COMMISSION FOR REHABILITATION SERVICES - Commissioners Theresa Flannery, Wes Hilliard and - Oklahoma.gov
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COMMISSION FOR
REHABILITATION SERVICES
Commissioners Theresa Flannery, Wes Hilliard and
Jace Wolfe
Regular Meeting
September 13, 2021
3535 NW 58th Street OKC, OK
Empowering Oklahomans with DisabilitiesState of Oklahoma
Commission for Rehabilitation Services
Oklahoma Department of Rehabilitation Services
3535 NW 58th Street
Oklahoma City, OK 73112
And
Link to meeting: https://zoom.us/j/91545617729
Phone: 1-346-248-7799
Webinar ID: 915 4561 7729
September 13, 2021
10:30 a.m.
Jace Wolfe, Commission Chair
Wes Hilliard, Commission Vice-chair
Theresa Flannery, Commission Member
1. Call to Order and Roll Call Wes Hilliard
Chair
2. Statement of Compliance with Open Meeting Commission Assistant
Act
3 Public Comments. (Under Oklahoma Open Public Audience
Meeting Laws, the Oklahoma Commission for
Rehabilitation Services cannot respond to or
discuss any public comment about a matter
not on today’s agenda.)
REPORTS PAGE #
4. Presentation of Longevity Certificates Wes Hilliard
Chair
5. Presentation of Certificates of Appreciation Melinda Fruendt
Executive Director
6. Introduction of new DRS Legislative Liaison, Melinda Fruendt
Jennifer Hardin Executive Director
7. Introduction of new Oklahoma ABLE Tech Melinda Fruendt
Assistant Director, Allyson Robinson Executive Director
8. Introduction of new VR Job Supervisory Mark Kinnison
Assignments VR Director9. Executive Director’s report with possible Melinda Fruendt 2
Commission discussion. The report includes Executive Director
Executive Director’s participation in meetings;
Fiscal Capital Project at OSD and OSB;
Communications Division work in creating ads
for TV and radio; and updates on DDS;
Executive Projects; Process Improvement; and
Transition Services.
10. Priority Group Updates with possible Tracy Brigham
Commission discussion. Report includes status VSBI Director
of all Priority Groups I, II and III.
11. Financial Status FY 21 as of June 30, 2021 and Kevin Statham 10
July 31, 2021; FY 21 as and FY22 report as of July Chief Financial Officer
31, 2021 with possible Commission discussion.
12. Personnel Activity report with possible Tom Patt 32
Commission discussion, as of August 31, 2021. Director
The activity report has current FTE status. Human Resources
13. ABLE TECH Annual Report with possible Allyson Robinson 39
Commission discussion. Her report Includes Oklahoma ABLE Tech
the Alternative Financing Report. Assistant Director
14. SILC report with possible Commission Sidna Madden 50
discussion. Her report includes meetings Executive Director
attended by Executive Director and trainings
provided by SILC.
ACTION ITEMS
15. Review and discussion with possible vote for Wes Hilliard 51
approval of the July 12, 2021 Commission for Chair
Rehabilitation Services regular meeting
minutes.
16. Presentation of FY 2023 Budget Request for Kevin Statham 57
review and discussion and possible vote for Chief Financial Officer
approval.
17. Review and discussion with possible vote for Kevin Treese 65
approval of the July and August 2021 donations Program Manager
to the Oklahoma Library for the Blind and
Physically Handicapped.18. Review and discussion with possible vote for Rita Echelle 68
approval of the July and August 2021 donations Superintendent
to the Oklahoma School for the Blind.
19. Review and discussion with possible vote for Chris Dvorak 71
approval of the July and August 2021 donations Superintendent
to the Oklahoma School for the Deaf.
20. Election of officers to the Oklahoma Wes Hilliard
Commission for Rehabilitation Services with Chair
discussion and possible vote.
21. New Business (“Any matter not known about or Wes Hilliard
which could not have been reasonably foreseen Chair
prior to the time of posting.” 25 O.S. § 311)
22. Announcements Wes Hilliard
Next regular meeting of the Oklahoma Chair
Commission for Rehabilitation Services:
3535 NW 58th Street
Suite 200
Oklahoma City, OK 73112
Monday, October 11, 2021 at 10:30 am.
23. Adjournment Wes Hilliard
ChairPage 1
Oklahoma Department of Rehabilitation Services
EXECUTIVE DIRECTOR REPORT
September 13, 2021
Executive
Welcome – New DRS Legislative Liaison, Jennifer Hardin.
July
HR Personnel Search for Legislative Liaison.
Meeting at OSB with Executive Team.
Workforce Technology – Job Match – New bid process with System Partners.
Meeting with DHS Hope Director.
Meeting at OSD with Executive, Administrative, Leadership Team.
Meeting with Senator Kirt (D), regarding ARPA funding and the need for broadband
infrastructure.
ASPIRE meeting.
August
HR Personnel Interviews conducted for Legislative Liaison.
VR/SBVI Performance Team meeting.
DRS Executive Team met in-person: Leading with Hope (Cabinet Initiative);
Coaching/Mentoring; Professional Development plan; Mental Health and Wellness;
Issues around COVID; Workday Overview/Brightpath; Roundtable discussions of
programs.
Meeting at OSU Wellness Center with AbleTech staff regarding transition of
leadership from Linda Jaco (pending retirement October 1) to Allyson Robinson. I
want to personally acknowledge the professional partnership Linda had with DRS
and thank her for the years of shared commitment to ensuring Access for All
individuals. I wish her all the best in her journey of retirement.
Meeting with Process Improvement staff on various topics.
Meeting with VR Employment Support Services unit and Terri Murphy.
Meetings with Senator Boren, (D), on Interim Study – Enhancement of economic
opportunities and quality of life for Oklahomans with disabilities through
transportation and workforce development. Subsequent meetings occurred with
Secretary of Transportation, Tim Gatz and team.
WIOA Core Partners Meeting.
Cabinet Secretary Brown and staff meeting on Leading with Hope.
Meeting with DPS, OMES, AbleTech regarding the 508 Compliance of Mobile ID App
that compliments the Real ID.
Meeting with Senator Rosino (R), Appropriations Committee, to begin discussions
regarding FY 23 appropriations.
September
Meeting with the DDS Resilient Accomplished Great Employees (RAGE) team.
VR/SBVI Performance Team meeting.
ORC Strategic Planning Meeting.
WIOA Core Partners Meeting.
Page 2Fiscal – Capital Projects – Kevin Statham
OSD
Capital projects at the school continue to move forward. The projects in flight or
completed are an Emergency Warning/Notification System, Elevator Replacements,
HVAC upgrades, Roof replacements, masonry repair and sidewalks. The long-range
planning commission has provided additional funding, $400,000 for the HVAC and
$250,000 for the Masonry repair projects.
The old pool area has been completed and will be utilized as a robotics room. This
project was a combination of bid services and OSD Maintenance Staff. The room
turned out great and will be a facility the school can be proud of for years to come.
The projects on the near horizon are to make improvements to the dorms and the
superintendent residence. The dorm projects will be staggered to accommodate for
the displacement of students. Stewart Hall will be the first dorm in the rotation and
Blattner will follow as construction on Stewart nears completion.
OSB
Capital projects in flight are new carpet, chiller, and canopy/rock wall. The new gym
has been completed.
