E-TENDER FOR SUPPLY OF MILK & MILK PRODUCTS (BUTTER AND PANEER) FOR KITCHEN - ESIC Hospitals ...
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Employee's State Insurance Corporation
(Ministry of Labour & Employment, Government of India)
Directorate (Medical) Noida
ESIC Model Hospital
Sector-24, Noida, GB Nagar (UP)-201301
E-TENDER FOR
SUPPLY OF MILK & MILK PRODUCTS (BUTTER
AND PANEER) FOR KITCHEN
NAME OF WORK:- E-TENDER FOR SUPPLY OF MILK & MILK PRODUCT ( BUTTER AND PANEER)
FOR KITCHEN OF ESIC MODEL HOSPITAL, SECTOR-24, NOIDA FOR A PERIOD OF ONE YEAR.
Last Date & Time of submission 19/04/2018 (Up to 1:00 PM)
Date & Time of opening 19/04/2018 (On 2:30 PM)
Date and Time of Pre-bid meeting 05/04/2018 (on 11:00 AM)
EMD Amount for Milk, Butter &Paneer Rs. 42,000/- (Rupees forty two thousand)
EMD Amount for Milk only Rs. 30,000/- (Rupees thirty thousand)
EMD Amount for Butter only Rs. 6,000/- (Rupees six thousand)
EMD Amount for Paneer only Rs. 6,000/-(Rupees six thousand)
EMD Amount for Milk and Paneer Rs. 36,000/-(Rupees thirty six thousand)
EMD Amount for Butter and Paneer Rs. 12,000/-(Rupees twelve thousand)
EMD Amount for Milk and Butter Rs. 36,000/-(Rupees thirty six thousand)
Page |1
INDEX
Sl. No. Description Page No.
A. Notice inviting E-TENDER (NIT) 3
B. Important instruction for the bidders regarding online payment 4
C. Terms and Conditions of Tender 5-7
D. Instructions for Bidders 8-10
E. Technical Bid 11
F. Declaration 12
G. Check List 13
H. Financial Bid 14
Page |2NOTICE INVITING E-TENDER (NIT)
E-Tenders in two bid system through 'e’ procurement solution are invited for supply of Milk & Milk
Products (Butter and Paneer) for Kitchen to300 bedded ESIC Model Hospital at Sector-24,
Noida. Tender documents are available online at https://esictenders.eproc.in
Bidders have to deposit the Earnest Money Deposit (EMD) in the form of demand Draft/Pay Order from
a scheduled bank drawn in favour of “ESI Fund A/c. no. 1”, payable at Noida.
The interested bidders should upload their bids along with duly signed scanned copies of all the relevant
certificates, documents, etc. in support of their technical & price bids on the https://esic.eproc.in
latest by 19/04/2018 upto 1.00 PM. The technical bids will be opened online on 19/04/2018 at 2.30
PM at Conference Hall, ESIC Model Hospital, Sector-24, Noida.
Tender documents are also available for viewing on the website of Employees' State Insurance
Corporation i.e. www.esic.nic.in. & www.esichospitals.gov.in.
Page |3Important Instructions for Bidders regarding Online Payment
All bidders/contractors are required to procure Class-IIIB Digital Signature Certificate
(DSC) with Both DSC Components i.e. Signing & Encryption to participate in the ETenders.
Bidders should get Registered at https://esictenders.eproc.in.
Bidders should add the below mentioned sites under Internet Explorer -> Tools ->
Internet Options -> Security -> Trusted Sites -> Sites of Internet Explorer :
https://esictenders.eproc.in
https://www.tpsl-india.in
https://www4.ipg-online.com
Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer ->
Tools -> Internet Options -> Advanced Tab -> Security
Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in
favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as
Debit Card, Credit Card or NetBanking for participating in the Tender.
Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/Support.asp
Page |4TERMS & CONDITIONS OF TENDER
A. Estimated tender value: - (1) MILK, BUTTER & PANEER- Rs.21,00,000/-(approx.)(Twenty One
Lakhs only)
(2) MILK- Rs. 15,00,000/-(approx.)(Fifteen Lakhs only)
(3) BUTTER-Rs.3,00,0000/-(approx.)(Three Lakhs only)
(4)PANEER- Rs.3,00,0000/-(approx.)(Three Lakhs only)
(5) MILK & PANEER- Rs.18,00,000/-(approx.)(Eighteen Lakhs only)
(6) BUTTER & PANEER- Rs.6,00,000/(approx.)(Six Lakhs only)
(7) MILK AND BUTTER- Rs.18,00,000/-(approx.)(Eighteen Lakhs only)
for one year.
B. Period of Contract: The Contract shall initially be for a period of One year and may be extended further
for a period upto one year subject to satisfactory performance, on the same terms and conditions on
acceptance of both the parties. The rates approved shall remain unchanged during twelve months from date of
tender awarded.
Director (Medical) Noida reserves the right to terminate the contract by serving one
month’s notice, in writing. The Contract can be terminated by giving one month notice by either
party.
C. Earnest Money: EMD mention below(*)to be deposited, in form of demand Draft/Pay Order from a
scheduled bank drawn in favour of “ESI Fund A/c. no. 1”, payable at Noida. EMD to be
submitted in a sealed envelope subscribing on it “E Tender for Supply of Milk& Milk
Products( Butter and Paneer) for Kitchen ” and drop it the tender box placed in the room of
Deputy Director (Admn.) at Room No. 37, ESIC Model Hospital, Sector-24, Noida.
The bidder can bid for one or more items. In case the bidder bid for more than one item, EMD
amount will be arrived by calculating the respective EMD amount.
*EMD details:
Milk: - Rs. 30,000/-(Rupees thirty thousand only)
Butter: - Rs. 6,000/-(Rupees six thousand only)
Paneer:-Rs. 6,000/-(Rupees six thousand only)
D. Last date of submission: Last Date of uploading of Tender is 19/04/2018 up to 1.00 pm
Page |5E. Date of opening of Tenders: Technical bid will be opened on 19/04/2018 at 2.30 PM
Conference Hall, ESIC Model Hospital, Sector-24, Noida..
The tender shall be opened in presence of the bidder who choose to be Present during opening of
bids. If the date of opening of bid is declared a holiday, bid will be opened on next working day at 2.30
P.M
F. Pre Bid Meeting: A pre bid meeting shall be held on 05/04/2018 at 11:00 AM at Conference Hall, ESIC
Hospital, Sector 24, Noida to clarify issues connected with the tender. Prospective bidders are invited to attend
the same.
Eligibility Conditions of bidders:-
1. The bidder should be a company/firm engaged in supply of Milk or Milk products for
Hospital/Govt. Office/Pvt. Office/Govt. Canteen/Pvt. Canteen in India for at least three
years, during last seven years, till publishing of this tender.
2. The bidder should have successfully completed the following work in the last 07 years :
a) One similar nature of work of value not less than 80%.
Milk=Rs.12, 00,000/- Butter=Rs.2,40,000/- Paneer=Rs.2,40,000/-
or
b) Two similar nature of works of value not less than 50%
Milk=Rs.7, 50,000/- Butter=Rs.1,50,000/- Paneer=Rs.1,50,000/-
or
c) Three similar nature of works of value not less than40%
Milk=Rs.6,00,000/- Butter=Rs.1,20,000/- Paneer=Rs.1,20,000/-
Note: Similar nature of work stand for supply of milk and milk products.
3. The bidder must have an average annual turnover in quantity or value in INR:
(1)For Milk: Rs.6,00,000/-(Rupees six lakhs thousand only)
(2)For Butter: Rs.1,20,000/-(Rupees one lakh twenty thousand only)
(3)For Paneer: Rs.1,20,000/- Rupees one lakh twenty thousand only)
for the last three financial years i.e. 2014-15, 2015-16 and 2016-17.
4. The bidder must have its Office/Shop in Delhi/NCR.
Documents to be uploaded
Bidder firms which fulfill the above eligibility conditions should upload the technical bid and price bid
along with the scan copy of following documents failing which their bids will be rejected
I. Income Tax Returns for assessment years i.e. 2015-16, 2016-17 & 2017-18.
Page |6II. Balance sheet and profit & loss A/c for the financial year 2014-15, 2015-16 and 2016-17.
