DRAFT Service Plan 2017/18 - DIT Students' Union
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DRAFT Service Plan 2017/18
Political and organisational priority work areas and work focus for 2017/2018
A key priority for DITSU in 2017/2018 is to increase student engagement, student participation and student awareness of how democracy works – at
all levels of the organisation, considering always the potential developments arising from Institutional mergers and re-designation as a Technological
University.
Building on the cornerstones of the Student Charter, the Students’ Union Constitution and the policies of Student Council, together with the vision of
the political leadership, we will move to meet the challenges of a new environment, consolidate the best of what we already do and develop new and
innovative ways and approaches to our work. We will place a renewed focus on the visibility of the organisation and how we are perceived and
presented externally. This means making everything that DITSU does as an organisation more visible, and finding new ways to create a more wide-
spread recognition of our achievements and the quality of our work.
We will continue to ensure that the Students’ Union voice is clearly heard at all levels and that we build on the successes of our predecessors, whilst
also building the future of DITSU in a changing environment. In this work, we will be assisted by the support, excellence and expertise of our
professional staff in DITSU CLG,
We will also continue to develop the policies of the Students’ Union through its democratically elected Student Council, thereby ensuring that we
represent the views of all students in the DIT and reinforce the values of an independent Students’ Union “Run by Students, For Students and
Accountable to Students” We will continue to reject any DIT interference in our internal affairs. We will seek to ensure that these values are an
intrinsic part of the student experience at all levels of student activity, whilst ensuring that the interests of students are fully enhanced at all levels of
the DIT, and externallyWhat? Why? Who? How? When? Progress?
Task to be carried out in Political mandate Who is Actions required to carry out the work and deliver the Ongoing / Duration Complete
the academic year. e.g. Constitution, responsible? objectives / Delivery date /
Political Manifesto Political, review date Ongoing
Management,
Budget? Identified need Support Incomplete
e.g. Strategic
Cost involved in plan, Result of
completing the task. Survey, Legal
requirement.
1. DITSU Student Constitutional President • Administer Student Council Meetings and maintain up to • 7 Meetings held by
Council Requirement date records relating to these meetings including DITSU 30th Apr 2018 Further Comments:
Deputy CEO website and archive all meeting documents
Budget Article 9
€5, 000 Executive • Review and update protocols between Student Council • 31st Dec 2017
Co-ordinator and DITSU CLG
2. Developing and Constitutional President • Convening and administration of all democratic • As per DITSU
Supporting DITSU Requirement. committees as per Constitution including regular contact Constitution Further Comments:
Democracy Deputy CEO with Class Reps and School Reps.
Articles 3 and 24
Budget Executive • Maintain records of all meetings • Ongoing
None Co-ordinator - CRM’s
- Executive Council
Student Advisors - Student Council
- Other meetings as established
• Increase student engagement in DITSU democratic
structures through information and awareness • Ongoing
campaigns.
• Ensure that all College Officers are fully supported and • Ongoing
regular contact is maintained with the officers.What Why Who How When Progress
3. Democratic Organisational President • Identify training needs for the student representatives and • 30th Nov 2017
Training Need deliver appropriate training. Further Comments:
Deputy CEO
- Executive Council • Source and brief facilitators for the training • As needed
- Student Councillors Executive
Co-ordinator • Evaluate and gather feedback to assist in future training. • Following each
Budget training session
Approx. €7,000 HR & Training
Executive
Events & Marketing
Co-ordinator
4. Student Rep Organisational VP Education • Identify training needs for Class Reps & School Reps in • 31st Aug 2017
Training Need terms of their role within DITSU & DIT QA structures Further Comments:
Deputy CEO
- Class Reps Elected students • Devise schedule of training events for Class Reps for the • 31st Oct 2017
- School Reps trained to Director of academic year with main event in October 2017
understand their Academic Affairs
Deliver a series of roles, to enable • Source and brief facilitators to devise and deliver training • As required
structured training participation in HR & Training programme
programmes to enhance the democracy of Executive
the skills, knowledge DITSU and DIT • Source appropriate and cost-effective training venues • As required
and attributes relevant quality assurance. Executive
to the roles Co-ordinator • Critically evaluate all training sessions to inform future • End of each
planning training
Budget Events & Marketing
Approx. €15,000 Co-ordinator • Devise a series of e-learning modules for Class Reps and
School Reps. • 30th Nov 2017
• Implement National Student Engagement Programme
Training (NStEP) for Class Reps • Oct/Nov 2017What Why Who How When Progress
5. Inauguration and Constitutional President • Liaise with incoming Sabbatical officers, set date, source • To be held may by
Recognition Requirement and book venue for ceremony mid-May 2018 Further Comments:
Ceremony Articles 13 & 16 Deputy CEO
• Organise all relevant documents • 3 days before
Budget Organisational Executive ceremony
Approx. €5,000 Need Co-ordinator • Source awards and trophies as needed
HR & Training
Executive
Events & Marketing
Coordinator
6. Electoral Constitutional President • Ensure regular meetings as per the standing orders, • Monthly meetings
Commission Requirement including the administration and appropriate recording Further Comments:
Article 22 Deputy CEO structures
Budget
€1,000 Political Executive • Update election and budget regulations for annual • 29th Sep 2017
Mandates Co-ordinator elections
• Update Procedures for Democratic Elections and present • 4th Oct 2017
before Student Council for ratification
• Develop role descriptions for Student members, including • 4th Oct 2017
comprehensive training.
