COVID-19 Controls for all Alert Levels - PowerNet
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COVID-19
Controls for all Alert Levels
Change Table v12.0
3 New 2nd line – must scan using QR code
at all depots and offices
4,5,6,7,8 Removed ticks and crosses and changed
headings
9 Wearing of facemasks for visitors and
staff meeting visitors and where physical
distancing from public is less than 2m
10 Wash reusable masks regularly
Doc #: CE-PRS-0001 Version 12.0 13 QR Code scanning at depots and offices
Owner: Jason Franklin
Date: 7-SEP-21
Security Class: Social – Public Media
Living our values through COVID-19
Principles
Up front and honest
Make a difference
Do it once, do it right
We’re all in this together as a team and a nation. Back each other
Take positive action
Let’s all do our part to keep each other safe and stick with this until we are through.
Protect vulnerable staff Continuing work at all levels, with
High risk or vulnerable workers working from home,
or assigned to tasks they can complete independently
varying controls between levels
without interaction with other employees or the Strict controls to maintain ’clean zones’, and working from home
public. If this is not possible they remain at home for some roles at certain levels.
being paid per the leave policy slide.
Clearly defined controls Monitoring & reporting
Clear controls for staff to operate under. Daily monitoring of staff and centralized reporting.
Contact tracing
Strict work team bubbles at
Records being kept to assist Ministry of Health if contact tracing is
certain levels required. We recommend use of the Contact Tracing App.
Establish work bubbles in levels 3-4. Certain business https://www.health.govt.nz/our-work/diseases-and-
units may choose to continue operating in bubbles conditions/covid-19-novel-coronavirus/covid-19-novel-
into level 2. coronavirus-resources-and-tools/nz-covid-tracer-app
2
Living our values through COVID-19
Level by Level Up front and honest
Make a difference
Do it once, do it right
At all levels, utilities operations and staff, are expected to remain up and running. Back each other
We must also continue to meet our health and safety obligations to ourselves and each other. Take positive action
Level 1 Level 2 Level 3 Level 4
Work continues with risk mitigation in place R R R R
Everyone Scan QR code or manually sign in R R R R
Report COVID-19 like symptoms immediately to your Leader & COVID-19 Manager - Stay home if unwell R R R R
Hygiene practices implemented and avoid contact with surfaces - Disinfect all commonly touched surfaces R R R R
including plant/equipment before and after use
Additional PPE measures R R R
Strict Work Team Bubbles R R
Honour the split-start time schedule where implemented - Work at different times compared to other workers R R R
Physical distancing practices R R R
1m 2m 2m
Restricted travel to depots and work sites R R R
Only work which cannot be completed from home to be undertaken in offices & depots 3
R R
Living our values through COVID-19
Up front and honest
Levels 3-4: How we Work Make a difference
Do it once, do it right
Back each other
Sources: Ministry of Health (NZ), NHS (UK)
Take positive action
Vulnerable & Higher Risk Single Person – Able Single Person – Not Single Bubble Multi-Bubble
Staff who are deemed at higher risk if they to work from home able to work from
contract COVID-19 work from home and if not home
possible they remain at home receiving support Staff who work Staff who work Single PowerNet team in a Multiple crews doing
per the Leave Policy. individually that are not individually to perform defined work bubble (Not works that involve
At risk groups include the following criteria: required to be physically their work from the office to exceed 4 people or different crews or service
• Severe respiratory conditions such as: chronic lung in the field or office, work or Depot such as: depot specific providers, each in their
disease or moderate to severe asthma from home. arrangements to be pre- own work bubble, for
• Serious heart conditions approved) for example: example:
• Immunocompromised conditions
• Severe obesity – a body mass index (BMI) of 40 or • Supervisors • Line crew • Several Gangs
higher • Faults response • Jointers working together • Line Crews