III. Scanned copy of EMD
IV. Completion certificates in support of eligibility conditions at sl. No. 1 and 2
V. PAN Card No.
VI. GST Registration Certificate (if applicable)
VII. Declaration as per Performa given in the tender document at page no 12
VIII. Authority Letter to sign tender documents if signed by person other than Owner, Partner, Managing
Director.
IX. Scanned copy of tender documents signed and stamped by authorized signatory to be uploaded.
Note: In addition to above a copy of above documents will be submitted by the tenderer duly
signed by the authorized person and stamped subscribing “E-Tender for Supply for Milk & Milk
Products (Butter and Paneer) for Kitchen” and dropped in the tender box. The envelope of
documents should be separate from EMD envelope.
Page |7INSTRUCTIONS FOR THE BIDDER
1. Tender form shall be completed in all respect. Incomplete or tenders without E.M.D. shall be treated as
invalid.
2. Bidders have to ensure that all the documents are properly uploaded at https://esic.eproc.in and are
readable format.
3. The Competent Authority of ESIC reserves the right to accept or reject (fully or partially) any tender or
all tender without assigning any reason.
4. Conditional tenders are liable to be rejected.
5. The E.M.D. of unsuccessful bidders shall be refunded within one month after the award of work to the
successful bidder or completion of present tender process.
6. The Successful bidder shall have to deposit Performance Security Deposit(PSD) within two weeks
after award of contract, by way of a draft payable at Noida in favor of “ESI Fund A/C No. 1”
Performance Security Deposit or may be given through performance bank guarantee
(1)For Milk: Rs.1,40,000/-(Rupees one lakh forty thousand only)
(2)For Butter:Rs. 30,000/-(Rupees thirty thousand only)
(3)For Paneer:Rs. 30,000/-(Rupees thirty thousand only)
with validity of 2 months beyond the completion of contract which shall be refundable without interest.
Any amount which is payable by the contractor to the employer on any account of a cause arising out
of the contract may be adjusted.
7. Evaluation of Technical Bids: Bids received and found valid will be evaluated by the ESIC to
ascertain the best-evaluated bid for the complete work/services under the specifications and
documents. The bidder should take care to submit all the information sought by ESIC in prescribed
formats.
8. Incomplete, conditional, telephonic bids or tender uploaded after due date will not be
considered and summarily rejected.
9. Financial Bid: The financial bid of the bidders, whose technical bid is found to be suitable, will be
opened in the presence of the bidders, who choose to attend the opening of financial bid.
The lowest bid will be evaluated on the basis of monthly estimated amount as quoted by bidders
in financial bid.
Page |8Award of Work:
a. The selection of the agency will be at the sole discretion of the ESIC who reserves its right to accept or
reject any or all the proposals without assigning any reason thereof.
b. The contract for Supply of Milk & Milk products for kitchen shall be awarded to the best qualified Responsive
tender.
c. Upon evaluation of offers the decision on the award of contract will be intimated to the successful bidder
GENERAL CONDITIONS OF CONTRACT:-
1. All the items supplied by the successful tenderer should be of Agmark/FSSAI approved/certified and
neatly packed. The packing should clearly mention the date of packaging and expiry date.
2. If any product is found substandard in the terms of that product packaging and at the time of use, the
told quantity mentioned in supply order is to be replaced including consumed Items without any extra
cost to the hospital.
3. The bidder would be wholly responsible for the supply of Milk & Milk products and delivery of Milk &
Milk products to kitchen of the ESIC Hospital, Sector -24, Noida.
4. Statutory documentation such as GST etc. are the sole responsibility of the supplying agency.
5. The bidder at all times should indemnify ESIC against all claims, damages or compensation under
various statutory provisions.
6. In case of breach of any terms and conditions of the contract, the Performance Security Deposit of the
Contractor will be liable to be forfeited by ESIC besides annulment of the contract.