• Investigate the feasibility of electronic voting • 30th Jun 2018What Why Who How When Progress
7. DITSU Elections Constitutional President • Ensure elections/referenda information and promotion is • 13th Oct 2017 (LE)
Need produced, informing students of opening/closing of • 22nd Jan 2018 (AE) Further Comments:
Local Elections (LE) Deputy CEO nominations and where, when and how to vote
- School Reps Article 22
- Student Councillors Executive • Liaise with local returning officers to ensure smooth • 18th Sept 2017 (LE)
Co-ordinator running of all elections/referenda in accordance with • 23rd Feb 2018 (AE)
Annual Elections (AE) procedures and that all materials are distributed
- Sabbatical Officers SA’s
- College Officers • Organise relevant documents for elections/referenda • As needed
- Post Graduate Development
Officer Manager • Recruit polling clerks and provide appropriate training • 26th Jan 2018
- Holding of
Referenda and Events & Marketing • Distribution of ballot boxes, registers, ballot papers and • Depends on dates
Plebiscites Co-ordinator other relevant materials to the returning officers of annual elections
Budget Communications • Monitoring of all social media • During elections
Approx. €13,000 Executive
• Obtain feedback from candidates/campaign managers • 30th Apr 2018
8. Corporate Organisational President • Preparation and accurate recording of monthly DITSU • As per meeting
Governance Need CLG Board Minutes and issuing relevant board papers to date set by chair Further Comments:
CEO the directors prior to the meetings.
- Board of DITSU Legal
CLG Requirement Deputy CEO • Change of Directors and filing of relevant documents with • As needed
Companies Act the CRO
Budget 2014 Executive
€7,000 Co-ordinator • Establish and maintain a register of DITSU CLG Directors • 26th Jun 2018
Constitutional and Members
Obligation
Article 6 • Preparation for and holding of Annual General Meeting • By 31st Mar 2018
• Cross over board meeting for new directors • June 2018
• Develop relevant Standard Operating Procedures • June 2018
• Establish and maintain the CLG Fixed Assets Register • Dec 2018What Why Who How When Progress
9. Corporate Legal President • Management/recording of DITSU CLG payments and • Weekly / Monthly
Governance Requirement lodgements, weekly bank reconciliations and monthly Further Comments:
Companies Act CEO management accounts.
- Financial Control 2014
- Annual Audit Deputy CEO • Preparation of DITSU budgets • 30th Sep 2018
Constitutional
Budget Requirement Executive • Liaison with Auditors re fortnightly payroll & processing of • 3 days prior to
€9,500 Article 7 Co-ordinator payroll through Banking on Line. payday/fortnightly
• Preparation of accounts for annual audit and planning • 3rd week in Jul 2018
meetings with Auditor
• Renewal of DITSU CLG annual insurance • 31st Jan 2018
• Ensure compliance regarding DITSU Procurement and • Ongoing
Contracts Policy and Procedures
• Develop relevant Standard Operating Procedures • 30th Jun 2018
10. Corporate Organisational President • Complete a full audit of all areas of the organisation • All actions to be
Governance Audit Requirement susceptible to Corporate Governance issues completed by 30th Further Comments:
CEO Jun 2018
Budget • Identify any areas of risk
None Deputy CEO
Executive • Prepare internal Corporate Governance practice guide
Co-ordinator
• Liaise with Governance Code.ie to consider applying for
their support in becoming approved
11. Data Protection Organisational President • Review collection and storage of public data • Ongoing
Need
Further Comments:
Budget CEO • Identify areas of risk or concern • Ongoing
€1,000
Executive • Ongoing
• Develop a usable system for staff and officers to use
Co-Ordinator
Management Team • Seek legal and professional advice • As required
All Staff • Develop a draft Data Protection policy for Board approval • 30th Jun 2018What Why Who How When Progress
12. Strategic Plan Organisational President • Complete Brief for Strategic Review/Planning Process • Ongoing
2018-2021 Need
CEO • Ongoing Further Comments:
• Liaise with staff and officers to discover Plan objectives
Budget
€15,000 Management Team • Ongoing
• Prepare tender document to recruit professional
Vice Presidents consultancy service
• Undertake Strategic Review research • Ongoing
Executive
Co-Ordinator
• Evaluate and collate data collected and prepare Draft
• Ongoing
Strategic Plan
• Present Plan to Board of DITSU CLG and Student
• Ongoing
Council for adoption
• Edit, design, produce and launch plan • Ongoing
13. DIT/DITSU Organisational President • Attend any relevant DIT meetings • Ongoing
Relationship Requirement
CEO Further Comments:
• Stay alert to any Grangegorman developments and
Budget attend relevant meetings
None All Staff
• Attend and engage with the Student Leadership Group
• Liaise with the President around engaging with the Chair
of Governing Body
14. Support for the Organisational President • Hold regular meetings with the President of DITSU to • Ongoing
President of DIT Requirement establish their Political and Strategic Priorities
Students’ Union CEO Further Comments:
• Brief the President on high-end meetings including the
Budget Executive
Senior Leadership Group and its sub committees.