One of the new OMES processes in play this year is the Job Order Contracting
Program or JOC. This is intended to streamline the procurement process to get
construction projects moving faster. It is expected that this will trim 3-5 weeks off
the time it takes to award a bid.
Disability Determination Services – Brian Nickles
Since our last update, the class of Examiner 29 trainees who started in June are now
receiving assignments of four cases each per week in DCPS. They will continue to
increase weekly assignments in the coming weeks. We successfully trained a group
of 60 existing staff in DCPS the week of August 9th. They are currently working their
caseloads out of the legacy system as they ramp up assignments in DCPS. Our goal
is to minimize the amount of time any staff will need to work in two separate
systems and are looking at alternatives to speed up this process. A second group of
50 was trained the week of September 1. The remainder of existing staff continue to
work cases out of our legacy system.
We continue to work through the many changes to existing business processes that
are no longer possible in the DCPS. While this obviously slows down overall
processing we do not anticipate any significant negative impact in service to our
claimants through the end of Federal Fiscal Year 2021. However, as more staff move
from legacy to DCPS, any such impact would likely not be realized until the first
quarter of FY22. Again, our goal is to minimize any negative impact as much as the
system will allow.
Page 3Communications – Jody Harlan
Dana Tallon in Communications created 3 ads featuring successful VR/SBVI clients in
rectangle formats to run as banner ads free of charge on Griffin Communications’ TV
and radio websites through our partnership with Oklahoma Association of
Broadcasters. Look for the ads on KWTV and KSBI TV in Oklahoma City, KOTV and
KQCW TV in Tulsa, and radio stations KHTT, KVOO, KBEZ, KXBL, and KFAQ in Tulsa.
Executive Projects – Stephanie Roe
Workforce Development Technology
The Office of Management and Enterprise Services (OMES), Information Services
Division (ISD) is in process of posting a request for proposals to replace the ALJA case
management system that is primarily used by OESC and Title I (state and local
boards). ALJA currently also houses the statewide job bank- OKJOBMATCH. DRS has
provided initial feedback for the new system specifications including, requesting 508
compliance for accessibility and the ability to maintain our current data transfer
process from AWARE to the new system to ensure the required statewide
performance reporting agreement is maintained and accurate.
‘The Force’- Multi-Cabinet Workgroup- Special Populations Sub-Committee
This group has been meeting since February of 2021 and has representation by a
broad group of stakeholders and partners who advocate for and serve special
populations in Oklahoma. The group’s purpose is to influence equal access to
education and career opportunities, bring awareness to programs and resources
and improve joint planning and coordination of systems to reduce barriers for
special populations.
We have identified top areas of focus and are in the process of collecting 1 page
resource templates to create an accessible repository of program resources that can
assist with coordinating programs and services and utilize these to offer training to
other State Agencies, Cabinet Members, and other stakeholders.
The group determined the following areas of focus would make the most impact:
1. More statewide awareness and understanding of services available,
2. Joint planning and service coordination among state agencies; and
3. Collaboration with other organizations
Policy
The approved 2020 administrative rules were uploaded effective Thursday, August
26th. The new rule cycle will begin October 1st. There are a few requests for internal
DRS policy revisions that will require commission approval in the future.
Under the direction of Executive Order (EO) 2020-03, DRS began our efforts last year
to identify and address costly, ineffective, duplicative, and outdated Administrative
Rules and issue a report. We submitted our report last July where 11 administrative
rules were identified to revoke. A request was recently received for an updated
number count from our original submitted report highlighting the rules that have
Page 4been removed to date. The updated final rule report was submitted on August 31,
2021 reflecting all 11 Administrative Rules had been revoked.
ADA Coordinator Activities
Two blended trainings, combining virtual and in-person attendees were conducted
for the Central Oklahoma Workforce Investment Board and the Department of
Environmental Quality. The COWIB training concerned the rules regarding medical
examinations and disability inquiries during pre-employment and post-employment
phases. The training for DEQ was an annual training they require for supervisors
regarding reasonable accommodations under the ADA.
Executive Projects – Tonya Garman
Policy Cycle 2021-2022 – VR/SBVI
The Policy Committee continues to work on finalizing changes to the administrative
rules for this year. All final versions of new or amended policy will be completed by
subcommittee, approved by the Division Administrators of VR and SBVI, and
submitted to Tina Calloway by October 1st.
A policy overview meeting is tentatively scheduled for October 27th at 2pm via zoom.
We will be inviting advisory groups that are interested to join us in reviewing the
proposed changes and hearing the premise for the modifications. We are hoping
this will provide more transparency and awareness for our partners as we go
through the administrative rules process. If anyone would like an invitation to this
meeting, please contact Tonya Garman at TGarman@okdrs.gov .
SILC and IL Network
SILC has been very busy working with the Disability Community and the statewide
CILs to provide much needed services. The CILs are facing continued challenges
through the pandemic and the uptick in cases across the state, however, most have
chosen to stay open and to provide services as safely as possible.
SILC is also working with Senator Kevin Matthews (D) to address State Statutes § 56-
625.1 and §56-625.2 that have not been enforced since they were passed in 2000.
These laws would allow the SILC and CILs to receive state funding as well as the
current federal funding. Additional funding would allow the CILs to expand their
service areas and provide much needed assistance to the underserved parts of the
state.
In conjunction with Oklahoma People First and the Oklahoma Self Advocacy
Network, SILC is hosting Self Advocacy Leadership Training (SALT). SALT is a 2-part
training that will allow participants to develop skills in becoming leaders, effective
advocates, better communicators, and valued partners. The training will take place
over two Fridays, September 10 and 17 via zoom. For more information, contact
Sidna Madden.
Oklahoma Rehabilitation Council – Policy and Legislation Committee
Page 5Unfortunately, the August meeting of ORC was unable to take place due to a lack of
quorum, however, the report for the P&L Committee was distributed via email.
The P&L committee had identified the need for additional training for DRS clients as
well as interested public to enhance their skills and empower them toward self-
advocacy. Sanho Steele-Louchart provided an Advocacy Training on May 17 that
ORC recorded and will have available to use in the future.
Autism Foundation of Oklahoma (AFO)
The Autism Foundation has developed Employer Training opportunities focused on
attracting, hiring, and retaining neurodiverse job candidates and employees. Two
training events are being scheduled, one in Tulsa and one in OKC. AFO has also
been able to confirm a session with both the Oklahoma Works Partners Conference
in November, and the Governor’s Council on Workforce and Economic Development
in January.
DRS continues to support AFO through established networks and opportunities,
including resources such as the Business Services Program, transition programs and
accommodation information.
Hope Centered Organization
On August 20, DRS was invited to join other state agencies in a presentation to learn
how to become a Hope centered organization. Cabinet Secretary Justin Brown
along with Dr. Chan Hellman of the Hope Research Center, explained the benefits
and advantages of becoming a Hope centered agency. The goal is to create a
culture of change using the science of Hope and establishing a framework to
develop positive wellbeing.
DRS is currently formulating a plan on how this initiative can be implemented within
the agency. The structure is an executive level deployment of Hope philosophies
using goals, pathways, and willpower to increase the levels of Hope, improve
resilience and decrease burnout. Agency wide awareness training and division
specific direction will move the theory throughout the staff and eventually influence
the client base. OKDHS has already implemented these concepts and has seen a
positive result across their agency.
