Database instructions csv-Upload Residue monitoring Fruit, vegetables, potatoes Sample related data
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Database instructions
csv-Upload
Residue monitoring
Fruit, vegetables, potatoes
Sample related data
Version: 21.03.2023
Status: • release
Index
1 Introduction .............................................................................................. 3
2 Style sheet csv-file .................................................................................... 3
3 File content ............................................................................................... 3
4 Annex ........................................................................................................ 8
4.1 Productnumber-Codes ...................................................................................... 8
Version: 21.03.2023
Database instructions Status: • release
Residue monitoring Fruit, vegetables, potatoes Page 2 of 12
Sample related data
1 Introduction
Possibilities to enter sample related data for the residue monitoring:
Manually in the software platform
Upload to the software platform via csv-file
On the other hand, sample data already entered in the database can also be exported to an Excel file.
2 Style sheet csv-file
To upload sample related data, a style sheet can be downloaded from the database website under the
menu item “support”. The following points must be taken into account when editing the style sheet:
The style sheet is based on an Excel file. The table elements QS-ID, Standortnummer (location num-
ber) and Proben-ID (sample-ID) must be formatted as “text” (right mouse button: function "Format
cells", select property "text"), otherwise errors may occure during data import.
During the entering and editing of data, the file can be saved in Excel-format (ending “.xls” behind
the filename). The final file for the upload has to be saved in csv-format (ending “.csv” behind the
filename)
All columns of the style sheet must be maintained for uploading, even though they are not (must
not) be filled. The headings and the order of the columns must also be maintained as in the
style sheet.
3 File content
The style sheet contains mandatory fields which must be filled in. There are also free text-fields for
addi-tional entries. The file does also contain information fields which have to be left blank for the up-
load. Entries are made in these fields during the download, when the concerning information have been
entered in the database.
For each sampled location, a separate line must be entered. Each product must be analysed using the
test method specified in the QS control plan, if it is a mandatory sample. Optional/additional methods can
be entered.
Tab. 1: Overview sample related data in csv-style sheet
Spalte Bezeichnung Erläuterung
A Proben-ID Mandatory field:
Sample-ID The first part of the sample-ID is the QS location number of the location
(e.g.: where the sample was taken. The second part (8-digit alphanumeric
GH00000XXX- number) can be created individually but has to be distinct and is
42924639) checked during the upload. If nothing is entered in this field, the second
part of the ID is created by the database.
Version: 21.03.2023
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Residue monitoring Fruit, vegetables, potatoes Page 3 of 12
Sample related dataB Probenarten Mandatory field:
Type of sample There are 4 different types of samples. A regular sample corresponds to
e.g.: 2) the QS control plan.
1 = Regular sample
2 = Voluntary sample
3 = Release sample
4 = Pre-harvest sample
5 = Follow-up sample
C QS-Standortnummer Free text-field:
QS location number This field must contain the location number of the sampled location. A
(e.g.: GH00000XXX) plausibility check is carried out during upload.
D Produktionsart Mandatory field:
Production scope In this field, enter the number of the production scope of the sampled loca-
(e.g.: 82) tion that is registered in the QS scheme.
81 = wholesale fruit, vegetables, potatoes (first-line merchant)
82 = wholesale fruit, vegetables, potatoes (trading partner)
84 = logistics fruit, vegetables, potatoes
85 = preparation/Processing Fruit, Vegetables, Potatoes
86 = food retail warehouse meat and fruit, vegetables, potatoes
801 = agencies fruit, vegetables, potatoes (first-line merchant)
802 = agencies fruit, vegetables, potatoes (trading partner
4001 = fruit production (outdoor)
4002 = fruit production (covered)
4003 = fruit production (outdoor) + fruit production (covered)
4004 = vegetable production (outdoor)
4005 = fruit production (outdoor) + vegetable production (outdoor)
4006 = fruit production (covered) + vegetable production (outdoor)
4007 = fruit production (outdoor) + fruit production (covered)
+ vegetable production (outdoor)
4008 = vegetable production (covered)
4009 = fruit production (outdoor) + vegetable production (covered)
4010 = fruit production (covered) + vegetable production (covered)
4011 = fruit production (outdoor) + fruit production (covered)
+ vegetable production (covered)
4012 = vegetable production (outdoor) + vegetable production (covered)
4013 = fruit production (outdoor) + vegetable production (outdoor) +
vegetable production (covered)
4014 = fruit production (covered) + vegetable production (outdoor) +
vegetable production (covered)
4015 = fruit production (outdoor) + fruit production (covered) +
vegetable production (outdoor) + vegetable production (covered)
5001 = food potato production
E Auftraggebername Information field:
QS-ID customer Field of information for download. During upload leave this field blank.