None Co-Ordinator
• Prepare briefing documents and material for the
President as required
• Provide logistical and administrative support as neededWhat Why Who How When Progress
15. Standard Organisational CEO • Identify all areas of ‘work’ in the organisation • 30th Jun 2018
Operating Requirement
Procedures (SOP) Management Team Further Comments:
• Develop a SOP for each area of work
Budget Executive
• Develop a central database of SOPs for DITSU
None Co-Ordinator
All Staff • Ensure they are regularly checked for accuracy
• Develop supporting tools such as video guides etc
16. Staff Handbook Organisational CEO • Liaise with staff to establish areas of consideration for a • 30th Jun 2018
Requirement staff handbook
Budget HR Executive Further Comments:
None • Collect and collate all relevant information
Deputy CEO
• Develop any necessary material i.e. training videos etc
• Develop a database of past training material
• Link with SOP database
• Regular review and share with staff
17. Training and Organisation CEO • Liaise with staff and officers to identify Training needs • Ongoing
Development Requirement and prioritise those needs
HR & Training Further Comments:
Budget Legal Executive • Establish a database of Trainers and options • Ongoing
€5,000 Requirement
• Plan and organise training for staff and Officers • Ongoing
• Seek feedback on training undertaken by staff/Officers
• Update training policy and present to the Board of DITSU
CLG for approval
• Update Employee's training file with relevant training
objectives, outcomes and completion datesWhat Why Who How When Progress
18. Development of Organisational CEO • Research best practice • Commencing early
Staff Performance Requirement 2017 and to be Further Comments:
Reviewing System HR & Training • Request input from Managers completed 30th Jun
Executive 2018
Budget • Develop a useable system that will work for staff
None Management Team
• Consult with staff regarding implementation
• Develop a PMDS policy and procedures
• Present policy to Board of DITSU CLG for approval
19. Recruitment and Organisational CEO • Establish legal requirements and industry best practices • 31st Dec 2017
Selection Policy Requirement
Further Comments:
and Procedure Deputy CEO • Get staff feedback re best practice • 31st Dec 2017
Budget HR & Training • Prepare Draft policy for Board Consideration • 31st Mar 2018
None Executive
• Develop SOP for recruitment and selection • 30th Apr 2018
• Develop Candidate handbook and present Draft policy to • 30th Jun 2018
Board of CLG for approval
20. TUDSU Organisational President • Establish regular meetings of the TUD SU officers • Ongoing
Need
Further Comments:
Budget CEO • Prepare briefing notes and documentation as required • Ongoing
None Political
Mandate Management Team • Continue lobby strategy towards TUD Legislation • Ongoing
Vice Presidents • Report back to Student Council, DITSU CLG and DIT • Ongoing
where appropriate
Executive
Co-Ordinator • Build a portal of all relevant documentation and resources • Ongoing
for all officers and staff to access online
• Arrange training and briefing events as necessary • As necessaryWhat Why Who How When Progress
21. Position DITSU for Political President • Attend all relevant TUD Working groups and provide • Each Meeting
merger of DIT, ITT, Mandate briefing support to the President on the merger and report Further Comments:
ITB (and thereafter CEO to Student Council and DITSU CLG.
in the Proposed Student Council
Dublin Technological Director of • Devise draft policy documents for consideration by • Ongoing
University) Academic Affairs Student Council
Budget Vice-Presidents • Liaise with USI and SU’s of ITT/ITB on briefings/training • Ongoing
None
Management • Monitoring of legislative developments • Ongoing
Team
• Liaise with Political consultant on relevant issues • Ongoing
• Keep DITSU staff and students informed • Ongoing
22. Grangegorman Political President • Attend all meetings of relevant committees and working • Ongoing
Mandate groups to maintain oversight Further Comments:
Budget VP Education
None Student Council • Contribute on behalf of students on planning and • Ongoing Student input on the
VP Welfare implementation of library, academic quads and student development of next
services facilities for next phase of campus development. stage of project for
Student Council
2018-2019
• Report to Student Council and Board of DITSU CLG, and • As required
Management Team devise policy/campaigns arising from feedback etc.