Senate Interim Study
Senator Mary Boren (D) has invited DRS to present at an Interim Study on the
‘Enhancement of economic opportunities and quality of life for Oklahomans with
disabilities through transportation and workforce development,’ currently scheduled
for September 21st. After a brief meeting, DRS was able to provide resource links and
report summaries of the transportation issues that people with disabilities face in
the state of Oklahoma. DRS looks forward to supporting Senator Boren in removing
barriers and improving the lives of Oklahomans with disabilities.
Governor’s Interagency Council on Homelessness (GICH)
Page 6DRS has a standing position on the Governor’s Interagency Council on
Homelessness. Until recently, Keith Tiller was the agency representative to this
Council. After years of service, Keith has decided to pass the torch of this
responsibility. The GICH has an objective of supporting Oklahomans who are at risk
of experiencing homelessness and to prevent any decline into homelessness. DRS
services are an obvious asset to this population, and I look forward to representing
DRS in supporting the GICH and its mission.
Process Improvement – Lyuda Polyun
Federal Reporting
RSA 911 PY20 Q4 has been submitted.
AWARE
The AWARE team continues to work with the Professional Development unit to
prepare new training options for AWARE users and Academy participants. Also,
continue preparation for the move of the AWARE system to cloud hosting by
Alliance Enterprises and that necessitates new approaches to training staff, since the
current AWARE training environment will be going away.
We are also in early discussions with Alliance for an on-line self-referral and customer
portal for participants via a website that can connect directly to AWARE. With a
future upgrade we hope to introduce this new feature sometime in 2022.
We are working with leadership and the PI Data Team in preparation for next year’s
RSA monitoring visit and we are producing a variety of data products to assist with
that preparation.
We are in the process of wrapping up Program Year 2020, making error corrections
to the Q4 RSA 911 submission. We are also working with Oklahoma Workforce
Development staff to help prepare the WIOA required annual statewide report for
the Program Year, to the U.S Department of Labor.
Continues to work with Alliance to move toward cloud hosting, which is projected to
take place in December.
Continues to work with Professional Development to develop a new AWARE training
to implement when we become hosted.
Completed a revised attachment protocol and submitted to leadership for approval
and replacement of the Knowledgelake protocol in policy (instructions to staff).
Will be helping present a SBVI training on eligibility – some minor changes in
disability recording inside AWARE to produce more accurate disability recording.
Case Review
The QA team completed an IRR (Inter-rater reliability study) on four “open” cases in
preparation for open case reviews as opposed to “closed” cases. The IRR was to
Page 7familiarize the Case Reviewers with a new case instrument and to ensure the
Reviewers are auditing consistently while addressing new data validity elements of
an open case review.
In addition to the IRR, the two Case Review Specialists completed a July audit of
closed cases. 340 cases qualified for the audit with the Reviewers attempting to
reach a 15% completion of 51 cases each.
The Quality Assurance team completed approximately 107 reviews of cases closed
between 6.16.21 and 7.15.21, monitoring federal compliance.
Program Standards, Statistical Research
The research staff are working with the AWARE team on reviewing the MTAG data
requirements.
Working on an update to the Recession report using economic data from the last 4
quarters.
Working on data collection for the Needs Assessment.
The research staff completed the SFY2021 Legislative Map;
Completed the 2021 Oklahoma Library for the Blind patron survey;
Completed two ad hoc data requests: one related to the Oklahoma population with
visual impairments and service numbers from SBVI, OSB, and the State Department
of Education and the other from SILC requesting various data from the American
Community Survey related to housing, transportation, and employment rates for
individuals with disabilities in Oklahoma.
VR/SBVI Transition Services – Renee Briscoe
Renee Briscoe shared some information that is exciting. Her list includes:
• We currently have 298 School Work Study (SWS) contracts. Up 57 from 2018
• We have 15 Work Adjustment Training (WAT) contracts. Up 2 from last year
• Project SEARCH currently has 65 participants and 10 are in service to groups
category.
• STEM camp this summer, we had 35 participants statewide
• BEST camp, we had about 170 students across the 13 locations
• VIBE had 8 students this past summer
• Pre-ETS has served over 3,000 students and are in 11 schools
• We have had 279 people sign up for the Transition Newsletter through Gov
Delivery
• OSU-IDD – Opportunity Orange has 12 students ready to begin next week.
Respectfully submitted by
Melinda Fruendt, Executive Director
Page 8Page 9
Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
Agency Summary
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 82,351,471.00 50.8% 72,456,012.47 88.0% 8,963,407.81 98.9%
Travel 830,074.00 0.5% 262,631.27 31.6% 44,608.75 37.0%
General Operating 29,061,308.13 17.9% 13,844,315.76 47.6% 8,115,562.92 75.6%
Office Furniture & Equipment 2,161,937.81 1.3% 777,495.75 36.0% 837,232.24 74.7%
Client / General Assistance 38,360,549.00 23.7% 23,770,678.41 62.0% 12,640,042.57 94.9%
Indirect Cost 9,401,375.00 5.8% 8,176,518.70 87.0% 1,224,856.30 100.0%
Total 162,166,714.94 100.0% 119,287,652.36 73.6% 31,825,710.59 93.2%
Page 10
FY 21 1 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
Vocational Rehabilitation and Services for the Blind and Visually Impaired
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 25,028,962.00 35.6% 21,243,545.72 84.9% 3,656,769.92 99.5%
Travel 578,200.00 0.8% 206,160.32 35.7% 0.00 35.7%
General Operating 11,177,777.00 15.9% 5,966,818.66 53.4% 3,840,554.25 87.7%
Office Furniture & Equipment 590,594.00 0.8% 187,684.41 31.8% 29,184.90 36.7%
