COLES GROUP CONTRACTOR INDUCTION - SECONDBITE PARTNER DRIVERS AUGUST 2020

Coles Group
   Contractor
   Induction
SecondBite Partner Drivers
      August 2020

Contents
•   Coles Group Policy
•   Transport & Traffic Management
•   Hazards, SWMS & Incidents
•   Working Safely

Coles Group
Health Safety
and Wellbeing
    Policy

Transport &
    Traffic
Management

Transport Collection & Delivery Drivers
Sign-in and Site Orientation Requirements

The requirements for collection and delivery vehicle drivers are slightly different to those of other
contractors due to the type of work they do and the limited access they have to the stores or sites.

Sign-In
Collection and delivery drivers are only required to sign in if they are entering the shop floor of the Coles
Group Site.

Site Safety Practices
On arrival drivers must ensure they understand the site specific safety procedure they must follow to
prevent unexpected vehicle drive-off or movement during loading or unloading. This is in addition to their
safety responsibilities as the person in charge of the vehicle.

Contractor General Safety Induction
Delivery truck drivers are required to complete this Contractor General Safety Induction and have a
completed Safe Work Method Statement.

Transport Collection & Delivery Drivers
Traffic Management – All vehicles
•   Traffic management requirements must be observed at all times
•   Vehicles are only to be parked in loading dock bays when collecting goods
•   Only one delivery is to be processed at a time
•   If there is another vehicle at the loading dock, do not enter and wait until the other vehicle leaves
•   Designated walkways must be used to prevent contact with mobile plant such as forklifts and other
    vehicles
•   Some sites such as the Distribution Centres require mobile phones to be turned off whilst on site
•   All speed limits, traffic flows and other specific traffic management rules must be observed
•   Vehicles are to be immobilised prior to loading or unloading
•   Instructions of Coles Group team members are to complied with at all times
•   Drivers must supply any personal protective equipment (PPE) required for the task being completed.
•   PPE must comply with the relevant Australian Standard and maintained in good condition.
•   Fully enclosed footwear is to be worn at all times.
•   Ensure high visibility Safety Vests are worn as the outer garment that is visible

Transport Collection & Delivery Drivers
Traffic Management – Only application to vehicles over 4.5 tonnes

Fatigue Management
• Contractor drivers must have in place systems and work practices to ensure, as a
    minimum, compliance with relevant fatigue and driving hours regulations

Load Restraints
• Contractor drivers are to ensure load restrains are compliant with performance standard
   in the ‘National Load Restraint Guide’ prior to each vehicle trip.

Vehicle Mass and Dimensions
• Contractor drivers are to ensure they have a system in place that enables them to assess
   the dimensions and mass of the vehicle for each trip.

Hazards,
 SWMS &
Incidents

Hazards, SWMS and Incidents
Identification and Reporting

What is a Hazard?
A hazard is a physical situation, work practice or procedure with the potential to cause harm in terms of:

•   Injury or illness;
•   Damage to the environment; and/or
•   Damage to property.

Reporting and Management of Hazards
When on a Coles Group site, you must:
• Report all hazards, including changes in work that may affect safety or safe practices to a Coles Group
   representative
• Provide adequate control measures for all hazards identified.

Hazards, SWMS and Incidents
Safe Work Method Statements

A safe work method statement (SWMS) is a document that describes the job to be completed,
the steps involved and identified associated hazards.

It details risk control measures to be implemented to eliminate or reduce risk and is required for
all works.

Contractors (including transport contractors), must have a copy of a SWMS to demonstrate how
they will undertake work safely and control hazards. In addition you must have an understanding
of the controls and be able to demonstrate implementation of the controls.

If the work is considered routine the same work method statement is sufficient until conditions
or their processes change. You can use your own SWMS or Job Safety Analysis (JSA) as relevant
to your business.

Hazards, SWMS and Incidents
Incident Reporting and Management

What is an Incident?
An incident is any unplanned event resulting in, or having a potential for injury, illness, death, damage or
other loss. Incidents include ‘near misses.’ A near miss is an incident that does not result in personal injury
but has the potential to cause injury and/or property damage.

Reporting of Incidents
All incidents (including near misses) must be reported immediately to your supervisor and Coles Group site
representative as soon as practical.

Contractors are required investigate any incident they are involved in and to co-operate in Coles incident
investigations as requested.

First Aid
In the event of an injury requiring first aid treatment, the site will carry basic first aid supplies. Contractors
should also carry their own first aid provisions.

Working Safely

Working Safely at Coles
While at a Coles Group Site
When entering or working on a Coles Group Site you must:

•   Observe speed limits when driving
•   Park vehicles in designated areas
•   Report to the Site Manager or their delegate
•   Carry identification with you
•   Carry a valid driver’s licence appropriate for the vehicle you are operating
•   Do not smoke on the Coles Group site
•   Comply with site personal protective equipment requirements

Where required
• Sign in and out on entering or leaving all Cole Group sites (where required)
• Undertake a site specific orientation

Working Safely at Coles
Site Security & Emergency Evacuation

Site Security
The following must be considered when working on Coles Group sites:
• Security cameras are installed. Site Management review this footage.
• Only enter designated work areas. Entry into other sections of the building is not acceptable.
• Coles Group property is protected. Unauthorised use or removal of Coles Group property, including intellectual property such as
   documentation is forbidden.
• Inspections may occur. Bags and toolboxes may be inspected upon leaving the premises.

Emergency Evacuation
Be familiar with:
• The emergency procedures
• The location of the emergency exits and assembly pointes the emergency sounds and codes

In an emergency evacuation, ensure you
• Keep emergency exits clear
• Follow wardens’ instructions
• Report to the assembly area
• Evacuate and contact emergency services if working out of hours.

Disclaimer: This information is additional to, and does not substitute any obligations imposed on you under any
agreement with Coles Group, or under applicable law, regulation, any applicable industry guidelines, standards
or codes of practice or other legal requirements (including Australian standards) concerning safety. Coles Group
will not be responsible for any action of any contractor who fails to meet its safety obligations at all times.
Nothing in this document constitutes legal advice and any contractor concerned about any aspect of its safety
obligations should seek its own independent advice prior to commencement of work for Coles Group