23. Levy and Student Political President • Prepare a matrix of other SU’s in the country in relation • 30th Nov 2017
Centre Research Mandate to same and liaise directly with relevant identified HEI’ Further Comments:
CEO and liaise with the President and Exec on findings
Budget Organisational
None Requirement Executive Council • Run a symposium on the issue of Levies and Students • 28th Feb 2018
Centres for interested parties and prepare summation
All staff report on event
• Organise follow up event if required • 30th Apr 2018
• Make pertinent information available to Student Council • Ongoing
• Commission additional professional support if required • As required
• Prepare discussion document for Student Council and • 30th May 2018
DITSU CLGWhat Why Who How When Progress
24. Leap Card Political CEO • Liaise with Fimak to discuss opportunity • 30th Aug 2017
Mandate
Further Comments:
Budget President • Secure a Service Level Agreement for legal consultation • 30th Sep 2017
€1,000 Organisational
Requirement Deputy CEO • Identify locations and staffing methods and conduct all • 30th Sep 2017
insurance and H&S requirements
Events & Marketing
Co-ordinator • Recruit staff • 30th Sep 2017
• Advertise and promote service • 30th Sep 2017
• Review the system at the end of semester 1 • 30th Dec 2017
• Review the system at end of year and re-engage if • 30th Jun 2018
deemed appropriate
25. Communications Annual Work President • Development of relevant submission materials • All activities are
support to other Ongoing as jobs are Further Comments:
work areas Communications • Tracking and reporting systems logged and
Executive submitted
Budget • Campaign assessment processes and reporting
None (possibly from Managers and development
other budget sources) Sabbaticals as
required • Consultation with relevant sabbatical and manager to
develop campaigns
• Manage external suppliers and oversee work carried out
externally
26. Communications Annual Work President • Maintain and update all comms records including: • Ongoing
Administration
Further Comments:
Communications - Comms Work Tracker
Budget Executive - Comms Expenditure
None - SMC Tracker
• Develop Graphic Designer Work Tracker • 31st Jan 2018
Develop strong relationships and communication • 31st Jan 2018
networks with relevant DITWhat Why Who How When Progress
27. Primary Website Political Need President • Keep content updated ensuring accurate and appropriate • Ongoing
MSL full implementation content is produced Further Comments:
of Phase 1 Operational Communications
Need Executive • Generate and schedule appropriate content • Ongoing
Budget
€5,000 Graphic Designer • Analyse website activity and prepare reports on findings • Ongoing
• Develop graphics where needed • Ongoing
• Work with MSL to implement: • 31st May 2018
- Single Sign On
- Online Shop
- Elections
• Organise, devise and implement staff training needed • 31st May 2018
28. Social Media Annual Work President • Develop usable and useful policies and guidelines, • 31st Dec 2017
including policy on paid posts, dealing with negative Further Comments:
Budget Communications comments, etc.
€200 est. Executive
for promoting posts • Explore new ways of maximising Social media to interact • Ongoing
HR & Training with and engage members
Executive
• Ensure accurate and appropriate content is produced and • Ongoing
promoted via Social media channels
• Analyse Social Media activity and prepare reports • Ongoing
• Advising staff on best use of social media • Ongoing
• Generating and scheduling appropriate content • Ongoing
29. Staff Intranet Operational President • Investigate different possible platforms that would be • 31st May 2018
Need suitable for information sharing (to reduce email traffic), Further Comments:
Budget Communications standard operating procedures, etc
None ExecutiveWhat Why Who How When Progress
30. Review of current Operational President • Review current product • 31st May 2018
IS/IT Services Need
Further Comments:
Communications • Investigate organisation needs • 31st May 2018
Budget Executive
None • Send out IS/IT Services to tender (including to current • 31st May 2018
provider)
31. PCs + related Operational President • Update all staff PCs with Microsoft 365 through iPing • 31st Sep2017
software Need
Further Comments:
Communications • Update all staff PCs with large, modern monitors • 31st Sep 2017
Budget Executive
€3,400 • Implement monitoring and indexing system for PCs’ • 31st Dec 2017
monitors & printers
32. Student Media Presidential President • Research audience reach and cultivate • 31st Dec 2017
Channels Manifesto
Further Comments:
Communications • Produce, edit & manage content • Ongoing
www.ditsu.tv Operational Executive
www.tudsu.com Need • Seek new platforms to add to website, such as photo • Ongoing
galleries & video galleries
Budget
None • Maintain administration of backend contributors (both • Ongoing
staff, elected officers and students) users
• Develop online training courses for contributors using 31st Dec 2017
screen recording software
33. Student Media Operational President • Recruit crew and liaise with crew and DITSU staff • Ongoing
Crew Need
Further Comments:
Communications • Write briefs as need occurs. • Ongoing