Client / General Assistance 29,004,570.00 41.3% 17,301,420.56 59.7% 9,855,152.37 93.6%
Indirect Cost 3,837,689.00 5.5% 3,094,481.50 80.6% 743,207.50 100.0%
Total 70,217,792.00 100.0% 48,000,111.17 68.4% 18,124,868.94 94.2%
Vocational Rehabilitation Grant
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 22,322,425.00 34.4% 19,007,837.04 85.2% 3,194,806.61 99.5%
Travel 557,200.00 0.9% 196,529.71 35.3% 0.00 35.3%
General Operating 10,219,298.00 15.7% 5,433,453.74 53.2% 3,605,782.62 88.5%
Office Furniture & Equipment 400,450.00 0.6% 87,530.64 21.9% 29,184.90 29.1%
Client / General Assistance 27,916,667.00 43.0% 16,609,593.83 59.5% 9,579,089.35 93.8%
Indirect Cost 3,548,140.00 5.5% 2,836,121.53 79.9% 712,018.47 100.0%
Total 64,964,180.00 100.0% 44,171,066.49 68.0% 17,120,881.95 94.3%
Page 11
FY 21 2 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
Oklahoma School for the Blind
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 6,376,484.00 66.7% 5,900,214.46 92.5% 242,149.67 96.3%
Travel 53,000.00 0.6% 10,600.59 20.0% 0.00 20.0%
General Operating 2,087,744.59 21.8% 1,100,509.94 52.7% 821,950.65 92.1%
Office Furniture & Equipment 326,638.81 3.4% 192,074.26 58.8% 70,364.65 80.3%
Client / General Assistance 73,000.00 0.8% 28,451.50 39.0% 0.00 39.0%
Indirect Cost 642,964.00 6.7% 577,425.77 89.8% 65,538.23 100.0%
Total 9,559,831.40 100.0% 7,809,276.52 81.7% 1,200,003.20 94.2%
Page 12
FY 21 3 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
Oklahoma School for the Deaf
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 7,787,361.00 45.9% 7,140,727.25 91.7% 460,801.05 97.6%
Travel 40,974.00 0.2% 12,248.59 29.9% 583.45 31.3%
General Operating 6,758,416.54 39.8% 1,493,027.71 22.1% 1,159,541.42 39.2%
Office Furniture & Equipment 1,129,459.00 6.7% 331,266.81 29.3% 734,975.25 94.4%
Client / General Assistance 468,979.00 2.8% 214,413.57 45.7% 197,282.98 87.8%
Indirect Cost 791,297.00 4.7% 721,153.92 91.1% 70,143.08 100.0%
Total 16,976,486.54 100.0% 9,912,837.85 58.4% 2,623,327.23 73.8%
Page 13
FY 21 4 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
Disability Determination Services
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 36,322,769.00 65.6% 31,796,378.25 87.5% 4,199,071.27 99.1%
Travel 104,900.00 0.2% 19,796.95 18.9% 44,025.30 60.8%
General Operating 5,943,090.00 10.7% 3,455,906.66 58.1% 1,549,388.02 84.2%
Office Furniture & Equipment 59,432.00 0.1% 29,015.12 48.8% 2,707.44 53.4%
Client / General Assistance 8,814,000.00 15.9% 6,226,392.78 70.6% 2,587,607.22 100.0%
Indirect Cost 4,123,309.00 7.4% 3,778,085.58 91.6% 345,223.42 100.0%
Total 55,367,500.00 100.0% 45,305,575.34 81.8% 8,728,022.67 97.6%
Page 14
FY 21 5 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
All Programs
DRS Support Services
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 6,835,895.00 68.1% 6,375,146.79 93.3% 404,615.90 99.2%
Travel 53,000.00 0.5% 13,824.82 26.1% 0.00 26.1%
General Operating 3,094,280.00 30.8% 1,828,052.79 59.1% 744,128.58 83.1%
Office Furniture & Equipment 55,814.00 0.6% 37,455.15 67.1% 0.00 67.1%
Client / General Assistance 0.00 0.0% 0.00 0.0% 0.00 0.0%
Indirect Cost 6,116.00 0.1% 5,371.94 87.8% 744.06 100.0%
Total 10,045,105.00 100.0% 8,259,851.49 82.2% 1,149,488.54 93.7%
Page 15
FY 21 6 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of June 30, 2021
Personnel
Salary Expense
Insurance Premium -Health-Life, etc
FICA-Retirement Contributions
Travel
Travel - Agency Direct
Travel - Reimbursements
General Operating
AFP Encumberances
Bond Indebtness and Expenses
Buildings-Purchase, Construction and Renovation
General Operating
Inter/Intre Agency Payment for Personal Services
Maintenance & Repair
Miscellaneous Administration Fee
Professional Services
Production, Safety, Security
Refunds, Indemnities, Restitution
Rent Expense
Scholarships, Tuition and Other Incentive-Type Payments
Shop Expense
Specialized Supplies & Materials
Office Furniture & Equipment
Library Equipment & Resources
Office Furniture & Equipment
Client / General Assistance
Social Service and Assistance Payments
Indirect Cost
Page 16
FY 21 7 of 7 7/20/2021Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
Agency Summary
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 82,351,471.00 49.6% 72,456,012.47 568,702.92 88.0% 464,761.91 88.5%
Travel 830,074.00 0.5% 262,631.27 30,872.28 31.6% 42,775.30 36.8%
General Operating 29,539,090.13 17.8% 13,844,315.76 800,382.89 46.9% 7,040,733.23 70.7%
Office Furniture & Equipment 2,161,937.81 1.3% 777,495.75 101,254.30 36.0% 182,833.66 44.4%
Client / General Assistance 41,773,306.00 25.2% 23,770,678.41 1,025,741.50 56.9% 6,291,465.40 72.0%
Indirect Cost 9,401,375.00 5.7% 8,176,518.70 0.00 87.0% 1,224,856.30 100.0%
Total 166,057,253.94 100.0% 119,287,652.36 2,526,953.89 71.8% 15,247,425.80 81.0%
Page 17
8/17/2021 Summary FY 21 Page 1 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
Vocational Rehabilitation and Services for the Blind and Visually Impaired
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 25,028,962.00 33.8% 21,243,545.72 79,175.70 84.9% 319,777.58 86.2%
Travel 578,200.00 0.8% 206,160.32 25,690.86 35.7% 0.00 35.7%
General Operating 11,655,559.00 15.7% 5,966,818.66 412,369.40 51.2% 3,188,056.31 78.5%
Office Furniture & Equipment 590,594.00 0.8% 187,684.41 32,089.25 31.8% 0.00 31.8%
Client / General Assistance 32,417,327.00 43.7% 17,301,420.56 731,525.15 53.4% 3,914,242.65 65.4%
Indirect Cost 3,837,689.00 5.2% 3,094,481.50 0.00 80.6% 743,207.50 100.0%
Total 74,108,331.00 100.0% 48,000,111.17 1,280,850.36 64.8% 8,165,284.04 75.8%
Vocational Rehabilitation Grant
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 22,322,425.00 32.4% 19,007,837.04 67,767.61 85.2% 42,201.09 85.3%
Travel 557,200.00 0.8% 196,529.71 24,524.54 35.3% 0.00 35.3%
General Operating 10,697,080.00 15.5% 5,433,453.74 368,929.41 50.8% 2,995,420.43 78.8%
Office Furniture & Equipment 400,450.00 0.6% 87,530.64 30,493.25 21.9% 0.00 21.9%
Client / General Assistance 31,329,424.00 45.5% 16,609,593.83 721,154.35 53.0% 3,187,454.70 63.2%
Indirect Cost 3,548,140.00 5.2% 2,836,121.53 0.00 79.9% 712,018.47 100.0%
Total 68,854,719.00 100.0% 44,171,066.49 1,212,869.16 64.2% 6,937,094.69 74.2%
Page 18