7. Supply order will be issued to the agency as and when required.
8. Supply should be executed by the agency within the stipulated time mentioned in the supply order.
9. Milk to be supplied by the firm daily between 07AM TO 08 AM butter and paneer are to be supply as
per supply order.
Payment Procedure:
Payment will be considered on calendar month basis. The contractor shall submit bill in triplicate by the 7th
day of each month for the executed up to end of previous month in a prescribed format as approved by ESIC.
Bill must be raised based on the rate quoted in tender.
After submission of monthly bill complete in all respect by the contractor the payment will be made within 15
days of submission of bill.
No advance payment will be considered.
TDS will be deducted as per provisions of Income Tax.
Page |9Liquidated damages:
Whenever and wherever it is found that the supply of items by the supplying agency is not up to the mark, it
will be brought to the notice of the agency and agency is responsible to replace the item immediately
otherwise liquidated damages @ Rs.500/- per item shall be imposed. The decision of Director (Medical) Noida
shall be final, in this regard.
Risk Clause
The Contractor shall be responsible for supply of items as per contract .ESIC reserve the right for termination
of the contract at any time by giving 30 days written Notice, if the services are found unsatisfactory and also
has the right to award the contract to any other selected bidders at the cost, risk and responsibilities of
Contractor and excess expenditure incurred on account of this will be recovered by ESIC from the Contractor’s
Security Deposit or pending bill or by raising a separate claim.
Dispute Settlement
It is mutually agreed that all differences and disputes arising out of or in connection with this Agreement shall
be settled by mutual discussions and negotiations, if such disputes and differences cannot be settled and
resolved by discussions and negotiations then the same shall be referred to the Sole Arbitrator appointed by
the Director (Medical) Noida, ESIC whose decision shall be final and binding on both the parties.
In case of any legal dispute Delhi/NCR will be the jurisdiction.
Termination clause
During the period of agreement if it is found that the agency is not providing proper services or Bill- charging
by fraudulent manner or otherwise, the D(M)N reserves the right to forfeit the “Security Deposit” of amount
for Milk Rs.1,50,000/-, Buttter Rs.30,000/- and Paneer Rs. 30,000/- of the contractor (as the case may be)
deposited with ESIC or part thereof in favour of ESIC and agreement will be terminated after giving 30days
notice. In such situations, tender can be allotted to second lowest bidder.
In above mentioned conditions Director (Med.) Noida reserves all the rights.
P a g e | 10TECHNICAL BID
PROFILE OF THE BIDDER
Sl. No. Description
1 Name of Tendering Company/Firm
2 Name of owner/Partners/Directors
3 Full Particulars of Office/Shop
4 Address
5 Telephone No./Fax
Email Address
6 Full Particulars of the Bankers of Company/Firm, with full
Address/Tel. No.
I. Name of the Bank
II. A/C No.
III. Branch
IV. IFSC Code
V. Telephone No.
VI. Email Address
7. PAN/GIR No.
8. GST Registration No.
Note: A cancelled cheque has to be attached with tender documents for the purpose of
refund of EMD in case of non-successful bid
Date: Signature of owner/Partner /Managing /Director
Place: Name:
Seal:
P a g e | 11DECLARATION
On non-judiciary stamp paper of RS.100/-
NAME OF WORK:- E-TENDER FOR SUPPLY OF MILK & MILK PRODUCTS(BUTTER
AND PANEER)FOR KITCHEN OF ESIC MODEL HOSPITAL, SECTOR-24, NOIDA FOR A
PERIOD OF ONE YEAR.
Dear Sir,
1. I/ we________________________ hereby submit the tender application for the above
mentioned works
viz__________________________________________________________________________
___________________________________________________________________________.
2. I/We hereby declare that I/we have perused and understood the tender document and
accept all the terms & conditions, stipulated by the ESIC in connection with the tender for
supply of Milk, Butter and Paneer for Kitchen of ESIC Model Hospital, Sector–24, Noida for a
period of one year.
3. I/we confirm that all cuttings and over-writings have been deleted & re-written afresh and
initialed wherever required.
4. Each and every page of the tender document has been signed and seal/stamp of the
firm/Agency/Company affixed.