Budget Executive
~ €5 000 • Maintain administration of payment schedule • Ongoing
• Identify potential jobs • Ongoing
• Schedule and manage crew and address any issues as • 31st Dec 2017
they ariseWhat Why Who How When Progress
34. Photos/Video Operational President • Devise and implement archiving system for video/ photo • 31st Dec 2017
Need
Further Comments:
Budget Communications • Create and administer new you tube account • 31st Dec 2017
None Executive
• Upload recent and historical videos • 31st Dec 2017
35. Visibility Annual Work President • Clothing for Sabbats • Ongoing
Campaign
Further Comments:
Political Need Communications • Signage for offices • Ongoing
Budget Executive
€298.89 • Promotion of the DITSU message • Ongoing
36. Inductions Annual Work President • Design promotional material and develop Induction • Induction Week to
Presentation run 4th-8th Sep Further Comments:
Budget Executive Council 2017
In-house printing • Schedule Promo crew for the week and manage staffing
T-shirts: €341.94 Communications schedule
Flash drives: €128.38 Executive
• Clothing for promo crew and merchandise to be made
Material from other Events & Marketing available
budgets Co-ordinator
• Organise cash box, cash collection and lodgements
• Organise photographer, AV material and equipment, set
up of stand for the week
• Organise Fresher’s bags
37. Education and Constitutional VP Education • Ensure that all education and welfare queries are dealt • Ongoing
Welfare Service to Requirement with appropriately (per DITSU Education and Welfare Further Comments:
Students VP Welfare Charter), logged correctly and submit regular reports Continuous
Article 3 submitted to the Board. professional service
Budget Director of
delivery to students
None Political Academic Affairs
Mandate
Building on
Student Advisors
Education and
Organisational
Welfare service
Need
policy, procedure and
frameworkWhat Why Who How When Progress
38. Development of Constitutional VP Education • Develop plan for recruitment of class reps on all • Aug/Sep 2017
DITSU Class Rep Requirement programmes, UG/PG/research and apprentice levels Further Comments:
and School Rep College Officers
System Article 10 and 11 • Train COs and School Reps in Class Rep recruitment • 30th Aug 2017
Student Advisors
Budget Organisational • Recruit Reps • Ongoing
None Need Deputy CEO
• Plan and deliver a schedule of CRMs per site • Ongoing
Executive
Co-Ordinator • Develop, maintain, and update all databases • Ongoing
Communications • Investigate feasibility of Class Rep Incentive Scheme for • 30th Nov 2017
Executive consideration by Student Council and DITSU CLG
Director of • Ensure DITSU School Rep Policy is implemented and • Ongoing
Academic Affairs updated as necessary
• Plan and deliver annual ‘Top Rep’ Awards • 30th May 2017
• Review operation of the overall Class Rep system on a • Ongoing
per site basis each semester and amend accordingly
39. Education Constitutional VP Education • Plan, devise and deliver a calendar of events and
Campaigns Requirement activities to address key aspects of student’s rights and Further Comments:
Director of education awareness: Information and
Budget Article 3 Academic Affairs
Awareness
€5,000 - Exams Info Campaign for Supplemental Exams • 30th Aug 2017 Campaigns to inform
Political Manifesto Communications - Publicly Funded Education Campaign • 4th Oct 2017 students of their
Executive - Change of Mind/Deferral Campaign • 23rd Oct 2017 rights per DIT and
Student Council - Programme Committee Campaign • 30th Oct 2017 national policy
Mandates - ‘My Rights’ Campaign • 6th Nov 2017
- Upskill Roadshow / Campaign • Jan/Feb 2018
- Student Feedback Campaign • End of Sem 1/2
- Exams Information Roadshow & Campaign • End of Sem 1/2
- ISSE Survey Campaign
• Feb/Mar 2018
- School Rep Recruitment Campaign
• Apr 2018What Why Who How When Progress
40. Education Events Political VP Education • Organise events for students to ensure engagement with
Manifesto the Union and Education: Further Comments:
Budget Director of
For student
€2,000 Academic Affairs - Postgraduate Forum • 16th Nov 2017 engagement in their
- EduClinics • < Once a semester education and in DIT
- Class Rep & School Rep Meet Ups • < Once a semester quality assurance
- Events targeted at Postgraduate students • < Once a semester policy and structures.
- End of Year Class Rep Awards Ceremony • Mar/Apr 2018
41. Education & Political VP Education • Reform of the PC1 process • 31st Dec 2017
Welfare – Common Manifestoes
Further Comments:
Thematic Areas & Director of • Lobby for increased resources for key student services – • Ongoing Policy development
Activity Constitutional Academic Affairs Student Assistance Fund, Disability Service & Student Campaigns and
Requirement Counselling Service. Lobbying
Budget Article 3 VP Welfare
None • Work with VP Education developing on initiatives that will • Ongoing
Informed by Student Affairs inform students on how to reduce / deal with stress in
Casework and Manager their college experiences.
survey data
• Lobby for increased resources for key student services – • Ongoing
Student Assistance Fund, Disability Service & Student
Counselling Service.