8/17/2021 Summary FY 21 Page 2 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
Oklahoma School for the Blind
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 6,376,484.00 66.7% 5,900,214.46 93,507.05 92.5% 11,894.50 92.7%
Travel 53,000.00 0.6% 10,600.59 1,911.53 20.0% 0.00 20.0%
General Operating 2,087,744.59 21.8% 1,100,509.94 36,527.91 52.7% 779,967.75 90.1%
Office Furniture & Equipment 326,638.81 3.4% 192,074.26 24,760.43 58.8% 52,051.00 74.7%
Client / General Assistance 73,000.00 0.8% 28,451.50 0.00 39.0% 0.00 39.0%
Indirect Cost 642,964.00 6.7% 577,425.77 0.00 89.8% 65,538.23 100.0%
Total 9,559,831.40 100.0% 7,809,276.52 156,706.92 81.7% 909,451.48 91.2%
Page 19
8/17/2021 Summary FY 21 Page 3 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
Oklahoma School for the Deaf
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 7,787,361.00 45.9% 7,140,727.25 58,262.41 91.7% 10,039.46 91.8%
Travel 40,974.00 0.2% 12,248.59 152.95 29.9% 280.50 30.6%
General Operating 6,758,416.54 39.8% 1,493,027.71 85,073.10 22.1% 1,051,510.32 37.6%
Office Furniture & Equipment 1,129,459.00 6.7% 331,266.81 42,833.03 29.3% 128,075.22 40.7%
Client / General Assistance 468,979.00 2.8% 214,413.57 10,813.74 45.7% 73,018.14 61.3%
Indirect Cost 791,297.00 4.7% 721,153.92 0.00 91.1% 70,143.08 100.0%
Total 16,976,486.54 100.0% 9,912,837.85 197,135.23 58.4% 1,333,066.72 66.2%
Page 20
8/17/2021 Summary FY 21 Page 4 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
Disability Determination Services
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 36,322,769.00 65.6% 31,796,378.25 298,949.34 87.5% 72,059.12 87.7%
Travel 104,900.00 0.2% 19,796.95 1,686.18 18.9% 42,494.80 59.4%
General Operating 5,943,090.00 10.7% 3,455,906.66 133,551.95 58.1% 1,404,249.97 81.8%
Office Furniture & Equipment 59,432.00 0.1% 29,015.12 77.58 48.8% 2,707.44 53.4%
Client / General Assistance 8,814,000.00 15.9% 6,226,392.78 283,402.61 70.6% 2,304,204.61 96.8%
Indirect Cost 4,123,309.00 7.4% 3,778,085.58 0.00 91.6% 345,223.42 100.0%
Total 55,367,500.00 100.0% 45,305,575.34 717,667.66 81.8% 4,170,939.36 89.4%
Page 21
8/17/2021 Summary FY 21 Page 5 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
All Programs
DRS Support Services
2021
% of Total Expenditures in %
Budget Budget Expenditures FY 2022 Expended Encumbrances % Used
Personnel 6,835,895.00 68.1% 6,375,146.79 38,808.42 93.3% 50,991.25 94.0%
Travel 53,000.00 0.5% 13,824.82 1,430.76 26.1% 0.00 26.1%
General Operating 3,094,280.00 30.8% 1,828,052.79 132,860.53 59.1% 616,948.88 79.0%
Office Furniture & Equipment 55,814.00 0.6% 37,455.15 1,494.01 67.1% 0.00 67.1%
Client / General Assistance 0.00 0.0% 0.00 0.00 0.0% 0.00 0.0%
Indirect Cost 6,116.00 0.1% 5,371.94 0.00 87.8% 744.06 100.0%
Total 10,045,105.00 100.0% 8,259,851.49 174,593.72 82.2% 668,684.19 88.9%
Page 22
8/17/2021 Summary FY 21 Page 6 of 7Department of Rehabilitation Services
Financial Status Report FY 21
As of July 31 , 2021
Personnel
Salary Expense
Insurance Premium -Health-Life, etc
FICA-Retirement Contributions
Travel
Travel - Agency Direct
Travel - Reimbursements
General Operating
AFP Encumberances
Bond Indebtness and Expenses
Buildings-Purchase, Construction and Renovation
General Operating
Inter/Intre Agency Payment for Personal Services
Maintenance & Repair
Miscellaneous Administration Fee
Professional Services
Production, Safety, Security
Refunds, Indemnities, Restitution
Rent Expense
Scholarships, Tuition and Other Incentive-Type Payments
Shop Expense
Specialized Supplies & Materials
Office Furniture & Equipment
Library Equipment & Resources
Office Furniture & Equipment
Client / General Assistance
Social Service and Assistance Payments
Indirect Cost
Page 23
8/17/2021 Summary FY 21 Page 7 of 7Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
Agency Summary
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 84,266,785.00 54.0% 5,729,925.83 6.8% 78,466,863.17 99.9%
Travel 422,339.00 0.3% 1,943.23 0.5% 39,830.00 9.9%
General Operating 22,781,517.00 14.6% 677,602.89 3.0% 13,405,235.24 61.8%
Office Furniture & Equipment 996,389.00 0.6% 3,400.00 0.3% 22,913.00 2.6%
Client / General Assistance 37,605,281.00 24.1% 783,499.21 2.1% 34,098,870.83 92.8%
Indirect Cost 9,910,814.00 6.4% 738,595.34 7.5% 9,172,218.66 100.0%
Total 155,983,125.00 100.0% 7,934,966.50 5.1% 135,205,930.90 91.8%
Page 24
FY 22 1 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
Vocational Rehabilitation and Services for the Blind and Visually Impaired
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 25,223,461.00 37.1% 1,638,699.81 6.5% 23,514,764.19 99.7%
Travel 229,900.00 0.3% 1,758.45 0.8% 0.00 0.8%
General Operating 9,910,664.00 14.6% 428,677.53 4.3% 6,775,037.26 72.7%
Office Furniture & Equipment 378,699.00 0.6% 3,400.00 0.9% 22,913.00 6.9%
Client / General Assistance 28,470,281.00 41.9% 370,168.51 1.3% 25,698,201.53 91.6%
Indirect Cost 3,793,372.00 5.6% 287,174.92 7.6% 3,506,197.08 100.0%
Total 68,006,377.00 100.0% 2,729,879.22 4.0% 59,517,113.06 91.5%
Vocational Rehabilitation Grant
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 22,559,616.00 35.4% 1,464,057.47 6.5% 21,095,560.53 100.0%
Travel 217,000.00 0.3% 1,689.70 0.8% 0.00 0.8%
General Operating 9,299,621.00 14.6% 417,475.18 4.5% 6,314,521.89 72.4%
Office Furniture & Equipment 149,337.00 0.2% 0.00 0.0% 0.00 0.0%
Client / General Assistance 27,969,667.00 43.9% 368,854.05 1.3% 25,469,772.03 92.4%
Indirect Cost 3,534,966.00 5.5% 266,936.48 7.6% 3,268,029.52 100.0%
Total 63,730,207.00 100.0% 2,519,012.88 4.0% 56,147,883.97 92.1%
Page 25
FY 22 2 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
Oklahoma School for the Blind
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 6,418,418.00 75.2% 463,205.00 7.2% 5,955,213.00 100.0%
Travel 31,000.00 0.4% 0.00 0.0% 330.00 1.1%
General Operating 1,086,670.00 12.7% 2,543.60 0.2% 928,977.22 85.7%
Office Furniture & Equipment 263,305.00 3.1% 0.00 0.0% 0.00 0.0%
Client / General Assistance 73,000.00 0.9% 0.00 0.0% 0.00 0.0%
Indirect Cost 660,439.00 7.7% 52,804.38 8.0% 607,634.62 100.0%
Total 8,532,832.00 100.0% 518,552.98 6.1% 7,492,154.84 93.9%
Page 26
FY 22 3 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
Oklahoma School for the Deaf
