyer
G B
60m² 62m² 62m² 60m²
Concourse
Height - 7.5m
Area - 13 350m²
Entrance 2 19 32m² 5
32m²
33m
Grand Stair Gates
18 38m² 38m² 6
Foyer Foyer
F 17 38m² 38m² 7 C
62m 16 38m² 38m² 8
15 32m² 32m² 9
50m
40m 60m² 62m²
60m²
42m Foyer
E
62m² 62m²
10
Foyer
D
14 13 11
12
A,B,C,D,E,F,G - Foyers & Lifts
68m
Main Foyer A
102m 30m
Podium (Outside the stadium)
31m
Concourse (under seating)
58m
35m Disabled Allocated Seating
Kiosks
Entrance 3 Visitor Information Centre
East Forecourt GatesCape Town Stadium
Level 03 Club Lounge and Club Studio 3
Entrance 1
North Forecourt Gates
Kitchen Area 19m
3G 7m
244m²
53m² Foyer 53m²
Height - 2.5m
Club Lounge A Area - 965m²
8m
93m
17m² 17m² 20m²
Foyer 38m²
Foyer
G B
Foyer Foyer
F C
Entrance 2
Grand Stair Gates
Foyer Foyer
E D
110m
A,B,C,D,E,F,G - Foyers & Lifts
Studio
Studio
3 3 Height - 2,6m
Area - 1816m² Main Foyer A
25m Club Lounge
Partial view of pitch
Serving Kitchen
Entrance 3 Club Studio 3
East Forecourt Gates Double volume spaceCape Town Stadium
Level 03 Club Lounge and Club Studio 3 - Detail
Entrance 1
North Forecourt Gates
Kitchen Area 19m
3G 7m
244m²
53m² Foyer 53m²
Height - 2.5m
Club Lounge A Area - 965m²
8m
93m
17m² 17m² 20m²
Foyer 38m²
Foyer
G B
Foyer Foyer
E D
110m
Entrance 2
Grand Stair Gates Height - 2,6m
Studio
Studio
3 3 Area - 1816m²
25m
A,B,C,D,E,F,G - Foyers & Lifts
Main Foyer A
Club Lounge
Partial view of pitch
Serving Kitchen
Entrance 3 Club Studio 3
East Forecourt Gates
Double volume spaceCape Town Stadium
Level 04 Business Lounge Area
Entrance 1
North Forecourt Gates
Foyer
23m A 8m
10m
31m
12m
103m
Foyer Foyer
44m² 10m
13m²
13m² G B
6m
110m
Foyer Foyer
F C
Entrance 2
Grand Stair Gates
Foyer Foyer
E 110m
D A,B,C,D,E,F,G - Foyers & Lifts
Main Foyer A
25m Business Club Lounge Area
Business Club Balcony
Kitchen 4G and 4B
Entrance 3
East Forecourt GatesCape Town Stadium
Level 04 Business Lounge Area Detail
Entrance 1
North Forecourt Gates
Foyer
23m A 8m
10m
31m
12m
103m
Foyer Foyer
44m² 10m
13m²
13m² G B
6m
110m
Height - 3m
Area - 650m2
Entrance 2
Grand Stair Gates
A,B,C,D,E,F,G - Foyers & Lifts
Main Foyer A
Business Club Lounge Area
Business Club Balcony
Entrance 3 Kitchen 4G and 4B
East Forecourt GatesCape Town Stadium
Level 05 Presidential Suite
Entrance 1
North Forecourt Gates
8m
Foyer
31m
A
7m
7m
5m 21m
Foyer Foyer
G B
Entrance 2
Grand Stair Gates
A,B,C,D,E,F,G - Foyers & Lifts
Main Foyer A
Main Foyer Area
Serving Kitchen
Presidential Suite
and General Suites
Entrance 3
East Forecourt GatesCape Town Stadium
Level 05 Presidential Suite
Entrance 1
North Forecourt Gates
8m
Foyer
31m
A
7m
7m
5m 21m
Foyer Foyer
G B
Entrance 2
Grand Stair Gates
A,B,C,D,E,F,G - Foyers & Lifts
Main Foyer A
Main Foyer Area
Serving Kitchen
Presidential Suite
and General Suites
Entrance 3
East Forecourt GatesGreen Point Park Map
2
3
4
5
6
7
8
9
1
10
11
5CAPE TOWN STADIUM
GREEN POINT PARK
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
SERVICES RENDERED UNIT REMARKS RATE EXCL.VAT
PARK ENTERTAINMENT - AREA A
Commercial
Individual/Corporate Bodies or any other body hiring the premises for retailing, Per Day Promotional activities to comply with land use and R 20 000,00
training and providing information to promote their interest (Excluding live outdoor advertising and signage by Laws/Provisions.