• Lobby for improvements in service delivery in these areas • Ongoing
42. Academic Constitutional VP Education • Lobby College Boards and House Committees for the • Ongoing
Facilities Requirement provision of additional study spaces for exam periods Further Comments:
Article 3 President
Budget • Lobby at College and School level to ensure all computer • Ongoing
None Student Council Director of rooms publicise timetables effectively.
Policy Academic Affairs
• Lobby for improved Library access on all sites • Ongoing
• Monitor new DIT Timetable system to ensure it is user- • Ongoing
friendly and appropriate for students’ requirements.
Advise Student Services & IS of student feedback.
• Lobby IS and Student Services for the introduction of a • Ongoing
mobile friendly DIT Timetable SystemWhat Why Who How When Progress
43. Supports for Post Political VP Education • Lobby at School, College and Academic Council for • 28th Feb 2018
Graduate Students Manifestoes provision of appropriate academic supports for research Further Comments:
PG Officer and taught Postgraduate students from 20th Jun - 1st Sep
Budget Constitutional
None Requirement Director of • Devise/implement programme of calendar of workshops • Ongoing
Article 3.2.1 Academic Affairs /events relevant to Post Grad students per semester
44. Lobby of Constitutional VP Education • Submit regular updates on DIT Quality Assurance • Ongoing
Governing Body, Requirement matters to, and get feedback from Student Council Further Comments:
Academic Council, Article 3 President
On a range of topics
and its sub- • Lobby Academic Council and Student Services to ensure • Ongoing critical to enhancing
committees. Student Council Director of the timely release of semester 1 exam results regardless the student
Policy Academic Affairs of student's’ fee status and lobby to ensure DIT experience
Budget compliance with the Student Charter (feedback on
None assessment, notifications, timetabling etc.)
• Lobby Academic Council/AQAC Committee to commit to • 28th Feb 2017
embed the ‘Principles of Student Engagement’ in all DIT
quality assurance processes at institute, College &
School and programme level.
• Lobby to ensure all Assessment Regulations (specifically • 31st Dec 2017
those concerning Remarks, Rechecks and Appeals) are
consistent with the principles in the Student Charter and
they are implemented correctly, fairly, in a timely manner.
• Lobby to ensure DIT Libraries provide all prescribed • 31st Oct 2017
resources are available for students
45. DITSU Education Political VP Education • Develop and submit policy papers to Student Council to • Ongoing
Policy Manifesto address areas of concern/interest on behalf of members Further Comments:
Development Director of
Develop DITSU
Constitutional Academic Affairs • Develop proposals for Student Council on DIT Student • 31st Oct 2017 policy positions in
Budget Requirement Sanctuary Policy for refugee students, including scholar- relation to relevant
None Article 3 ships and other supports in consultation with national education matters.
partners, the Failte Refugees Project and other SUs.
Organisational
Need • Policy related to DIT Student Complaints Policy and • 31st Dec 2017
Trends from Procedure
casework/ survey
data • Policy in relation to position of DIT Student Ombudsman • 28th Feb 2018What Why Who How When Progress
46. Welfare Constitutional VP Welfare • Plan, devise and deliver a calendar of events and • Ongoing per
Campaigns Requirement: activities to address key aspects of student’s rights and schedule Further Comments:
Article 3 Director of welfare - accommodation, mental and physical health, Information
Budget Academic Affairs well-being and finance Campaigns and
€8,000 Political
Health Promotion
Manifesto Student Advisors • Welfare Wednesdays: regular / weekly activity - event,
campaign, training or workshop taking place.