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 7,877,779.00 59.0% 548,180.76 7.0% 7,329,598.24 100.0%
Travel 40,439.00 0.3% 0.00 0.0% 0.00 0.0%
General Operating 4,077,923.00 30.6% 10,790.65 0.3% 899,975.61 22.3%
Office Furniture & Equipment 280,915.00 2.1% 0.00 0.0% 0.00 0.0%
Client / General Assistance 248,000.00 1.9% 0.00 0.0% 0.00 0.0%
Indirect Cost 821,405.00 6.2% 57,899.09 7.0% 763,505.91 100.0%
Total 13,346,461.00 100.0% 616,870.50 4.6% 8,993,079.76 72.0%
Page 27
FY 22 4 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
Disability Determination Services
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 37,632,354.00 67.0% 2,577,421.95 6.8% 35,054,932.05 100.0%
Travel 79,500.00 0.1% 0.00 0.0% 39,500.00 49.7%
General Operating 4,983,599.00 8.9% 136,515.24 2.7% 2,717,272.27 57.3%
Office Furniture & Equipment 35,268.00 0.1% 0.00 0.0% 0.00 0.0%
Client / General Assistance 8,814,000.00 15.7% 413,330.70 4.7% 8,400,669.30 100.0%
Indirect Cost 4,629,279.00 8.2% 340,298.50 7.4% 4,288,980.50 100.0%
Total 56,174,000.00 100.0% 3,467,566.39 6.2% 50,501,354.12 96.1%
Page 28
FY 22 5 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
All Programs
DRS Support Services
% of Total %
Budget Budget Expenditures Expended Encumbrances % Used
Personnel 7,114,773.00 71.7% 502,418.31 7.1% 6,612,355.69 100.0%
Travel 41,500.00 0.4% 184.78 0.4% 0.00 0.4%
General Operating 2,722,661.00 27.4% 99,075.87 3.6% 2,083,972.88 80.2%
Office Furniture & Equipment 38,202.00 0.4% 0.00 0.0% 0.00 0.0%
Client / General Assistance 0.00 0.0% 0.00 0.0% 0.00 0.0%
Indirect Cost 6,319.00 0.1% 418.46 6.6% 5,900.54 100.0%
Total 9,923,455.00 100.0% 602,097.42 6.1% 8,702,229.11 93.8%
Page 29
FY 22 6 of 7 8/13/2021Department of Rehabilitation Services
Financial Status Report FY 22
As of July 31 , 2021
Personnel
Salary Expense
Insurance Premium -Health-Life, etc
FICA-Retirement Contributions
Travel
Travel - Agency Direct
Travel - Reimbursements
General Operating
AFP Encumberances
Bond Indebtness and Expenses
Buildings-Purchase, Construction and Renovation
General Operating
Inter/Intre Agency Payment for Personal Services
Maintenance & Repair
Miscellaneous Administration Fee
Professional Services
Production, Safety, Security
Refunds, Indemnities, Restitution
Rent Expense
Scholarships, Tuition and Other Incentive-Type Payments
Shop Expense
Specialized Supplies & Materials
Office Furniture & Equipment
Library Equipment & Resources
Office Furniture & Equipment
Client / General Assistance
Social Service and Assistance Payments
Indirect Cost
Page 30
FY 22 7 of 7 8/13/2021Page 31
PERSONNEL ACTIVITY REPORT
AS OF AUGUST 31, 2021
FILLED AND VACANT POSITIONS
Personnel Activity = 20 vacant positions filled / 41 positions in Announcement or Selection Process / 74 OSB and OSD Contracts Renewed FY 2022
Division Title/PIN Date Vacated Location Begin date End date Ann. # Action/Incumbent Date Filled
External Relations Coordinator,
EXE 4738 / 1052 04/30/2022 EXE 08/09/2021 09/08/2021 22-015 Currently Open
Applicant List Sent
FSD Accountant / 1063 08/01/2021 FSD 08/04/2021 08/17/2021 22-012 08/19/2021
Disability Determination Specialist 04/01/2021
DDS / 1391, 1291 04/01/2021 DDS 07/26/2021 07/30/2021 22-006 Christy Hall 08/23/2021
Administrative Programs Officer /
DDS 0685 08/02/2016 DDS 02/10/2021 02/17/2021 21-048 James Adams 07/01/2021
Applicant list sent
OSB Direct Care Specialist / 0638 01/01/2021 OSB 08/05/2021 08/18/2021 22-001.1 08/23/2021
OSB Food Service Specialist / 0915 06/01/2021 OSB 07/08/2021 07/21/2021 22-002 Tracy Knowles 08/09/2021
Construction/Maintenance Applicant list sent
OSB Technician / 0256 03/01/2019 OSB 07/19/2021 08/02/2021 22-005 08/05/2021
Nursing Service Supervisor, 8133
OSB / 0851 10/14/2021 OSB 08/16/2021 Continuous 22-017 Currently Open
OSB Teacher / 0631 07/31/2021 OSB 04/22/2021 Continuous 21-070 Elisha Moore 08/01/2021
OSB Food Service Manager / 0678 06/01/2021 OSB 05/20/2021 Continuous 21-053.1 Machel Thornton 07/14/2021
05/19/2021
06/01/2021
Direct Care Specialist / 0028, 08/01/2021
OSD 0746, 0660, 0941 08/05/2021 OSD 08/18/2021 Continuous 22-003.1 Currently Open
OSD LPN, 2603 / 0549 04/22/2021 OSD 08/23/2021 Continuous 22-007.1 Currently Open
Applicant list sent
OSD Food Service Specialist / 0486 03/01/2020 OSD 08/03/2021 08/16/2021 22-008 08/18/2021
Applicant list sent
OSD Teaching Assistant / 0182 08/19/2021 OSD 08/03/2021 08/16/2021 22-009 08/18/2021
OSD Fleet Specialist / 0348 05/01/2021 OSD 08/03/2021 08/09/2021 22-010 No applicants
Manual Sign Language Specialist Applicant List Sent
OSD / 0261 08/01/2021 OSD 08/03/2021 08/16/2021 22-011 08/18/2021
Construction/Maintenance Tech /
OSD 0607 08/17/2021 OSD 08/04/2021 08/09/2021 22-013 Heath Freeborn 08/17/2021
Page 3208/11/2021
Construction/Maintenance Tech / 09/01/2021
OSD 0701, 1042, 0190 08/01/2021 OSD 08/05/2021 08/18/2021 22-014 Currently Open
OSD Counselor, 2240 / 1028 08/06/2021 OSD 08/16/2021 08/30/2021 22-016 Currently Open
08/01/2013 Applicant list sent
OSD Teaching Assistant / 0060 05/20/2021 OSD 08/23/2021 08/27/2021 21-084.1 08/31/2021
07/31/2021
07/31/2021 Alexandra Gunter 08/16/2021
OSD Teacher / 0192, 0054, 0089 07/31/2021 OSD 02/09/2021 Continuous 21-046 Kara Floyd 08/01/2021
Katherine
OSD Teaching Assistant / 0648 02/27/2021 OSD 02/29/2021 02/23/2021 21-047 Mosshart 08/01/2021
Sean Thomas
OSD Counselor I / 0247 08/14/2017 OSD 07/22/2020 Continuous 21-003 Sledd 08/01/2021
Vocational Rehabilitation
VR Specialist / 0228 07/01/2021 VR67 -Tulsa 06/07/2021 Continuous 21-085 Currently Open
VR Programs Manager / 0101 08/01/2021 VR 05/25/2021 Continuous 21-081 Valyncia Wilson 07/12/2021
Vocational Rehabilitation
VR Specialist / 1190 03/27/2021 VR08 – Enid 04/28/2021 05/25/2021 21-073 Currently Open
Vocational Rehabilitation Theresa von
VR Specialist / 0831 04/15/2021 VR08 – Enid 04/28/2021 Continuous 21-072 Schultes 08/02/2021
VR Rehabilitation Technician / 0699 06/08/2020 VR63 – Alva 07/27/2021 08/02/2021 21-071.2 Currently Open
Vocational Rehabilitation VR06 –
VR Specialist / 0764 03/06/2021 Duncan 08/16/2021 Continuous 21-069.2 Currently Open
VR82 –
VR Secretary / 0086 05/01/2021 Tulsa 04/20/2021 Continuous 21-067 Glenda Ford 07/01/2021