(e.g.: Company (During downloads the name of the costumer is deposited in this field. This
Schmidt) is in general the feed company or the coordinator for agricultural samples)
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Residue monitoring Fruit, vegetables, potatoes Page 4 of 12
Sample related dataF QS-ID Labor Mandatory field:
QS-ID Laboratory In this free-text the QS-ID of the laboratory is to be deposited, which is
commissioned with the analysis of the sample. A plausibility check is car-
ried out during upload.
G Probenehmer Mandatory field:
Sampler UserID (Login) of the sampler
H Produkt_Nr. Mandatory field:
Product number The codes of the corresponding product number can be found in Appendix
(e.g.: 4.1.
250144/02)
I Produkt_Name Information field:
Product name Field of information for download. During upload leave this field blank.
J Sorte Free text field:
Variety Enter the variety of the culture as an option here
K Prüfspektren Mandatory field:
Test spectrum The method code must be specified as:
(e.g.: 101:113)
101 = Mulitmethode GC
103 = Phenoxyalkancarbonsäure
104 = Maleeinsäurehydrazid - QuPPe-Methode
105 = Chlormequat/Mepiquat - QuPPe-Methode
107 = Ethephon - QuPPe-Methode
108 = Nitrat
109 = Amitraz - Einzelmethode
110 = Anorganisches Gesamtbromid - QuPPe-Methode
112 = Dithiocarbomate
113 = Multimethode LC
114 = Dithianon
115 = Organozinnverbindungen
116 = Schwefeldioxid (SO2)
117 = Schwermetalle
118 = Glyphosat - QuPPe-Methode
119 = Quaternäre Ammoniumverbindungen (QAV)
120 = Perchlorat - QuPPe-Methode
121 = Chlorat - QuPPe-Methode
122 = Modifizierte Multimethode
123 = Haloxyfop – Einzelmethode
124 = Fluazifop-p-butyl - Einzelmethode
125 = Fenbutatinoxid - Einzelmethode
126 = Morpholin (inkl. Diethanolamin, Triethanolamin) -
QuPPe-Methode
127 = Phosphonat/Fosetyl - QuPPe-Method
128 = Sulfit
129 = Chlorid
130 = Matrine – Einzelmethode
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Sample related data132 = Flufenacet - nach Hydrolyse
133 = Nikotin - Einzelmethode
136 = Diquat/Paraquat
201 = Sondermethode GC
213 = Sondermethode LC
220 = Zusatz-1-QuPPe-Methode
221 = Zusatz-2-QuPPe-Methode
222 = Zusatz-3-QuPPe-Methode
223 = Zusatz-4-QuPPe-Methode
224 = Zusatz-5-QuPPe-Methode
L Probenahmedatum Mandatory field:
Sampling Date Date of sampling (DD.MM.YYYY).
(e.g.: 26.09.2007)
M Probenahmeuhrzeit Mandatory field:
Time of sampling Time of sampling (hh:mm)
(e.g.: 09:00)
N Probemenge Mandatory field:
Value of sampling Indication of the volume of sample in kg.
(z.B. 2,00)
O Einheit Mandatory field:
Probemenge Currently, the indication is only possible in kg, only.
Unit sample volume
P Herkunftsstaat Mandatory field:
Sate of origin The code number of the country from which the sample originates must be
(e.g.: 276) stored here (ISO 3166 country code).
276 = Germany
528 = Netherlands
056 = Belgium
040 = Austria
250 = France
Further country codes can be found at: https://www.iso.org/iso-3166-
country-codes.html
https://www.iso.org/obp/ui/#search
Q Bundesland_ID If the country of origin of the product is Germany, the code number of the
Federal State ID federal state must be entered in this field.
(z.B. 09) 01 = Schleswig-Holstein
02 = Hamburg
03 = Niedersachsen
04 = Bremen
05 = Nordrhein-Westfalen
06 = Hessen
07 = Rheinland-Pfalz
08 = Baden-Württemberg
09 = Bayern
10 = Saarland
11 = Berlin
12 = Brandenburg
13 = Mecklenburg-Vorpommern
14 = Sachsen
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Sample related data15 = Sachsen-Anhalt
16 = Thüringen
R Bundeslandname Information field:
Name of federal state Field of information for download. During upload leave this field blank.