• Diabetes • Inspectors • Technicians working • Traffic Management
• Chronic kidney disease • Some technician work together • Cable hauling
• People undergoing dialysis • Truck driving / deliveries • System Control • Working with other
• Liver disease • Receptionist • Staff in same office pod service providers
• Pregnant employee or partner • Some project management • Contractors
• Living with someone over 70 duties • Finance team working in
• Living with a frontline emergency worker i.e. Nurse, • Some administration multiple pods
Doctor, Police, Fire, Ambulance (because of the risk duties
of potential exposure to Covid-19 and risk to
PowerNet employees)
Work remotely or assigned to tasks which can
be completed independently. If that is not
possible, support provided as per Leave Policy. Stay at home Controls in place to continue working
4
Living our values through COVID-19
Up front and honest
Levels 3-4: Working in a Bubble Make a difference
Do it once, do it right
Back each other
Take positive action
Single Person Single Multi-Bubble
Bubble
Keep a minimum 2 metre distance from the public
Refer to the detailed guidelines for PPE and visiting customers R R R
Maintain your bubble including transport to site
Barricade your work area at all times if possible R R R
Maximum 2 people per vehicle
Only transport people in the same bubble. R R
Stay 2 metres away from other bubbles
Keep your distance from bubbles working on the same site R R R
Have a nominated person to monitor protocols
All personnel on site are responsible for ensuring that controls are being used correctly R R
5
Living our values through COVID-19
Levels 3-4: Working in a Bubble in the Field Up front and honest
Make a difference
Do it once, do it right
Whether you’re working on your own, or within a crew, ensure you have established working bubbles. Back each other
Take positive action
Example: Job site with Multiple Crews
Crew Member
#2 Family Bubble
DO Keep the numbers small and stay within established bubbles
Crew Member Crew Member
DO Keep a minimum of 2 metres away from other bubbles #1 Family Bubble #3 Family Bubble
DO Ensure you are wearing PPE at all times
DO Keep safe distances within your work bubble (1 metre physical distance - as much
as possible)
PowerNet Field Crew Bubble
DO Encourage your family to keep their bubble intact
DO Report any bubble breach to 0800 710 240 or email nearhit@powernet.co.nz
Minimum 2 Metres
between bubbles
DO NOT Work outside of your work bubble
DO NOT Break your family / social isolation bubble
Earthworks Crew Traffic Management
Bubble Crew Bubble 6
Living our values through COVID-19
Up front and honest
Levels 3-4:Working in a Bubble in the Office & Depots Make a difference
Do it once, do it right
Whether you’re working on your own, or part of a team, ensure you have established working bubbles. Back each other
Take positive action
Example: Working in office & depot Office Member
#2 Family Bubble
DO Swipe your card on entry. Use sign-in register where swipe card access is not
available. One card swipe/sign in per person, no tailgating. Use Government QR code
where displayed. Office Member Office Member
#1 Family Bubble #3 Family Bubble
DO Stay in your area / zone within the office.
DO Use only the desk that has been assigned to you.
DO Maintain at least 2 metres from anyone else in the office at all times.
PowerNet Office Bubble
DO Use the closest bathroom to your zone and avoid other bathrooms. Don’t take your
phone.
DO Bring pre-prepared food and drink.
Minimum 2 Metres
between bubbles
DO Disinfect all surfaces before and after use, including printers and communal areas
DO Wear PPE as per PPE Matrix
Office Bubble #1 Office Bubble #2
DO Report any bubble breach to 0800 710 240 or email nearhit@powernet.co.nz 7Living our values through COVID-19
Up front and honest
Levels 2, 3, 4: Visiting a Customer in Levels Make a difference
Do it once, do it right
Back each other
For when access to premises is required
Take positive action
Safety Questions
1 Phone ahead.
If possible, call the site or premises to arrange an arrival time.
Ask the safety questions first. Is anyone within the premises….
• Currently unwell with flu-like symptoms?
• Been exposed to someone with COVID-19
• Self-isolating at the direction of the Ministry of Health,
Knock, & step back 2 metres. Healthline, or your GP?