Concerts) Half Day Retail to comply with Health and Safety regulations R 10 000,00
Setup/Preparation/Breakdown Per Day R 2 500,00
Non-Commercial
Individual/Group hiring the premises for purposes of Non-Commercial activity, Per Day R 5 000,00
No Retail or Promotional activities are allowed.
i.e. weddings, dances, flower shows, training, etc. Half Day R 2 500,00
Setup/Preparation/Breakdown Per Day R 1 000,00
Community/Charity
Hiring the premises for welfare type organisation with affiliation to National/ Per Day R 2 500,00
Provincial Government Departments and subject to being registered as a NPO. Half Day R 1 250,00
Setup/Preparation/Breakdown Per Day R 1 000,00
AMPHITHEATRE
Commercial
Individual/Corporate Bodies or any other body hiring the premises for retailing, Per Day Promotional activities to comply with land use and R 7 500,00
training and providing information to promote their interest (Excluding live outdoor advertising and signage by Laws/Provisions.
Concerts) Half Day Retail to comply with Health and Safety regulations R 3 750,00
Setup/Preparation/Breakdown Per Day R 2 500,00
Non-Commercial
Individual/Group hiring the premises for purposes of Non-Commercial activity, Per Day R 5 000,00
No Retail or Promotional activities are allowed.
i.e. weddings, dances, flower shows, training, etc. Half Day R 2 500,00
Setup/Preparation/Breakdown Per Day R 1 000,00
Community/Charity
Hiring the premises for welfare type organisation with affiliation to National/ Per Day R 1 500,00
Provincial Government Departments and subject to being registered as a NPO. Half Day R 750,00
Setup/Preparation/Breakdown Per Day R 350,00
PARK ENTERTAINMENT AREA B
Commercial
Individual/Corporate Bodies or any other body hiring the premises for retailing, Promotional activities to comply with land use and
training and providing information to promote their interest (Excluding live Per Day outdoor advertising and signage by Laws/Provisions. R 52 850,00
Concerts) Retail to comply with Health and Safety regulations
Setup/Preparation/Breakdown Per Day R 2 500,00
Live Concerts Per Day R 100 000,00
Setup/Preparation/Breakdown Per Day R 2 500,00
Non-Commercial
Individual/Group hiring the premises for purposes of Non-Commercial activity,
Per Day No Retail or Promotional activities are allowed. R 15 000,00
i.e. weddings, dances, flower shows, training, etc.
Setup/Preparation/Breakdown Per Day R 1 000,00
Community/Charity
Hiring the premises for welfare type organisation with affiliation to National/
Per Day R 10 000,00
Provincial Government Departments and subject to being registered as a NPO.
Setup/Preparation/Breakdown Per Day R 1 000,00
ECO SQUARE
Commercial
Individual/Corporate Bodies or any other body hiring the premises for retailing, Full Day Promotional activities to comply with land use and R 4 000,00
training and providing information to promote their interest (Excluding live outdoor advertising and signage by Laws/Provisions.