5. Firm/Agency/Company has not been blacklisted /debarred by any government /public sector
organization in last 7 years.
Date: Signature of owner/Partner/Managing Director
Place: Name:
Seal:
N.B.: The above declaration, duly signed by the authorized signatory of the company, should
be enclosed with Technical tender.
P a g e | 12 NAME OF WORK:- TENDER FOR SUPPLY OF MILK & MILK PRODUCTS(BUTTER AND PANEER) FOR
KITCHEN OF ESIC MODEL HOSPITAL, SECTOR-24, NOIDA FOR A PERIOD OF ONE YEAR.
CHECKLIST FOR SUBMISSION OF TENDER
(TO BE FILLED BY THE TENDERER AND SUBMITTED ALONGWITH THE TECHNICAL BID)
S. No Particular Scanned Drop box
1 Tender Form duly signed and stamp on every page Original Scanned
2 E.M.D. Draft/Bankers Cheque Original scanned
3 Copy of Work orders/Completion Certificate in support of Eligibility condition 1 and 2 Photocopy scanned
4 Copy of PAN Card of Company/Firm Photocopy Scanned
5 Copy of Income Tax Return for assessment year 2015-16, 2016-17 and 2017-18. Photocopy Scanned
6 Copy of Balance sheet of P&L A/c for the financial year 2014-15, 2015-16 and 2016-2017. Photocopy Scanned
7 Copy of GST Registration Certificate Photocopy Scanned
8 Authorization letter for signing tender documents (if other than the Owner, Partner, Original Scanned
Managing Director.)
9 Declaration as per Annexure-I Original Scanned
N.B. Bidders to ensure that all
i) All the above documents are uploaded.
ii) All pages of the tender document have been signed and stamped by the authorized persons except
original documents uploaded
iii) Pages have been numbered
iv) Documents are legible (clearly readable)
I/we certify that the information furnished above are true and correct. The terms and conditions are acceptable to us and
I have the authority to bid a E-TENDER.
Date: Signature of owner/ Partner/Managing Director
Place: Name:
Seal:
P a g e | 13FINANCIAL BID (To Be Filled Online)
NAME OF WORK:- E-TENDER FOR SUPPLY OF MILK &MILK PRODUCTS(BUTTER AND
PANEER)FOR KITCHEN OF ESI MODEL HOSPITAL, SECTOR-24, NOIDA FOR THE PERIOD
OF ONE YEAR.
Name of Minimum Brand Unit for MRP Rate at Difference Monthly Total Monthly
Sl. the Item Packing name of Estimation which between Estimated estimated
No Specificati to be items to MRP and requirement cost
. ons supplied be supply rate
item supplied (Rs.)
(Rs.)
(1) (2) (3) *(4) (5) (6) (7) (8) (9) (10)= (7)x(9)
1 TONED 1 Liters/ 5 lit 1 Liters Rs…./litre Rs…./litre 3000 ltr
MILK
2 BUTTER 500gm 500gm Rs…/500 Rs…../500 60 Kg
gms gms
3 PANEER 1 kg 1 kg Rs…./Kg Rs……/Kg 90 Kg
Total Monthly Estimated Expenditure #
Note:
1. The lowest bidder will be evaluated on the basis of the total lowest monthly estimated cost of
each item as per financial bid.
2. *The milk and milk products should be AMUL, MOTHER DAIRY, PARAG,DMS only.
3. Difference between MRP and supply rate will be maintained same in the case of any increase or
decrease in MRP during the period of contract.
4. #Quoted rates should be inclusive of all taxes, levies, octrai, cartage, freight, forwarding,
handling, loading, insurance etc.There will be no separate payment will be made for these
items.
5. Estimated quantity of above mentioned are for calculating lowest bidder. The payment will be
made only on the basis of ordered quantities based on actual requirement.
6. It is made clear to all the bidder that Financial Bid evaluated separately for each product though
the bidder may have applied for one or two as for all the products mentioned in the Bid.
Date: Signature of owner/ Partner/Managing Director
Place: Name:
Seal:
P a g e | 14You can also read