2 Introduce & identify yourself, ask the safety questions.
• In a “HIGHER RISK” Group? (see page 4 definition)
If there is no response or you are
refused access and cannot proceed,
leave the premises and advise your
leader or supervisor. If one or more answers is YES
Stop and call your leader or supervisor before proceeding.
When safe to do so, proceed. Always:
• Maintain at minimum, a 2 metre distance from the customer.
3 Proceed & complete the work maintaining distance from
occupants and follow safe work instructions • Where internal access is required, ask the customer to leave the room.
• Wear PPE in accordance with the COVID-19 PPE Guidelines whilst inside the
premises.
• Dispose of items correctly in the bags provided and return them to the depot for
Sanitise and clean up. disposal.
Wipe down all surfaces you came in contact with, wash hands
4 thoroughly with soap or use hand sanitiser. Leave the site
maintaining distance and follow PPE removal procedure. Know that at all times:
• If you don’t feel comfortable, stop, assess and make safe.
• If the customer will not vacate any room you require access to, politely advise that
you cannot proceed until they do so.
QR Code. • If the customer does not follow your instructions at any time, leave the premises
If the customer has a QR code, please record your visit. and advise your leader or supervisor. Another appointment will need to be
5 arranged. 8Living our values through COVID-19
COVID-19 PPE Matrix Up front and honest
Make a difference
Do it once, do it right
PowerNet standard PPE requirements, as per Standard Operating Procedures will always Back each other
take precedence over disposable gloves & face masks. Take positive action
Work Activity
Working with Live Electricity?
Working in a bubble that is not at risk of being Use your existing PPE which includes face protection
that will also help keep you safe from exposure.
compromised by others.
Examples include: substations, control rooms, field locations within T R R
minimal foot traffic.
Levels
When physical distancing from people outside your
R R R
OR
3&4
bubble is less than 2m. only
Non-contact interaction with people where separation
greater than 2m is maintained and / or surface contact Levels,
OR
may still occur (in line with regulations). Examples include:
mail drops, office blocks, shared toilets, shared workshops, petrol
3&4
only R R R Remember:
• If your task-specific PPE includes gloves, continue to use
stations, supermarkets etc. them as normal. Use disposable gloves for all other
instances.
Working where live electricity is present.
Examples include: in a bucket truck or service pit / trench. T R R • Task specific PPE should be cleaned with cleansing wipes
or similar following each use.
Visitors and staff meeting visitors at reception & / or Level
• All disposable PPE to be securely bagged following use and
moving through the building or facilities. 2 only disposed of at the end of each day.
Examples include: reception and / or moving into a meeting room (once
in the meeting and 2m distancing is maintained, masks can be
removed)
Level
When physical distancing from public is less than 2m 2 only 9Living our values through COVID-19
Up front and honest
Using Face Masks Make a difference
Do it once, do it right
Back each other
Follow PPE guidelines for all protective equipment use. Take positive action
How to wear a mask How to remove a mask
Wash hands with soap and water for minimum of Wash hands with soap and water or use hand sanitiser.
20 seconds or use hand sanitiser.
Masks should fit snugly and fully cover your nose Avoid touching the front of the mask.
and mouth.
Fit flexible nose piece over the nose bridge. If the mask has ties, untie the bottom, then the top.
Secure on the head with ties and elastic. Remove from face.
Adjust to fit – secure on your head, fitting snugly Discard, and do not use again. Wash reusable masks
around your face with no gaps. regularly
Avoid touching or adjusting your mask during
use. Wash hands with soap and water, or use hand sanitiser
immediately. 10Leave Policy
Living our values through COVID-19
Up front and honest
Make a difference
Refer to PC-POL-0026 Pandemic Leave Policy and COVID-19 PowerNet Frequently Asked Questions (FAQ’s) Do it once, do it right
Back each other
for specific details, timesheet/leave entry requirements and working from home requests.