Concerts) Half Day Retail to comply with Health and Safety regulations R 2 000,00
Setup/Preparation/Breakdown Per Day R 1 000,00
Formal Markets Per square meter R 79.04
Non-Event sites for Rent Per square meter R 30.00CAPE TOWN STADIUM
GREEN POINT PARK
2017/2018
Non-Commercial
Individual/Group hiring the premises for purposes of Non-Commercial activity, Per Day R 2 500,00
No Retail or Promotional activities are allowed.
i.e. weddings, dances, flower shows, training, etc. Half Day R 1 250,00
Setup/Preparation/Breakdown Per Day R 625,00
Community/Charity
Hiring the premises for welfare type organisation with affiliation to National/ Per Day R 500,00
Provincial Government Departments and subject to being registered as a NPO. Half Day R 250,00
Setup/Preparation/Breakdown Per Day R 125,00
GENERAL REMARKS
Damage deposit of 20% of Rental fee is payable in advance.
Additional 10% Administration Fee will be charged to clients for the services (if required of approved and authorized City Service Providers)
Provincial Government and National Government: Rate 50% of hiring fee plus direct costs to be
Community/Charity rate for above institutions to be paid as per tariff list as it already incl. a 50% discount on normal rates.
In addition to the tariff for filming, all direct costs (Lighting etc.) that the client may require will be for the cost of the client.
A Commitment Fee of 20% of the venue rental is required to secure the venue booking. In the event of the booking being cancelled 15 calendar
days or less before the event, the Commitment Fee will be retained by the City.
The Commitment Fee will not be withheld if the event is to be cancelled as a result of "Force Majeure" (an Act of God).CAPE TOWN STADIUM
GREEN POINT ATHLETIC TRACK
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions
FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VAT
Individual Club Athletics
Physically Disabled Athletics Meetings
Meetings Senior Citizens sport days
City sponsored programmes games, practices, leagues and tournaments, triathlons/ marathon’s
Individual Athletes Training
Western Province Athletics Registered Club Athletes
Sessions
Non Registered Western Province Athletics
Non Sporting Events – Subject to: stadiums maintenance programme and calendar of Events. Run through rate is applicable only to participate
running through the athletics stadium
Green Point Athletic Stadium 4900 and more Large A
Large Stadium A Deposit, Security against
Per Event R 2,500.00
(Seating, main stand ≥4900) damages Athletic
Large Stadium A VIP Suite included/
Hire Athletics Per day R 5,000.00 R 5,700.00
(Seating, main stand ≥4900) Floodlights included
Large Stadium A Per hour in excess of
Hire Athletics Amateur R 310.00 R 353.40
(Seating, main stand ≥4900) booking per day only
When hired as a
Per VIP Suite/meeting
Large Stadium A standalone venue
VIP Athletics room per day or part R 1,735.70 R 1,978.70
(Seating, main stand ≥4900) (i.e meetings/
thereof
functions)
New tariff, Excluding
Clubs Training Per Hour R 43.86 R 50.00
floodlights
Hire Concerts/ Religious
Events/ None Athletics Per Day New Tariff R 25,000.00 R 28,500.00
Related events
Damage Deposit for hire
Concerts/ Religious Events, Per Day New Tariff R 7,500.00 R 8,550.00
None Athletics related Events
Individuals Training New Tariff. Excluding
New tariff R 10.00 R 11.40
Run through rate floodlights per day
Filming – setup/breakdown Per hour R 219.30 R 250.00
New tariff- Minimum
R 1000 deposit may
be lvied depending
on the nature and
impact of the shoot.
Refundable deposit Per Booking R 1,000 – R 25,000
A maximum deposit
up to R 25 000 may
Large Stadium A be levied upon an
(Seating, main stand ≥4900) assessment of the
risk
31 or more vehicles
Filming – Very Large Shoot Per hour or part thereof and /or 61 or more R 1096.49 R 1250.00
people
16 – 30 vehicles and
Filming – Large Shoot Per hour or part thereof R 877.19 R 1000.00
/ or 31 – 60 people
7 – 15 vehicles and /
Filming – Medium Shoot Per hour or part thereof R 701.50 R 800.00
or 16 – 30 people
4 – 6 vehicles and /
Filming – Small Shoot Per hour or part thereof R 330.88 R400.00
or 9 – 15 people
1 – 3 vehicles and /
Filming – Micro Shoot Per hour or part thereof R 175.44 R 200.00
or 8 or less people
Base camp, unit
Dedicated space for film Per m2 per day or part
parking, catering R 21.93 R 25.00
related activities thereof
area, etc
Floodlights Per 1 hour session R 263.16 R 300.00
Overtime/ Cleaning Charges/ As per municipal As per municipal
Per hour
Sunday staff cost staff charge staff chargeCAPE TOWN STADIUM
GREEN POINT ATHLETIC TRACK
2017/2018
REGULATIONS
1. CANCELLATION OF BOOKING/REFUND OF HIRE CHARGE
If a cancellation request is received less than 14 (fourteen) days before occupation, no refund of any money will be made.