VR Rehabilitation Technician / 0653 09/01/2020 VR02 – Altus 04/19/2021 05/03/2021 21-066 Kina Wiley 07/14/2021
Programs Field Representative /
VR 1211 09/18/2020 Statewide 04/19/2021 05/18/2021 21-065 Stacey Dutton 08/09/2021
Vocational Rehabilitation
VR Specialist / 0776 04/01/2021 VR86 – Ada 04/14/2021 Continuous 21-063 Currently Open
Vocational Rehabilitation Applicant list sent
VR Specialist / 0443 04/03/2021 VR47 – OKC 07/22/2021 07/26/2021 21-062.1 08/03/2021
VR66 –
VR Rehabilitation Technician / 1050 10/19/2019 Tulsa 04/09/2021 Continuous 21-060 Currently Open
VR Rehabilitation Technician / 0783 02/01/2020 VR23 – OKC 04/09/2021 Continuous 21-059 Veronica Hicks 07/01/2021
Vocational Rehabilitation VR12 –
VR Specialist / 0478 03/01/2021 Lawton 04/02/2021 Continuous 21-056 Currently Open
Page 33Vocational Rehabilitation VR80 –
VR Specialist / 0516 08/01/2019 Tulsa 07/28/2021 Continuous 21-054.1 Currently Open
Vocational Rehabilitation
VR Specialist / 0750 02/01/2021 VR19 – OKC 06/07/2021 06/11/2021 21-049.1 Eddie Flores 07/19/2021
Vocational Rehabilitation VR67 –
VR Specialist / 0567 09/01/2020 Tulsa 12/22/2020 Continuous 21-028.1 Currently Open
Vocational Rehabilitation
VR Specialist / 0255 11/13/2020 VR23 – OKC 11/24/2020 Continuous 21-030 Currently Open
Vocational Rehabilitation VR07 –
VR Specialist / 1077 10/01/2019 Durant 08/06/2021 Continuous 21-006.2 Currently Open
Vocational Rehabilitation VR18 –
VR Specialist / 0627 07/08/2020 Muskogee 08/18/2021 Continuous 21-007.2 Currently Open
Vocational Rehabilitation SBVI 58 –
SBVI Specialist / 0083 07/01/2021 Ada 07/19/2021 Continuous 22-004 Currently Open
Business Services Coordinator, Yasmin Avila
SBVI 6455 / 1170 08/01/2021 TBD 05/20/2021 Continuous 21-079 Guillen 07/16/2021
Vocational Rehabilitation SBVI 69 – Applicant list sent
SBVI Specialist / 0669 05/29/2021 Weatherford 08/09/2021 08/13/2021 21-080.2 08/17/2021
Administrative Programs Officer / SBVI 72 –
SBVI 0009 01/01/2021 OKC 04/29/2021 05/12/2021 21-074 Linsey Sanders 08/01/2021
SBVI 64 – Applicant list sent
SBVI Rehabilitation Technician / 0711 04/07/2021 Tulsa 07/06/2021 07/19/2021 21-068.1 07/22/2021
Vocational Rehabilitation SBVI 84 –
SBVI Specialist / 0709 01/01/2021 McAlester 02/01/2021 Continuous 21-037.1 Currently Open
Assistive Technology Specialist / SBVI 58 –
SBVI 1112 07/01/2020 Ada 01/29/2021 Continuous 21-041 Delbert Walters 07/01/2021
Rehabilitation of the Blind SBVI 91 -
SBVI Specialist / 0218 09/01/2020 Tulsa 01/29/2021 Continuous 21-042 Currently Open
SBVI 33 –
SBVI Business Manager / 0785 02/01/2020 BEP 08/04/2020 Continuous 21-009 Currently Open
Vending Operations Manager / SBVI 33 –
SBVI 1486 05/28/2020 BEP 08/14/2020 Continuous 21-012 Currently Open
Vending Machine Technician / SBVI 33 –
SBVI 0167 02/20/2020 BEP 08/31/2020 Continuous 21-014 Currently Open
Vending Facility Business SBVI 33 –
SBVI Consultant / 0134 11/23/2019 OKC BEP 12/10/2019 Continuous 20-064 Currently Open
Waiting for E-List = Waiting to receive electronic applicant log from HCM.
Pending Approval= Waiting for unclassified appointments to be approved by director and cabinet secretary to establish
NOTE: an effective date
Page 34RESIGNATIONS/RETIREMENTS/SEPARATIONS = 39
As of August 31, 2021
SUPPORT SERVICES DIVISION (Executive/MSD/FSD)
None
DIVISION OF VOCATIONAL REHABILITATION
Retirement = 5
1 = 39 years, 1 month
1 = 22 years, 9 months
1 = 11 years, 10 months
1 = 41 years, 4 months
1 = 28 years
Resignation = 2
1 = 7 years 9 months
1 = 5 years 7 months
SERVICES FOR THE BLIND AND VISUALLY IMPAIRED DIVISION
Retirement = 1
1 = 7 years, 1 month
Resignation = 1
1 = 2 years, 11 months
OKLAHOMA SCHOOL FOR THE BLIND
Retirement = 1
1 = 6 years 11 months
Resignation = 3
1 = 14 years 9 months
1 = 2 years, 1 month
1 = 1 year
Page 35OKLAHOMA SCHOOL FOR THE DEAF
Retirement = 7
1 = 22 years 11 months
1 = 32 years 11 months
1 = 6 years
1 = 3 years
1 = 29 years 11 months
1 = 7 years
1 = 28 years 11 months
Resignation = 12
1 = 10 years 8 months
1 = 11 years
1 = 12 years 4 months
1 = 4 years 11 months
1 = 12 years 9 months
1 = 10 years 11 months
1 = 2 years 5 months
1 = 9 years 1 month
1 = 2 years 6 months
1 = 1 year
1 = 1 year 11 months
1 = 8 years 11 months
DISABILITY DETERMINATION SERVICES
Retirement = 2
1 = 12 years 1 month
1 = 16 years 8 months
Resignation = 5
1 = 8 months
1 = 2 months
1 = 6 years 11 months
1 = 6 years 5 months
1 = 1 month
Page 36CURRENT FTE STATUS
FY 2022
FTE as of August 31, 2021
DIVISION BUDGETED FTE FILLED PENDING EXEMPT TOTAL FILLED PLUS PENDING
MINUS EXEMPT FTE
FTE
Support Services (Executive/MSD/FSD) 79.3 74.00 2.00 (1.00) 75.00
Vocational Rehabilitation 237.8 206.00 13.00 (4.00) 215.00
Services for the Blind and Visually Impaired 113.5 96.00 9.00 (3.00) 102.00
VR/SBVI-DP 2.00 2.00 0.00 (0.00) 2.00
Oklahoma School for the Blind 99.0 96.00 3.00 0.00 99.00
Oklahoma School for the Deaf 127.3 104.00 14.00 0.00 118.00
Total (NON-EXEMPT) 658.9 578.00 41.00 (8.00) 611.00
Disability Determination Services (EXEMPT) 395.3 376.00 1.00 (378.3) 377.00
TOTAL NON-EXEMPT & EXEMPT 1054.2 954.00 42.00 (386.3) 988.00
FY 22 Budgetary Limit = 1255
* Authorized agency FTE limit does not include Executive Fellow and SWIP appointments
ROUTING TO: Melinda Fruendt, Director
Kevin Statham, Chief Financial Officer
Randy Weaver, Chief of Operations
Tom Patt, Human Resources Program Director
Dana Tallon, Public Information Manager II
Carol Brown, Executive Assistant
Rosemarie Chitwood, Secretary V
Brett Jones, Public Information Officer III
Page 37Page 38
YEAR END REPORT
Oklahoma Department of Rehabilitation Services
from Oklahoma ABLE Tech
July 1, 2020 to June 30, 2021
Alternative Financing Program Report
Descriptive Data
Types of Alternative Financing Loan Model
A. Direct Loan
B. Interest Rate Buy-Down Loan
C. Guaranteed/Interest Rate Buy-Down Loan
Name of Partners
A. Lead Agency: Oklahoma ABLE Tech
B. Community Based Organization: Oklahoma Assistive Technology
Foundation (OkAT)
C. Lending Institutions: BancFirst of Stillwater
Loan Program Features: Range of loan amounts that program generally provides:
There are no minimum or maximum loan amount restrictions for unsecured loans
or vehicle loans. Home accessibility modification loans are limited to $25,000.