Take positive action
If you can continue to work it is normal pay. If you can’t continue to work, see below:
Self-Isolation as directed by PowerNet or
Health Authorities
If you can’t continue to work:
You or dependant sick (Non-COVID illness)
Directed by PowerNet – Discretionary leave (timesheet code 42) for
up to 10 days to the value of Relevant Daily Pay (RDP). If you can’t continue to work:
Directed by Health Authorities – same as Vulnerable or Higher Risk Normal sick leave
employee payment approach.
Vulnerable or Higher Risk employee
(AL3 or AL4 )
If you can’t continue to work: Schools or childcare closed – home to supervise
If Covid-19 Leave Support Scheme criteria met - two week children or self-isolation for personal reasons
Covid-19 Leave Support Scheme payment + PN Special Paid
If you can’t continue to work:
Leave ‘top up’ to 80% of Relevant Daily Pay. Employee can opt
to use annual leave to ‘top up’ to 100% (at their discretion). Annual leave or leave without pay
For periods beyond two weeks, PowerNet will investigate if
the employee meets the criteria to re-apply for the Covid-19
Leave Support Scheme.
If Covid-19 Leave Support scheme criteria not met - annual
leave or leave without pay. International travel – stuck overseas or in
The employee should discuss options with their Leader and quarantine
HR Partner.
PC-FRM-0019 Request to Work From Home Form must be submitted and
You or dependant sick (COVID-19 Illness) approved prior to departure.
Can’t work remotely:
If you can’t continue to work:
Annual leave or leave without pay.
Same as Vulnerable or Higher Risk employee payment approach, or
normal sick leave
11Living our values through COVID-19
Mental Wellbeing Up front and honest
Make a difference
Do it once, do it right
These are challenging times for us as individuals and a nation. Back each other
We are there to support each other. Take positive action
Speak with family, Be there for each Listen and Phone or email OCP for
Phone or email PFA for
friends, whānau. other. empathise. Our external support. Free,
internal support. Free,
teammates may be confidential support for confidential support for
going through hard you and your whānau. you and your whānau.
times.
PFAContacts
Advisors: PFA Contacts
Phone: 0800 377 990
Phone: 0800 710 240
email: support@ocp.co.nz
Email: pfawelfare@powernet.co.nz
12Contact Tracing Process in the Workplace
Living our values through COVID-19
Up front and honest
Make a difference
Do it once, do it right
If there is a case of COVID-19 in our community, the COVID-19 Manager may need to undertake a contact trace.
Back each other
We need everyone’s help now to make sure we are recording this information every day, for a contact trace in the future. Take positive action
Bubble Breach Timesheet Office & Depot Worksite
Data Smartrak Scan QR
Recording Safety Plans
Code (Govt)
Everyone: Report all We’re doing well. Everyone to scan QR Field Teams: Ensure all
We’re doing well. code or sign in at offices external personnel sign-
Bubble Breaches to the
No Change. Business as No Change. Business as and depots, to trace your on and our safety plans
0800 710 240 or
usual. usual. movements, work and are always filed with the
nearhit@powernet.co.nz
non-work job
13Living our values through COVID-19
Contact Tracing on the Worksite Up front and honest
Make a difference
Do it once, do it right
We need to ensure that all internal and external parties sign-on. Back each other
Take positive action
Records of Personnel
Retaining Records
• Continue to ensure all external
• All Worksite Safety Plans must
personnel must sign on with
be retained in the job pack for
details as below.
future reference.
• This applies to either a Major or
Minor Worksite Safety Plan. Company and contact
Example below. details required
John Smith Company – ABC Earthworks J.Smith
Phone – 0123 456 789Living our values through COVID-19
Up front and honest
Important Notice Make a difference
Do it once, do it right
Back each other
Take positive action
• The information in this document has been prepared based on information and guidance from
government agencies and industry bodies, combined with risk assessments specific to PowerNet’s
business. It may not be suitable or appropriate for any other business or organisation and
organisations should undertake their own review of relevant information and conduct their own risk
assessment. PowerNet Limited will not be liable in any way to any organisation or individual who
chooses to rely on this information.
• Disclaimer: PowerNet reserves the right to review and amend this document at any time. Any
updates will be notified to all employees and contractors.
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