CONCESSIONS
1. Ward Councillors: Two free bookings for council matters are allowed per councillor per month, from Monday to Thursdays, per facility in their
ward
2. Rebates on Film permits: If for Cape Town Marketing or student film, 50 or 100% rebate may be applied in consultation with Cape Town Film
Permit Office.
GENERAL
1. Tariffs charged for athletic events are for facility use only and excludes the payment of additional services by other departments viz. Traffic
Services, security Services, Refuse Removal, Law enforcement, Disaster Management, Etc.
2. Tariffs charged for concerts, Religions events and other non-related athletic event are for facility rental plus all additional direct cost such as
cleaning, security, standby services and city services (traffic, law enforcement, disaster risk management etc.)
3. In response to the large number of organisations that will request usage of Green Point Athletics Stadium, it necessary to establish a reservation
priority list to ensure that the City‘s facilities are made available to best meet the community’s needs. The below is the priority list.
CITY EVENTS - major events hosted, partnered and supported by the City of Cape Town
International, National or Provincial Athletics Schools
• Schools that are located within the City of Cape Town Municipal boundary and affiliated to Western Province Athletics
• Schools that are located within the City of cape Town Municipal boundary and not affiliated to Western Province athletics
• Schools that are located outside of the City of cape Town Municipal boundaryCAPE TOWN STADIUM
FILMING RATE
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VAT
Setup/Breakdown Per Hour R 219.30 R 250.00
New tariff- Minimum
R 1000 deposit may
be levied depending
on the nature and
R 1,000.00 –
Per Booking impact of the shoot.
R 25,000.00
A maximum deposit
up to R 25 000 may
be levied upon an
assessment of the risk
Filming – Very Large 31 or more vehicles and /or
Per hour or part thereof R 1096.49 R 1250.00
Shoot 61 or more people
16 – 30 vehicles and / or 31
Filming – Large Shoot Per hour or part thereof R 877.18 R 1000.00
– 60 people
Refundable deposit
7 – 15 vehicles and / or 16 –
Filming – Medium Shoot Per hour or part thereof R 701.75 R 800.00
30 people
4 – 6 vehicles and / or 9 – 15
Filming – Small Shoot Per hour or part thereof R 350.88 R 400.00
people
1 – 3 vehicles and / or 8 or
Filming – Micro Shoot Per hour or part thereof R 175.44 R 200.00
less people
Dedicated space for Per m2 per day or part Base camp, unit parking,
R 21.93 R 25.00
film related activities thereof catering area, etc
Floodlights Per 2 hour session R 877.19 R 1,000.00
Overtime/ Cleaning
As per municipal As per municipal
Charges/ Sunday staff Per hour
staff charge staff charge
cost
Pitch Protection Use
Pitch Protection Per m2 R 41.75 R 47.60
Stadium projected image Local R 2,117.98 R 2,414.50
National R 7,412.98 R 8,450.80
International R 10,590.00 R 12, 072.60
GENERAL REMARKS
The rate is applicable to all areas adjacent and outside the Stadium but under management of the CT Stadium.
Additional 10% Administration fee will be charged to clients for the series (if required) of approved and authorized City Service providers
utilized for any event.
In addition to the tariff all direct costs (lighting, etc) are to be for the cost of the client.
The cost of using the registered projected Stadium images are subject to the usage agreement.
Use of Pitch subject to Pitch Protection as per rate.
Filming permit to be obtained from the Film and Events Office.