(e.g.: Sachsen)
S Bestimmungsstaat The code number of the country to which the product is to be delivered
State of determina- must be entered here (ISO 3166 country code).
tion 276 = Germany
(e.g.: France) 528 = Netherlands
056 = Belgium
040 = Austria
250 = France
Further country codes can be found at: https://www.iso.org/iso-3166-
country-codes.html
https://www.iso.org/obp/ui/#search
T Ort der Probennahme In this field, enter the QS site number of the sample location. A plausibility
Location of sampling check is carried out during upload.
(e.g.: 1234)
U Probeort Enter the corresponding code for the sample
Place of sampling location:
(e.g.: 2) 1 = Field
2 = Inventory
3 = Goods receipt
4 = Goods issue
V Erzeuger The QS location number of the producer location must be entered here. A
Producer plausibility check is carried out during upload.
(e.g.: 2345)
W Inverkehrbringer The QS location number of the distributor must be entered here. A plausi-
Distributor bility check is carried out during upload.
(e.g.: 2345)
X Ablader free text-field
Discharger Enter the discharger as an option here.
(e.g.: 2345)
Y Artikelnummer free text-fields
Article number Enter the article number as an option here.
(e.g.: Article 1)
Z Kulturart The type of crop shall be indicated as a code:
Type of cultivating 1 = Greenhouse
(e.g.: 2)
2 = Greenhouse/cut production
3 = Greenhouse/pot production
4 = Field grown
5 = Field grown/cut production
6 = Field grown/pot production
10 = Type of cultivation unknown
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Residue monitoring Fruit, vegetables, potatoes Page 7 of 12
Sample related dataAA Palettenkennzeich- free text-field
nung Enter the indification of pallets as an option here.
Indification of pallets
AB Losnummer Mandatory field:
Batch (traceability) Enter a batch (traceability) number here. This can be, for example, a field
number number, a field description, or GPS data for samples at the production
stage, or a batch number for samples at the wholesale stage.
AC Besonderheiten free text-field
Specifics Enter the specifics of the sample as an option here
AD Bio This column is optional. If the sample is an organic sample, please enter an
Bio "x". If nothing is entered in this column, the sample is not an organic prod-
uct.
AE QS Probe This column must be used when differentiating between a QS and a DKHV
QS sample sample for a potato or onion sample at the wholesale stage.
If a potato or onion sample is a DKHV sample AND a QS sample, please
enter an "x" here. If no entry is made in this column in the case of DKHV
samples, then these are pure DKHV samples and not QS samples.
AF DKHV Probe This column must be used when differentiating between a QS and a DKHV
DKHV sample sample for a potato or onion sample at the wholesale stage.
If a potato or onion sample is a DKHV sample, insert it here according to
the DKHV ripening groups legend. If no entry is made in this column, the
samples are not DKHV samples.
4 Annex
4.1 Productnumber-Codes
Number Name Produktgruppe
120010 almond Nüsse
130010 apple Kernobst
140010 apricot Steinobst
270050 artichoke Fruchtgemüse
231030 aubergine Fruchtgemüse
163010 avocado Exoten
251080 baby leaf Blattgemüse
256990/2 balm / lemon balm Kräuter
270080 bamboo shoots Stängelgemüse
163020 banana Exoten
256080 basil Kräuter
256090 bay leaves Kräuter
300010 beans (dried) Hülsenfrüchte
260010 beans (with pods) Hülsenfrüchte
260020 beans (without pods) Hülsenfrüchte
Wurzel- und Knollenge-
213010 beetroot müse
Wurzel- und Knollenge-
213090 black salsify müse
153010 blackberry Beerenobst
151010/2 blue table grape Tafeltrauben
120020 brazil nut Nüsse
163090 bread fruit; jackfruit Exoten
241010 broccoli Kohlgemüse
242010 Brussels sprouts Kohlgemüse
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Sample related data232030/0
02 Calabash (e.g. Calabash) Fruchtgemüse
231020 capsicum Fruchtgemüse
161050 carambola Exoten