Student Council Events & Marketing
Mandates Co-ordinator - Wellness for Supplemental Exams - Mid August • 31st Aug 2017
- Gender Neutral Bathroom Information Campaign • 30th Sep 2017
Need informed - Accommodation and Finance Information Campaign • 30th Sep 2017
from Casework • 30th Sep 2017
data. - Personal Safety #SelfCare Campaign
- Be Sound Campaign • 30th Sep 2017
• 30th Sep 2017
- Why Repeal? Campaign
• 31st Oct 2017
- Mental Health Week
• 31st Oct 2017
- Equality Day - LGBT Safespace • 31st Oct 2017
- Mini Shag • 30th Nov 2017
- Less Exam Stress / Christmas Self Care • 31st Dec 2017
- Let’s Get Physical Week • 31st Jan 2018
- SHAG Week 2018 • 15th Feb 2018
- Eating Disorder Awareness Week • 28th Feb 2018
- Body Image / Self Love • 30th Apr 2018
47. Welfare Policy Constitutional VP Welfare • Research and compile discussion / policy documents for • As required
Requirement Executive Council and Student Council to inform on Further Comments:
Budget Article 3, Director of critical areas related to student health and welfare Develop DITSU
None Academic Affairs
Policy on a range of
Political • Draft policy for consideration at Student Council to • 30th Nov 2017 emerging Student
Mandate Student Advisors support the LGBT community and for equal marriage in Welfare Matters
from Student Northern Ireland
Council DITSU Executive
• In consultation with other Officers and for discussion with • 30th Mar 2018
and approval by Student Council to investigate the
procedure for holding a Repeal plebiscite in DIT
48. Volunteering Political VP Welfare • Draft policy on student volunteering for discussion at • 30th Nov 2017
Manifesto Student Council Further Comments:
Budget VP Events
None • Investigate the establishment of DITSU Volunteering • 31st Jan 2018
Director of Awards
Academic AffairsWhat Why Who How When Progress
49. DIT Facilities Political VP Welfare • Attend all meetings of College Health and Safety • Ongoing
Manifesto committees ensuring that facility issues are raised and Further Comments:
Budget Director of addressed
None Academic Affairs
• Investigate feasibility of introducing Nap Rooms • 31st Dec 2017
Student Advisors
• Grangegorman Acoustics Issues - lobby DIT committees
for a speedy resolution to the problem in the studios • 31st Oct 2017
50. Lobbying Constitutional VP Welfare • Lobby for increased resources for key student services - • Ongoing
Requirement Counselling, Student Assistance Fund, Student Health Further Comments:
Budget Article 3. Director of Centre
None Academic Affairs
Informed by • Engage with services locally and nationally to ensure • Ongoing
Casework and student needs are at the forefront of the conversation.
survey data
• Lobby for improvements in service delivery in these areas • Ongoing
51. Welfare Events Political VP Welfare • Organise a series of events on and off campus for • Ongoing
Manifesto Students, including: Further Comments:
Budget VP Events
Some incorporated
None - Charity Basketball match into campaigns and
Events & Marketing - Viking Splash Tour some stand-alone
Co-ordinator - Morning Gloryville Blackbox edition events. All advocate
- Morning / Laughter Yoga a message of self-
Director of
- Hikes / walks care and maintaining
Academic Affairs
- Dodgeball - Jumpzone personal wellness
- Comedy Nights - Laughter Lounge
- Colouring in Competitions
- Sponsored runs / walks
- Puppy Rooms
- Volunteer - dog shelter, soup runs, studentvolunteer.ieWhat Why Who How When Progress
52. Welfare Training Political VP Welfare • Deliver a series of Training Workshops for students with
Manifesto some incorporated into Welfare Campaigns, in co- Further Comments:
Budget HR & Training operation with our RAG Partner Jigsaw.
€2,000 Executive
- Self-Care / Mental Health for PTO’s - Jigsaw • 31st Aug 2017
- Mental Health training for students, Class Reps, • 30th Sep 2017
School Reps and Student Councillors • 30th Sep 2017
- Mental health for sports students and coaches • Oct/Nov 2017
- Suicide Prevention - Safe Talk • Oct/Nov 2017
- Consent training - SMART • 30th Nov 2017
- Stress Management (study skills) • Nov/Dec 2017
- Cooking Skills • Jan/Feb 2018
- BDSM / Sex Workshop
• 28th Feb 2018
- How not to give a Feck - Confidence / Self-Love
53. Fresher’s Week Annual Work VP Events Standard Event Plan*
Further Comments
Budget CEO • Fresher’s Fortnight – pre-promotion and early ticket sales • 12th Sep - Paint
Predicted spend: • 14th Sep - Crawl Predicted income -
Ball: ~ €30,000 Events & Marketing • Fresher’s Events • 20th Sep - Ball €31,000
Paint Party: ~ €1,800 Co-ordinator
Crawl: ~ €300
54. RAG Activity Annual Work VP Events Standard Event Plan* • 28th Oct – Abseil
Further Comments:
Budget Political CEO • RAG November • 19/20th Oct - Bucket
~ €15,000 Mandate Collection
Events & Marketing • RAG week in Feb
Co-ordinator • 30th Apr 2018 –
• Annual Campaign Skydive
• Ongoing activities • Ongoing
55. Graduation Ball Annual Work VP Events Standard Event Plan* • 5th Nov 2017
Further Comments:
Budget CEO • Graduation Ball Event
~ €16,000
Events & Marketing
Co-ordinatorWhat Why Who How When Progress
56. Events: Annual Work VP Events Standard Event Plan*
Further Comments:
Budget CEO • Halloween Ball • 26th Oct 2017
Estimated guide: • RAG Nov Sleep Out • 30th Nov 2017