Rebates on Film Permits. If the for Cape Town Marketing or Student Film, 50 or 100% rebate may be applied in consultation with Cape Town
Film Permit Office.CAPE TOWN STADIUM
GREEN POINT PARK FILMING RATE
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
FACILITY USAGE TYPE UNIT REMARKS RATE EXCL.VAT RATE INCL.VAT
Set up/ Preparation/
Per hour R 219.30 R 250.00
Breakdown
New tariff- Minimum R 1000
deposit may be levied
depending on the nature
and impact of the shoot.
Per Booking R 1 000 – R 25 000
A maximum deposit up to
R 25 000 may be levied
upon an assessment of the
risk
Filming – Very Large 31 or more vehicles and /or
Per hour or part thereof R 1096.49 R 1250.00
Shoot 61 or more people
Filming – Very Large 16 – 30 vehicles and / or 31
Per hour or part thereof R 877.19 R 1000.00
Shoot – 60 people
Refundable deposit 7 – 15 vehicles and / or 16 –
Filming – Medium Shoot Per hour or part thereof R 701.75 R 800.00
30 people
4 – 6 vehicles and / or 9 – 15
Filming – Small Shoot Per hour or part thereof R 350.88 R 400.00
people
1 – 3 vehicles and / or 8 or
Filming – Micro Shoot Per hour or part thereof R 175.44 R 200.00
less people
Dedicated space for Per m2 per day or part Base camp, unit parking,
R 21.93 R 25.00
film related activities thereof catering area, etc
Floodlights Per 2 hour session R 877.19 R 1,000
Overtime/ Cleaning
As per municipal As per municipal
Charges/ Sunday staff Per hour
staff charge staff charge
cost
GENERAL REMARKS
The rate is applicable to all areas adjacent and outside the Stadium but under management of the CT Stadium.
Additional 10% Administration fee will be charged to clients for the series (if required) of approved and authorized City Service providers
utilized for any event.
In addition to the tariff all direct costs (lighting, etc) are to be for the cost of the client.
The cost of using the registered projected Stadium images are subject to the usage agreement.
Use of Pitch subject to Pitch Protection as per rate.
Filming permit to be obtained from the Film and Events Office.
Rebates on Film Permits. If the for Cape Town Marketing or Student Film, 50 or 100% rebate may be applied in consultation with Cape Town
Film Permit Office.CAPE TOWN STADIUM
MARKETING AND ADVERTISING
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions
SERVICES RENDERED UNIT RATE INCL. VAT
ELECTRONIC ADVERTISING BOARDS: IF AN EVENT INVOLVES BROADCAST THEN THE FOLLOWING RATE APPLIES:
Events that have International broadcast coverage Per Hour per 7,5 m unit R 9 658,10
Events that have international broadcast coverage Per 5 minute slots per 7,5 m unit R 844,70
Events that have local broadcast coverage Per Hour per 7,5 m unit R 4 829,00
Events that have local broadcast coverage Per five minute slots per 7,5 m unit R 483,40
ELECTRONIC ADVERTISING BOARDS:THE FOLLOWING RATES WILL APPLY IF NO BROADCAST COVERAGE IS INVOLVED:
Events without broadcast coverage Per Hour per 7,5 m unit R 3 621,80
Events without broadcast coverage Per 5 minute slots per 7,5 m unit R 302,10
PILLAR ADVERTISING
Pillar Wrappings
Podium level per pillar R 318,10
Parking levels per pillar R 318,10
GENERAL REMARKS:
Clients are required to provide all graphics and material requirements.
The Affixing of advertising must comply with the Stadium safety and building requirements.CAPE TOWN STADIUM
STADIUM RENTAL MODELS
2017/2018
In order to ensure sustainability and optimum use different options regarding Stadium rental and income has been modelled and are listed below:
NEGOTIATED INCOME STANDARD RENTAL
MODEL CLEAN STADIUM MODEL CITY OWNED EVENT
TARIFF MODEL TARIFF MODEL
Description Event organiser pays Event organiser pays a Event Organiser pays Stadium The City carries all costs
Stadium Rental Tariff, plus negotiated rental based on Rental and Direct Costs as and all revenue accrues
Stadium Direct Costs plus an the proportionate number of per approved Tariff Structure. to the City.
additional negotiated fee to seats required. The City of The ticket income accrues to
the City to secure the rights Event organiser pays direct the Event Organiser. The City
for hospitality, liquor and costs. In the event of the City retains the hospitality, liquor
concessions. paying direct costs, the City and concession Income.
will claim the direct costs
from the Event organiser
(plus 10% administration
fee). The Event Organiser
and the City negotiate a share
of the income from ticket
sales, hospitality, liquor and
concessions.