256030/5 caraway leaves Kräuter
Wurzel- und Knollenge-
213020/1 carrot (bulk goods) müse
Wurzel- und Knollenge-
213020 carrot (bunch) müse
120030 cashew nut Nüsse
212010 cassava (dasheen, eddoe (japanese taro), tannia, manioc) Exoten
241020 cauliflower (romanesco) Kohlgemüse
Wurzel- und Knollenge-
213030 celeriac müse
270030 celery Stängelgemüse
256030/2 celery leaves; sorrel Kräuter
252030 chard Blattgemüse
163060 cherimoya; rambutan Exoten
256010 chervil Kräuter
120040 chestnut Nüsse
255000 chicory Blattgemüse
231020/1 chili peppers Fruchtgemüse
243010 chinese cabbage (indian (chinese) mustard, pak choi) Kohlgemüse
256020 chive Kräuter
120050 coconut Exoten
251000 coloured lettuce (lollo, leaf-oak, batavia) (greenhouse) Blattgemüse
0251000/
1 coloured lettuce (lollo, leaf-oak, batavia) (outdoor) Blattgemüse
256030/3 coriander Kräuter
Halm- und Körner-
234001 Corn (popcorn corn) früchte
Halm- und Körner-
234000 Corn (sweet corn) früchte
232030 courgette Fruchtgemüse
154010/1 cowberry Beerenobst
154020 craneberry Beerenobst
232010 cucumber Fruchtgemüse
154010 cultivated blueberry Beerenobst
cultivated fungi (common mushroom, oyster mushroom, shi-
280010 take) Kultur-Pilze
154030 currant (red, black, white) Beerenobst
161010 date Exoten
153020 dewberry (loganberry) Beerenobst
256030/1 dill Kräuter
163100 durian Exoten
631000 edible flowers Kräuter
154080 elderberries (wild rowan berry) Sonstiges
251030 escarole (radiccio, endivie, ...) Blattgemüse
270040 fennel Stängelgemüse
161020 fig Exoten
251040 garden cress Blattgemüse
220010 garlic Zwiebelgemüse
220010/1 garlic (fresh) Zwiebelgemüse
232020 gherkin Fruchtgemüse
Wurzel- und Knollenge-
213040/1 ginger müse
252020/1 Glassworts Stängelgemüse
154040 gooseberry Beerenobst
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Residue monitoring Fruit, vegetables, potatoes Page 9 of 12
Sample related datagrapefruit (shaddocks, pomelos, sweeties, tangelo, ugli and other
110010 hybrids) Zitrusfrüchte
270010/2 green asparagus Stängelgemüse
151010/1 green table grape Tafeltrauben
163070 guava Exoten
120060 hazelnut Nüsse
251020/1 head lettuce (greenhouse) Blattgemüse
251020 head lettuce (outdoor) Blattgemüse
Wurzel- und Knollenge-
213040 horseradish müse
251020/3 iceberg lettuce (greenhouse) Blattgemüse
251020/2 iceberg lettuce (outdoor) Blattgemüse
154010/2 josta berry Beerenobst
161060 kaki; japanese persimmons Exoten
243020 kale Kohlgemüse
162010 kiwi Exoten
151010/3 kiwi berry Sonstiges
244000/1 kohlrabi (greenhouse) Kohlgemüse
244000 kohlrabi (outdoor) Kohlgemüse
243020/1 kohlrabi leaves Sonstiges
161040 kumquat Exoten
251010/1 lamb's lettuce (greenhouse) Blattgemüse
251010 lamb's lettuce (outdoor) Blattgemüse
270060 leek Stängelgemüse
110030 lemon Zitrusfrüchte
300020 lentil (dried) Hülsenfrüchte
251020/8 lettuce (romaine; outdoor) Blattgemüse
110040 lime Zitrusfrüchte
130050 loquats / japanese medlars Kernobst
256030/4 lovage Kräuter
162020 lychee Exoten
120070 macadamia Nüsse
110050 mandarins (clementine, tangerine and other hybrids) Zitrusfrüchte
163030 mango Exoten
162030 maracuja; passionfruit (granadilla) Exoten
256070/1 marjoram Kräuter
130040 medlar Kernobst
233010 melon (muskmelon, kiwano) Fruchtgemüse
256080/1 mint Kräuter
251080/1 mizuna (leaves and sprouts of brassica spp) Sonstiges
154060 mulberry Beerenobst
233020/0
01 Musky gourd (e.g. Butternut) Fruchtgemüse
130020/1 nashi pear Kernobst
140030 nectarine Steinobst
231040 okra Fruchtgemüse
161030 olive Sonstiges
220020 onion Zwiebelgemüse
220020/1 onions (silverskin onions) Zwiebelgemüse
110020 orange Zitrusfrüchte
256070/2 oregano Kräuter
220990 other bulb vegetables Zwiebelgemüse
153990 other cane fruits Beerenobst
241990 other cauliflower Kohlgemüse
280990 other cultiveted fungi Kultur-Pilze
232990 other curcubits - edible peel Fruchtgemüse
233990 other curcubits - inedible peel Fruchtgemüse