€2 000 average cost of Events & Marketing • MDMA Ball Nov 2017 • 30th Nov 2017
medium event x 5 = Co-ordinator • Welcome Back Party • 31st Jan 2018
€10 000 Valentines Ball • 15th Feb 2018
57. Formal End of Year Annual Work VP Events Standard Event Planning* • Feb/Mar 2018
Event
Further Comments:
Building on CEO
Budget success from last
~ €16,000 year Events & Marketing
Co-ordinator
58. Workshop Annual Work VP Events Standard Event Planning* • Five events
Programme VP Events throughout Further Comments:
Manifesto CEO academic year
Budget
~ €5,000 Events & Marketing
Co-ordinator
59. Events Support Annual Work VP Events Standard Event Planning* • Dates as per
appropriate work Further Comments:
Budget CEO - Inauguration plan item
Inauguration: €5,000 - Rep Training
Local Events: €10,000 Events & Marketing - Elections
The Ball: €3,000 Co-ordinator - Workshops
Total: €18,000 - Local Events
- Other events
60. Multicultural Week Annual Work President Standard Event Planning* Second Semester
Further Comments:
VP Events
Budget
€1,000 funding
€4,000 Events & Marketing
secured from DIT
Co-ordinatorWhat Why Who How When Progress
61. TedX Event VP Events VP Events Standard Event Planning* • 1st Dec 2017
Manifesto
Further Comments:
Budget CEO
€5,000
Events & Marketing
Co-ordinator
62. Student Activist Successful Seed VP Events Standard Event Planning* • 2nd Semester (pre-
Academy Funding elections) Further Comments:
Application CEO
Budget
€1,500 funding
€3,000 President
secured from DIT
Events & Marketing
Co-ordinator
63. Ents Crew Training Annual Work VP Events • Recruit and organise crew • 6th Nov 2017
and Development
Further Comments:
CEO • Meet with crew and identify needs etc. • Ongoing
Budget
€5,000 Events & Marketing • Organise workshops • Monthly
Co-ordinator
• Organise crew evenings • Ongoing
• Establish regular communications • Ongoing
64. Events Annual Work VP Events • Ticketing policy, ticket distribution, records, lodgements • All activities
Administration Ongoing throughout Further Comments:
CEO • Promo crew, scheduling, training, liaising the year
Budget
None Events & Marketing • Equipment resourcing, pricing, logging movements
Co-ordinator
• Staffing events, scheduling, liaising, suppliers etc.
• External events Risk Assessment
• Liaising with Insurance
• Developing relevant internal policies and systemsWhat Why Who How When Progress
65. Marketing Annual Work VP Events • Production of a Marketing pack • Aug & Dec 2017
Planning
Further Comments:
Events & Marketing • Ongoing re-adjustment of Marketing pack to reflect needs • Ongoing
Budget Co-ordinator
None • Develop further methods of liaising and working with • Ongoing
potential sponsors
• Development of Marketing Section on the website • Ongoing
66. Marketing Annual Work VP Events • Liaise with external companies • All activities
Administration Ongoing throughout Further Comments:
CEO • Make booking locally with relevant staff the year
Budget
None Events & Marketing • Health and Safety administration/insurance requirements
Co-ordinator
• Issuing invoices requests and tracking income
Deputy CEO
• Promoting activity on Social media
67. DITSU Discount Annual Work VP Events • Liaise with local businesses • All activities
System Ongoing throughout Further Comments:
CEO • Prepare artwork for card the year
Budget
Card print €1,780 Events & Marketing • Contact previous Discount card supporter
Co-ordinator
• Publicise details
Communications
Executive • Track card distribution success
• Develop card sign up system
68. Class Rep Hoodies Operationally VP Events • Development of Class Rep hoodie/sweatshirt system • 31st Oct 2017
Identified
Further Comments:
Budget CEO • Design of material • Ongoing
None
Events & Marketing • Ordering system management • Ongoing
Co-ordinator
• Financial lodgements as required • As Required
• Promotion of systems to students • OngoingWhat Why Who How When Progress
69. DITSU Operationally VP Events • Design and ordering of a standard DIT sweatshirt • 30th Sep 2017
Merchandising Identified
Further Comments:
CEO • Introduction of T-Shirts • Ongoing
Budget
Mark-up of: Events & Marketing • Stock management and ordering system • Ongoing
Co-ordinator
Sweatshirts 220% • Identification of product expansion • Ongoing
T-shirts 270% • Financial lodging as required • As required
• Pop up shops • Ongoing
• Recruiting and management of crew for POS • Ongoing
70. Promo Crew Operationally VP Events • Recruit Promo crew • 25th Aug 2017
Identified
Further Comments:
Budget CEO • Liaise with crew and DITSU staff • Ongoing
Budget pro-rata basis
HR & Training • Schedule crew • Ongoing
Executive
• Identify any training needs • Ongoing
Events & Marketing
Co-ordinator • Address any issues as they arise • Ongoing
* For the purpose of Brevity, any event plan is deemed to include the following items of work:
• Book venues
• Clear venue insurance
• Prepare Income and Expenditure documentation
• Order tickets/wristbands etc.
• Develop a theme and concept
• Complete Communications submission
• Support promotional activities
• Price and negotiate acts
• Recruit and appoint Event Crew
• Fill any rider and production requirements
• Liaise with suppliers
• Support on-site activityYou can also read