Note The City receives a The City is not at risk for The City is not at risk for the
guaranteed fixed income the Direct Cost for the Direct Cost to the stadium.
from the Event Organiser. stadium and shares in the City retains income from
There is no obligation potential revenue from ticket hospitality, liquor and
whatsoever on the City to sales, hospitality, liquor concessions.
generate income. and concessions. The City
may agree to contribute to
marketing the event.
Risk 100% of the risk lies with the The City and Event Organiser The City has a risk associated 100% of risk lies with
Event Organiser together share the risk and the income with income from hospitality, the City together with all
with all income opportunities opportunities on a negotiated liquor and concessions. income opportunities.
above the fixed income basis.
payable to the City.
Advertising Boards This is to be negotiated
per event as the cost is
determined by the nature of
the event i.e. national, local,
international, whether it is
a live televised broadcast,
broadcasted locally or
internationally.
Parking As per the tariff list As per the tariff list As per the tariff list As per the tariff list
Marketing and niche To be charged as follows:
opportunities which Local Contribution: 25% of the approved rental plus direct cost
contribute towards National Contribution: 15% of the approved rental plus direct cost
the local, national and International Contribution: 10% of the approved rental plus direct cost
international profile of
the City of the Cape Town
StadiumCAPE TOWN STADIUM
VISITORS CENTRE
2017/2018
Date availability subject to major Event Calendar and Subject to General Terms & Conditions. Rates vaild 1 July 2017 - 30 June 2018.
SERVICES RENDERED UNIT RATE INCL.VAT
STADIUM TOURS
Adults Per Visit R 45,00
Children under 12 (Discounted Tariff) Per Visit R 17,00
Pensioners/Disabled (Discounted Tariff) Per Visit R 17,00
SCHOOL TOURS
South African School Groups, NGO's, PBO's, Sporting Groups, Youth Clubs Per visitor R 11,00
URBAN PARK TOURS
Adults Per Visit R 35,00
Children under 12 (Discounted Tariff) Per Visit R 11,00
Pensioners/Disabled (Discounted Tariff) Per Visit R 11,00
SCHOOL TOURS
South African School Groups, NGO's, PBO's, Sporting Groups, Youth Clubs Per visitor R 11,00
STADIUM AND URBAN PARK TOURS
Adults Per Visit R 70,00
Children under 12 (Discounted Tariff) Per Visit R 22,00
Pensioners/Disabled (Discounted Tariff) Per Visit R 22,00
Express tours Per Visit R10,00
SCHOOL TOURS
South African School Groups, NGO's, PBO's, Sporting Groups, Youth Clubs Per visitor R 17,00
EXPRESS TOURS (REFER TO GENERAL REMARKS) PER VISITOR R 10,00
GENERAL REMARKS:
THE TARIFFS ABOVE ARE APPLICABLE FOR GUIDED TOURS ONLY.
ACCESS TO THE URBAN PARK IS FREE DURING OPERATING HOURS.
Express Tours are only applicable during Event build-up, and Event breakdown days
Registered Tour Guides accompanying Tours will have free access.
Cancellation of a tour booking 5 calendar days or less before the tour will result in the City retaining fifty (50%) of the invoiced amount.
Cancellation more than 5 days before the tour will result in the City retaining 25% of the invoiced amount.
Proof of Group classification (NGO, PBO, Clubs) must be provided on request i.e. copy of Club/Group constitution, list of office bearers and
supporting certification.
The City will not withold any payment when a tour is cancelled as a result of “Force Majeure “ (an Act of God)You can also read