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Residue monitoring Fruit, vegetables, potatoes Page 10 of 12
Sample related data256990 other fresh herbs Kräuter
242990 other head cabbages Kohlgemüse
163990 other large fruits - inedible peel Sonstiges
243990 other leafy brassica Kohlgemüse
260990 other legumes - fresh Hülsenfrüchte
300990 other legumes, dried Hülsenfrüchte
251990 other lettuces, other salad varieties incl. brassicaceae Blattgemüse
161990 other mescellaneous fruits - edible peel Sonstiges
120990 other nuts (shelled/unshelled) Nüsse
Wurzel- und Knollenge-
213990 other root and tuber vegetables except sugar beet müse
162990 other small fruits - inedible peel Sonstiges
231990 other solanaceae Fruchtgemüse
252990 other spinach and similar leaves Blattgemüse
251080/9 other sprouts and shoots Sonstiges
270990 other stem vegetables (fresh) Stängelgemüse
140990 other stone fruits Steinobst
212990 other tropical root and tuber vegetables Sonstiges
110990 others citrus fruit Zitrusfrüchte
130990 others pome fruits Kernobst
154990 others small fruit and berries Sonstiges
163040 papaya; tamarillo Exoten
256040 parsley Kräuter
256040/1 parsley (pot) Kräuter
Wurzel- und Knollenge-
213070 parsley root müse
Wurzel- und Knollenge-
213060 parsnip müse
140030/1 peach Steinobst
401020 peanuts Nüsse
130020 pear Kernobst
300030 peas (dried) Hülsenfrüchte
260030 peas (with pods) Hülsenfrüchte
260040 peas (without pods) Hülsenfrüchte
120080 pecans Nüsse
231010/1 physalis/cape gooseberry Fruchtgemüse
120090 pine nuts Nüsse
163080 pineapple Exoten
120100 pistachio Nüsse
140040 plum (reneclaude, mirabelle) Steinobst
242020/4 pointed cabbage Kohlgemüse
163050 pomegranate Exoten
211000 potato Kartoffeln
999999 preparation
162040 prickly pear; cactus fruit; pitaya Exoten
Halm- und Körner-
500020 Pseudocereals (Amaranth, Buckwheat, Chia seeds, Quinoa) früchte
233020/0
03 Pumpkin (giant) (e.g. Hokkaido) Fruchtgemüse
233020/1 Pumpkin (others) Fruchtgemüse
252020 purslane (winter purslane (miner’s lettuce), glasswort) Blattgemüse
130030 quince Kernobst
Wurzel- und Knollenge-
213080/1 radish (greenhouse) müse
Wurzel- und Knollenge-
213080 radish (outdoor) müse
256990/3 ramson/ wild garlic/ bear's garlic Kräuter
153030 raspberry Beerenobst
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Residue monitoring Fruit, vegetables, potatoes Page 11 of 12
Sample related data242020 red cabbage Kohlgemüse
270070 rhubarb Stängelgemüse
251060 roman rocket / rucola Blattgemüse
154050 rose hip Sonstiges
256060 rosemary Kräuter
256050 sage Kräuter
256990/1 savory Kräuter
242020/2 savoy cabbage Kohlgemüse
22030 shallots Zwiebelgemüse
Wurzel- und Knollenge-
213080/3 small radish (greenhouse) müse
Wurzel- und Knollenge-
213080/2 small radish (outdoor) müse
140020/1 sour cherry Steinobst
252010 spinach Blattgemüse
220040 spring onion Zwiebelgemüse
232030/0 Squashes (e.g. Spaghetti squash, Halloween squash, Pattypan
08 squash) Fruchtgemüse
152000/1 strawberry (greenhouse) Erdbeeren
152000 strawberry (outdoor) Erdbeeren
140020 sweet cherry Steinobst
212020 sweet potato Exoten
256100 tarragon Kräuter
256070 thyme Kräuter
231010 tomato Fruchtgemüse
Wurzel- und Knollenge-
213050 topinambur müse
252010/1 turnip greens Blattgemüse
253000 vine leaf Sonstiges
120110 walnut Nüsse
254000 water cress (water convolvulus, water clovers, water mimosas) Blattgemüse
233030 watermelon Fruchtgemüse
270010/1 white asparagus Stängelgemüse
242020/3 white cabbage Kohlgemüse
Wurzel- und Knollenge-
213110 white turnip; turnip; swedes müse
280020 wild fungi (morels, chanterelle) Kultur-Pilze
212030 yams Exoten
QS Qualität und Sicherheit GmbH
Managing director: Dr. Alexander Hinrichs
Schedestraße 1-3
53113 Bonn
Phone +49 228 35068-0
Fax +49 228 35068-10
info@q-s.de
www.q-s.de
Fotos: QS
Version: 21.03.2023
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Residue monitoring Fruit, vegetables, potatoes Page 12 of 12
Sample related dataYou can also read