Loans for the past year ranged from $225 to $32,126 with an average loan size of
$5,506.
Interest rates provided to borrower: All loans had an interest rate of 5% fixed over
the term of the loan. OkAT bought down the interest rate for BancFirst loans from
7.0% for secured/guaranteed loans and from 9.0% for unsecured loans.
Repayment terms that program generally provides: The program generally offers
terms of 12-60 months for unsecured and secured loans. Shortest loan term was 5
months.
Total loan fund capacity as of June 30, 2021: Total dollars available for closing
new loans is $1,261,546.
Page 39Restrictions on Types of Devices Purchased: The loan program does not restrict
the type of AT a borrower can purchase.
Portfolio Performance - Alternative Financing Program (AFP)
A. Outstanding loans, for which the principal was not paid in full, as of June
30, 2021, of Guaranteed and Direct loans for which the loan program
could incur losses:
Type of Loan Number of Loans Outstanding Principal Balance
Guaranty Loans 136 $687,177
Direct Loans 289 $674,658
Total 425 $1,361,835
B. Losses this past year as from July 1, 2020 to June 30, 2021
Total dollar amount of net losses (money lost on direct loans and guarantee
payouts minus recoveries from collateral or payments): $60,071
Number of loans defaulted as of June 30, 2021: 24
C. Outstanding loans, for which the principal was not paid in full, as of June
30, 2021, of non-guaranteed loans for which the loan program cannot
incur losses.
Total number of outstanding loans: 86
Total dollar amount of principal still outstanding: $419,800
Loan Information
A. Number of Applications received
Application Status for Metro vs. Non-Metro Metro Non-Metro Total
Number of applications approved - loan made 113 82 195
Number of applications approved - loan not made 23 18 41
Number of applications rejected 76 51 127
Total 212 151 363
Page 40B. Income of borrowers - Average gross income of all borrowers: $44,662
Annual Gross $15,000 $15,001 to $30,001 to $45,001 to $60,001 to $75,001
Income Range or Less $30,000 $45,000 $60,000 $75,000 or More
Number of Loans 16 49 59 27 19 25
Made
C. Loans closed from July 1, 2020 to June 30.2021
Type of Loan Number Total Dollar Amount
Direct Loan 104 $412,015
Preferred Interest Rate Buy-Down Loans 54 $387,594
Preferred Guaranteed & Buy-Down Loans 37 $274,121
Total all loans 195 $1,073,730
D. Type of AT purchased from July 1, 2020 to June 30, 2021
Type of AT Number Total Dollar
Devices Amount
Hearing 323 $741,014
Vehicle modifications and transportation 20 $321,056
Daily Living 5 $7,458
Environmental Adaptation 0 $0
Vision 2 $3,227
Speech Communication 1 $469
Computer Related 1 $506
Mobility, Seating, and Positioning 0 $0
Total 352 $1,073,730
E. Purpose of AT
Education Employment Community Living Total
1 53 141 195
Page 41Creating an Accessible Workforce System for All
A collaboration between the Oklahoma Department of Rehabilitation Services and
Oklahoma ABLE Tech
• Complete Any Previous Years’ initiatives:
o Continue outreach to other System Partners such as Oklahoma
Career and Technology Education and OSU OKC; and the Oklahoma
Employment Security Commission (OESC).
The pandemic slowed progress, as did the Office of
Workforce Development (OOWD) moving from OSU in
Oklahoma City to the Department of Commerce. However in
February, 2021, we began to meet regularly again to discuss
implementing the STAR self-assessment process at the local
Board Area level and to create a Course Catalog that will
contain training and information that will help Board Areas to
achieve higher levels of certification under the STAR process.
Now that momentum has picked back up, we anticipate that
things will move ahead more quickly over the next contract
year.
• Provide technical assistance on technology accessibility to the Oklahoma
Department of Career Technology and Education to ensure accessibility of
the its digital properties. Many of its systems are utilized by job seekers
who use the services of the American Job Centers statewide. Therefore,
systems need to be fully accessible for those job seekers with disabilities.
o ABLE Tech did not have an opportunity to engage with CareerTech
during the contract year.
• Provide technical assistance to the Oklahoma Office of Workforce
Development (OOWD) regarding technology in its existing and possible new
digital properties to ensure that Oklahomans with disabilities can fully
access all workforce resources provided by its website. Content and
applications on the website is designed to connect employers, employees
and job seekers to information and programs that help build Oklahoma’s
workforce;
o This continues, especially within the Access for All team. OOWD has
chosen Adobe’s Captivate product line and Connect virtual meeting
environment to create learning material that will go into the Course
Page 42Catalog mentioned above. We have discussed accessibility in the
platform and in the content that goes into the platform. Most
recently we discussed what Adobe Connect can and cannot do with
respect to both automatic and human-provided captions.
• Continue with creation of employment-related tips and fact sheets:
o ABLE Tech took the opportunity during the pandemic to update
existing fact sheets and quick reference guides. We also moved
most from PDF format to native HTML web pages. The updated fact
sheets and quick reference guides are here (https://bit.ly/3AhDetO)
• Implement the STAR rubric as a methodology for evaluating physical,
technology and programmatic access across the Workforce Board Areas.
The STAR rubric provides Area staff and Partners with a series of
benchmarks. Benchmarks align with a star rating, currently on a scale of 1-
5. Benchmarks for technology accessibility are mixed in with benchmarks
for customer service and outreach activities. Those two areas are where
Board Areas and Partners most often use technology to interact with Job
Seekers. The aim is to help Areas and Partners to have a model based on
continuous improvement rather than a strict pass or fail approach.
Activities to indicate meeting a benchmark may include participation in
remote or face-to-face training, assessment of accessibility in digital
products or assessments in a learning management system. As
opportunities arise, our methods to evaluate progress may expand or
contract.
o One of the most significant developments during the contract year
was the joint issue of Oklahoma Workforce Development Issuance
#11-2020. This formalized the STAR self-assessment process and
rubric for local Workforce Development Boards as a requirement
and set an initial deadline of fall, 2021 for the self-assessments to
be complete.
• Continue to provide training and resources for DRS employee
representatives on Local Workforce Boards, one-stop operators and other
core Partner personnel to build capacity regarding Access for All initiatives
with particular focus on the Access for All Certification process utilizing the
above mentioned STAR rubric. The format, duration and content of
trainings will vary based on content and audience needs.
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